MyFloridaMarketPlace:Vendor Registration and Fee Process
MyFloridaMarketPlace
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AgendaAgenda
Vendor Registration Rule Outreach and Vendor Registration Reluctant Vendor Registration Process Transaction Fee Rule Transaction Fee Exemption Process Contact Information
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Vendor Registration RuleVendor Registration Rule
60A-1.030 MyFloridaMarketPlace Vendor Registration
Each vendor doing business with the State for the sale of commodities or contractual services as defined in section 287.012, Florida Statutes, shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-1.030(3).
60A-1.030(3) MyFloridaMarketPlace Vendor Registration ExceptionsInclude (but are not limited to):•Transaction can be consummated only through the use of the P-Card•Health care services at/or below Medicaid rates•Commodities or services specific to
•Brain and Spinal Cord injury program•DOH Division of Disability Determination•Child Care Food Program•Purchase-client services under the Vocational Rehabilitation program
•Recipient of disbursement of state financial assistance
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Outreach and Vendor RegistrationOutreach and Vendor Registration
To help reduce the possibility of disruption of services to State agencies, DMS and Accenture have conducted extensive outreach activities, including:
Communications with State Term Contract Vendors
Conducted 30 Vendor Information Sessions throughout Florida with 60 planned
Reaching out to business organizations such as chambers of commerce, etc.
Minority Business outreach with the Office of Supplier Diversity
Providing agencies registration information on critical vendors
Weekly updates to agency liaisons on who is/is not registered
Provided messages to agencies to include in PO’s and payments
Fee reporting communication
Sourcing opportunities communication
There are processes for managing reluctant vendor registration and fee exemptions.
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Reluctant Vendor RegistrationReluctant Vendor Registration
Vendor Registration Exemption Process Flow
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Vendor Contact
PurchasingAgent
MyFloridaMarketPlace
Agency gatherskey vendor
registration datafrom vendor
Agency submitsvendor registrationform to Customer
Service DeskPurchasing
Agent
Customer Service Deskregisters vendor in
MyFloridaMarketPlace
Customer ServiceDesk notifies agency
via email uponcompletion of vendor
registrationCustomer Service Desk
Personnel
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Reluctant Vendor RegistrationReluctant Vendor Registration
In the event a vendor is not willing to register, the following steps will be
followed:
1. The Agency will gather the key vendor registration data and complete the
registration form.
2. The Agency will submit the registration form to the Customer Service Desk
via email at [email protected]
3. The Customer Service Desk will register the vendor within
MyFloridaMarketPlace within 24 hours of notification.
4. The Customer Service Desk will contact the requesting Agency via email
upon completion of the registration.
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Reluctant Vendor RegistrationReluctant Vendor Registration
Upon completion of the registration by the Customer Service
Desk, the AGENCY WILL be able to:
1. Issue payments to the vendor via FLAIR. The vendor record will
be passed from MyFloridaMarketPlace to SPURS to FLAIR.
2. Issue purchase order to the vendor
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Reluctant Vendor RegistrationReluctant Vendor Registration
Upon completion of the registration by the Customer Service Desk,
the VENDOR WILL NOT be able to:
1. Respond to solicitations issued through MyFloridaMarketPlace
2. Respond to requests for electronic quotes through
MyFloridaMarketPlace
3. Manage their vendor profile through MyFloridaMarketPlace
4. Complete CMBE certification process
A vendor who does not register themselves will not be assessed the
fee.
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Transaction Fee RuleTransaction Fee Rule
60A-1.031 MyFloridaMarketPlace Transaction Fee
Each agency shall include language (addressing the MyFloridaMarketPlace fee) in the terms and conditions of all agency purchasing transactions involving commodities and contractual services as defined in section 287.012, Florida Statutes (including formal solicitations, contracts, and purchase orders), unless the transaction is exempt from the Transaction Fee pursuant to Rule 60A-1.032:
60A-1.032 MyFloridaMarketPlace Transaction Fee Exceptions60A-1.032 (1)Exceptions include, but are not limited to:•Transactions with Non-Profit (unless awarded following a competitive solicitation involving for profits)•Transactions with another governmental agency•Transactions which law or regulation require the commodity or service be provided by a sole provider•60A-1.032 (2)•Transactions critical to the agency’s mission•Where imposition of the fee would prevent consummation of the transaction
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Transaction FeeTransaction Fee
• The self funding model is not new. It has been in existence for a number of years.• State Term Contract vendors currently pay a 1% fee to the State,
and will continue under the MyFloridaMarketPlace system. • Similarly, SNAPS and the P-Card programs also carry a fee.
