January Data Day: 1.0 Introduction

WINTER 2013

Opening Activity:

Talk to your neighbor about successes and challenges you experienced when using PBIS evaluation tools or analyzing student behavior data.

Take a moment to share your thoughts with your leadership team

Write Successes and Challenges on post-it notes and place on chart paper on the wall

Share “ah ha’s” with larger group and introduce your team

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Agenda

1.0 Introduction

2.0 Leadership Team

3.0 Systems Review

4.0 Student Outcome Data

5.0 Building Internal Capacity 3

Purpose

School leadership teams use this time to plan PBIS improvements and student outcomes based on a review of data.

Leadership teams will develop internal capacity for continuous problem-solving and planning.

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Objectives

By the end of the training, leadership teams will have:

• Assessed their Leadership Team strengths and challenges

• Used the Team Initiated Problem Solving (TIPS) model

• Used BoQ, BAT and “Big 5” behavior data to identify areas of need and develop action steps for universal and targeted supports

• Developed a plan for continuous data review and problem solving. 5

Our Goal:

Minimize talk, maximize team time!

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Logistics:

= We’re all set. No help needed.

= We need help, but can continue with our work.

= HELP! We can’t continue with our work. 7

USB Includes:

1.PowerPoint

2.Workbook&www.pbisvermont.org

Differentiate based on your experience

FoundationsThink about how you plan to accomplish the work.

Full Implementation:Think about how to make it easy, better, more effective.

Sustainability:Think about how to continue the practice and ensure sustainability.

2.0 Leadership TeamWINTER 2013

Leadership Team

Share with your neighbor a team experience that you enjoyed. What were some of the team’s characteristics?

As a team, summarize these attributes and record.

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Effective meetings extend before and after the actual meeting time.

BEFORE:•Set agenda and send to team•Collect data, review, and prepare summary statements

DURING:

•Follow agenda & time frames

•Review data

•Make precision problem statements

•Develop solutions

•Take notes and set action items

AFTER:

•Complete action items

•Follow-up on action item status

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“Critical to success is the administrator’s active role in

supporting the school-based team process.” –Tim Lewis

THANK YOU Administrators!

Complete Administrator Self-Assessment for continuous improvement!

As a leadership team:

1. Complete the Leadership Team Meeting Self-Assessment tool

2. Review and update the Team Profile and Meeting Schedule, if needed.

1. You’ll be invited to share with the large group the following: One strength of your leadership team based

on your self-assessment. One action step that your team identified

after reviewing your system supports.

Team TimeTeam Time

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3.0 Systems Review

WINTER 2013

The Importance of Systems Review

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What is the role/function of your

Leadership Team to promote and

ensure the implementation of PBIS?

How does data help you in these efforts?

Organizing SWIS Data for Decision-making

Universal Screening Tool Proportion of students with

0-1 Office Discipline Referrals (ODRs) 2-5 ODRs 6+ ODRs

Progress Monitoring Tool

Compare data across time Prevent previous problem patterns

Define Problems with precision that lead to solvable problems 16

Quick Big 5 blends all of the Big 5 Reports together into a single report.

Universal Behavior Data: School-wide Data

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Targeted Behavior Data: Individual & Targeted Practices Data for CICO

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Using the Referrals by Student report as a Universal Screening Tool

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Using data to determine what system to focus on…

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Where to find this information?SWIS: *End of Year Report

*Custom Report*Custom Graph*”Big 5” Graph

As a leadership team:

1.1. Complete the Complete the ODRODR Data Focus Worksheet Data Focus Worksheet to to determine area in need of improvement.determine area in need of improvement.

Team TimeTeam Time

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Using the BoQ and/or BAT

BoQ-Universal Systems

BAT – Targeted/Intensive Systems

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Benchmarks of Quality (BoQ):

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Purpose: Assess leadership teams perceptions of PBIS implementation at the Universal Level

Format: Survey (Electronic Scoring Form)

Completed by: Leadership Team, School Coordinator and SU/District Coordinator

When? Annually, in the Spring and Fall (optional)

Benchmarks for Advanced Tiers (BAT)

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Purpose: Assess leadership teams perceptions of PBIS implementation at the Targeted and Intensive Level

Format: Survey (Electronic Scoring Form)

