Download - Madras Fert Tender

7/22/2019 Madras Fert Tender

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MADRAS FERTILIZERS LIMITED(A GOVT. OF INDIA UNDERTAKING)

MANALI, CHENNAI 600 068E Mail :[email protected]/[email protected]

TELEPHONE : 044 25945311/312/315 FAX : 044 25941621

TENDER FOR DESIGN, SUPPLY, TESTING, INSTALLATION ANDCOMMISSIONING OF SOLAR PV POWER PLANT 50 KW

TENDER No. EPRO/COMM/SOLARPV/021213/0019 / DT.11.11.2013

Online bids are invited from manufacturers / suppliers / authorized dealers forDesign, supply, testing, installation and commissioning of Solar PV Power Plant 50KW. Vendors interested to quote to visithttp://etenders.bobeprocure.com/mflorTenderse-tenders in the website www.madrasfert.nic.in to submit onlinebids. For any clarification, please contact through email:[email protected]@bobeprocure.com. To contact overphone (1) Mr Prashanth, Mobile Phone No. 08123652607 and (2) Mr Avinash, MobilePhone No. 08049000220 of Bob Tech, Bangalore

Press Tender No. & Date EPRO/COMM/SOLARPV/021213/0019 /

DT.11.11.2013Description DESIGN, SUPPLY, TESTING, INSTALLATION

AND COMMISSIONING OF SOLAR PV POWERPLANT 50 KW

Artilce code 30-7-10120

Quantity 1 SETEstimated Value of Tender(Approx.)

Rs.84.0 Lakhs

Nature of Bidding Two Part Bidding :1stPart : Techno-Commercial Bid,2ndPart: Price Bid

Bid Submission Closing Date 02.12.2013 at 13.00 HrsTechnical Bid Opening Date 02.12.2013 at 14.00 HrsPrice Bid Opening Date Techno commercially qualified tenderer will be

intimatedEMD Amount Rs.1.68 Lac/- (Rupees One Lac and Sixty Eight

Thousand)(Refer Annexure-7)

Security Deposit (SD) 5% of the Order ValueMode of Payment for EMD or SD By Demand Draft in favour of Madras Fertilizers

Ltd., payable at Chennai or by Bank Guarantee inthe prescribed format attached.
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://etenders.bobeprocure.com/mflhttp://etenders.bobeprocure.com/mflhttp://etenders.bobeprocure.com/mflhttp://www.madrasfert.nic.in/http://www.madrasfert.nic.in/mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.madrasfert.nic.in/http://etenders.bobeprocure.com/mflmailto:[email protected]:[email protected]


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EMD BG Validity 45 Days beyond the Bid Validity period (135 Daysfrom the date of opening Techno-commercial Bid)

Submission of EMD EMD DD or BG, should be put in a separate sealed cover,

superscribed as EMD for Tender No:

EPRO/COMM/SOLARPV/021213/0019 DATED11.11.2013 and the same to be addressed and sent to

The DGMCommercial,

Madras Fertilizers Ltd.,

Manali, Chennai 600 068

EMD should reach the above on or before the last date

and time meant for submission of bids. Any delay will

result in rejection of Techno-Commercial Bids.

Refund of EMDEMD of unsuccessful bidders will be returnedthru RTGS only after finalisation of the tender.

Bid Submission Two Separate on-line bids(1) Techno-Commercial Bid; and(2) Price Bid

To be submitted with price break up details per

Annexure-11 & 12on or before the date & time

meant for submission of bids.

Bid Validity 90 days from the date of bid openingPayment Term Strictly as per Annexure 9

Delivery Schedule Within three months from the date of receipt oforder

Bid Evaluation Method Techno-Commercially qualified L1 basis.

Negotiation If Required

Instruction to tenderer forapplying e-tender

Annexure 1

Technical Details Annexure 2Eligibility Criteria & Other Specialconditions

Annexure 3 (Required Proofs & Evidence to beuploaded)

Scope of Work Annexure 4Guarantee Annexure 5Completion Period Annexure 6

EMD Terms & Conditions Annexure 7

SD Terms & Conditions Annexure 8Payment Term Annexure 9

Terms & Conditions Annexure 10

Techno-Commercial Bid format Annexure 11

Price Bid format Annexure 12BG Format for EMD Annexure 13BG Format for SD Annexure 14Format for RTGS Annexure 15

DGM-COMMERCIALMADRAS FERTILIZERS LIMITEDMANALI, CHENNAI 68


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ANNEUXRE - 1

INSTRUCTIONS TO TENDERERS FOR APPLYING E-TENDER

1.1 Instructions to the Tenderers / Bidders for the e-submission of the bids onlinethrough the e-tender site of M/s Bob e-Procure Solutions Pvt Ltd., Bangalore.

1.1.1 Bidders should do the registration in the tender sitehttps://etenders.bobeprocure.com/mflusing the option available. Then the Digital

Signature registration has to be done with the e-token, after logging into the site.

The e-token may be obtained from one of the authorised Certifying Authorities such

as SIFY/TCS/nCode.eMudhra.

1.1.2 Bidder then need to login to the site through their user ID / password chosen duringregistration.

1.1.3 The e-token that is registered should be used by the bidder only and should ensuresafety of the same.

1.1.4 The Bidders can update well in advance, the documents such as certificates,purchase order details etc., and these can be selected as per tender requirements

and then send along with bid documents during bid submission.

