Master Tender Documents
For
Drug Branch
Gujarat Medical Service Corporation
Limited
(A government of Gujarat Undertaking)
Tender Notice
Tender Notice No.: GMSCL/ D/ 2017-18
Tender Brief
Tenders are invited online (through internet) from reputed manufacturers / direct importers for supply of following drug items for period of two years on Rate contract basis as mentioned in the tender details section.
Tender Details
GUJARAT MEDICAL SERVICES CORPORATION LIMITED Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-
10, Gandhinagar.� 23250766 / 67 / 70
TENDER NOTICE: D- /2017-2018 Tenders are invited online (through internet) from reputed Manufacturers / Direct importers for purchase of following items on rate contract basis. All tender documents canbe downloaded free from web site http://gmscl.nprocure.com between up to15.55 Hrs.
TENDER ENQUIRY NO- ITEMS:- Document Fee: Item wise EMD as shown below.
Note: For detailed specification refer to Schedule to STANDARD, COMPOSITION, PACKING , EMD, MINIMUM BATCH SIZE, WHO GMP, PACKING PER CARTO N, APPROX TWO YEARS REQUIREMENT
Instruction to Bidders for Online Tender Participat ion
1-All tender documents can be downloaded free from the website https://gmscl.nprocure.com
2-All bids should be submitted online from the website https://gmscl.nprocure.com
3-All bids should be digitally signed, for details regarding digital signature certificate and related training involved the below mentioned address should be contacted
(n) Code solutions (A divisionof GNFC) 301, GNFC Infotower, Bodakdev,Ahmedabad
Ahmedabad-380 054 ( India ) Tel : +91 79 26857316/17/18
Fax: +91 79 26857321. www.ncodesolutions.com
4-The user can get a copy of instructions to online participation from the website https://gmscl.nprocure.com. 5. The suppliers should register on the website though the “New Supplier” link provided at the home page the registration on the site should not be taken as registration or empanelment or any other form ofregistration with the tendering authority.
6-The application for training and issue of digital signature certificates should be made at least 72 hours in advance to the due date and time of tender submission.
7-For all queries regarding use of digital signature certificate should be addressed to personnel in M/s (n) Code Solutions.
8-For all queries regarding tender specifications and any other clauses included in tender document should be addressed to personnel in tendering office address provided below
Contact Details: Managing Director
Gujarat Medical Services Corporation Limited Regd. Office: Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar. Tel: 079-23250770, 23250766 ,Fax: 079-23257586
Key Dates: Due Date and Time of Submission of TechnicalBid&Commercial Bid. (online)
: Up to 16.00 Hrs.
Due Date and Time of PhysicalSubmission of TechnicalSupporting Documents inclusive of DocumentFee& EMD
: Up to 16.00 Hrs.
Due Date and Time of TechnicalBidOpening (online) : At 15.00 Hrs.
Envelopes containing the “Technical Supporting Documents”, inclusive of the “Document Fee”, “EMD Fee” tobe submitted at the below mentioned address.
Venue: Managing Director
Gujarat Medical Services Corporation Limited Regd. Office: Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar. Tel: 079-23250770, 23250766 Fax: 079-23257586
Key Value: Document Fee: -
EMD:-
A. GENERAL INSTRUCTIONS FOR BIDDERS The bidders are instructed to read the complete bid document carefully. The following points may be noted so that mistakes/lapses/shortcomings during Bid submission may be avoided. 1. It is expected from all bidders that they will ensure that documents to be used in bid set will be
given to a reliable person only. So that the confidentiality of your bid/ rates is maintained up to bid opening & that your documents are not put to any misuse.
2. Complaints lodged in GMSCL should bear signature, name, Id proof and mobile number of the complainant. This is important to avoid unauthenticated complaints or any persons who have fraudulently made use of their letter heads. Therefore, unauthenticated complaints may not be acted upon.
3. In case you are given any assurance of any favour in GMSCL, by anybody or if you are directly or indirectly threatened or i n t i m i d a t e d of harming your bidding & subsequent work in GMSCL, please inform immediately about the same to MD, GMSCL. It would be better if evidence of such unfair activity of such person is produced so that action can be taken against such person / institution and their details can be put on the website.
4. It is advisable for you to authorize only those persons for GMSCL tender who are employed in your company on salary basis.
5. If any firm, etc. intends to lodge a complaint against a bidder with regard to bid (bid Condition), it may do so within 21 days of opening of technical bid, in the office of GMSCL. After the stipulated period, it will not be possible to act upon the complaint.
6. The turnover should be as per bid conditions. Do not submit Bid if the turnover of the firm is less.
7. Quote only for the products for which your Product Permission meets the Bid specifications. Do not quote if it differs with regard to any parameter.
8. Quote rate exactly as per packing unit of tender schedule. For example if the packing is given for 10x10 tablets, the rate should be quoted for 10x10 tablets, and not for 1 tablet or 10 tablets.
9. Highlight the quoted items in the documents like Product Permission and Market Standing Certificate, and also mark the item code no. at appropriate place in the documents.
10. The submitted product permission and other documents should be authentic. Date of issue of the documents should be clearly visible.
12. In case there is any suggestion regarding Bid conditions/ specifications/ shelf life, strength, packing/turn over etc. The suggestions should be submitted/sent/e – Mailed two/three days earlier from the date of pre bid meeting so that the representation of the bidders may be well processed and decision could be taken well in time.
13. No tender will be accepted after prescribed closing time for submission of the same. The delay will not be condoned for any reason whatsoever including postal/transit delay. However, if the last date of submission of tenders is declared as a holiday by the Government, the last date of submission of tenders will be extended to the next working day.
14. The tenderer should confirm that the detailed specifications i.e. standard, composition, packing,
minimum batch size, WHOGMP of the items offered are strictly in accordance with the specifications shown in the Schedule (Schedule of tender). The tenderer must also mention the name of manufacturer in case of direct importers in Technical & Commercial. The tenderer should also note the terms & conditions particularly those relating to the delivery period, E.M.D., Marketing Data & Proof of Manufacturing Experience, Minimum batch size, Payment terms, Penalty, Pre-dispatch sample testing, Rate Contract, replacement and Risk purchase in which no relaxation will be given.
15. The tenders will be opened on the date, time & venue specified in tender notice and the
tenderer or his authorized agent has the liberty to be present at that time. However, in unavoidable circumstances, the Managing Director can change the date / time / venue of opening or open the tenders in the absence of tenderers or his agent at his discretion. In case the specified date is declared as holiday by the Government, the tenders will be opened on the next working day at the same time and venue specified in the tender.
16. If there is any query regarding Terms and condition in Bid document, you may contact General Manager (LPQC), GMSCL DGM(Drug Procurement), GMSCL Manager (Drug Procurement), GMSCL
B. ELIGIBILITY CRITERIA
1. Bidder shall be a manufacturer having valid manufacturing license or direct importer holding valid import license. Distributors/ Suppliers / Agents are not eligible to participate in the Bids.
2. If manufacturer is not available for imported Drugs/ Surgicals /Diagnostic Kit, then
authorized representative or dealer shall be allowed to quote the tender. But such authorized representative or dealer should be regular supplier of quoted product of that manufacturer for preceding two years from the date of opening of technical bid and authority letter (As per format Annexure VIII ) & valid import license (where ever applicable) should be submitted along with tender.
3. Must have minimum three years of experience as a manufacturer and in marketing of the quoted item, as on the date of technical bid opening. The Bidder Should also have manufactured at least 3 three commertial batches of the quoted drug every year in the last 3 consecutive years (Annexure II) . In case of imported product, the product should have minimum 3 years standing in the market. The importer should have at least 3 years standing as manufacturer/ importer of drugs in general. Imported drugs shall be accepted in brand name also.
4. (a)The Average Annual turnover of last three years should not be less than 2 crores. (b) For SSI units of Gujarat the average annual turnover should not be less than Rs.75.00 lacs for list of items attached at annexure.( Annexure-XIII)
(c) For tenders floated on or after 01/04/2017. The Manufacturer should have valid WHOGMP Certificate or valid Certificate of pharmaceutical product (COPP) for individual product in the WHO format. Unless the date of expiry is specially mentioned in the certificate, the validity of WHOGMP (COPP) certificate will be considered as two years from the date of issue, effect for foreign product where the tenders most affirm the date of validity. No offer will be acceptable unless the tender is accompanied by requisite WHOGMP describe above. Manufacturers not having valid WHOGMP certificate are not entitled to submit tender. Under no circumstances submission of copies of renewal application / challan for expired WHOGMP certificate will be considered in lieu of valid WHOGMP certificate. Conditional WHOGMP will not be accepted.
(d) The Certificate mentioned above must include either the name of drugs or the category of drugs for which the WHOGMP is issued. In case of imported Drugs/ Surgicals/ Diagnostic Kit, valid Drug Manufacturing License, Product Permission, WHOGMP certificate of manufacturer, Labels and Product literature of all quoted product must be submitted along with the tender.
5. In case, where the item is required with ISI Mark, manufacturing and selling experience of product having ISI Mark is mandatory for eligibility. Hence the manufacturer must have valid certificate copies of license to use ISI for last one year and the latest license should be valid during the period of Rate Contact.
6. The SSI must have , a valid Micro/ Small enterprise registration ( As per Gazette of India Act-2006) issued by concerned authority of Gujarat state along with valid certificate of CSPO/ NSIC/DGS & D/ KVIC Registration.
7. Bid should not be submitted for the product/products for which the concern/company stands blacklisted/banned/debarred either by Bid inviting Authority or Govt. of Gujarat or its departments on any ground. The Bid should not be submitted for those products also for which the concern/company stands blacklisted/banned/debarred by any other State/Central Govt. or it’s any agencies (central Drugs procurement agencies) on the ground of conviction by court of law or the products being found spurious or adulterated.
