MyFloridaMarketPlace
MyFloridaMarketPlace User Meeting
August 8, 2007
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Agenda
Welcome / Introduction
State Purchasing / Vendor Initiatives Catalog Enablement / eInvoicing Progress Vendor System Enhancements Vendor Survey
Additional MyFloridaMarketPlace Updates Sourcing and Analysis Upgrades Change Review Board (CRB) Update Enhanced Operational Reporting Ongoing Communications Shared Resource Center (SRC) Move
Next Meeting Time / Location
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Agenda
Welcome / Introduction
State Purchasing / Vendor Initiatives Catalog Enablement / eInvoicing Progress Vendor System Enhancements Vendor Survey
Additional MyFloridaMarketPlace Updates Sourcing and Analysis Upgrades Change Review Board (CRB) Update Enhanced Operational Reporting Ongoing Communications Shared Resource Center (SRC) Move
Next Meeting Time / Location
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State Purchasing Update
Punchout / Line Item Catalog Enablement Completed
• Line Item Catalog Enablement of the following contracts:
Mail Processing equipment (Contract Number: 600-760-07-1)
Body Armor contract (Contract Number: 680-850-05-1): 8 out of the 10 catalogs loaded as line item
PRIDE contracts Office Furniture (Contract Number: 425-001-05-P) Metal Lockers (Contract Number: 425-540-95-P) Cleaning Chemicals & Supplies (Contract Number: 435-720-98-P) Shelving Metal (Contract Number: 450-130-96-P) Fencing (Contract Number: 535-000-00-P) Signage (Contract Number: 550-000-00-P) Traffic Paint (Contract Number: 630-550-97-P) Park Furniture (Contract Number: 650-000-98-P) Mattresses (Contract Number: 850-500-95-P) Key Data Entry (Contract Number: 991-470-96-P)
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State Purchasing Update
“In-Process” Activities
• Punchout activities: VF Imagewear Punchout Identification of additional punchout site candidates
• Line Item Catalog Enablement:
Detention Clothing (Contract Number: 200-050-06-P)- Targeted for next month Body Armor contract (Contract Number: 680-850-05-1): Currently working with Gator
Hawk Armor, Inc. and Protective Apparel Corporation of America to load their contracts into MFMP
• eInvoicing adoption campaign
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Vendor Initiatives
Vendor System Enhancements are in the process of being reviewed
Target is to identify and implement a set of initial enhancements as part of Q1 and Q2 releases
Initial enhancements will most likely address data clean-up activities and vendor reporting enhancements
Team is targeting late August to distribute a Vendor Survey. Feedback will be used for the following: Determine subsequent enhancements
Preferred communication channels for vendors
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Agenda
Welcome / Introduction
State Purchasing / Vendor Initiatives Catalog Enablement / eInvoicing Progress Vendor System Enhancements Vendor Survey
Additional MyFloridaMarketPlace Updates Sourcing and Analysis Upgrades Change Review Board (CRB) Update Enhanced Operational Reporting Ongoing Communications Shared Resource Center (SRC) Move
Next Meeting Time / Location
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Additional MyFloridaMarketPlace Updates
Sourcing and Analysis Upgrades
Both of these modules have been upgraded and are live in Production
State Purchasing is continuing to be the primary user of the Sourcing application, with additional agency roll-out considerations to come soon
Change Review Board Update Focus for Q1 is the ‘User Queue Report’ enhancement
The Design Approval team approved the design of the report which will provide insight into the time it takes individual approvers in a workflow to approve system transactions (i.e., Master Agreement Requests, Requisitions, and Invoice Reconciliations)
The report will also categorize workflow approval times into: Agency approval time FLAIR approval time Audit approval time
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Additional MyFloridaMarketPlace Updates
Requisition Approval by Agency and Approver
Number of Days to ApproveAgency Approver Type User Approvable 0 1 2 3 4 … TotalTotal 3 1 1 1 2 8
Departmental of Management Services 2 1 1 1 1 6Agency Approver 1 1 1 1 1 5
John 1 1 2PR111111 1 1PR333333 1 1
Jeff 1 1PR333333 1 1
Dan 1 1PR111111 1 1
Brandon 1 1PR111111 1 1
FLAIR Approver 1 1FLAIR 1 1
PR111111 1 1
Data: Avg approval time
• This mock-up provides a ‘general’ sense of what the report will look like
• Note: There will be additional day range columns. Specifically, the Design Approval Team finalized on the following day ranges for columns: 0, 1, 2, 3, 4, 5, 6-8, 9-12, 13-14, and >14
SAMPLE
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Additional MyFloridaMarketPlace Updates
Enhanced Operational Reporting
Team will be working with the CRB to discuss this enhancement
An interim meeting of the CRB will be scheduled to discuss current available reports and the approach for gathering general requirements
Meeting notice will be sent shortly
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Additional MyFloridaMarketPlace Updates
Ongoing Communications
Hot topic communications will continue as appropriate (e.g., catalog enablement communication)
The MFMP semi-annual survey was distributed to approximately 2000 users (a mix of Purchasing and F&A users)
Responses are requested by August 15th
The team is also following up with agencies to identify ongoing spend targets / invoicing targets for the subsequent fiscal year
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Additional MyFloridaMarketPlace Updates
MFMP 2.0 will be moving to the State’s Shared Resource Center (SRC) in September All of the production servers have been installed in the center, and are
currently being configured The SRC and MFMP staff will be working together on the configuration,
functional testing, performance testing, and security testing of the system over the course of the next month
The final conversion is currently scheduled for September, with the final date available in the next two weeks
What does this mean to my agency? The downtime for the conversion will be limited to the weekend No weekday downtime is expected
More information will be distributed in the next few weeks
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Agenda
Welcome / Introduction
State Purchasing / Vendor Initiatives Catalog Enablement / eInvoicing Progress Vendor System Enhancements Vendor Survey
Additional MyFloridaMarketPlace Updates Sourcing and Analysis Upgrades Change Review Board (CRB) Update Enhanced Operational Reporting Ongoing Communications Shared Resource Center (SRC) Move
Next Meeting Time / Location
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Next Meeting Time and Location
November 7th
Carr Building
9:00 – 11:00 a.m.