1.1.5 After downloading / getting the tender schedules, the Bidder should go throughthem carefully and then submit the documents as asked, otherwise, the bid will be

rejected.

1.1.6 If there are any clarifications, this may be obtained online through the tender site, orthrough the contact details. Bidders should take into account the Corrigendum

published before submitting the bids online.

1.1.7 Bidder, in advance, should get ready the bid documents to be submitted as indicatedin the tender schedule and they should be in .doc/.txt/.pdf / .xls /.dwg formats only.

1.1.8 Bidder should submit the EMD as specified in the tender. The original should beposted / couriered / given in person to the Tender Inviting Authority, within the bid

submission due date & time for the tender. Scanned copy of the instrument should

be uploaded as part of the offer along with Techno-Commercial bid.

1.1.9 It is construed that the bidder has read all the terms and conditions beforesubmitting their offer.

1.1.10 The bidder has to submit the tender document online well in advance before theprescribed time to avoid any delay or problem during the submission process.
https://etenders.bobeprocure.com/mflhttps://etenders.bobeprocure.com/mflhttps://etenders.bobeprocure.com/mfl


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1.1.11 After the bid submission, (the bid token number) given by the e-tendering systemshould be printed by the bidder and kept as a record of evidence for online

submission of bid for the particular tender.

1.1.12 The details of the Earnest Money Deposit document should be submitted physicallyto the Dept., and the scanned copy should be furnished at the time of bid

submission online. They should be same otherwise the Tender will be summarily

rejected.

1.1.13 The Tender Inviting Authority (TIA) will not be held responsible for any sort of delayor the difficulties faced during the submission of bids online by the bidders.

1.1.14 The tendering system will give a successful bid updation message after unloading allthe bid documents submitted and then a bid summary will be shown with the bidnumber, date and time of submission of the bid with all other relevant details. The

documents submitted by the bidders will be digitally signed using the e-token of the

bidder and then submitted.

1.1.15 The bid summary has to be printed and kept as an acknowledgement as a token ofthe submission of the bid. The bid summary will act as a proof of bid submission for

a tender floated and will also act as an entry point to participate in the bid opening

date.

1.1.16 Bidder should log into the site well in advance for bid submission so that he submitsthe bid in time, ie., on or before the bid submission end time. If there is any delay,

due to other issues, bidder only is responsible.

1.1.17 Each document to be uploaded through online for the tenders should be less than 8MB. However, if the file size is less than 8 MB, the transaction uploading time will

be very fast. The total size of the documents in all the covers put together, should be

less than or equal to 8 MB.

1.1.18 The bidder should see that the bid documents submitted should be free from virusand if the documents could not be opened, due to virus, during tender opening, thebid is liable to be rejected.

1.1.19 The time settings fixed in the server side and displayed at the top of the tender site,will be valid for all actions of requesting, bid submission, bid opening etc., in the e-

tender system. The bidders should follow this time during bid submission.

1.1.20 All the data being entered by the bidders would be encrypted using PKI encryptiontechniques to ensure the secrecy of the data. The data entered will not viewable by

unauthorized persons during bid submission and not be viewable by any one until

the time of bid opening. Overall, the submitted tender documents become readable

only after the tender opening by the authorized individual.


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1.1.21 The confidentiality of the bids is maintained since the secured Socket Layer 128 bitencryption technology is used. Data storage encryption of sensitive fields is done.

1.1.22 The bidders are requested to submit the bids through online e-tendering system tothe TIA well before the bid submission end date & time (as per Server system clock).

1.1.23 The bidder should log out of the tendering system using the normal log out optionavailable at the top right hand corner and not by selecting (X) exit option in the

browser.

1.1.24 Bidders should ensure that prices should not be indicated anywhere in the un-pricedpart. The prices should be indicated only in the price bid and nowhere else.

1.1.25 Bidders to note that if prices are indicated in their un-priced Techno-Commercialpart their offer will be rejected and NO further evaluation or communication will be

entertained in this regard.

1.1.26 Bidders to note that the very act of using DSC for downloading the bids anduploading their offers shall be deemed to be a confirmation that they have read all

sections of the pages of the bid document including General Conditions of Contract

without any exception and have understood the entire document and are clear

about the requirements of the tender requirements.

1.1.27 For any queries regarding e-Tendering process, the bidders are requested to contactthrough the modes given below:

Email : [email protected]

[email protected]

[email protected]

[email protected].

Contact Telephone Numbers : Mr Prashanth,

Mobile Phone No. 08123652607

and

Mr Avinash,

Mobile Phone No. 07411285906
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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ANNEXURE 2

DESIGN, SUPPLY, TESTING, INSTALLATION AND COMMISSIONING OFSOLAR PV POWER PLANT 50 KW

Technical Details

1 DESCRIPTION, QUANTITY AND ARTICLE CODE

1 DESIGN, SUPPLY, TESTING, INSTALLATION Set 1.00 30-7-10120AND COMMISSIONING OF SOLAR PV POWERPLANT OF 50 KW CAPACITY ON TURN-KEYBASIS INCLUDING 5 YEARS COMPREHENSIVEMAINTENANCE CONTRACT:

THE SCOPE INCLUDES THE FOLLOWING:1. 50 KW CRYSTALLINE PV MODULES

2. 400V, 3 PH WITH NEUTRAL (3P+N), 50 Hz, 50 KW GRIDTIED INVERTER CONNECTED TO PV MODULES OF ADEQUATE RATINGNOTE:THE AC POWER OUTPUT OF THE INVERTER WILL BE CONNECTED

TO PRIMARILY SINGLE PHASE LIGHTING, PCs, FANS ETC. ANDPARTLY 3 PHASE LOADS. HENCE THE INVERTER SHOULD BEDESIGNED TO HANDLE THE UNBALANCE LOADS.