8. Such concern/company/firm which stand blacklisted/banned/debarred on any ground by the bid inviting authority (GMSCL) or Govt. of Gujarat or its department on the date of bid submission, shall not be eligible to participate in the bid. The concern/company/firm which stands blacklisted/banned/debarred on the ground of conviction by court of law or the products being found spurious or adulterated by any other State /Central Government or it’s any agencies (central Drugs procurement agencies) shall also not be eligible to participate in the Bid. For Specific cases regarding other quality issues the respective purchase committee of GMSCL may decide on case to case basis.
9. The concerned company/firm/bidder who has been blacklisted / debarred by GMSCL or any other State/ Central Government and its Drug Procurement Agencies due to failure in supply of Quality drugs, shall not participate in the tender during the period of debarring / blacklisting. If any product of company/firm/bidder were blacklisted/debarred at the time of bidding, for a specified period, then the same will become eligible after blacklisting/ debarring period is over. In case the period is not specified the debarment order, the firm shall be eligible to participate in bidding only after two years of the date of issue of the order of blacklisting/ debarment. If any tenderer is debarred or black listed due to failure in supply of Quality Drug during the tender validity or during the validity of the rate contract by any other State and central Government and its Drug Procurement Agencies, it is his (tenderer’s) responsibility to inform such thing to the Managing Director, GMSCL.
10. Non-Disclosure of blacklisting/ debarment will invite forfeiture/recovery of EMD or SD or Risk Purchase or disqualification for appropriate period or any other penal action at the discretion of Managing Director, GMSCL without any further reference. (As per format Annexure-IX )
11. The concern/firm/company whose product has been declared as of spurious or adulterated quality and any criminal case is filed and pending in any court shall not be eligible to participate for that particular product, in the Bid. Similarly convicted firm/company shall also not be eligible to participate in the Bid.
12. If a company has two or more separate manufacturing units at different sites/states, the company will be allowed to submit only one Bid for all units but necessary document regarding separate manufacturing units will be submitted as a separate set with the same Bid. But a bidder will be allowed to submit only one offer for one product.
C. TECHNICAL BID
1. The technical bid submission should be done on the following website only https://GMSCL.nprocure.com
2. The “Technical Supporting Documents” of Tender inclusive of the “Document Fee”, “EMD” should be submitted at the below mentioned address:-
Managing Director Gujarat Medical Services Corporation Limited Regd. Office: Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar. Tel: 079-23250770, 23250766 Fax: 079-23257586
3. If the supplier fails to submit the supporting documents offline on or before the due date and time of physical submission of tender supporting documents inclusive of Documents Fee and EMD, the bidder is entitled for immediate disqualification.
4. The tenderer should invariably submit his tender in three sealed covers separately namely [1] Document Fee Cover, [2] E.M.D. Cover [3] Technical Supporting Documents Cover. The details of these documents to be submitted are as mentioned below in the respective heads:-
5. DOCUMENT FEE COVER a) Payment as document fee should be made by DD on l y , pa yab le a t Gandh inaga r
a t an y Schedu led b ank / na t i ona l i zed bank , i n favo r o f Gu ja ra t Med ica l Serv i ces Corpo ra t i on L im i ted , Gandh inaga r
b) Payment made toward document fee will not be refunded. c) Non-payment of the document fee will make the tenderer liable for disqualifications. d) The tenderers who are desirous of availing SSI benefits shall have to submit a letter
clarifying that they want to avail the benefits and must adhere to guidelines as mentioned in Point (a) of General Condition and Information( Heading C)
6. EMD COVER
a) The E.M.D. should be paid in form of Treasury Chalan deposit under Revenue Deposit or by Demand Draft in favour of G.M.S.C.L., Gandhinagar drawn on any bank in Gandhinagar or irrevocable Bank Guarantee stamped with adhesive stamp of Rs.100/- issued by Schedule Bank. The Demand Draft should be issued by bank only after date of advertisement of tender enquiry. The Bank Guarantee will be accepted in case where the amount of E.M.D. exceeds Rs.5000/- and such Bank Guarantee should be valid up to six month from the date of its issuance. E.M.D. in any other forms will not be accepted. The bank guarantee for EMD will be accepted as per government resolution of finance department.
b) Non- payment of the EMD will make the tenderer liable for disqualifications. c) Wrong/ Fraudulent data submission may lead to disqualification / debarment. Please
ensure that you furnish correct data.
7. TENDER SUPPORTING DOCUMENT COVER:- Please refer to General Terms and Conditions and Check List of Tender as in Annexure-X
D. GENERAL TERMS AND CONDITIONS OF TENDER:-
1. Special Benefits for Small Scale Industries:-
Those tenderers who are desirous of availing the benefits as provided for SSI units by Government vide GR No. SPO/102015/691093/CH dated: 03/06/2016 issued by Industries & Mines Department:-
a) Exemption for Payment of document fee, exemption for Payment of EMD & Benefit of
Security deposit. Shall have to submit, valid Micro/small enterprise registration in new acknowledgement (As per the Gazette of India Act-2006) issued by concerned authority of Gujarat state along with valid certificate of CSPO / NSIC / DGS & D/KVIC (if applicable) registration.
b) To avail the benefit of Price Preference & Price matching, tenderers Shall have to submit a valid Micro/small enterprise registration certificate (As per the Gazette of India Act-2006) issued by concerned authority of Gujarat state as well as Certified / Notarized copy of latest audited annual balance sheet and information providing their Investment in plant and machinery to prove their present status as an SSI Unit.
c) Main/ Parallel/ Substitute Rate Contract for procurement of stores will be fixed up as per G.R. No. MSP/102002/3342/JH, dated 06/11/2003& dated. 04/10/2006.
2. Marketing Data & Proof of Manufacturing Experience:- a) All the manufacturers for quoted items must have minimum preceding three years’
experience for manufacture (after issuance of permission by concerned licensing authority) & marketing of the quoted products on the date of opening of technical bid.
b) However manufacturing having preceding one year manufacturing and marketing experience under valid lenience to use ISI mark certificate for the quoted product on the date of opening of technical bid will also be considered.
c) If the tender is scheduled to open on 01-01-2008, the three years manufacturing experience is considered only if the first batch of quoted item is manufactured on 01-01-2005 or earlier to that date and should have continuous production till the date of opening of technical bid. The date of manufacture of first batch & its quantity must be clearly shown in the second column of affidavit which must be strictly in accordance with the performa shown in Annexure-II.
d) In case where tender is to be submitted by authorized representative/dealer for imported drugs/surgical /diagnostic kit should be a regular supplier of a quoted product of that manufacturer for preceding two years from the date of opening of technical bid and first date of imported quantity and year wise imported quantity and sale in India of that item duly supported by affidavit from importer. The report should be submitted as per Annexure-II.
e) Discontinuance of production of quoted item after a single batch or no production thereafter will be considered as insufficient experience & the product will be disqualified. The manufacturer must therefore submit manufacturing data separately & year wise for at least preceding three years/two years/ one year (whichever is applicable) with distinct quantity & value & number of batches strictly in the said format (Annexure-II) .
f) Managing Director reserves the right to disqualify any offer if the total manufactured
quantity shown in the affidavit is apparently insufficient in relation to the approximate purchases of last R.C.
g) The year wise quantity manufactured / imported and marketed & its sales value must also be shown strictly as per the format in affidavit. ( Annexure-II). Details Data in Letter head of Company is not acceptable. It must be given in affidavit duly done by a public Notary.
h) In case where item is required with ISI Mark, manufacturing and selling experience of product having ISI mark will only be considered. But, in such a case, certified copies of license to use ISI mark for last one year as well as latest and valid license are to be submitted with tender. The latest license should be valid during the period of rate contract.
i) In addition to affidavit for production / import and sales, the tenderer has to furnish C.A. Certificate (in original/Notorized) showing year wise production / import & sales for last three years/two years/one year (whichever is applicable) for the item quoted, otherwise offer will be rejected.
j) Authorization letter nominating a senior responsible officer of the company with authority to transact business also to be provided with tender.
3. Turnover Criteria (a) Bidder firm has to submit turnover certificate of chartered Accountant for last three
years.The Average Annual turnover of last three years should not be less than 2 crores. (b) For SSI units of Gujarat the average annual turnover should not be less than Rs.75.00 lacs
for list of items attached at annexure.( Annexure-XIII) (c) The tenderer has to submit latest Commercial Tax Clearance Certificate issued by concerned
department. (Certificate Issued within 12 months before due date of this tender). (d) No conditional offer / quotation will be accepted. No variation in the terms and conditions
of the tender, including deviation from standards / specifications / terms of supply will be accepted.
