Download - INIS Status Report 1996

631-L2-TC-441.25/1

Twenty Fifth Consultative Meetingof INIS Liaison Officers

Vienna, 21-23 May 1997

STATUS REPORT OF INIS OPERATIONS

APRIL 1996 - APRIL 1997

25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 1

Table of Contents

A. General Statistics

B. INIS Section 1996 Financial Perfonnance Report

and 1997 Financial Plan Page 21

С Staff of the INIS Section (March 1997) Page 22

D. INIS Input Page 23

E. INIS Processing Support Page 25

F. INIS Output Products Page 28

G. Promotion. Information and Other Services Page 40

H. OECD/NEA Computer Program Service to Non-

OECD members through the IAEA: Report for 1996 Page 43

I. Training, TC Fellowship and Project Support Page 48

J. INIS Computer Support Page 52

K. Decisions and Recommendations of the 24th Page 53Consultative Meeting of IMS Liaison Officers28-31 May 1996, Kyoto


A. GENERAL STATISTICS1995 1996

MembershipOfficial Participants (Member States + Int. Orgs.) 1 11 (94+17) 1 16 (99+17)

Centres submitting input 78 (70+8) 77 (67+10)

Form of Input ''Number of centres submitting input on:- Magnetic tape- Diskettes- Worksheets- E-mail-FTP

Input and Processing FiguresItems received (volume year)Items received (calendar year)In machine-readable formItems published (volume year)'1'Items published (calendar year)121

Output FiguresCentres receiving INIS output tapesSubscriptions to INIS Atomindex (paid)Subscriptions to INIS Atomindex (free)

Subscriptions to documents on microfiche 28 21

Members using direct access to the Database 19 18at the IAEA (including the IAEA)

INIS on CD-ROMTotal paid subscriptions (current & lapsed)Total paid subscriptions (current)Total free subscriptions

797699.7979

2418318

5918408%021400

18205238

22833813

858299.8082

1416:24:

25077297%516717

11

1519289

18510196

[1] Some centres submit input in more than one type of media[2] It should be noted that those figures, and those on pages 11-20, reflect the actual numbers of records published,i.e. they exclude deleted and changed records. The figures cited in INIS Information Letter No. 135 include suchrecords and thus are somewhat higher.

25TH CONSULTAT IVE MEETINGOF INIS LIAISON OFFICERS

STATUS REPORTPAGE3

Meetings (1995-91?)

Consultative Meeting of INIS Liaison Officers

INIS Training Seminar

INIS Workshop

Group Fellowship Training

Consultants Meeting

Technical Committee

Advisory Committee for INIS

INIS Members represented

1995 1996

72

5 (+5 non-members)10

18

73

38

15

Staff

Approved posts in the INIS Section:Professional staffGeneral Service staff

1726.5 26.5

Budget

In US $ millions - approved budget(ROE for 19')5: AS 10.03 = US$1)(ROE for 1996: AS 10.47 = US$1)

In US $ millions - actual expenditure(ROE for 1995: AS 10.03 = US$1)(ROE for 1996: AS 10.47 = US$1)

5.883 5.395

5.845 5.290

25TH CONSULTATIVE MEETINGOF INIS LIAISON OFFICERS

Countries and International Organizations participating in

Country

AlbaniaAlgeriaArgentinaArmeniaAustraliaAustriaBangladeshBelarusBelgiumBoliviaBrazilBulgariaCameroonCanadaChileChinaColombiaCosta RicaCroatiaCubaCyprusCzech Rep.DenmarkEcuador

EgyptEstoniaEthiopiaFinlandFranceGermanyGhanaGreeceGuatemalaHungaryIndiaIndonesiaIran. Isl. Rep.IraqIrelandIsraelItalyJapan