3. HOT DIPPED GALVANIZED MOUNTINGSTRUCTURES FOR FIXING SOLAR PANELS

4. CABLING AND ALL ASSOCIATED MATERIALSLIKE JUNCTION BOXES, ACDB, EARTHINGAND LIGHTNING ARRESTER ETC.

5. ALL CIVIL AND PLUMBING JOBS (LIKECONTROL ROOMS AS REQUIRED), GLASS ANDALUMINIUM FRAME STRUCTURES, WATERSPRAYING SYSTEMS ETC.

THIS INCLUDES INSTALLATION & COMMISSIONING

OFFERS SHOULD BE SUBMITTED AS PER TECHNO-COMMERCIAL BID FORMAT (ANNEXURE-11)

AND PRICE BID FORMAT (ANNEXURE-12).


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ANNEXURE 3

Design, Manufacture, Supply, Installation, Testing and CommissioningOf Crystalline Solar PV Cells of 50 KW capacity.

Eligibility Criteria

Bids are invited only from the manufacturers (as per eligibility criterionof MNRE, GOI) of Solar PV Systems in India and is operational for morethan last 2 years, who are also authorised channel partners recognisedby MNRE with valid certification from MNRE.

Valid test certificates from MNRE for their products for Design, Supply,Installation, Testing and Commissioning shall be provided by the vendor.

The firm must have a minimum annual turnover of 5 Cr. over last twoyears exclusively in the business of Solar PV alone. (Please attach copyof Audited Balance Sheet for 2011-12 and 2012-13).

The firm must have designed, manufactured, tested, supplied, erectedand commissioned minimum Plant capacity of 1 MW (cumulative) in therange of 50 KW and above with proven track record to be substantiatedby way of documents. (Please attach copies of POs and satisfactoryreport from previous installation in support of the same).

The product must conform to minimal technical requirement MEETINGthe Jawaharlal Nehru National Solar Mission(JNNSM) conditions, for Grid

Tied Solar PV System. (Please attach copies of recent test certificatefrom authorised testing centre of MNRE, GOI as proof thereof).

The products / systems / devices quoted in tender should meet MNREspecifications / Norms.

OTHER SPECIAL CONDITIONS FOR ELIGIBILITY CRITERIA

It is the responsibility of the vendor to coordinate with MNRE and otheragencies to get the relevant subsidies as applicable from time to time asper the MNRE guidelines. Vendor should submit required Bank Guaranteefor the amount equivalent to the subsidy amount before obtaining thefull payment from MFL.

Proof of earlier such work with details of product cost, capacity of thesystem and subsidy realized from the government.

Has established quality assurance systems and organisation designed toachieve high level of equipment reliability in manufacturing of the SolarPV power plant.


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Has adequate field service set-up to provide good after sales servicesincluding necessary repair and maintenance. (Documentary Proof to besubmitted for past experience)

Fulfill all requirements under JNNSM of MNRE, GOI.

DETAILS OF EXPERIENCE :

Please provide the information about the Grid Tied Solar PV Systemcommissioned in last TWO years .

Details 2011-12 2012-13 Total

Capacity of Solar PV Power Plant installed(In KW)

Total Contract Amount ()

Subsidy realized from the Government

Signature of the authorised person :

Name of the authorised person :

Designation of the authorised person :


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ANNEXURE 4Scope of Work

The broad scope of work would include design, supply, installation, testing,commissioning along with 5 years of comprehensive maintenance contract ofSolar PV Power Plant. This would inter-alia include

A clear understanding of the features and the topography of theproposed project site of MFL. This may require a prior visit to theproposed site. Only vendors who have inspected the MFL site will beeligible for quoting.

Supply of complete systems including all necessary components, sub-components, pedestals, supporting structures, control panels, spares,tools, etc. as per the recommended specification of MNRE.

Providing the control room (as required) near the building along withnecessary maintenance with Glass and Aluminium frame structureworks.

The bidder must also provide detailed operations and maintenancemanual specific to the system supplied and installed.

Complete civil and structural support works for the PV panels and othercomponents whatever and wherever required with all the otheraccessories. All the supporting structures shall be Hot Dip Galvanized.All outdoor / external installations / erection must be strong enough towithstand heavy cyclonic storms/ winds / rain.

To provide energy meter at consumption side and generator side of SPVPower Plant to quantify solar energy produced.

Solar panels shall be provided with water spraying system to wash thepanels for improving the performance by cleaning the dust etc. andarrangement to collect the used water for recycling.

To provide electrochemical marking (embossing) on each solar moduleframe which shows name of manufacturer, year of installation, etc.