4. Technical Supporting Documents for Tenders The legible and certified copies of the following documents must be attached /annexed to Technical Supporting Documents:- a ) Valid Manufacturing license & Product Permission (as the case may be) for imported
products valid Manufacturing License& Product Permission of manufacturer (as the case may be).
b) Valid Appropriate Drug License of tenderer & Valid Import License for imported Products. c) Valid Narcotics / Explosives License. (if applicable). d) Valid WHOGMP certificate of manufacturer for life saving drugs as well as for imported
drug products. e) (1) Micro/small enterprise Registration certificate and valid CSPO/N.S.I.C./D.G.S. &
D/K.V.I..C. (if applicable), Pl. see Condition No.4. (2) Certified / Notarized copy of latest audited annual balance sheet and information providing their Investment in plant and machinery to prove their present status as an SSI Unit.
f) I.S.O. certificate along with the declaration of manufacturer of the item in the location certified by I.S.O. in the prescribed format (if applicable).
g) Valid I.S.I. certificate (if applicable) h) Photo copy of PAN card (Permanent Account Number) i) Prescribed affidavit showing year wise production / import & sales for preceding three years/
two years / one year (as the case may be) for items quoted in original. (As per format Annexure-II )
j) Higher price / Lower price certificate. (As per format Annexure-III ). k) Non-conviction certificate (Certificate Issued within 12 months before due date of this
tender) issued by concerned Food & Drug control Authority. (Preferably as per format Annexure-XII ).
l) Latest Commercial Tax clearance certificate issued by concerned department. (Certificate Issued within 12 months before due date of this tender).
m) Affidavit regarding format of certificates. (As per format Annexure-IV ). n) Performance Certificate.(Certificate Issued within 12 months before due date of this tender).
from concerned Food & drug control Authority.(Preferably as per format Annexure-XI ). o) C.A. Certificate in original/ Notarized showing year wise production / import& Sales of
quoted items for preceding three years/two years/one year (whichever is applicable). p) C.A. Certificate in original/Notarized showing year wise Turnover for last three
years. q) Authority letter in prescribed format for imported items. (As per format Annexure-VIII) . r) Verification, Undertaking checklist & Document. (As per format Annexure-I)
(ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED) s) Statement of capacity of production. (As per format Annexure-VII). t) Declaration about debarment of manufacturer for the items quoted. (As Per format-
Annexure-IX) (ALL PHOTOCOPIES MUST BE SUBMITTED DULY CERTIFIED TRUE COPY / NOTARIZED.)
5. Before submission of any tender, the tenderer must verify that they have submitted all relevant certificates / permissions / documents in proper format along with tender. No intimation of missing documents will be given by this office. No documents will be accepted thereafter and the tenders will be processed on the basis of available documents / certificates. If the requisite documents are not submitted or even if submitted are not in proper format, the tender is liable to be rejected.
6. All documents specified must strictly be as per the format wherever the format is prescribed in tender Document or as prescribed by concerned authority viz. FDCA, ISI, Commercial Tax etc. and must be valid on the date of opening of tender. The documents of drug license, C.S.P.O. registration, higher price / lower price certificate, non-conviction certificate, Commercial Tax Clearance Certificate are to be furnished with tender. Moreover proof of application for renewal or Challan thereof for above certificates will not be considered in lieu of valid certificate except in case of renewal of Drug Licence.
7. The tenderer must satisfy that they are in possession of the requisite permissions / licenses / permits required for the manufacture / supply / sale / distribution of the items as per the specifications for which the offer is made. Failure to enter into contract if selected or to execute the purchase orders after entering into contract for want of permission / license or due to non-supply of certificates / documents will be viewed seriously and will invite forfeiture of E.M.D. / risk purchase / disqualification for appropriate period without any further reference.
8. The E.M.D. / Security Deposit shall liable to be forfeited in the following circumstances when the: a) Tender is rejected due to failure to furnish the requisite documents in the proper format or
giving any misleading statement or submission of false affidavit or fabricated documents. b) Party fails to sign the agreement for entering into contract in case the offer is accepted,
due to any reason whatsoever. c) Party fails to supply the goods / items as per the orders placed by either this GMSCL
or by Direct Demanding Officers (DDOs) within the delivery period so stipulated; d) Party fails to replace the goods declared to be not of standard quality or not
conforming to acceptable standards or found to be decayed / infected / spoiled before the date of expiry have to refund the cost of such goods.
9. The claim of price revision of finished goods under any pretext or reason, including the
revision of duty / excise / cost will not be allowed at any stage after the last date of submission of the tenders.
10. The period of the rate contract shall be approximately two years from the date of issuance of Rate Contract. However, the Managing Director reserves the right to terminate the contract by giving one-month notice at any time at any stage and without any reason. The rate contract will be operated by GMSCL only. If a RC holder supplying goods upon direct purchase order from district level officer without approval of GMSCL, it would be considered as a breach of contractual obligation and would attract penal action which may extend up to debarment of firm.
11. The Managing Director may extend the rate contract, subject to the same terms and conditions. If found necessary to do so for a period not exceeding six months to which the contractor will have to abide. However, the extension for a period more than six months can be granted on mutual agreement by both parties.
12. Periodical Statement of Supply:-The Rate contract holder shall have to submit a quarterly (Every three months) report of supply made to the Direct Demanding Officers and others (Other than GMSCL).In the said report RC holder shall have to furnish the Name of institution ,Item code, Name of item, Order No &Date, Order Qty & Amount, Date of supply and supplied qty. etc to this office. It is mandatory to provide this information to GMSCL as an integral part of RC.
13. Whenever under this contract any sum of money is recoverable from the contractor & payable by the contractor to the Managing Director of Gujarat Medical Services Corporation Limited, Gandhinagar or an officer empowered by him shall be entitled to recover such sum by appropriating in part of whole the Security Deposit paid by the Contractor, if a security being insufficient or if no security has been taken from contractor, then the balance of the total sum recoverable as the case may be deducted from the sum due to the contractor under this or any other contract (with the Managing Director of Gujarat Medical Services Corporation Limited, Gandhinagar) and remaining balance due will be recovered as arrears of ‘Land Revenue Dues’.
14. The tenderer should submit statement of capacity of production as per Annexure-VII. 15. For any clarification on any of the above conditions, tenderers may contact the officers
during 3 p.m. – 4 p.m. on any working day. They may also meet the Managing Director/ Manager Procurement/DGM(Drugs) with the prior appointment.
16. Documentary evidence for the constitution of the firm such as memorandum and articles of association, partnership deed etc. with details of name, address, telephone / fax no, e-mail address of the firm and of the Managing Director/ Partners / Proprietor to be provided with the tender.
17. For all items which covered under the definition of Drugs & for all procedures of tender& finalizing the tender, the provision of Drugs &Cosmetics Act, 1940 & Rules there under shall be applicable& considered final.
18. Quantity shown in column No.11 of Schedule is approx. tentative requirement of the item. It may increase or decrease. The rates should not vary with the quantum of requirement. The tenderer must supply the quantity as ordered by Direct Demanding Officers or by this Corporation during the period of Rate Contract.
19. The minimum batch size of which the delivery will be accepted as shown in the Schedule. In case, the aggregate of all the orders for which a particular batch is manufactured is less than the minimum batch size prescribed in Schedule, the minimum batch shall be limited to the aggregate of all the orders.
E. COMMERCIAL BID
1. The commercial bid submission should be done on the website only https://GMSCL.nprocure.com
2. The bids should be submitted on or before the time stipulated in tender notice at the website https://GMSCL.nprocure.com
3. The quoted rates should be valid for S I X months from the date of opening of technical bid. Rates once quoted will be final and will not be allowed to be increased during the validity period under any circumstances and for any reason whatsoever.
4. The rates quoted should be F.O.R. destination anywhere in Gujarat basis irrespective of value of order and inclusive of all charges such as packing, delivery, insurance, inspection, etc., per unit of packing as shown in the enquiry document. The rates shown against the item shall be presumed, in all cases, as the net price inclusive of all duties and sundries. No payment against any duties / delivery charges etc. will be considered under any separate heading under any circumstances Tenderer will also have to guarantee for regular and timely supply of all the items.
5. For out state tenderer they can supply from Gujarat Depot provided they submit the following documents along with the tender.
(i) Valid wholesale Drug License. (ii) Gujarat sales Tax (VAT) registration certificate & clearance certificate. (iii) Undertaking from where the supplies is made.
6. In no case, rates should be quoted anywhere except in Commercial Bid part. The tender will be summarily rejected without any further processing or reference if the rates are quoted or written at any place except at the relevant place in Commercial Bid part. In no case, rates for any item should be quoted in Commercial Bid part for which the technical details are not given or the items not quoted with details.
F. OPENING OF TECHNICAL AND COMMERCIAL BID
1. In the first instance only the "Technical Bid" (online) & envelope containing Technical supporting documents will be opened by any two officers from GMSCL, Gandhinagar on the date of opening of the tender and taken into consideration for finalization.
2. Scrutiny of the Tenders will be done as per terms & conditions of the tender, Govt. Resolutions issued from time to time and guidelines given in the manual of office procedure for purchase of stores by the Govt. Departments issued by Industries & Mines Dept. Govt. of Gujarat.
3. Scrutiny of the Tenders will be done by GMSCL with support of technical evaluation
committee formed by the Board of GMSCL for the purpose. Inspection of manufacturing unit for compliance of WHOGMP may be carried out by technical committee if needed.
4. The tender is liable for rejection due to any of the reasons mentioned below: a) Non-submission of tender within stipulated time. b) Submission of tender without Tender document fee. c) Tender supporting document not submitted in separate envelopes as per conditions and
the envelopes are not super scribed with details of the tender enquiry and part enclosed. d) Non-payment of Earnest Money Deposit (if not exempted). e) Non-submission of required documents as shown in general condition and Annexure-X. f) Conditional offers. Conditional and / or vague offers. g) Unsatisfactory past performance of the tenderer. h) Rates have been shown elsewhere than Commercial Bid part. i) Items with changes / deviations in the specifications / standard / grade / packing /quality. j) Rates are quoted in technical bid. k) Stamp paper is not as per statutory provisions. l) Submission of misleading / contradictory / false statement or information and
fabricated / invalid documents. m) Tender not filled up properly as mentioned in the tender document. n) Non-submission of authority letter in prescribed format for imported items. o) Non submission of Micro/small enterprise Registration certificate and valid
CSPO/N.S.I.C./D.G.S. & D/K.V.I..C. (if applicable). Please see Condition Point (a) of General terms and Conditions.
p) Non- Submission of Certified / Notarized copy of latest audited annual balance sheet and information providing their Investment in plant and machinery to prove their present status as an SSI Unit.