Completed by: Leadership Team, School Coordinator and SU/District Coordinator

When? Annually, in the Spring (optional)

As a leadership team:

1. Review or complete the BoQ and/or BAT to prioritize and develop action steps.

Team TimeTeam Time

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4.0 Student Outcome Data

WINTER 2013

TIPS Problem-Solving “Mantra” 

1.Do we have a problem?(identify)

2.What is the precise nature of our problem? (define, clarify, confirm/disconfirm inferences) 

3.Why does the problem exist, & what can we do about it? (hypothesis & solution)

4.What are the actual elements of our plan? (Action Plan)

5.Is our plan being implemented, & is it working? (evaluate & revise plan)

Innovation neutral: Use for Reading, Behavior, Math, School Improvement

REMEMBER to use…..

Look for gaps and trends in your data

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1. Do we have a problem (identify)?

Identifying Problems/Issues

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What trend do you notice?

What trend do you notice?

33Which location might need attention?

2. What is the precise nature of our problem (define, clarify, confirm/disconfirm inferences)? 

Question SWIS Table/Graph

What problem behaviors are occurring?

Referrals by problem behavior

When are problem behaviors occurring?

Referrals by time

Where are problem behaviors occurring?

Referrals by location

Who is engaging in problem behaviors?

Referrals by student

Why do problem behaviors keep happening?

Referrals by motivation34

What is the data we need for a decision?

Examples: Primary to Precise

inappropriate behavior is increasing

Inappropriate language and disruptive behavior is increasing in the cafeteria during “first lunch period,” is being done mostly by four 6th grade boys, and seems to be maintained by social praise from the bystander peer group.

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Precise Problem Statements include information about the what, when, where, who, when and why

3. Why does the problem exist, & what can we do about it? (hypothesis & solution)

Problem Statement: The sixth graders are disruptive & use inappropriate language in the cafeteria between 11:30 AM and 12:00 PM

Hypothesis: We believe they are trying to get attention from their peers.

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4. What are the actual elements of our plan……?

Prevention *Teach behavioral expectations in cafeteria

*Maintain current lunch schedule, but shift classes to balance numbers.

Teaching

Reward Establish “Friday Five”: Extra 5 min of lunch on Friday for five good days.

Extinction Encourage all students to work for “Friday Five”… make reward for problem behavior less likely

Corrective Consequence Active supervision, and continued early consequence (ODR)

Data Collection Maintain ODR record and supervisor weekly report

….including logistics:

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5. Is our plan being implemented & is it working? (evaluate & revise plan)

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Team TimeTeam TimeUsing your Data:Using your Data:

1.1. Based on area in need of Based on area in need of improvement answer the following improvement answer the following questions:questions:

1. Do we have a problem?2. What is the precise nature of our problem? 3. Why does the problem exist & what can we do about it?4.What are the actual elements of our plan? 5. Is our plan being implemented & is it working?

2.2. Complete Action Plan and Evaluation Complete Action Plan and Evaluation section of the TIPS Meeting Minute Form section of the TIPS Meeting Minute Form

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5.0 Building Internal Capacity for Data-based

Decision-Making WINTER 2013

Why?

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Building Building Staff, Staff,

Students Students and Familiesand Families

School School Leadership TeamLeadership Team

Supervisory UnionSupervisory Union/District /District

Leadership Team Leadership Team and and

Coordinator(s)Coordinator(s)

State Level State Level Trainers, Trainers,

Implementation Implementation Coaches Coaches

and and Technical Technical Assistance Assistance ProvidersProviders

So That...

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When? Who?

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How?

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Learn More:

Facilitating VTPBiS Data Days Webinar for School and SU/District

Coordinators

May 22nd, 9:00 – 11:00: https://www3.gotomeeting.com/register/817778638

May 22nd, 1:00 – 3:00: https://www3.gotomeeting.com/register/878945694 46

Team TimeTeam Time

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As a leadership team,

Identify 1-2 people to participate in the May Data Day Webinar

Schedule a date and time for your Spring Data Day

Large Group Discussion

Review the successes and challenges on the chart paper on the wall

What were common themes among responses?

How has this Data Day helped to address the challenges?

Please share one “ah-ha” that your team had, as a result of looking at data.

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Thank you!