Training the user for operation and maintenance of the systemimmediately after commissioning the entire system.

Any additional works not covered above, but necessary for the testing ofthe system and required as per specification of MNRE will be in vendorsscope.


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Regarding cabling work (external and internal) construction of controlroom, the vendor is required to visit the site and as per actual sitecondition, quote accordingly.

The tenderer shall provide Comprehensive Maintenance Contract for5years from the date of commissioning. Thereafter, the installed andcommissioned system shall be handed over to MFL by the selected

tenderer. The vendor shall visit the installed system on a quarterlybasis, carryout regular service of the installed system and should submitthe performance report.

During the warranty period, MNRE / State Agencies / Users reserves theright to cross check the performance of the system with the minimumperformance levels specified in the MNRE specifications.

Arrangements of proper earthing mechanism and lightning arrestorsshould be done at site as per the requirements of the Solar Power Plant.

All the necessary clearances and subsidy from the MNRE should beobtained solely by the vendor. This is a prerequisite.

The entire work shall be performed under turnkey basis. Vendor shall arrange for MNRE representative stage inspection as per

the statutory requirement.

Stage inspection by MFL engineers and also final inspection by MFLbefore despatch shall be vendors scope. Scope includes travel, stay and

local expenses and for arrangements of these in advance.


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ANNEXURE 5

Guarantee

The complete system should be guaranteed against any manufacturingdefect (or) bad workmanship at least for a period of 1 year from the date of

commissioning of the system.

Major system sub-components, SPV modules must be warranted against anymanufacturing defect for a period of 10 years and 25 years as below :.

Sub-components: civil structures, PV cell support structures, plumbingsystem, inverter and other panels etc.

Upto 10 Years :

Within a period of 10 years from the date of commissioning and module(s) exhibitsa power output less than 90% of the minimum designed peak power due to defectsin material or workmanship manufacture will at his option, either (1) replace suchloss in power by either (a) providing additional modules to the customer to makeup for such loss in power or (b) replacing the defective module(s) (2) refund thepercentage of cost of module (as measured by the then prevailing market price forsimilar modules) to the customer representing the percentage of the power outputless than 90% of the minimum designed peak power. The vendor shall from time totime maintain a record during this period so as to evaluate the performance /efficiency of the system thereby maintaining the life of the PV cells for theirguaranteed design.

10 to 25 Years :

For the subsequent period of 11 to 25 years from the date of commissioning andmodule(s) exhibits a power output less than 80% of the minimum peak power dueto defects in material or workmanship manufacture will at his option, either (1)replace such loss in power by either (a) providing additional modules to thecustomer to make up for such loss in power or (b) replacing the defectivemodule(s) (2) refund the percentage of cost of module (as measured by the thenprevailing market price for similar modules) to the customer representing thepercentage of the power output less than 80% of the minimum peak power. Thisalso has to be monitored by maintaining a track record of the parameters as

indicated in above para. The above Performance Guarantee to be produced bymeans of corporate guarantee by the vendor for the said period.

Warranty certificate to the above effect must be furnished along with thecommissioning reports.


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ANNEXURE 6

Completion Period:

The total work assigned to the contractor shall be completed withinthree months from the date of receipt order. The work shall becompleted within the specified time and shall be binding on thecontractor.

In case the vendor fails to execute the said work or related obligationswithin stipulated time, MFL will be at the liberty to get the workexecuted from the open market at the risk and cost of the contractor.

Any additional cost incurred as aforesaid may be recovered from thecontractor's pending claims or in any other lawful manner.


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ANNEXURE 7EARNEST MONEY DEPOSIT (EMD) TERMS & CONDITIONS

The tenderer shall submit the Earnest Money Deposit of Rs.1.68Lac(Rupees One Lakh and Sixty Eight Thousand)by way of demanddraft drawn in favour of Madras Fertilizers Limited payable at

Chennai or Bank Guarantee (BG) valid for 45 days beyond the offervalidity period of the bid.(i.e.Validity for 135 Days from the dateof opening of bid).

Independent confirmation for having issued the BG by the concernedbanker should be sent directly to DGM-Commercial MFL, Manali,Chennai 600 068.

Holders of valid NSIC certificate Holders & Bidders registered withDGS & D & SMEs can claim exemption from EMD payment againstproof of valid documents.

EMD shall not carry any interest. EMD will be refunded to theunsuccessful tenderer only after finalization of contract.

EMD of the successful tenderer paid by way of Demand Draft may beadjusted towards security deposit.

After submission of 5% of the contract value as security deposit, byway of DD / BG by the successful tenderer, EMD submitted by way ofBG will be returned to them.

Offers without EMD or valid NSIC Certificate for exemption from EMDPayment, will be rejected.

EMD shall be forfeited if the tenderer withdraws from the offer ormodifies the terms and conditions thereof, without prejudice toMFLs rights to initiate other legal action, for loses, if any , suffered by MFL, even after forfeiture of EMD.

Unreturned EMD in respect of earlier tenders, if any, cannot beadjusted against this tender.