5. Subsequently, the "Commercial Bid" (online) will be opened only of those tenderers whose Technical Bid satisfy the technical requirements of the tender and are otherwise acceptable. The "Commercial Bid" (online) will be opened by any two officers from GMSCL, Gandhinagar.
6. Back out from tender at any interim level during tender processing:- Once the tender is submitted it will be the responsibility of the tenderer not to escape half way directly or indirectly by way of raising any problems: In case of back out from the tender process, penal action may be taken as decided by the board of GMSCL.
7. Bid Inviting Authority reserves the right to accept or reject the Bid for the supply of all or any one or more items of the drugs bided for in a bid without assigning any reason.
8. Bid Inviting Authority, or his authorized representative (s) has the right to inspect the factories of Bidders, before, accepting the rate quoted by them, or before releasing any purchase order(s), or at any point of time during the continuance of Bid and also has the right to reject the Bid or terminate/cancel the purchase orders issued and or not to reorder, based on adverse reports brought out during such inspections.
G. ACCEPTANCE OF BID
1. The acceptance of the Bids will be communicated to the successful Bidders in writing (e-
mail/Letter) by the Bid inviting authority.
2. Immediately after receipt of acceptance letter, the successful Bidder will be required to submit Security Deposit and agreement should be within 10days.
H. SECURITY DEPOSIT
1. Successful tenderers have to pay security deposit as specified by the Corporation in the
agreement letter in the form of treasury challan deposit under revenue deposit / Demand Draft in the name of Gujarat Medical Services Corporation Limited, Gandhinagar drawn on any bank in Gandhinagar / irrevocable bank guarantee stamped with adhesive of Rs. 100/- valid for a period not less than 36 months at the time of entering into agreement for the performance of the contract.
2. Failure to pay security deposit and to execute the agreement within stipulated period shall invite disqualification of the tenderer for future quotations apart from forfeiture of E.M.D. and being liable for penalty as deemed fit by Managing Director in relation to the tender under process. Security deposit is payable by all the parties except by the undertakings and corporations of the Government of Gujarat which exempted by Govt.
3. The security deposits submitted in connection with the earlier contract and which are locked with those contracts and which have not been released till date will not be considered and fresh security deposit separately for each item must be submitted in such cases.
4. The security deposit shall be refunded only after satisfactory execution of the contract and recovery of dues, if any.
I. AGREEMENT
1. Successful tenderers have to enter into agreement within 10 days for due performance of the
contract. The agreement form sent by this Office should be stamped with adhesive stamp for the requisite amount, and signed before any Gazetted Officer of this Office or before a Ist class Magistrate or Justice of peace or Notary Public.
2. The accepted tender (AT) holder / rate contract (RC) holder should supply the items as per specifications and packing approved by GMSCL. Otherwise the stores will not be accepted and penal action will be taken against the AT/RC Holder.
3. All supply orders issued by the indenting offices issued on or before the last date of the contract of the RC will have to be accepted by the RC holder and the delivery for all such orders will have to be effected as per the schedule specified in the order, even though the date of actual supply may fall beyond the last date of the RC.
4. The AT/RC Holder must supply the drugs and other items of stores as per the standards of quality mentioned in second schedule of Drugs &Cosmetics Act, 1940 & respective pharmacopoeia. The stores must continue to confirm to the usual pharmacopoeia limits of potency, if tested at any time during its shelf life till its expiry date.
J. SUPPLY CONDITION
1. Purchase orders along with the delivery destinations will be placed on the successful Bidder at the discretion of the Ordering Authority. Drugs and Medicines will be supplied at any place across the State as mentioned in the Purchase Order.
2. The Tenderer must submit a test analysis report from a NABL laboratory/ Govt. approved
(FDCA Approved) public testing laboratory for every batch of drug along with consignment. However, if the tenderer submits a report from GLP compliant in-house testing laboratory, the supplies would be accepted subject to a reduction of two weeks in the permissible delivery period from that mentioned in point (c) below.
3. Delivery Period: Unless specified in the tender or instructed by the managing Director, the maximum delivery period shall be eight weeks for all the items, except for all injectable item and sterile category items delivery period will be ten weeks However, the Managing Director may extend the delivery period in slabs of two weeks up to maximum of 12 weeks for orders of large quantity.
4. For this purpose, the extension in delivery period shall be given as per the prevailing policy framed by Managing Director, GMSCL or the Concerned Purchase Order committee. The maximum delivery period will be counted from the next working day after the actual date of posting the order provided that the Managing Director, may at his discretion, may procure 20% of the order immediately and balance quantity of the order within 4 weeks to meet any situation of exigency / epidemic / calamity.
5. Risk Purchase:- The risk purchase of the items ordered at the cost and risk of the party will be carried out when the party fails to: a) Sign the agreement for entering into contract due to any reason whatsoever in case the offer
is accepted. b) Supply the goods / items as per the order placed by either this corporation or by direct
demanding officers in accordance with the main / parallel / substitute rate contracts, either during the prime / extended validity period or within the delivery period stipulated above.
c) The Risk Purchase will be done at any time after the delivery period is over. d) The Risk Purchase will be done from Main / Parallel or Substitute R.C. holder for
undelivered quantity of the Stores & the Contractor shall be penalized to the extent of 10% or difference whichever is higher.
6. GMSCL would also place direct supply order to other organizations/ CPSEs as per govt. norms in case:- a) Tenders/ offers are not received or b) Tenders are not finalized due to any reason or c) RC holder supplier fails to supply the required / ordered quantity or d) In case of Emergency or Epidemics. In aforesaid circumstances quotations will be invited from all the CPSEs and placed before concerned procurement committee for decision.
7. Under such circumstances difference will be recovered from the concerned RC holder who failed to supply.
8. The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages.
9. It shall be the responsibility of the supplier for any shortage/ damage/ breakages at the time of receipt at the designated places.
10. If at any time the Bidder has, in the opinion of the ordering authority, delayed in making any supply by reasons of any riots, mutinies, wars, fire. Storm, tempest or other exceptional cause on a specific request made by the Bidder within 7 days from the date of such incident, the time for making supply may be extended by the MD, GMSCL at his discretion for such period as may be considered reasonable. The exceptional causes do not include the scarcity of raw material, Power cut, Labour disputes.
11. The supplier shall not be in any way interested in or concerned directly or indirectly with, any of the officers, subordinates or servants of the Bid Inviting Authority in any trade or business or transactions nor shall the supplier give or pay promise to give or pay any such officers, subordinates or servants directly or indirectly any money or fee or other considerations under designation of “Customs” or otherwise, nor shall the supplier permit any person or persons whom so ever to interfere in the management or performance hereof under the power of attorney or otherwise without the prior consent in writing of the Bidder Inviting Authority.
12. In case of item having pharmacopeial Standard the brand name of item or abbreviations indicating the same can be printed anywhere on both internal / external packing. However the font size of such brand name or abbreviation printed on internal / external packing should not be more than 50% as compared to the generic name. The supplier would have to produce an undertaking regarding the same at any time prior to make the supply.
13. The RC holder shall have to supply the drugs with different color, coding, packing, labelling as well as display of rates on packaging as and when required by GMSCL.
14. Notwithstanding various action and penalties for non-supply and / or delayed supply of the Drugs. GMSCL shall take action against the supplier as follows: a) If the supplier fails to execute at least 70% of the ordered quantity as mentioned in a
single Purchase order and such part supply for any three Purchase orders of the same drug, then the product of the supplier will be debarred and becomes ineligible to participate in any of the tenders for that particular item(s) by GMSCL for a period of 2 year from the date of intimation for debarrement besides forfeiture of security deposit of that product(s).
b) If the supplier supplies more than one item and 50 % of such items are debarred, the firm is liable to be debarred for a period of 2 years from the date of intimation of debarment besides forfeiture of security deposit in full.
c) Purchase orders, if any, already issued before taking any blacklisting action or orders given in past will not be affected in view of action taken as per above guidelines but all strict quality checks shall be observed for each supply of products.
K. Shelf Life
1. The expiry period of Drugs and other items should not be less than two years unless prescribed
under statutory provisions or schedule "P" in which case it shall not be less than the maximum prescribed under statutory provisions or Schedule "P" as the case may be.
2. In case where expiry period of drug /item is up to two years, it should not have lapsed the 1/6th
of shelf life at the time of delivery. And in case where expiry period is more than two years it
should not have lapsed 1/4th of Shelf life at the time of delivery. 3. In case of emergency for products having expiry period 2 years or more Managing Director,
GMSCL, reserves right to accept the goods after getting the written confirmation from RC holder to take back the unutilized quantity with penalty of 2% of total supply value per month which have lapsed shelf life mentioned above.
4. In no case stores whose 2/6th shelf life has lapsed shall be accepted. 5. However the Managing Director GMSCL reserves the right to waive off penalty if the
remaining shelf life of product to be supplied is more than what has been sought in the
tender document. 6. Moreover in case of imported item like vaccine, serum, etc. Managing Director, GMSCL,
reserves right to accept the goods with applicable penalty for packing deviation if any, after getting the confirmation from the firm to tak e back unutilized quantity after expiry.
7. In case where product is being supplied does not confirm to the packing standard for e.g. logo , MRP, Packing size etc.) GMSCL reserves the right to reject the goods. However if MD GMSCL is satisfied that such packing deviation is non critical in nature and does not effect the quality of the product, he may with the reason recorded in writing, accept such goods with the minimum penalty of 3 % for each such deviation.
8. The stores which have already lapsed shelf life mentioned above will not be accepted. 9. The stores with unpacked or in loose condition will also be not accepted under any
circumstances. 10. Only those bidders shall quote who can manufacture and supply the product with the
required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted
11. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents (b) meet the recognized standards for safety, efficacy and quality; (c) are fit for the purpose made; (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per GMP included in Schedule M of Drugs & Cosmetic Rules.
