MA EducationalData Warehouse ProjectMADOE and School District

Collaboration

Maureen Chew MADOEMA Digital Govt Summit 12/11/2007

MA Education Data Warehouse

• Project background• Data warehouse goals and objectives• District participation• DOE and district collaboration• Collaboration techniques

Purpose

Enable the Department and public schools to make full use of the information at our disposal in order to enable all students to meet the high standards necessary for success.

How?~ Consolidate the Department’s student, assessment, educator, program, and

financial data into a single system for analysis and reporting; and

~ Provide a standardized, low-cost data warehousing system to all districts in the Commonwealth to address the pervasive and increasing need for local educational data analysis.

What it isn’t• Not a tool to update or change data• Not a replacement for District’s local SIS

• ‘Dashboard’ of reports and queries• Based on extracts from DOE and district databases• Pre-built reports to answer common questions • Flexible tools to respond to new questions

What it is

• Leverage statewide purchasing power for pricing• Invest once in the infrastructure required to support

data warehousing instead of many times• Load MCAS data from the source• Make certified Student snapshots available for

comparison• Load District Staff data in 2008 from statewide file

Why a state-wide project?

Warehouse data

StaffSIMS

MCASMEPA

Finance

Students

Courses Staff

LocalAssess-ments

Locations

SchedulesGrades

Attendance & Discipline

Licensure

ProgramsCurriculumFrameworks

State loaded

District loaded

Data Warehouse

Integrated, historical information

District and school data teams using powerful analysis and reporting tools.

Current

Future

Data warehouse goals and objectives

• To rollout the data warehouse to users within the participating districts

• Provide state data to all districts for reporting and analysis

• To allow districts to upload local data to both analyze and incorporate in custom reports

• To train the district users in:– End user proficiency – Report writing– Uploading and validating local data

District participation

• 56 districts have participated through Title IID Federal technology grants

• These early adapters have worked with us to provide input, feedback and requirements to the success of the project

Data warehouse process

Data Warehouse

Validate loaded

data

TableValidation

Report

District Extract

Upload to Drop Box Staging

Table

Validate staged extract

ExtractValidation

Report

Extract discarded

ACCEPT orUPDATE REJECT

District collaboration

DOE and District Collaboration

• Warehouse policies on state and local data

• Extract guide creation and updates• File upload and validation procedures • Requirements gathering• Warehouse reports• Warehouse cubes

Collaboration Techniques

• Project Steering Committee meetings• User Group Sessions• Pilot testing of new functionality• Weekly Webex sessions• Tips and Tricks

How does new data sets, cubes and reports get added to the warehouse?

1. User groups

User groups identify analysis area, reports, etc… New data, cubes and reports may come out of those meetings.

Those “new data” suggestions will go to the DW Steering Committee at intervals where they will be ranked and prioritized.

DOE will review and make a final decision. Final decisions will be put on the list for the next Development Phase.

DOE warehouse team will schedule these in the next development phase to gather technical and functional requirements and build the requested items in the warehouse.

Once in the warehouse the DW team will create documentation if necessary and send comm. To end users notifying them of the new items now available.

2. DW Steering Committee

3. DOE Decision

4. Warehouse Team 5. End User

Next Steps

• Reach out to all MA school districts• Work with Districts to create budget

• Training• Consulting• Professional Development

• Drive DW use down to classroom level• Shoot for Statewide Implementation!