Liaison Officer

L. QafokuM. BenhamadiA. T. ChavezJ. KurghinyanM. HuxlinA. NevyjelK. A. HoqueV.A. IvanyukovichA. Sneyers-

L. F. Passos de MacedoI. MitevaB. EtoundiM. LimL. TrujilloG. HuangС A. RussiM. A. Zamora GonzalezN. Novo selD. Alonso MederosA. SawaP. AdamekB. PedersenH. CifuentesM. I. HassanI. MaalmannB. DonE. M. TolonenD. LoehnerG. F. SchultheissE. A. AgyemanA. Maltezos-

P. RobozM. R. BalakrishnanH. KusumoA. JafarnejadI. A. AjajM. KellyE. ShalmonP. MolinasN. Hiramatsu

STATUS REPORTPAGE 4

INIS

Alternate Liaison Officer

S. Asselah

V. KourguinianS. GoixingeF. RanzM. Kaikobad

L. Femando SayaoL. VasilevaD. F. Kenmogne

V. Ortiz

A. G. SanchezA. Araya Mann

J. Acen ComasS. Christofides

L. Nissen

M. A. Ashoub

E. Alemu

D. MarekG. Emi-ReynoldsK. PotiriadesJ. Palma

M. Ho seinR. A. Al-Shaheed


STATUS REPORTPAGE 5

JordanKazakstánKenyaKoreaKuwaitLebanonLibyaLithuaniaMadagascarMalaysiaMaliMexicoMongoliaMoroccoMyanmarNetherlandsNew ZealandNicaraguaNigeriaNorwayPakistanPanamaParaguayPeruPhilippinesPolandPortugalQatarRomaniaRussian Fed.Saudi ArabiaSingaporeSlovak Rep.SloveniaSouth AfricaSpainSri LankaSudanSwedenSwitzerlandSyriaThailand

R. QassemS. AbdykhalykovaL. K. MuthiganiYong-Hwan KimA. K. Al-JassarA. HabibF. SerebaD. JanenasA. J. RubisIbrahim Ali-R. Botello CorteD. TundevF. Mazouar(J. Hla WinF. G. H. van Wees-F. MoralesDirector General, ECNR. FeylingK. Gui-V. Rodriguez GautoJ. L. A. Prado CubaI. DelfinT. UrbanskiM. A. Alexandre CostaS. M. Al-MalkiM. I. CristuV. G. Terent'evA. O. Al-MusaF. SoeratmanK. JankoD. PungercarC. N. van der MerweE. Martin SantamaríaH. G. P. KarunaratneI. A. Shaddad1̂ . EdvardsonS. HuwylerR. Al-ShanaaС Mongkulmann

K. Y. Awad

H. Maina NjorogeYun Soo Lim*

M. Fkini

R. AndriambololoNor R. A. Hamid

R. Novelo Pena

A. Brunvold

E. Conti

O. G. Mikhnevich

H. M. K. SoysaN. Orner SinadaU. WidemoP. KohlerN. SkheitaP. Patumthong

denotes that the Alternate LO's institute is not the same as the LO's institute


The Former YugoslavRep. of MacedoniaTunisiaTurkeyUgandaUK

UkraineUruguayUSAUzbekistanVenezuelaViet NamYemenYugoslaviaZaireZambia

Organization

AAEACECCERNFAOIAEAICRPIIASAICSTIISO

JINRNEAOAUUNIDOUNSCEARWECWHOWMO

M. Sejmenova-GicevskaN. E. Hachicha0. Sahin SeckinF.T. Esiangu-

J. I. PisankoA. RebellatoR. Ch. MorganA. D. AvezovJ. A. LozadaHoaug Anh NguyenM. S. Abdullah "N. MarinkovicN. DikolelaW. C. Mushipi

Liaison Officer

B. ChebaniG. StevenС PettenatiG. StergiouC. TodeschiniD. A. PenyE. Loe serA. I. LovtzovE. PatrikeevV. A. BiryukovE. SartoriA. W. GhabrialV. Podshibyakin-P. MuellnerK. ShibataL. E. Olsson

STATUS REPORTPAGE 6

S.Fascioli de Turenne

R. B. SanaevY. Rojas

Z. ZdravkovicM. Lubanza

= 99 countries

Alternate Liaison Officer

L. I. Molotkov

= 17 international organizations

25TH CONSULTATIVE MEETING STATUS REPORTOF IN1S LIAISON OFFICERS PAGE 7

MEMBER STATES

Year Countries + Int. Org. New Member States1978 6 2 4 1 3 Kuwait, Madagascar, Malaysia, Mali,

Qatar, Sri Lanka, Zaire, Zambia.