12. The protocol of the tests should include the requirements given in I.P for tablets and those required specifically for the product specifications. The Bidder must submit its Test/ Analysis Report for every batch of drug along with invoice. In case of failure on the part of the supplier to furnish such report, the batch of drugs will be returned back to the supplier and he is bound to replenish the same with approved laboratory test report. The supplier shall provide the validation data of the analytical procedure used for assaying the components and shall provide the protocols of the tests applied and the placebo material when demanded for the purpose of testing.
13. The Drugs and medicines supplied by the successful Bidder shall be of the best quality and shall comply with the specification, stipulations and conditions specified in the Bid documents.
L. PACKING AND LOGOGRAMS
1. The packing, strip and blister of Tab. / Cap. and the labels of all the drugs or other items to be
supplied under the order should be permanently and prominently printed in English & Gujarati with the words: “FOR THE USE OF GOVT. OF GUJARAT. NOT FOR SALE.” “ UUUU]]]]HHHHZZZZFFFFT T T T
;ZS;ZS;ZS;ZSFFFFZZZZGGGGFFFF pppp5I5I5I5IMUMUMUMU DDDDFFFF8888[[[[ JJJJ[[[[RF6RF6RF6RF6 DDDDFFFF8888[[[[ GCGCGCGCLLLL” along with logogram. The logogram must be distinct from the normal trade packing. If the items are packed in packets which are then placed or repacked in a box / carton / sachet / bottle / foil, these words will be permanently and prominently printed on both the internal/ external packs and labels along with logogram. The M.R.P. or any other price must not be printed or not to be shown anywhere either on external pack / box / carton/ foil or on internal packing.( As per Annexure-VI)
2. Logograms /Markings
Logogram means, wherever the context occurs, the design as specified below:-
3. Packing a) The item shall be supplied in the package schedule given below and the package shall carry the
logogram specified as specified above. The labeling of different packages should be as specified below. The packing in each carton shall be strictly as per the specification mentioned. Failure to comply with this shall lead to non-acceptance of the goods besides imposition of penalties.
b) The pediatric drops should always be supplied with dropper. A measuring cap with suitable markings must be provided for other paediatric oral liquid preparations.
c) The labels in the case of injectables should clearly indicate whether the preparations are meant for IV, IM, SC, etc.
d) Injection vials should have flip off seals. The ampules should be provided with ampule foil. e) Small tablets packed in blisters should be so packed to facilitate removal of tablets without
breaking or crushing. f) All plastic jars above 450gm/ml should carry an inner plastic lid. g) The cap of bottles of preparation should not carry the name of the supplier. h) The medicines stores between 2 to 8 degree (cold and cool storage) Centigrade shall have to
supply in appropriate storage/ transport condition using cold chain supply. i) All plastic containers should be made of virgin grade plastic. j) The G e n e r i c name of the drug should be printed in clearly legible bold letters (It is
advisable that the colour of font be different from other printed matter to make the name highly conspicuous.
k) It should be ensured that only first hand fresh packaging material of uniform size is used for packing. All packaging must be properly sealed and temper proof.
l) All packing containers should strictly conform to the specifications prescribed in the relevant pharmacopoeia/Act.
m) Packing should be able to prevent damages or deterioration during transit. n) In the event of items supplied found to be not as per specifications in respect of their packing,
the stores will not accept the goods. o) All containers i.e. bottles, tins, cartons, tubes etc. must be secured with pilfer proofs seals to
ensure genuineness of the products packed and the correctness of the contents."A" type plastic container should conforms to IS:7803 (Part I): 1975 and Polythene plastic bag (Except for intravenous fluids) should conforms to IS:10141 : 1982.
4. SCHEDULE FOR PACKAGING OF DRUGS AND MEDICINES
GENERAL SPECIFICATIONS a) No corrugate package should weigh over 15 kgs (i.e. product + inner carton +corrugated
box). b) All items should be packed only in first hand strong boxes only.
c) Every corrugated box should preferably be of single joint and not more than two joints. d) Every box should be stitched using pairs of metal pins with an interval of two inches
between each pair. e) The flaps should uniform meet but should not overlap each other. The flap when turned by 45-
60 should not crack. f) Every box should be sealed with gum tape running along the top and lower opening. g) The final packing of cartons of corrugated boxes shall be complying with IS:9313 : 1979 of
November, 1980.
5. CARRY STRAP: Every box should be strapped with two parallel nylon carry straps (they should intersect.)
6. LABEL: a) Every corrugated box should carry a large outer label clearly indicating that the product is for
“Govt of Gujarat Supply-Not for Sale” with Logogram of GMSCL. b) The Product label on the cartoon should be large, atleast 15 cms x 10 cms dimension. It
should carry the correct Generic name, strength or the product, date of manufacturing, date of expiry quantity packed and net weight of the box. OTHERS:
c) NO box should contain mixed products or mixed batches of the same product. 7. SPECIFICATION FOR CORRUGATED BOXES HOLDING TABLETS /
CAPSULES/ PESSARIES The total weight of the box should be approx of 7-8 Kgs.
8. SPECIFICATION FOR LARGE VOLUME BOTTLE i.e., ABOVE 1 00 ml AND
BELOW 1 LIT. All these bottles should be packed only in single row with partition between each and also with top and bottom pad of 3 ply.
9. SPECIFICATION FOR IV FLUIDS
Each corrugated box may carry maximum of only 24 bottles of 500 ml in a single row or 50 bottles of 100 ml in 2 rows with individual sealed polythene cover and centre partition pad, top and bottom pads of 3 ply.
10. SPECIFICATION FOR LIQUID ORALS a. 100 bottles of 50 ml or 60 ml may be packed in a single corrugated in 2 rows with top, bottom
and centre pad of 3 ply. b. 50 bottles of 100 ml – 120 ml may be packed in a similar manner in a single corrugated box. c. If the bottles are not packed in individual carton, 3 ply partition should be provided between
each bottle. The measuring device should be packed individually. 11. SPECIFICATION FOR OINTMENT/ CREAM/GELSPACKED IN TU BES: a. No corrugated box should weigh more than 7-8 Kg. b. Every Ointment/Cream/Gel tube should be individually packed in carton and then packed in
20‟s in a grey board box, which may be packed in a corrugated box.
12. SPECIFICATIONS FOR INJECTION (IN VIALS AND AMPOULE S) a. Vials may be packed in corrugated boxes weighing up to 15 Kgs. Ampoules should be
packed in C. B. weighing not more than 8 Kgs. b. In the case of 10 ml Ampoules or 50 ampoules may be packed in a grey board box. Multiples
of grey board boxes packed in CB. In case of ampoules larger than 10 ml only 25 ampoules may be packed in a grey board box with partition. If the vial is packed in individual cartoon, there is no necessity for grey board box packing. The individual cartoon may be packed as such in the CB with centre pad.
c. In case of ampoules every grey board box should carry 5 amps along with Cutters placed in a polythene bag.
d. Vials of eye and ear drops should be packed in a individual cartoon with a dispensing device. If the vial is of FFS/BFS technology, they should be packed in 50‟s in a grey board box.
e. Cutters are not required with ampoules in the case of snap off type ampoules. 13. SPECIFICATION FOR ORS
Primary Packing:- The pouches/sachets of ORS should be three layered with following composition
Site Material Micron MM g/m2 Inner Polyethylene 50 0.040-0.050 36.9-46.1
Middle Aluminium 09 0.009-0.015 24.3-40.5
Outside Polyester 12 0.012-0.015 12.9-20.9
Secondary Packages and Tertiary package:- 50 sachets may be packed in grey board boxes and
10 grey board boxes in a Corrugated Box.
M. QUALITY TESTING
1. Sampling of supplies from each batch will be done at the point of supply or distribution/storage points for testing. (The samples would be sent to different empanelled laboratories for testing by the ordering authority after coding). The GMSCL will deduct a sum of 1% from the amount of bill payable to supplier on account of handling and testing charges.
2. The Drugs shall have the active ingredients within the permissible level throughout the shelf life period of the drug. The samples may also be drawn periodically during the shelf life period. The supplies will be deemed to be completed only upon receipt of the quality certificates from the laboratories.
3. Samples which do not meet quality requirements shall render the relevant batches liable to be rejected. If the sample is declared to be Not of Standard Quality or spurious or adulterated or misbranded, such batch/batches will be deemed to be rejected goods.
4. The supplier shall furnish to the purchaser, the evidence of bio-availability and bio-equivalence, polymorph screening report, report of assay and impurities should be submitted for certain critical drugs when asked for.
5. The products should conform to the standards of IP/BP / USP as the case may be. In case the product is not included in the said compendium, the supplier, upon award of the contract, must provide the reference standards and testing protocols for quality control testing. For imported drugs respective countries pharmacopeia standards shall be acceptable (even if the product is official in IP).
6. The supply of any item shall be considered complete for the purpose of calculation of liquidated damages only when reference standards/ standard testing procedure or test protocol/placebo materials are made available to the corporation along with the supply of items as per the purchase order. However, these materials and documents shall be made available by supplier to Quality Cell of GMSCL Headquarter. Such requirement will communicated by the Headquarter as and when required.
7. In case where the order is placed by Direct Demanding Officer, the sample will be collected by Drug Inspector of the district or any other officer empowered by him and will be sent for testing. The decision of the competent drugs control authority will be conclusive and final and binding to the A.T. / R.C. Holder.
8. If any item is found apparently spoilt / decayed / infected till the expiry date or in case of any compliant from G.M.S.C.L. / Direct Demanding Officers, the Contractor shall be liable to replace the unutilized quantity even if the sample is not tested.
