Download - Making Effective Presentations.ppt2
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Making efectivepresentations
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Learning Objectives
Learn how to plan presentations
Five tasks that go into organizing oral
presentation
The tasks involved in organizingpresentations
Four delivery methods
Nine ways to overcome your aniety
!i ways to maintain control during the"uestion and answer session
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The three step
process#lanning yourpresentation
$riting your presentation
%ompleting your
presentation
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Five tips for makingpresentations
!peak slowly and distinctly
&epeat key words and phrases'im (or clarity
%ommunicate with body language
!upport your messages withvisuals
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#lanning
'nalyze ) identi(y your purpose* layout your design* time* need* andpro+le your audience
,nvestigate ) gather neededin(ormation through (ormal andin(ormal research methods
'dapt ) acclimatize your presentationto occasion and audience- thenestablish a good relationship with
your audience
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Four Basic purpose for
presentations
To in(orm ) very common
To persuade ) marketing and sales To motivate ) specialized.outsiders
To entertain ) rarest in business
world ) conventions and retreats
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$riting
Organize / 0e+ne your main ideaslimit the scope* choose your
approach* prepare your outlineand style
%ompose ) compose your
presentation* introduce* write thebody* close and be ready (or"uestion and answer session
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Tips to writing
0e+ne the main idea ) introduction
Limit your scope ) arouse interest%hoose your approach
#repare your outline.speakingnotes
0ecide on your style ) (ormal*casual* in(ormal
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%heck list audienceanalysis0etermine the audience size andcomposition ) number* area /#.!.1.&*age* se* ethnic group* occupations*
geographic regions etc2*#redict the audience3s probable
reaction ) why attending* attitude*
interest* open/mindedness* mood*
biases* anticipate possible objections
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%ontinued4
5auge the audience3s level o(
6nderstanding ) background and
eperience* what they already know
about the subject* vocabulary* what
is their epectation* how to delivery
to already knowledgeable audience
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%ompleting
&evise ) edit presentation (or content*
conciseness and clarity
#roduce ) review everything (or typos*grammar* and mechanical errors
#roo(read ) practice your presentation*
check the location and audience*overcome aniety
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Five tips to get attention 7keep it6se humor
Tell a story
#ass around a sample
'sk a "uestion
!tate a startlingstatement
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The art of deliveryMemorizing ) avoid it
&eading ) do it without (ail!peaking notes ) note card* visual aid
,mpromptu speaking ) unrehearsed
speech8e(ore you speak ) practice* prepare
location* cultural diference2
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Techni"ues to buildcon+dence#repare more material then
necessary
&ehearse
Think positively9isualize your success
Take a (ew deep breaths
8e ready8e com(ortable
0on3t panic
:eep going
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Handling questions 8e responsible and responsive
Focus on the "uestion &espond appropriately
Maintain control ) anger
!urvive aggressive "uestionsMotivate "uestions i( not any
%onclude
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!ecret weapons
1ye contact
#osture
5estures
9oice Modulation ) tone.pitch.stress
'udience8ody language
1fective Time 6tilization
Listen
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#opular visual colors
8lue ) peace(ul* soothing* tran"uil* cool*trusting
&ed .Orange ) warm* bright* cheer(ul*
enthusiasm0ark backgrounds ) losses* passion* danger*
action* pain
Mild.'ccent colours ) money* growth*assertive*
prosperity* envy* relaation
0ark (onts ) neutral* innocent* purity*
wisdom
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6se these (or efective
/ness22;My 0ocuments;nagpi
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Fonts and type styles'void script and decorative (onts
Limit your (ont to two types
6se bold(ace (onts
'void italicized (onts
6se both uppercase and lowercase (onts
'void large size (onts
'll bullets /Thumb rule ) => to ?@ point(ont size
'll Aeading ) ?@ to >= point (ont size
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#reparing yoursel( 8elieving in your sel(
'nalyzing appearance
1nhancing body image,mproving your voice
1liminating tension