• There is no initial registration or ongoing subscription fee charged to vendors. • The 1% fee only applies to contracts and payments processed.
• The 1% fee will help pay for:1. The acquisition, development, implementation and operations of
the MyFloridaMarketPlace system; 2. To develop and execute training required for both buyers and
vendors; 3. Provide ongoing maintenance and services needed to sustain the
system’s success.
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Transaction FeeTransaction Fee
Starting 7/1/03, vendors will be required to self-report all
transaction fees on a monthly basis using Form PUR 3776
We will be moving to billing and collection, however, it will not be
available until 10/01/03 at the earliest
Even then, transactions that are made with users who are not yet on
the system will need to be self-reported
Automatic deduction of eligible transaction fees from invoices paid
through MyFloridaMarketPlace will not occur until available in new
FLAIR system (estimated July 1, 2005)
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Transaction Fee Exemption Transaction Fee Exemption
Transaction Fee Exemption Process60A-1.032(1)
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PurchasingAgent
PurchasingAgent
Agency submitstransaction fee
exemption form toCustomer Service
Desk via email
Agency completestransaction feeexemption form
including justification
MyFloridaMarketPlace
Customer Service Deskupdates
MyFloridaMarketPlacewith exemption request
Customer ServiceDesk notifies agency
via email uponcompletion of
exemption requestCustomer Service Desk
Personnel
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Transaction Fee Exemption Transaction Fee Exemption
Agencies may request a transaction fee exemption per 60A-1.032(1).
The steps to be completed are summarized below:
1. The Agency will complete a form summarizing the exemption request.
2. The Agency will submit the exemption form to the Customer Service
Desk at [email protected].
3. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee within 24
hours of notification.
4. The Customer Service Desk will contact the requesting Agency upon
completion of the transaction exemption.
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Transaction Fee Exemption Transaction Fee Exemption
Transaction Fee Exemption Process60A-1.032(2)
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Customer Service Deskupdates
MyFloridaMarketPlacewith exemption request
MyFloridaMarketPlace
Customer ServiceDesk notifies agency
via email uponcompletion of
exemption request
PurchasingAgent
PurchasingAgent
Agency submitstransaction fee
exemption form toAgency Head or
designee forreview
Customer Service DeskPersonnel
Agencycompletes
transaction feeexemption form
includingjustification
Agency Head orDesignee
State PurchasingDirector
Agency Head ordesignee reviews
exemption request andforwards request via
email to the StatePurchasing Director for
consideration
State PurchasingDirector reviews and
responds to anagency’s request within
14 days
If the exemption isgranted, the State
Purchasing Director willsubmit the form to the
Customer Service Deskvia email State Purchasing
Director
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Transaction Fee Exemption Transaction Fee Exemption
Agencies may request a transaction fee exemption per 60A-1.032(2). The steps
to be completed are summarized below:
1. The Agency will complete a form summarizing the exemption request
including justification.
2. The Agency’s head or designee will submit the form for consideration via
email to the State Purchasing Director at [email protected].
3. The State Purchasing Director will respond within 14 days either granting,
denying, or requesting additional information regarding the exemption
request.
4. If the exemption is granted, DMS will forward the form via email to the
Customer Service Desk at [email protected].
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Transaction Fee Exemption Transaction Fee Exemption
5. The Customer Service Desk will flag the purchase agreement in
MyFloridaMarketPlace as exempt from the transaction fee within 24 hours
of notification.
6. The Customer Service Desk will contact the requesting Agency and the
State Purchasing Director upon completion of the transaction exemption.
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Contact InformationContact Information
Project Contact Information
Vendor and Buyer inquiries can be directed by phone to (866) FLA-ePRO (352-3776)
For assistance with Vendor related questions, please contact: [email protected]
For assistance with Buyer related questions, please contact: [email protected]
For general inquiries, please contact: [email protected]