9. The samples of stores to be supplied against this rate contract will be drawn by an authorized person so nominated by the Managing Director, GMSCL, and tested at a laboratory approved and licensed by the Commissioner, FDCA and nominated by the Managing Director, GMSCL. The goods will be accepted only if declared to be acceptable as per second schedule of Drugs & Cosmetics Act, 1940 & respective pharmacopoeia by the said laboratory; otherwise the supplier will have to take back the goods at his cost. The decision of the Managing Director will be final and conclusive and no retesting will be allowed. It is further clarified that such pre-testing will be in addition to the sample testing described in sub-point (a) of point M(Namely Quality Testing) and will be independent of the replacement / recovery provisions described in the tender document.
10. It is further clarified that wherever there is a difference in the report of the testing laboratory and that of the laboratory notified under the Drugs & Cosmetics Act 1940, the latter shall prevail to the exclusion of the former and no claim whatever based upon the former will be entertained.
11. Further Tenderer should give a written declaration–cum-consent that they shall not supply rejected drugs to any other Government Organization /Direct Demanding officer. Failing to which will invite termination of Rate Contract and/or shall be debarred by GMSCL.
12. Replacement Clause: Note: This clause shall be applicable to sampling & testing under Drugs & Cosmetics Act, 1940 by notified Drugs Inspector & Govt. Analyst respectively. If any stores supplied against the A.T./R.C. are found to be of not of standard quality on inspection and / or analysis by the competent authority, the contractor shall be liable to replace the entire quantity of the relevant batch within 4 weeks or make full payment of the entire consignment against the particular invoice, irrespective of the fact that part or full quantity (batch) of the stores supplied may have been consumed. The decision of the Managing Director, GMSCL taken on the basis of the report of the competent laboratory regarding quality will be final and binding. The stock of any item, which has been declared, not of standard quality shall be withdrawn from all the indenters and will not be returned to the contractor but will be destroyed by the Organization and the contractor, shall have no claim over such stores. Moreover, looking to the time period lapsed in retesting procedure at Central Drugs Laboratory:-
a) The replacement as aforesaid will not be accepted where retesting is demanded by R.C. Holder, but only recovery will be done by issue of recovery order so that the questions of payment of replaced goods does not arise in case the sample is declared standard by Central
Drugs Laboratory. The recovery order as aforesaid is revocable when the batch passes in retesting. In case of retesting of substandard drugs, whenever the date of receipt of the test report of Central Drugs Laboratory, Calcutta declaring the batch as standard quality is close to the expiry of the batch, Managing Director, G.M.S.C.L., cannot hold the responsibility to use the unconsumed goods. Under such circumstances the R.C. Holder will have to replace the unconsumed goods either fully or partially as instructed by Managing Director, G.M.S.C.L., and such decision of Managing Director, G.M.S.C.L., based on (a) the duration of reuse and (b) quantity of unconsumed goods, will be binding on the R.C. Holder.
b) The contractor shall have no claim over unconsumed goods, which shall be destroyed on the basis of result from Drugs Laboratory, Baroda or shall have no claim over value thereof.
c) The contractor will not be liable for refund due to unconsumed stock which is very near (3 to 6 months as the case may be depending upon the quantity) to expiry date at the time of receipt of CDL Report. Refund of only consumed goods will be given in such cases. Neither, claim for relaxation of replacement period nor for return of goods declared to be not of standard quality nor any request for acceptance of the replacement goods delayed after the delivery period (of 4 weeks), due to any reason whatsoever, will be entertained.
N. PAYMENT PROVISION
1. No advance payment towards costs of drugs, medicines etc., will be made to the Bidder. 2. On receipt of the prescribed consolidated invoice duly stamped and signed by authorized
signatory and analytical laboratory report regarding quality, the payment would be made in 30 days.
3. The in charge of district drug warehouse (REGIONAL WARE HOUSE(RWH)) will acknowledge the drugs received & ensure entry in e- Aushadhi software online.
4. All bills/ Invoices should be raised in duplicate and in the case of excisable Drugs and Medicines; the bills should be drawn as per Central Excise Rules in the name of the authority as may be designated. The supplier will deliver following document at the time of delivery at REGIONAL WARE HOUSE(RWH). a) In house test report of drug. b) The challan / invoice copy pertaining to REGIONAL WARE HOUSE (RWH)
5. Payments for supplies will be considered a f t e r receipt of reports of standard quality on samples having been tested approved laboratories of ordering authority.
6. The bills / invoices are required to be submitted specifying the following details in appropriate places of the invoices: a) No. and date of bills or invoice. b) No. and date of drug license. c) No. and date of A.T. / R.C. d) No. and date of order. e) Name and specification of item. f) Name of manufacture & Model / Make / Brand. g) Quantity. h) Total cost; and i) Other details like batch , packing unit etc. j) No. & date of challan (If supply made by challan.
7. The billing shall be in the name of the A.T. / R.C. Holder. The supplies shall be allowed by authorized dealer as per Rate Contract. Invoice shall be in the name of A.T. / R.C. Holder.
8. The A.T./R.C. Holder shall not charge C.S.T. /VAT, if concerned authority has exempted them. Further they cannot charge excess amount of Commercial Tax.
9. An amount of Commercial Tax as applicable to be shown separately in the bill/invoice raised. Further an amount of Commercial Tax so collected should be remitted to the Govt. within prescribed time limit, otherwise strict action will be taken against defaulters.
10. The payment against supply of stores shall be made within 30 to 45 days from the date of receipt of the goods in good and acceptable conditions at the destination. However, no interest will be chargeable by the A.T./R.C. Holder, if the payment is delayed.
11. The payment of the bill shall be made after deducting Government/Corporation dues, if any. 12. The payment of the bills shall be withheld in the following circumstances:
a) The goods are found sub-standard or in non-acceptable conditions. b) Breach of condition of any contract by the A.T./R.C. Holder. c) Previous Government dues of A.T./R.C. Holder.
13. Penalty: a) Unless the penalty is waived by the Managing Director, the A.T./R.C. Holder shall have to
pay the penalty at the rate ½% (half percent) of value of stores per week maximum up to 4 week. On event of failure to supply within delivery period the supplies shall be allowed with 10 % of penalty for undelivered quantity of stores. in the case the delivery of stores is not affected within the delivery period.
b) The risk purchase of the items ordered at the cost and risk of the party will be carried out when the party fails to:
(1) Sign the agreement for entering into contract due to any reason whatsoever in case the offer is accepted.
(2) Supply the goods / items as per the order placed by either this corporation or by direct demanding officers in accordance with the main / parallel / substitute rate contracts, either during the prime / extended validity period or within the delivery period stipulated above:
(3) The Risk Purchase will be done at any time after the delivery period is over. (4) The Risk Purchase will be done from Main / Parallel or Substitute R.C. holder
for undelivered quantity of the Stores& the Contractor shall be penalized to the extent of 10% or difference whichever is higher.
(5) GMSCL would also place direct supply order to other organization/ CPSEs as per government norms in case:-
a. Tenders/ offers are not received or b. Tenders are not finalized due to any reason or c. RC holder supplier fails to supply the required / ordered quantity or. d. In case of emergency / epidemic.
In aforesaid circumstances quotations will be invited from all the CPSEs and placed before concerned procurement committee for decision. Under such circumstances difference will be recovered from the concerned RC holder who failed to supply.
c) Any monetary claim arising due to any of the terms and conditions of the tender / supply, including the difference arising due to risk purchase, will be recovered in the following manner:-
1) From any pending bills of the party: 2) From any security deposits of the party:
3) If an amount at 1) & 2) is not sufficient to meet an amount of recovery of dues shall be recovered as arrears of land Revenue Dues under provisions of relevant act.
O. FALL CLAUSE:
1. Attention of the bidders is invited to the higher / lower price certificate and all the bidders /
A.T. / R.C. Holder will have to abide by the terms strictly in accordance with those mentioned in that certificate. It must be distinctly understood that in case of supply to any institution / department at price lower than the contracted price within the period specified in the certificate will immediately invite the reduction in the rates of the contract.
2. Breach of any clause of the certificate will be viewed seriously and action will be taken against the R.C. / A.T. Holder which may include forfeiture of E.M.D. / S.D., termination of the contract and disqualification from participating in future business.
P. STANDARD BREACH CLAUSE:
1) The Managing Director of Gujarat Medical Services Corporation Limited, shall in addition to
his powers other clause to terminate this contract have power to terminate his liability there under of the time by giving one month’s (or such shorter period as may be mutually agreed): notice in writing to A.T. / R.C. Holder of his desire to do so and upon expiry of notice the contract shall be terminated without prejudice to the right accrued to the date of the termination. However, if the Government decided to put an end to the business relations on breach of any conditions of the contract, no such notice shall be necessary and on event of Govt. deciding to terminate the business and the Rate Contract shall stand terminated with immediate effect.
2) The Rate Contract can also be terminated by the Managing Director in the following circumstances: a) If the firm is debarred or disqualified or ceases to exist or convicted of any offence. b) If the quality of the item to be supplied is found not up to the standard and multiple samples
are found to be not of standard quality.
Q. INSPECTION: Inspection shall normally be carried out in the premises of the consignee. If goods are offered for inspection in the factory premises all expenditure shall be borne by the A.T. /R.C. Holder. The entire store ordered shall have to be offered for inspection in open condition if required and the same shall be repacked in presence of inspecting team. All packing should be sealed and signed by inspecting authority and sent to the consignee without any extra cost within three days from the date of receipt of inspection note. Inspection charges, including the expenses for the experts, will be payable by the party as per the rates prescribed in the letter of agreement and as determined by the L.L.C./M.D.L.C./H.L.P.C./B.L.C. from time to time.