EMD payment either in the form of DD or BG, or, if seeking exemptionbased on NSIC Unit, DGS & D and MSEs with relevant certificates to bedirectly sent to DGM Commercial, Madras Fertilizers Ltd., Manali,Chennai 600 068 with clear superscription on the cover as EMD for Tender No. EPRO/COMM/SOLARPV/021213/0019 DT.11.11.2013

EMD cover should reach the office of DGM Commercial, MadrasFertilizers Ltd., Manali, Chennai 600 068, on or before the date &

time mentioned for the submission of technical bids. Online technicalbids without receipt of EMD in time will be rejected.


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ANNEXURE 8SECURITY DEPOSIT (SD) TERMS &CONDITIONS

Successful tenderer shall have to make Security Deposit (SD) to the tune of5% of contract value within 21 days from the date of LOI / Purchase Order,either by Demand Draft or BG in the approved format (Annexure 14)with avalidity of 60 days beyond the date of completion of the Purchase Order /

delivery period. Independent confirmation for having issued the BG by theconcerned bankers should be sent directly to DGM-COMMERCIAL, MADRASFERTILIZERS LIMITED, Manali, Chennai 600 068.

In case of EMD paid thru DD by the successful tenderer, the same may beadjusted towards SD and for the balance amount the vendor shall submit byDD / BG in MFL approved format.

If the tenderer has previously held any contract and furnished SD, the sameshall not be adjusted against this tender and a fresh SD shall be furnished.

The SD shall be refunded within a reasonable time after the date ofcompletion of the supply period subject to the contractor carrying out allthe obligations/operations as required per tender.

Failure to pay SD shall be treated as failure to discharges the duties underthe contract and shall result in cancellation of the offer of contract besidesforfeiture of EMD.

MFL reserves the right to appropriate any part or the whole of the amountof SD without prejudice to other claims against the contractor for lossessuffered by MFL due to failure on the part of the contractor or due totermination of the contract or contractor becoming disqualified because ofliquidation / insolvency or charge of composition. The decision of MFL inrespect of such losses, damages, expenses; or costs shall be final andbinding on the contractor and shall not be called into question

In the event of the SD being insufficient or if the SD has been whollyforfeited, the balance of the total sum recoverable as the case may shall bededucted from any sum then due or which any time thereafter may becomedue to contractor under this or any other contract with MFL. Should thatsum also be not sufficient to cover the full amount recoverable, thecontractor shall pay to MFL on demand the balance amount due. Wheneverthe SD falls short of specified amount the contractor shall make good thedeficit in cash so that the total amount of security deposit shall not at any

time be less than the specified amount.

SD shall be liable for forfeiture without prejudice to any other claims & incase of BG, the same shall be invoked, in the event of breach ofcontract/failures by the contractor, if any.

SD Shall be liable for forfeiture wherever the Breach / Failure on the part ofcontractor / supplier if known to MFL.

SD shall not carry any interest.


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ANNEXURE 9

TERMS OF PAYMENT& MODE OF PAYMENT

Payment Terms1. NO ADVANCE PAYMENT WILL BE MADE.

2. 25% of the cost of material supplied will be released within onemonth from the date of submission of invoice towards cost of

supplies.

3. 70% of the total contract value minus payments released againstitem No.2 above and cost towards comprehensive maintenance

contract for 2-5 years, will be released after supply,Installation

testing and successful commissioning of the entire system duly

certified by MNRE (to produce test certificates) and MFL

4. 30% of the remaining payment will be made on completion of onemonth successful performance of the system duly certified by MFL or

other agencies and on submission of Bank Guarantee equivalent to

the subsidy amount as per MNRE norms. However, 5% of the

contract value will be retained towards Performance Guarantee and

will be released after the guarantee period. The same can be

claimed after submitting Bank Guarantee for an equal amount fromany Nationalized Bank in the MFL approved format valid for 30 days

beyond the Guarantee period.

5. Comprehensive maintenance charges from 2ndto 5thyear will be paidannually on completion, within 30 days from the date of submission

of invoice, subject to approval.

Offers with payment term such as payment thru Proforma Invoice orpayment against documents thru bank or payment thru letter of creditetc., will be summarily rejected.

Invoices to be forwarded to DGM-F&A, Madras Fertilizers Limited, Manali,Chennai 600 068 along with proof of delivery.

Invoices should be clearly marked with MFL Purchase Order No. and DeliveryChallan No. and Date.

Payment will be made only thru RTGS, after reckoning the credit periodfrom the date of receipt of bills at MFL for the accepted material.

RTGS Form (Annexure 15)to be filled in, signed & sent along with the offerby the Tenderer to avoid any delay in processing payment


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ANNEXURE-10TERMS & CONDITIONS

1. Conditional offers will not be considered.2. Rate quoted should be valid for a period of 90 days from the date of

opening of Bids. Other commercial terms should be kept firm till thecompletion of the contract / execution of the purchase order, exceptstatutory levies. Revision, if any, in the statutory levies will be applicable,subject to adherence to other commercial terms like delivery period,etc..

3. In the event of placing the order, the tenderer should strictly adhere to thedelivery date and should accept to deliver the ordered items on or before

the delivery date as mentioned in the purchase order or as advised by MFL

4. Any unsolicited letter / fax / e-mail on price / other terms revision will notbe entertained and such tenderers are liable to be disqualified from tender.

5. Any offer received against this tender from sister / associate concernand/or offers received after the due date will be summarily rejected

6. Canvassing in any form is strictly prohibited and the tenderers who resort tocanvassing in any form shall be disqualified.