1979 6 4 + 1 3 Columbia, D.PR. Korea.

1980

1981

1982

1983

1984

1985

1986

1987

1988

1989

1990

1991

1992

1993

Kenya, Ethiopia.

1994 88+17 Croatia, Lebanon and Lithuania joined,D.PR.Korea withdrew.

1995 94+17 Armenia, Kazakstán, Uzbekistan, MyanmarEstonia, Tunisia.

1996 99 + 17 The former Yugoslav Republic of Macedonia,Republic of Cyprus, Singapore, Yemen,Uganda

66

69

69

72

73

74

74

75

78

79

79

80

81

86

+ 13

+ 14

+ 14

+ 14

+ 14

+ 14

+ 14

+ 14

+ 15

+ 15

+ 15

+ 16

+ 17

+ 17

Cuba, Greece.

Libya, Paraguay, Syria + IIASA.

-

Saudi Arabia, Nigeria. Guatemala.

China.

Uruguay.

-

Panama.

Costa Rica, Morocco, Jordan, UNIDO

Mongolia.

DDR ceased, Sudan joined.

Albania, AAEA.

Bolivia, WMO.

Nicaragua. Slovenia. Slovakia.


OUTPUT TAPES SUPPLIED

Year Nujliber Member States

1978 41 Norway, Netherlands, Euratom cancelled.

1979 38 Pakistan added; Turkey cancelled.

1980 38

1981 38 Iraq added; Denmark cancelled.

1982 40 Cuba and Greece added.

1983 40 Libya added; Finland cancelled.

1984 42 Bangladesh, China added.

1985 43 Turkey added.

1986 41 Libya, Switzerland cancelled.

1987 42 Viet Nam added.

1988 40 Saudi Arabia added, Bangladesh, Spain

and Venezuela cancelled.

1989 35 New Zealand, CERN, Turkey, Algeriaand Viet Nam cancelled

1990 35 Algeria added, DDR ceased.

1991 32 Bulgaria, Australia andSaudi Arabia cancelled.

1992 25 Argentina, Hungary, Iran, Iraq, Poland,Romania and Yugoslavia cancelled.

1993 21 Italy, Cuba, Greece, Israel and ICSTI

cancelled, D.P.R. Korea added.

D.P.R. Korea withdrew.

South Africa, JINR cancelled.

Austria, Sweden, and UK cancelled

1994

1995

1996

20

18

15


INIS Correspondence Sent to INIS Liaison Officers in 1996

No. Date Subject

INIS Circular Lette rs

None

INIS Technical Notes

116 1996-01-18 INIS Questionnaire for Maintenance of the Coiporate

Authority117 1996-03-11 INIS Questionnaire for FIBRE Enhancement118 1996-09-0: Updating LNIS Liaison Officers' Data in the Introduction

for Vol. 28 of INIS Atomindex119 1996-09-17 Update of List of Journals Regularly Scanned and Key Journals120 1996-10-11 Non-Conventional Literature Data Production and Prep aration -