R . WARRANTY CLAUSE: The A.T. / R.C. Holder shall be subjected to the following warranty clause that the goods/stores/article sold to the buyer under this contract shall be of the best quality to workmanship and shall be strictly in with the specifications and particulars contained/mentioned in the acceptance of tender and the contract/seller would continue to confirm to the description and quality of for period of the shelf life for the product and notwithstanding the fact that the purchaser (inspector) may have inspected and / or approved the said goods / stores / articles be discovered of the purchaser in that behalf will be final and conclusive the deteriorated and the decision of the purchaser will be entitled to reject the said goods / stores / articles or such portion rejections the goods /stores / articles will be at the sellers risk and all the provisions here in contained relating rejection of goods etc. shall apply. The contractor / seller shall if, so called upon to do replace within a period of month of such further period as may be extended from time to time by the purchaser in its discretion on an application made thereof by the contractor / seller the goods / stores / articles or such portion thereof is its rejected in by the purchaser and in such on even above mentioned warranty period shall be pay to purchaser such damages as may arise by reasons for the breach of the conditions herein contained. Nothing herein contained shall prejudice any other right of the purchaser in that behalf under this contract or otherwise.
S. JURISDICTION : The jurisdiction of any dispute will be Gandhinagar or Ahmedabad.
ANNEXURE - I
Verification, Undertaking, Checklist & Documents
(ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED) From: M/s. No.
To: The Managing Director, Gujarat Medical Services Corporation Limited, Regd. Office: Block No.14, Dr.Jivraj Mehta Bhavan
Sector-10, Gandhinagar-382 010.
Sub: Supply of Drugs / Medicine / Surgical goods etc.
Ref: Tender Enquiry #
Sir,
I/We enclose the priced tender form duly signed & Stamped. Necessary documents are enclosed herewith (in order in which are mentioned). The rates quoted against each item are inclusive of excise duties and other charges. I/We shall abide by all these conditions. I/We hereby undertake to supply the goods to the consignees as per the terms of the A.T./R.C.
I/We verify that the copies of the certificates / documents attached herewith are authentic
true copies of the original certificates / documents and I/We undertake to produce the original certificates / documents for verification on demand. I/We undertake to supply the attested copies of certificate / documents required at the time of signing the letter of agreement if my/our offer is accepted.
I/We verify that I/We are in possession of the requisite licenses / permits required for the
manufacturer / supply / sale /distribution of the items and further verify that the said licenses / permits have not been revoked /cancelled by the issuing authorities and are valid as on date. I/We also verify that I/We have not been blacklisted / debarred / stopped from supply of the items quoted in the Tender Enquiry by any Government Department / Organization / undertaking in India.
I/We also take cognizance of the fact that providing misleading or questionable information
or failure to furnish correct or true information to you or any other Direct Demanding Officer or failure to comply with any contractual requirement laid down by you / them will be considered as a serious breach of the terms and conditions of the tender and will invite disqualification and other penal action as deemed fit by the Government / Purchase Committee, G.M.S.C.L.
Thanking you,
Date:
Yours faithfully,
ANNEXURE-II (REF.
CLAUSE NO.12)
(FORMAT OF AFFIDAVIT OF PROOF OF MANUFACTURING EXPERIENCE MARKETING DATA)
(ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED)
I .age . residing at
. in capacity of M/s.
.hereby solemnly affirm that…..
1. M/s. . have manufactured / imported sold &
paid Commercial Tax on the said sales of their products as detailed below:
Sr. No.
Name of Item Very first batch of product
manufactured / imported for marketing
Year wise period
Continuance of production & marketing of year wise
Date Qty. Mfg/ Imported quantity
Total Nos of
commertial
Batches
Sold Qty.
Sale Value
{Rs. Lakhs}
2012-2013
2013-2014
2014-2015
2. That on the basis of the above facts & figures M/s. has
manufactured / marketed their above products the period at least year{s} prior to the due date of
Tender Enquiry No. as per the specifications mentioned in the tender.
Whatever stated above is true & correct to the best of my knowledge & belief.
Date: {SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY}
ANNEXURE – III
HIGHER PRICE / LOWER PRICE CERTIFICATE 1. I/We . hereby certify
that the prices quoted by us in Tender Enquiry # . are not higher than the prices:
{a} charged by us to wholesalers or for institutional supplies;
{b} allowed under D.P.C.O. for wholesale / institutional supplies {where
applicable}.
2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry #
. at prices lower than those quoted for the relevant items to any Government
/Semi Government / Public / Charitable Trust Organization / Institution within the period of
180 days preceding the last date of submission of the tender. 3. I/We hereby undertake that I/We will not supply or quote for any item in Tender Enquiry #
. at prices lower than those quoted for the relevant items to any Government /
Semi Government / Public / Charitable Trust Organization / Institution within the period of
validity of the offer / rate contract.
4. I/We also undertake to bring to the attention of the Managing Directorany incidence of
breach of any of the above paras within 30 days from the occurrence of the breach and
further undertake to refund / reimburse the difference which may arise due to breach of any
of the above paras and I/We also understand that the decision of Managing Directorregards
to the determination of quantum payable shall be final.
Date: {SIGNATURE &STAMP OF THE AUTHORISED SIGNATORY}
Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking)
Gandhinagar.
ANNEXURE-IV
{ FORMAT OF AFFIDAVIT FOR FORMAT OF CERTIFICATES }
{ ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED}
I .age . residing
at . in capacity of M/s.
.hereby solemnly affirm that….. 1. M/s. .has submitted the following certificates along
with Tender Enquiry # .
.
.
.
.
.
.
.
.
.
.
2.Although the above certificates are issued separately and not on the form in corporated in Tender
document all of these certificates are exactly as per the format prescribed in Tender document and
there is no variation either in language or contents, in any of these certificates from that shown in
Tender document.
Whatever stated above is true & correct to the best of my knowledge & belief.
Date: {SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY}
{SIGNATURE & STAMP OF THE NOTARY}
T.E.No:GMSCL/D-571 RC/2014-15 Page No. 1 of 36
Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking)
Gandhinagar.
ANNEXURE-V
Gujarat Medical Services Corporation Limited, Gandhinagar.
1. All Glass bottles should be new neutral Glass.
2. Small Tablets Packed in blisters should be so packed to facilitate removal of the tablet without breaking/crushing.
3. All plastic containers should be made of virgin grade plastics.
4. All plastics jars above 450 gm./ml. should carry an inner plastic lid.
5. Packing should be able to prevent damage or deterioration during transit.
6. The medicines stored between 2o C to 8o C shall have to supply in thermocol box with Ice pack.
7. The Cap of bottles of preparation should not carry the name of the supplier.
8. The labels in the case of injectables should clearly indicate whether the preparations are meant for IV, IM, SC etc.
9. Only first use packing material of uniform size including bottle and vial is used for making supplies.
10. The tenderer must submit a test analysis report from a NABL laboratory/Government Approved (FDCA Approved)Public Testing laboratory for every batch of drugs along with consignment.
11. All primary packing, containers should be strictly conforming to the specifications, included in the relevant Pharmacopoea.
12. In case a box of 100 Strips, 10 Strips should be packed with paper Strip / Cellopham / Rubber band.
13. For Oral dosage liquid preparation, a measuring cap must be provided with suitable markings.
T.E.No:GMSCL/D-571 RC/2014-15 Page No. 1 of 36
Gujarat Medical Services Corporation Limited
(A Government of Gujarat Undertaking) Gandhinagar.
ANNEXURE-VI
SPECIMEN LABEL
FOR
OUTER CARTON
GUJARAT GOVT.
SUPPLY NOT
FOR SALE
U]]H]]HZFT ;ZSFZGF p5IMU DF8[[[[ v J[[R[[RF6 DF8[[[[ GCL\\\\
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
EXP. DATE : JAN- 2018
Batch No: Quantity Packed:
Mfg. Date: _ Net Weight: _
Manufactured by: _
Gujarat Medical Services Corporation Limited
(A Government of Gujarat Undertaking) Gandhinagar.
ANNEXURE-VII
STATEMENT OF CAPACITY OF PRODUCTION
01. Name of firm :
Address :
Telephone /Fax /Mobile No. :
E-mail Address :
Name of responsible person to be contacted
02. The installed capacity of this firm is as follows:
Dry Tablets Vials Capsules Bottles
Wet Internal
(liquids and colloids)
Syrups Ampoules
External
Liquids
Creams Drops/Ointments
Ointments
Signature of the bidder:
Full Name (IN BLOCK LETTERS)
Note:Details are to be provided for one month's production capacity.
Sr. No.
Name of Cer tificate Par ticulars Validi ty
1. Gujarat Commercial Tax No.
2. Central Sales Tax No.
3. Drug Manufacturing License No.
4. Whole sale Drug License No.
5. WHO GMP No.
6. CSPO Reg. No.
7. Micro/small enterprise Reg. No. (As per old or new acknowledgement)
Gujarat Medical Services Corporation Limited
(A Government of Gujarat Undertaking) Gandhinagar.
ANNEXURE-VIII
(FORMAT OF AUTHORIZATION LETTER FOR AUTHORIZED DIST RIBUTOR)
{IN ORIGINAL}
(IN CASE OF IMPORTED ITEMS)
I / We hereby declare that....
1. M/s. is our
authorized distributor for our products in India from date and they are authorized to quote
and follow up on our behalf and the said agreement is valid in force as on date;
2. I/We undertake to supply the drugs / items for which the quotations of following items are submitted
by M/s. on our behalf in
respect of Tender Enquiry # :
Sr.No. Item No. Name of Item
(1)
(2)
3. I / We have read all the terms and conditions of the tender enquiry and the same are irrevocably
binding upon us till the expiry of the contract signed & executed on our behalf;
4. I/We shall notify the Managing Director,G.M.S.C.L. immediately if there is any change in the
agreement between M/s. and me/us regarding
authorized distributorship of our products and further undertake to supply the items quoted by the
distributor on my / our behalf at the quoted in the tender enquiry in case of such a change of
agreement.
