Download - MyFloridaMarketPlace Roundtable May 20, 2003 MyFloridaMarketPlace

MyFloridaMarketPlace Roundtable

May 20, 2003

MyFloridaMarketPlace

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Session AgendaSession Agenda

Welcome / Overview of Today’s Session

Update from Bill Simon

Update from Steering Committee Meeting

Vendor Registration / Exemption Process

Resolution of Pending Issues / New Items

Next Meeting Location / Time

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Update from Bill SimonUpdate from Bill Simon

What I’ve been hearing…

I don’t have a clear understanding of what the State is trying to achieve with this initiative…

The fee represents an inappropriate windfall, and no value will be realized for the agencies…

I would like to see additional demonstrations of the system modules…

The system will make Accounting and Auditing functions more difficult…

Having PeopleFirst and MyFloridaMarketPlace implemented so close to one another will be difficult for the agencies to implement…

When will the deployment schedule be finalized?

DMS is not a customer service focused organization…

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MyFloridaMarketPlace RoundtableMyFloridaMarketPlace Roundtable Proposed Agency Sequence & Timing

* Other State Level entities that are eligible users

** Commodities and contractual services transactions 07/03. Working w/ DOT on other spending areas (annual spending total $2,322,890,365)

***These agencies have expressed an interest in adjusting their deployment date or discussing further.

# Category Agency

Revised Transaction Go

Live Date1 Initial User - Pilot Department of Transportation** 07/032 Initial User - Pilot Department of Management Services (incl. STO, Div. Of Administrative Hearings) 07/033 Initial User Department of Citrus 09/034 Initial User Department of Law Enforcement 09/035 Initial User Agency for Health Care Administration 10/036 Initial User Department of Juvenile Justice*** 10/037 Initial User Department of Health 10/038 Other Eligible Users* Department of Financial Services 10/039 Initial User Department of Highway Safety and Motor Vehicles 10/03

10 Initial User Department of Children and Families 11/0311 Initial User Department of Environmental Protection*** 11/0312 Other Eligible Users* Department of Agriculture and Consumer Affairs*** 11/0313 Initial User Department of Veterans' Affairs 11/0314 Initial User Department of Corrections 12/0315 Initial User Agency for Workforce Innovation 12/0316 Initial User Executive Office of the Governor 12/0317 Initial User Department of the Lottery 12/0318 Initial User Department of Business and Professional Regulation 01/0419 Initial User Department of Revenue 01/0420 Initial User Department of Education 01/0421 Initial User Department of Elder Affairs 02/0422 Initial User Department of Community Affairs 02/0423 Other Eligible Users* Department of State 02/0424 Initial User Department of Military Affairs 02/04

25 Other Eligible Users* Office of Attorney General & Dept. of Legal Affairs 03/0426 Other Eligible Users* Fish and Wildlife Conservation Commission 03/0427 Other Eligible Users* Florida School of the Deaf and Blind 03/0428 Other Eligible Users* Legislative Purchasing 03/0429 Other Eligible Users* Justice Administrative Commission 04/0430 Other Eligible Users* State Court System 04/0431 Other Eligible Users* Parole Commission 04/0432 Other Eligible Users* Public Service Commission 04/0433 Other Eligible Users* Ringling Museum 05/0434 Other Eligible Users* Office of the Auditor General 05/0435 Other Eligible Users* State Board of Administration 05/0436 Other Eligible Users* Enterprise Florida 05/0437 Other Eligible Users* Future Waves of Other Eligible Users (e.g. Local Education Institutions, Cities, Counties) TBD

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Vendor Feedback

Concerns in regards to MyFloridaMarketPlace% of Total Responses

None

Increased Competition*

Fee Amount and Collection Method*

Agencies/Buyers Using the System*

Support/Human Contact Availability

How will the System Work for Me?

Security/System Availability

Other

Total

*Sampling of comments in these three areas listed on the following slide

54 %

13 %

9 %

6 %

5 %

5 %

3 %

3 %

100 %

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Vendor Feedback

Vendor Feedback Forms, Top Three Areas of Concern:

Increased Competition (13%)

“Potential loss of business if large vendors register for the same commodities”

“Smaller businesses being left out of buying process due to price advantage of large corporations”

“Makes the current relationships open to competitive bids thus opportunity to lose current business”

“Losing any preferred status with customers”

Fee Amount and Collection Method (9%)

The 1% fee and how that will work

Agencies/Buyers Using the System (6%)

“The delay in all agencies coming online and using the system”

“Agencies I deal with most won’t want to use properly”

“Agencies may not be thoroughly trained to use the system and we may miss opportunities”

“How soon is it going to be in effect for all State agencies?”

“Transition from old mind set to new ways of doing business”

“That local and municipal governments will not use it”

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Vendor Registration Reporting Vendor Registration Reporting

Tasks to be Completed by the Agency

1. Compile a list of your agency’s critical vendors

2. Identify any vendors on your agency’s worksheet you believe are exempted from registration per proposed rule 60A-1.030

3. Add any additional critical vendors not included on any of the tabs to your agency’s list

4. Update the FEIN field for each vendor not exempted from registration

5. Return to [email protected] by May 23rd.

Next Steps

1. A comparison between the critical vendor list and MyFloridaMarketPlace will be provided to the agencies weekly

2. Focus vendor outreach to those critical vendors not yet registered

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MyFloridaMarketPlace Roundtable MyFloridaMarketPlace Roundtable Vendor Registration / Exemption ProcessVendor Registration / Exemption Process

Who should register in MyFloridaMarketPlace?

Rule 60A-1.030 – “Each vendor doing business with the State for the sale of commodities or contractual services as defined in section 287.012, Florida Statutes…”

Vendors who receive a new purchase order from an agency

Vendors responding to a solicitation from an agency using MyFloridaMarketPlace

Vendors who are included in a signed agreement with an agency tracking their contracts within MyFloridaMarketPlace

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How will vendors that are exempt from the transaction fee be registered in MyFloridaMarketPlace?

The vendor will register in MyFloridaMarketPlace and agree to the terms and conditions

The agency will notify the Vendor Help Desk regarding the contract/vendor level exemption

The Vendor Help Desk will update the exemption file and will notify the agency when the update is complete.

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How will vendors that refuse to register be registered in MyFloridaMarketPlace?

The agency will work with the vendor to gather all relevant registration information and will provide the information to the Vendor Help Desk.

The Vendor Help Desk will register vendor in MyFloridaMarketPlace on behalf of the agency and will flag the vendor as exempt from the transaction fee.

The agency will be notified when the registration is complete.

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Where are p-card and payees, i.e., foster parents, student loan recipients, client vendors, etc., to be registered?

They will continue to be registered in SPURS by the agencies

The long term approach to handling p-card and payees is still being defined

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Next Meeting: Time / LocationNext Meeting: Time / Location

May 27th

9:00 a.m. – 11:00 a.m.

Carr Building, Room 170

Download - MyFloridaMarketPlace Roundtable May 20, 2003 MyFloridaMarketPlace

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