7. MFL will not be bound by any general/printed provisions of Tenderersoffer.8. To produce documentary evidence with respect to statutory

compliance whenever required by MFL i.e. proof of ESI/PF/ ServiceTax, Registration details etc.

9. Tenderer should clearly indicate the % of statutory levies such as ExciseDuty, VAT, CST, Octroi etc., wherever applicable.

10. MFL shall have the right to inspect and test goods at any time and to rejectunacceptable goods. The tenderer shall arrange collection of the rejectedmaterials from MFL at his cost.

11. Notwithstanding purchasers acceptance or right to inspection and / or anyother terms and conditions provided in the purchase order, tendererwarrants that all goods supplied hereunder are free from any defects indesign materials and workmanship and that they fully comply with thespecifications. Purchase order will be issued in reliance on theaforementioned warranty of the tenderer.

12. The tenderer will advise despatch of the goods and note the destination ofthe material, demurrage, other expenses incurred owing to the tenderersnot complying with the purchasers instruction will be to the tenderersaccount and deducted from the price of the goods.


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13. The enquiry shall not be assigned to anybody by the tenderer withoutobtaining the prior written consent of MFL.

14. Tenderer warrants that the goods described herein, and sale or use of themwill not infringe any patent and tenderer covenants that he will defend athis own cost and expense every act which may be brought against thepurchaser or against those selling or using the purchasers products for anyalleged infringement of any patent by reason of the sale or use of sucharticles and tenderer agrees to pay all costs, damages, liens and profitsrecoverable in any such action.

15. NSIC registered Micro & Small Enterprises (MSEs) participating in the tenderand quoting price within L1 + 15% may be considered at the sole discretionof MFL and may be allowed to supply up to 20% of the Purchase Order valueif they are prepared to bring down the price equal to or less than the L1price quoted by the non MSEs.

16. MFL reserves the right to accept or reject any or all the tenders or any partthereof without assigning any reason whatsoever.

17. MFL reserves the right to terminate the order if required without assigningany reason whatsoever.

18. Liquidated Damages (LD Clause) : In the event of placement of order onthe successful tenderer, timely execution of the order per purchase orderterms and delivery of the items within the delivery period as stipulated inthe purchase order is very important. If the items are not delivered on orbefore the delivery date specified in the purchase order, MFL reserves theright either to reject the material if supplied subsequently, or to receivethe material subject to imposition of penalty at the rate of 0.5% of the

invoice value for every week of delay or part thereof from the specifieddate of delivery subject to a maximum of 5% of the purchase order value.

19. Constitution of the Tenderer:The tender shall not change the constitutionof the composition during the currency of the contract without the priorapproval of MFL. Any change in the composition of Tenderer andhappenings like death / resignation of any partner / Director / Member shallbe notified within 24 hours of suchchange / happenings by Registered Letterto Deputy General Manager (Commercial), Madras Fertilizers Ltd., Manali,Chennai 600 068. On receipt of such notice, MFL reserves the right eitherto terminate or continue the contract.

The Tenderer shall produce the original Power of Attorney granted in favour

of the Signatory of the Tender and the Partnership Deed.

In the event of any dispute, Legal or other proceedings, by any party or

parties concerning the constitution or composition of the tenderer, MFL

reserves the right to itself take such necessary action as it deems fit,

including termination of the contract, withholding payments due to the

Tenderer.

The Tender shall be awarded on the basis of Principal to Principal

Contract and the Tenderer shall be deemed to be in an independent

Tenderer engaged for the performance of service / work / job in the

manner and to the extent provided in these presents.


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20. Arbitration Any or all disputes arising out of the contract / agreement shallbe settled by mutual discussions and in the event of failure to do so, suchdispute (s) shall be referred to a sole arbitrator, who will be appointed bymutual consent for settlement of such dispute (s) and whose decision shallbe final and binding. In the event of failure to appoint such a solearbitrator, with mutual consent, then the sole arbitrator will be appointedthrough the high court of judicature at madras.Subject as aforesaid, thearbitration and conciliation act 1996 shall apply to the arbitration

proceedings under this clause and such arbitration shall be in English andtake place in the city of Chennai. Tamilnadu

21. Reverse Auction: MFL reserves the right to go for Reverse Auction process,if required or may finalize the tender without Reverse Auction. However,the decision to conduct Reverse Auction or not will be conveyed to short-listed bidders. The business Rules for Reverse Auction will be circulated, ifReverse Auction is necessary and the same needs to be accepted and signedby the technically shortlisted bidder.

22. Negotiation with R1 Tenderer : Subsequent to Reverse Auction process, ifMFL deems it fit to conduct negotiation with the R1 Tenderer, MFL reservesthe right to do so by inviting the R1 Tenderer in person to finalize the price.


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UNDERTAKING

THE TENDERER HEREIN

Agrees, accepts and abides by all the terms, conditions and covenants of the tenderhaving read and understood the tender documents in full including the specification,scope of work, instructions, forms, annexures, terms & conditions etc.

Confirms and acknowledges that the bids placed by the tenderer are true, accurate& with the best knowledge of the tenderer.

Confirms that awarding of the contract/purchase order based on the bids of thetenderer is the sole discretion of MFL.

Undertakes to honour the bid(s), which is legally binding on, if the contract/purchaseorder is awarded to the tenderer.