5. This authority is applicable only for Tender Enquiry # .
Date:- Signature of Authorized Signatory
Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking)
Gandhinagar.
ANNEXURE-IX
(REF.CLAUSE NO 24 )
{ FORMAT OF AFFIDAVIT OF DECLARATION ABOUT
DEBARMENT OF MANUFACTURER FOR THE ITEMS QUOTED}
{ON STAMP PAPER OF RS. 20.00 & TO BE NOTARIZED}
I age residing at in capacity of M/s. hereby solemnly
affirm that………..
1. M/s. is not debarred or blacklisted by Gujarat Medical
Services Corporation Limited (GMSCL) or for Failure in supply of Quality drugs by any State/
Central Government / Undertaking / Organization for the items quoted at present to the due date of
Tender Enquiry #
2. I / We undertake responsibility to bring attention of The Managing Director, Gujarat Medical
Services Corporation Limited (GMSCL), Gujarat State Gandhinagar, if tenderer will be debarred /
blacklisted by Gujarat Medical Services Corporation Limited (GMSCL) or for Failure in supply of
Quality drugs in future by any State/ Central Government / Undertaking / Organization..
3. I / We state that I / We am/are observing all the conditions of the drug licenses and provision of the
drug & cosmetics ACT-1940 and rules there under meticulously. Further I / We undertake that I /
We shall remain scrupulous in observing the various provisions of the drug & cosmetics ACT- 1940,
Amendment there in and rules there under throughout the contract period.
DATE: {SIGNATURE & STAMP OF THE AUTHORIZED SIGNATOR Y}
{SIGNATURE & STAMP OF THE NOTARY}
Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking)
Gandhinagar.
ANNEXURE-XI
(FORMAT OF PERFORMANCE CERTIFICATES)
Name and Address of concern FDCA
PERFORMANCE CERTIFICATE
On the basis of record / Information available in this office, this is to certify that up to time
of writing of this certificate, the performance of M/s holding drug manufacturing licenses No.
is satisfactory.
It is further certified that the conditions of the drug licenses and all the provisions of the
drug and cosmetics Act 1940 and rules there under being observed by M/s. Meticulously.
Date: SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY
(CONCERNED FDCA)
ANNEXURE-XII
(FORMAT OF NON-CONVICTION CERTIFICATES)
Name and Address of concern FDCA
NON-CONVICTION CERTIFICATE
On the basis of the record / Information available in this office, this is to certify that M/s have been granted drug
manufacturing licenses in Form No. 25 bearing No. & Form No. 28 bearing
No. under the provision of drugs & Cosmetics Act-1940 and rules there
under and that the said manufacturer has not been convicted for violation of provision of drugs &
Cosmetics Act-1940 & Rules there under during the preceding years.
It is further certified that the conditions of the drug licenses and all the provisions of the
drug and cosmetics Act 1940 and rules there under being observed by M/s.
Meticulously.
Date: SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY
(CONCERNED FDCA)
ANNEXURE-XIII
List of Miscellaneous items for SSI units for Turnover condition No-12Vii(B)
Sr No Item code Name of Item
1 3016 Black Disinfectant Fluid Grade III Liq 5 litre jar
2 3017 Bleaching Powder Grade II I.S.I.Mark 5kg Bag
3 3018 Bleaching Powder Grade II I.S.I.Mark 25kg Bag
4 3023
Chlorhexidine Gluconate Soln 4% w/v
5 3031 Lysol (Cresol with Soap Solution) (Cresol 50% + Soap 50%)
6 3057 Gamma Benzene Hexachloride Lotion 1%
7 3060 Gention Violet Topical Soln.
8 3061 Glutaraldehyde Soln 2% w/v
9 3078 Liquid Antiseptic (1 Litre)
10 3099 Povidone Iodine Solution 7.5% 1 Litre Bottle
11 3100 Povidone Iodine Solution 5% 1 Litre Jar
12 3109 Sodium Hypochlorite Solution 5 Liter Jar
13 3173 Liniment of Turpentine (30ml bottle)
14 3175
Compound Benzoin Tincture 500 ml Bottle
15 4022 Plaster Of Paris Bandage (10cm x 2.7mtr)
16 4023 Plaster Of Paris Bandage (15cm x 2.7mtr)
Tender Enquiry No. GMSCL/D- /RC/2015-2016 SCHEDULE TO STANDARD, COMPOSITION, PACKING, EMD, MI NIMUM BATCH SIZE,
WHOGMP, PACKING PER CARTON, APPROX. TWO YEARS REQU IREMENT ETC.
Attached excel file named TEEXCEL .pdf
BIDDING SCHEDULES Document Fee Furnish the Payment Details of Tender Document
Sr. No Descr iption Supplier Response
1. Amount (Rs.)
2. Bank Name
3. DD No.
4. Branch Name
Payment made toward document fee will not be refunded Non payment of the document fee will be make the supplier liable for disqualifications Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you furnish correct data
EMD Furnish the Payment Details of EMD
Sr. No Descr iption SupplierResponse
1. Amount in Rs.
2. Bank Name
3. Branch Name
4. DD / Bank GuaranteeNo.
5. Date of DD / BG
Payment should be made by DD / BG, DD should be payable at Gandhinagar at any schedule bank Payment should be made in favor of "Gujarat Medical Services Corporation" Gandhinagar, Gujarat, India Payment made towards EMD will not be refunded unless bid is accepted Nonpayment of the EMD or in sufficient amount of EMD will be make the supplier liable for disqualifications Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you furnish correct data
Technical
Sr.
No.
Item
code
Name of Item
STD Compo sition
Packingu nit
Mfg by Mfg at Brand Name
PageNo. of technical
supporting document on
which Product
permission submitted
with highlight
Deviation if any
Rema rks
1 2 3 4 5 6 7 8 9 10 11 12
Commercial Sr. No.
Icode Name of the item
STD Composi tion *Packing
unit as per
Tenderin quiry
Rates perpacking
unit without
applicable VAT/ CST
VAT if applica ble (In
%)
CST if applica
ble (In %)
Total Rates with appli cable CST( with- out
VAT )
Total Rates
(in words)
Remar ks
1 2 3 4 5 6 7 8 9 10 11 12
Note: a) The above quoted rates are inclusive of Excise duty, Packing, Forwarding and Insurance charges F.O.R.
Destination any where in Gujarat. b) I/We here by confirm that the items quoted above conform to the composition/specification and packingas
shown in the schedule. c) If CST / VAT is not applicable or exempted then enter “0” and specify in remarkscolumn “No Tax” or
“Exempted”.
d) Rate should be quoted very carefully as per packing Unit (Column No.6 of schedule).
ANNEXURE-X CHECKLIST FOR TENER SUPPORTING DOCUMENTS
Sr. No Particulars Date of Issue
Encircle Yes/ No Remarks
1 Copy of validDrugLicence &renewal of DrugLicence (Manufacturing)
Yes/ No
2 Product permission Yes/ No 3 Import License (if applicable) Yes/ No 4 Affidavit of marketingData
(As per format Annexure-II)
Yes/ No
5 C.A. Certificate for Annual turnover of firm
Yes/ No
6 C.A. Certificate for quoted item showing year wise Turnover
Yes/ No
7 WHOGMP Certificate Yes/ No 8 Higher-Lower price certificate
(As per format Annexure-III)
Yes/ No
9 PANCard copy Yes/ No 10 Non-conviction certificatefrom
F.D.C.A. (As per format Annexure-XII)
Yes/ No
11 Performancecertificatefrom
F.D.C.A. (As per format Annexure-XI)
Yes/ No
12 CommercialTaxClearance certificate (S.T.C.C.)
Yes/ No
13 ISI Certificate (if applicable) Yes/ No 14 ISO Certificate Yes/ No 15 Micro/small enterpriseRegistrationcertificat e in
new acknowledgement. (As per the Gazette of India Act-2006).
Yes/ No
16 CSPO / NSIC / DGS& D/ KVIC registration
certificate.
Yes/ No
17 Affidavit of format of Certificates (As per format Annexure-IV)
Yes/ No
18 Authorizationletterto a
SeniorresponsibleOfficer of the firm
Yes/ No
19 Constitution of the firm (memorandum, articles of association, partnershipdeedetc.)
Yes/ No
20 Authorizationletterfor authorized distributor. (In case of Imported Items) (As per format Annexure-VIII) Authorizationletterfor authorized distributor. (In case of Imported Items) (As per format Annexure-VIII)
Yes/ No
21 Undertaking&Verification of
Documents (As per format Annexure I) (ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED)
Yes/ No
22 Statement of Capacity of
Production (As per format Annexure VII)
Yes/ No
23 Undertakingfrom where the supplies is made.
(For Out statetenderer whose supplies made from Gujarat Depot.)
Yes/ No
24 Valid wholesale Drug License. (For Out
statetenderer whose supplies made from Gujarat Depot.)
Yes/ No
25 Gujarat sales Tax (VAT)
reregistration certificate &clelearance certificate. (For Out state tenderer whoses supplies made from Gujarat depot.)
Yes/ No
26 Affidavit of Declaration about debarment of
manufacturerfor the items quoted (As per format Annexure-IX)
Yes/ No
27 (i) Certified / notarized copy of latest audited
annual balance sheet and information providing their Investment in plant and machinery to prove their present status as an SSI Unit of Gujarat State.
Yes/ No
28 FFS certificate from FDCA.
Yes/ No