Barcodes121 1996-12-02 List Server

INIS Information Letters

119 1996-01-22 Production Statistics 1995120 1996-01 -23 Free Distribution of COM Products121 1996-01-31 Availability via FTP of Manual for Subject Analysis122 1996-04-11 Announcement of Professional Vacancies in the INIS Section123 1996-05-17 Article for the Electronic Library124 1996-06-2Í Modified INIS Output Production Schedule 1996125 1996-06-26 INIS FTP Service for the Distribution of INIS Atomindex Files126 1996-07-02 Major Changes in the Terminology of the INIS Thesaurus127 1996-07-15 Submission of Input via E-mail or FTP128 1996-07-31 Review of New INIS Products129 1996-08-02 Input to 1996 Periodic Report130 1996-10-25 IMS Output Production Schedule 1997131 1996-10-30 Future Production and Distribution of the ENIS Database on

CD-ROM132 1996-11-12 INIS Home Page Live133 1996-11-21 New IMS E-Mail Addresses134 1996-11-28 2nd Joint ETDE/IMS Technical Committee

Indexing News and Information Sheet

10 Feb. 1996 Subject Category Selection


Revisions of the Reference Series Documents

Ref Series No.

2 (Rev.7)

6 (Rev.27)

11 (Rev. 23)

12 (Rev.3)

13 (Rev. 35)

Date

Sep 96

Jul 96

Jun 96

Jan. 96

Jan 96

Subject

Samples for Bibliographic Desc

Authority List for Coiporate Enand Report Number Prefixes

Authority List for Journal Titles

Manual for Subject Analysis

INIS Thesaurus


STATUS RETORTPAGE 11

Input to INIS Database by CountryVolume 27 (1996) - Total No. of Records 80516

IN 2.3%J P 6.7% G B 3 . 8 %

FR 3.7%

RU 8 1%

DE 6.0%

CN 3.9%

CH 1.3%CA 1.8%

BR 2.0%

OTHERS 11.8%

XA 2.9%

US 37.4%

"OTHERS" INCLUDES ALL COUNTRIES WITH INPUT LESS

Input to INIS Database by CountryVolume 23 (1992) - Volume 27 (1996)

О

оо

35,000

30,000

25,000

20,000 -

15,000

10,000

5,000

0

m

о

in ffl

О

BR СН DE GB JP PL US OTHERSCA CN FR IN NL RU XA

> wm о

1992 • 1993 • 1994 • 1995 1996



Input to INIS Databaseconventional and non-conventional literature

Volume 11 (1980) - Volume 27 (1996)

V. 11 (1980)

V. 12(1981)

V. 13 (1982)

V. 14(1983)

V. 15(1984)

V.16 (1985)

V. 17(1986)

V. 18 (1987)

V. 19 (1988) -

V. 20(1989)

V.21 (1990)

V. 22(1991)

V. 23(1992)

V.24(1993)

V. 25 (1994)

V. 26(1995)

V. 27(1996) -i

19505

18731

14202

22356

14948

19801

26526

29479

26032

28723

24482

27175

26972

76541

70761

72525

91720

73318

86448

~ 90369

I 100442

106717

86249

95579

H I 91927

Ц 88956

76560

77084

]78986

" 80516

0 20,000 40,000 60,000 80,000 100,000 120,000 140,000

TOTAL NUMBER OF ITEMS NON-CONVENT.LIT.


STATUS REPORTPAGE 14

Input to INIS Database received and publishedVolume 22 (1991) - Volume 27 (1996)

V. 22(1991)

V. 23(1992)

V. 24(1993)

V. 25(1994)

V. 26(1995)

V. 27(1996)

93,790

91,927

88,538

88,956

74,432

76,560

80,317

77,084

79,591

78,986

] 85,25080,516

0 20,000 40,000 60,000 80,000 100,000 120,000

И ITEMS RECEIVED Ц ITEMS PUBLISHED



Input to INIS Database by Literature TypeVOLUME 27 (1996) - Total No. of Records 80516

JOURNALS 52.4°/c

BOOKS 14.1%

PATENTS 1.1%

REPORTS 21.6%

MISCELLANEOUS 10.8%



Input to INIS Database by Subject CategoryVolume 27 (1996) - Total No. of Records 80516