Accepts EMD, SD and Liquidated Damages Clauses and agrees to invocation of therespective clause(s) in case of non-fulfilment of commitment.

Declares that M/s Bob-Tech provided the training to participate in e-tender. Agrees to accept any changes, if any, to the tender that may be made subsequently

after releasing the tender, but before the last date meant for submission of bids,

with respect to specification, last date for bid submission and/or any otherclauses/terms of the tender.

Agrees to update any changes made the tenders & subsequent corrigendum fromthe e-Tendering portal of M/s Bob-Tech.





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ANNEXURE 11 : TECHNO-COMMERCIAL BID FORMAT

PROCUREMENT OF DESIGN, SUPPLY, TESTING, INSTALLATION ANDCOMMISSIONING OF SOLAR PV POWER PLANT 50 KW

Your offer RefDated..

Name of the Tenderer

Address

Detailed Technical Specification offered

Payment Term Yes (Strictly As per Annexure 9)

Payment Mode RTGS/NEFT

Delivery Period Required Within three months from the date of receipt oforder

Delivery Term (Freight & InsuranceVendors A/c)

Free delivery

Delivery Place (Installation site) MADRAS FERTILIZERS LIMITED(PLANT)MANALI, CHENNAI68

Offer Validity 90 days from the date of opening of bids

Packing & Forwarding Charges (If any) NIL

Excise duty (If any)

VAT / CST

EMD Details (Rs.1.68Lac)

Acceptance to give 5% Security Deposit inthe event of placement of order

Yes

Acceptance for LD clause as per Annex.4 Yes

Acceptance to all other tender norms,terms & conditions not mentioned herein

Yes

Make / Manufacturer (Indian Make only) Indian Only

Guarantee As per details in the ANNEXURE 5





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ANNEXURE 12

PRICE BID FORMAT

PROCUREMENT OF DESIGN, SUPPLY, TESTING, INSTALLATION ANDCOMMISSIONING OF SOLAR PV POWER PLANT 50 KW

Your offer RefDated..

SL.

NO.Description Qty. Amount ()

Design, Supply, Testing, Installation and Commissioning of Solar PV PowerPlant of 50 KW capacity at MFL, Manali, Chennai on turnkey basis including

5 years Comprehensive Maintenance Contract.

1 50 KW crystalline PV models 1 set

2400 V, 3Ph, 50 Hz, 50 KW, Solar Grid Tiedinverter

1 set

3Hot Dip galvanized mounting structures for

fixing the solar panels1 set

4

Cabling and all associated materials like

junction boxes, ACDB, earthing& lightning

arrestors. Etc

1 set

5

All civil and plumbing jobs like, control

rooms(as required), glass and aluminum framestructures, water spraying system etc.

1 set

6 Installation & commissioning charges 1 set

7 Taxes & duties (Pl. Specify the details)

8 Stage & Final inspection charges

9 Freight & Insurance Free Delivery

10 Any other expenses

11 Subsidy offered as per GOI norms

12 5 years comprehensive Maintenance Charges

1stYear Free

2ndYear

3rdYear

4thYear

5thYear

Total

(Rupees in words) ____________________________________

Certified that;

1) Above rates are in conformity with all the specifications, various terms, conditions andrequirements mentioned in this tender document, to perform the required and

specified work satisfactorily.

2) The rates are inclusive of all taxes and duties what so ever.Signature of the authorised person :




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ANNEXURE 13

FORMAT FOR BANK GUARANTEE FOR FURNISHING EMD

Whereas .. (herein aftercalled the tenderer) has submitted their offer dated

for the supply of

.. (hereinafter calledthe tender) against the purchasers tender enquiryNo.. KNOW ALL MEN by these presents that

WE .. of ..having ourregistered office at are bound untoMadras Fertilizers Limited (hereinafter called the Purchaser) in

the sum of Rupees . .. for which payment will and truly to be

made to the said Purchaser, the Bank binds itself, its successorsand assigns by these presents. Sealed with the Common Seal of

the said Bank this .. day of . 20THE CONDITIONS OF THIS OBLIGATION ARE:

1 If the tenderer withdraws or amends, impairs or derogatesfrom the tender in any respect within the period of validity

of this tender.2 If the tenderer having been notified of the acceptance of

his tender by the Purchaser during a period of its validity:-a) If the tenderer fails to furnish the Performance Security

for the due performance of the contract.

b) Fails or refuses to accept /execute the contract.WE undertake to pay the Purchaser up to the above amount uponreceipt of its first written demand, without the Purchaser having to

substantiate its demand, provided that in its demand the Purchaserwill note that the amount claimed by it is due to it owing to the

occurrence of one or both the two conditions, specifying theoccurred condition or conditions.

This guarantee will remain in force up to and including 45 days afterthe period of tender validity and any demand in respect thereof

should reach the Bank not later than the above date...

(Signature of the authorized officer of the Bank)

Name and designation of the officer

Seal, name & address of the Bank and address of the Branch.