D 1.2%

E 25.9%

С 14.5%

F 5.9%

В 17.9%

G 34.6%

В - CHEMISTRY, MATERIALS AND EARTH SCIENCES

С - LIFE AND ENVIRONMENTAL SCIENCES

D - ISOTOPES, ISOTOPE AND RADIATION APPLICATIONS

E - ENGINEERING AND TECHNOLOGY

F - OTHER ASPECTS OF NUCLEAR AND NONNUCLEAR ENERGY

G - PHYSICS



Input to INIS Database by Subject AreasVolume 27 (1996) - Total No. of Records 80516

7.5%Nuclear Materials

(B2)

7.1%Nuclear Physics

(G3)6.5%Chemistry(B1)

10.9%Elementary Particles

(G1..G2)

14.5%Life & Environmental Sciences

(C)

16.6%Research and Technology related to Fusion

(G4, G5, G6)

5.3%Radioactive Waste(E5)

5.1%Economic, Legal & Social(F1.F2, F3, F5, F6, excl. F28)

4.0% Earth Sciences (B3)

1.2% Isotopes (D)0.8% Safeguards

(F28, F4)

20.5%Nuclear Power(E1.E2.E3.E4)

25TH CONSULTATIVE MEETINGOF IMS LIAISON OFFICERS


Input to INIS Database by Subject AreasVolume 24 (1993) - Volume 27 (1996)

Nuclear Power(E1,E2,E3,E4)

Radioactive Waste(E5)

Safeguards(F28.F4)

Isotopes(D)

Economic, Lega; & Social(F1,F2,F3,F5,F6, excl. F28)

Life & Environmental Sciences(C)

Earth Sciences(B3)

Nuclear Materials(B2)

Chemistry(B1)

Research & Technology relatedto Fusion (G4,G5,G6)

Nuclear Physics(G3)

Elementary Particles(G1.G2)

0 5,000 10,000 15,000 20,000

1993 1994 1995 1996



Input to INIS Database by year of publicationVolume 27 (1996) - Total No. of Records 80516

4986

1987

1988

1989

1990

1991

1992

1993

1994

1995

1996

42868

19657

0 10,000 20,000 30,000 40,000 50,000

* 20 records were entered with publication year before 1986



Atomindex TimelinessYear of Publication in Each Anouncement Year

Volume 18 (1987) - Volume 27 (1996)

120,000

100,000

80,000

60,000

40,000

20,000

106,717

100,442

ШШШШ

95,579

86,249

IP

91,92788,956

гш/Ш.

76^6078,986 80,516

í.1•".• . i

1987 (Vol 18) 1989 (Vol 20) 1991 (Vol 22) 1993 (Vol 24) 1995 (Vol 26)1988 (Vol 19) 1990 (Vol 21 ) 1992 (Vol 23) 1994 (Vol 25) 1996(VoL27)

Publ.year=Ann. year

Publ.year=Ann.year-3


Publ.year-Ann.year-4 and rnore




B. IMS SECTION 1996 FINANCIAL PERFORMANCE REPORT AND 1997 FINANCIALPLAN

(1996 ROE: AS 10.30 = US$1)(1997 ROE: AS 1 ().')()= US$1)

Salaries - tstablished posts - P

Temporary Assistance - P

Salaries - Established Posts - GS, M&O

Temporary' Assistance - GS

Common Staff Costs

Overtime

Sub-total: Staff Costs

Travel - Staff

Travel - Non-staff

Sub-Total: Travel Costs

Interpretation Sendees

Representation and Hospitality

Training

Equipment: Purchased

Supplies and Materials

General Operating Expenses

Contracts

Miscellaneous

Sub-total: Other Direct Costs

Translation Sendees

Printing and Publishing Services

Data Processing Application Services

Sub-Total: Shared Costs

Total

1996USS (Actual)

1 186 067

32 103

1 239 218

16 175

904 249

2 194

3 380 006

70318

165 525

235 843

33 261

3 000

8 392

37 153

77 469

91 502

417 644

39 055

707 476

45 600

586 332

334 705

966 637

5 289 974

1997USS (Plan)

1 323 400

65 800

1 265 400

17 200

975 000

2 400

3 649 200

62 800

95 000

157 800

25 800

4000

11 800

93 200

81 800

93 700

207 500

38 200

556 000

39 400

492 000

295 400

826 800

5 194 600

ÍNIS SECTION

С. TodeschiniSecretary: B. Mayer

255

n

VacantSecretary: Vacant

ел p

SIоpuел

2О

Bibliogr. Control Unit Subject Control Unit Centre Services Unit1

Seer. N. DreihannSuperv. S. RiederA. AgiusL. Dessyllas (P/T)R. EderR. Foerster-R. (P/T)L. Gonscinski

ШШМШШШШSeer. K. EppersonThesaurus Spec:G. TebbSubject Specialists:R. AgarwalJ. MondtB. NegeriV. SmirnovDocumentationSuperv.: M. AvedikianС NasiniS. Oezhan

Seer. R. FloryTechn. Info.Officer:J. BlantonSeer. E. AldoverInfo. Officer:Z. StanikSenior Doc. Clerk:S. ScherzerSenior Doc. Clerk:R. Foerster-R. (P/T)IAEA Liaison OfficerOECD/NEA, France

J. Galan

Clearinghouse Unit

D. Pertot-SinozicG. FazekasR. KunzM. HennetС Aleson

Photographic Unit:Superv.: H. LoserlL. BinderR. Reynauri

G. St. PierreD. Calma (P/T)D. Sattler (P/T)

IINIS Computer Supp. Group

E. CsorbaL. IlievN. Gyasi

ел

ел

О VИ О(о 73



D. IMS INPUT

D. 1 Volume of Input

The total number of records announced in Atomindex volume 27 ( 1996) was 80,5 16.

A total of 77 Members sent input for volume 27 (1996) (78 for volume 26 (1995)). The followingMembers provided no input for the given calendar years:

1994

AlbaniaChileCameroonColombiaEcuadorGreeceGuatemalaDPR. KoreaKenyaKuwaitLibyaMadagascarNicaraguaPanamaPortugalSaudi ArabiaS. AfricaSudanTurkey

1994(continued)

UruguayVenezuelaYugoslaviaZaireAAEAFAOICRPICSTIIIASAISOOAUWECWHOWMOUNIDO

1995

AlbaniaBoliviaCameroonColombiaGreeceKenyaKuwaitLebanonLibyaMadagascarMaliNicaraguaPanamaPortugalSloveniaSudanVenezuelaYugoslaviaZaire

1995(continued)

CECFAOICRPIIASAOAUUNIDOWECWHOWMO

1996

AlbaniaArgentinaBoliviaCameroonColombiaCosta RicaEcuadorGreece+GuatemalaIraqKenyaKuwaitLibyaMadagascarMaliMyanmarNicaraguaPanamaPortugal

1996(continued)

QatarSaudi ArabiaSloveniaSri LankaSudanVenezuelaYugoslaviaZaireEURATOMFAOICRPIIASAISOOAUUNIDOWECWMO

* New Members are not included in the year in which they joined INIS.+ Greece sent a test input in 1996 but the final version was not received until 1997.

The INIS Secretariat made a comprehensive effort in 1996 to encourage Liaison Officersto participate more actively in INIS. Liaison Officers of 17 countries were contacted in July toremind them that they had not sent any input since the beginning of 1996. As a result of thisactivity 10 of these countries did send input.



Also in July, letters were sent to the Missions of eight countries whose input haddecreased considerably during 1991-95 to enquire about the reasons and to offer assistance. As aresult four countries sent more input for volume 27 (1996) than for volume 26 ( 1995).

In August, three Liaison Officers of countries that had submitted no input since joiningINIS were contacted to remind them to fulfill their responsibility of sending input to INIS.Unfortunately, no positive response was achieved as a result of these letters.