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ANNEXURE 14

BANK GUARANTEE FOR FURNISHING SECURITY DEPOSIT

In consideration of the Madras Fertilizers Limited, Manali, Chennai 600 068(Hereinafter called the Company) having agreed to exempt

__________________________________________(hereinafter called thesaid Contractor (s)) from the demand under the terms and conditions of an

agreement dated _________________________ , Purchase OrderNo._____________ dated _____________ made between Madras FertilizersLimited and __________________________________ for supply of

______________________________ (hereinafter called the said agreement)of a Security Deposit for the due fulfillment by the said contractor(s) of theterms and conditions contained in the said agreement, on production of Bank

Guarantee for Rs.__________(Rupees______________________________________________). We

____________________________(Hereinafter referred as Bank) at therequest of ______________________ do hereby undertake to pay to thecompany an amount not exceeding Rs._________ (Rupees

________________________________) against any loss or damage caused toor suffered or would be caused to or suffered by the Company by reason of anybreach by the contractor(s) of any of the terms and conditions contained in the

said agreement.We ____(bank)______________________ do hereby undertake to pay theamounts due and payable under this guarantee without any demur, merely on a

demand from the company stating that the amount claimed is due by way of

loss or damage caused to or would be caused to or suffered by the company byreason of any breach by the said contractor(s) of any of the terms or conditionscontained in the said agreement or by reason of the contractor(s) failure toperform the said agreement. Any such demand made on the bank shall be

conclusive as regards the amount due any payable by the bank under thisguarantee. However, our liability under this guarantee shall be restricted to anamount not exceeding Rs. _________

(Rupees___________________________). We undertake to pay to thecompany any money demanded not withstanding any dispute raised by the

contractor(s) / tenderer(s) in any suit or proceeding pending before any courtor tribunal relating thereto liability under this present being absolute andunequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under any contractor(s)/tenderer(s)shall have no claim against us for making such demand.

We ________(Bank)_________ further agree that the guarantee hereincontained shall remain in full force and effect during the period that would be

taken for the performance of the said agreement and that is shall contained tobe enforceable till all the dues of the company under or by virtue of the saidagreement have been fully paid. And its claim satisfied or discharge or till the

company certifies that the terms and conditions of the said agreement havebeen fully and properly carried out by the said contractor(s) and accordinglydischarges this guarantee. Unless a demand or claim under this guarantee is


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made on us in writing on or before __(date)______. We shall be dischargedfrom all liability under this guarantee thereafter. We ______(bank)_________

further agree with the company that the company shall have the full cut libertywithout our consent and without affecting in any manner or obligationhereunder to vary any of the terms and conditions of the said agreement or to

extend time of performance by the said contractor(s) from time to time or to;postpone for any time or from time to time any of the powers exercisable by

the company against the said contractor(s) and forbear or enforce any of theterms and conditions relating to the said agreement and we shall not be relievedfrom our liability by reason of any such variation or extension being granted to

the said contractor(s) or for any forbearance or omission on the part of thecompany or any indulgence by the company to the said contractor(s) or by anysuch matter or thing whatsoever which under the law relating to sureties would,

but for this provision have effect or so relieving us.This guarantee will not be discharged due to the change in the constitution of

the bank or the contractor(s)/tenderer(s).We, ________(bank)_________, lastly undertake not to revoke this guaranteeduring its currency.

Notwithstanding anything contained this bank guarantees our liability underthis guarantee is restricted to Rs.________ (Rupees _________________).Our guarantee shall remain in force until ______________ and unless a

demand or claim under this guarantee is received by us in writing on or before___________, all your rights under the said guarantee shall be forfeited and we

shall be deemed relieved and discharged from all liabilities there under.The beneficiary is bound to seek confirmation from the Regional Office whoseaddress is mentioned below in respect of the geniuses and authenticity of the

Bank Guarantee.

(Signature of the authorized officer of the Bank) -------------------------------------

----Name and designation of the officer

Seal, name & address of the Bank and address of the Branch.


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ANNEXURE 15MADRAS FERTILIZERS LIMITED

BANK DETAILS & AUTHORISATION FOR RTGS/NEFT PAYMENTREQUIRED DETAILS TO BE FURNISHED BY THE VENDORVENDOR NAME

ADDRESS

TELEPHONE NO. FAX No.EMAIL IDCONTACT PERSONSS

NAMEDesignation :

MOBILE NO.EMAIL IDCOMPANYS PAN NO.IMPORT EXPORT CODEBANK ACCOUNT NO.VENDORS BANK NAMEBANK ADDRESS / PHONENO.VENDORS BANK CODE

(MICR) NO.GRPTCODE

VENDORS BANK

ACCOUNT NO.NEFTCODERTGSCODE

BANK SWIFT CODE (Forforeign vendors)

Type of

Account

Saving Acct / Current Acct.

(Strike out which is notapplicable)

ARE YOU A ManufacturerYES / NO

Dealer-YES / NO

AgentYES / NO

CATEGORY OF THE FIRM A. Micro B. Small C.MediumREGISTERED WITH CST No. SSI No. EC No. TIN No.

We hereby authorize Madras fertilizers Limited to make all the payments dueto us with respect to above referred Enquiry through RTGS/NEFT Transfer

Place: Signature of Authorised Signatory:

Date : Name :

SEAL: Designation :

(To be filled by MFL in case of ordering)MFL Purchase Order No.RTGS-Real Time Gross Settlement Code NEFT-National Electronic FundsIFSC- Indian Financial System Code

Download - Madras Fert Tender

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