In December, letters were sent to the Missions of a further ten countries who had notsubmitted any input either since joining INIS or for the past at least two years, drawing theirattention to the revised arrangements for INIS membership requiring their cooperation torevitalize their country's participation in INIS.

D.2 Non-Conventional Literature on Microfiche

In 1996. INIS received 26.971 reports of non-conventional literature which weredisseminated on 11 610 microfiche titles (16 273 microfiches). The following table containsfigures for the past five years, indicating documents processed by the Secretariat and thosereceived from the US in microfiche form.

Year

19921993199419951996Aver.

INIS Production

Docs

630655675969445547925417

Fiche

S14871477686581354637051

RNs162731288215702156521790015681

US Production

Docs

641666197473829868186938

Fiche

920697051116512213981010144

RNs93511023787761176890139839

Total

Docs

127221218613442127531161012386

Total

Fiche

173571685218851180261627317196

% of docs notavailable fromINIS

Patent

10.2%8.7%7.7%5.3%7.5%7.8%

Other

5.2%6.6%6.7%5.9%3.4%5.5%

The above figures do not show any significant trends over the past five years. TheSecretariat continues to be grateful to INIS Members for their efforts in sending copies of the fulltexts of non-conventional literature to the system. As of Atomindex Volume 28 issue 05, 355 600documents of non-conventional literature are referenced in INIS, of which 316 445 are availablefrom the Clearinghouse.

D.3 Input Media

E-mail/FTP are the preferred media of input submission. Input was submitted viae-mail/FTP by 5 1 Members, on diskette by 28 Members, on magnetic tape by 2 Members, and onworksheets by 3 Members.

D.4 IAEA input

In 1996, the INIS Secretariat prepared 2377 items of input from publications of the IAEAand other UN organizations (in 1995, the figure w/as 2304).


D.5 Input with FIBRE

During 1996 FIBRE was used by 62 Members, six more than in the previous year. SomeMembers are using FIBRE for checking input only, but the majority are using FIBRE for inputpreparation and cliecking data.

E. INPUT PROCESSING SUPPORT

1Ъе development of the INIS Data Processing System (IDPS) was continued with fullconcentration on die second main part, the INIS Record Processing Subsystem (IRPS). Specialattention was devoted to the architecture of the software processes that constitute the system andto the design of the user interfaces that support the work of the INIS Secretariat staff. The actualconstruction phase of the system started in 1997. The implementation of the IRPS with links tothe Authorities Maintenance Subsystems is scheduled to take place mid-November 1997, startingwith the first issue of the INIS Atomindex, volume 29.

The updated version of DOS-FIBRE 2.1 and WinFIBRE 1.0 were distributed to allregistered recipients in June.

E.I Authorities

E.I.I Maintenance of the Corporate Authority

A draft proposal to simplify the rules governing the standardization of Corporate Entriesand a proposal on the mechanisms/procedures for future decentralized maintenance of corporateentries was discus sed at the 2nd Joint INIS/ETDE Technical Committee Meeting in Oak Ridge,TN. USA 28-30 October 1996. The full results of the discussions as reviewed and agreed uponby all participants were sent to the entire INIS membership as INIS Inforrnation Letter No. 134.The topic will be presented and discussed at the present meeting (see Agenda item 11).

E.I.2 Corporate Entries and Report Prefixes, Journal Titles

The 27th Revision of the Authority List for Corporate Entries and Report NumberPrefixes (IAEA-INIS-6) and the Supplements containing 32,098 entries were published.

The 23rd Revision of the Authority List for Journal Titles (IAEA-INIS-11) and theSupplements containing 11,745 titles were published.

E.1.3 INIS Thesaurus

Revision 36 of the Thesaurus, printed in January 1997, contains 19,177 accepted terms(descriptors) and 6663 forbidden terms (non-descriptors). Since the publication of Revision 35,633 accepted terms and 28 forbidden terms have been deleted or changed and 77 accepted termsand 462 forbidden terms have been added. The changes are in accordance with therecommendation of the twenty-fourth Consultative Meeting of INIS Liaison Officers that"consideration should be given to reducing the number of accepted terms in the INIS Thesaurus

25TH CONSULTATIVE MEETING STATUS RETORTOF 1NIS LIAISON OFFICERS PAGE 26

by deleting infrequently used terms'". The deleted terms had all been in the Thesaurus for aconsiderable period of time (generally since before 1980) but had rarely, if ever, been used toindex literature reported to INIS. Terms that had never been used were deleted without beingmade into forbidden terms; ternis that had been used at least once were made into forbidden termswith a scope note to indicate the period for which they were valid descriptors and withappropriate USE or SEE references to indicate how the concepts they represented should betreated.

Work also continued on the reconciliation of the INIS and ETDE Thesauruses. A numberof contentious terms were resolved, either by deletion from the ETDE Thesaurus or by additionto the INIS Thesaurus. The vast majority of the tenus used to index literature within the INISscope are now common to both authorities and work on reconciling the two books has thereforeceased, in accordance with the Liaison Officers' recommendations. Nevertheless, there remainsclose coordination between the Thesaurus Specialists of the two systems to ensure that futureterminological changes are made consistently.

E.I.4 INIS Multilingual Dictionary

Since publication of the revised Multilingual Dictionary in 1995 there have been somesignificant changes to the Thesaurus terminology. A format for the exchange of the multilingualfile has been developed and used to send recent terminological changes to the four national INIScentres responsible for the translations (the centres of France, Germany, Spain and the RussianFederation). The ;e centres have all agreed to supply translations of the new terminology. Whenall the translations are received they will be made available to INIS Members via FTP.

E. 1.5 Subject Categories and Scope Descriptions

The INIS Secretariat prepared a set of proposals for revision 8 ofIAEA-INIS-3 with themain objective of reducing the hierarchy of the categorization scheme from five to three levels.The proposals were presented and discussed at the 2nd Joint INIS/ETDE Technical CommitteeMeeting held in October 1996 in Oak Ridge. Based on the recommendations made at thismeeting and at the 24th Consultative Meeting of IMS Liaison Officers, a revision of' IAEA-INIS-3was prepared for the 25th Consultative Meeting of INIS Liaison Officers. The revision preservesthe present structure of the categorization scheme until a common INIS/ETDE categorizationscheme is adopted, but includes revisions of the scope definitions especially in problematiccategories (see Agenda Item 12).

E.2 Database Quality Assurance

To assure the high quality of the common Database, the INIS Secretariat, acting on behalfof INIS Members, carefully considers the major quality aspects of input with regard to:

Completeness of coverageTimelinessConsistencySubject analysis and bibliographic description



E.2.1 Completeness of Coverage

As a result of checks performed by the INIS Secretariat to identify items relevant to theINIS subject scope but not included in the INIS Database, 24 letters were sent to INIS LiaisonOfficers asking for submission of the missing publications. For a further discussion of theSecretariat s efforts to improve coverage, see Agenda Item 13.

E.2.2 Timeliness

The following table gives an overview of the average time lag (in months) for the past sixvolumes by type of literature.

Type ofrecordJournalBookReportPatentMisc.All records*

Vol. 221991

71310131910

Vol. 231992

8131011

1610

Vol. 241993

79

109

179

Vol. 251994

799

12189

Vol. 261995

711810179

Vol. 271996

8898

159

*ineludes more than 99% of total inputTime lag = date of inclusion in the database - publication date (in months)

Although the figures in the above table suggest that the timeliness of non-conventionalliterature (reports, patents and miscellaneous items) may be improving slightly, we canunfortunately find no evidence that the time lag for the inclusion of records to journal articles isdecreasing. This is somewhat disappointing in view of the high importance attached to journalliterature by Database users and of past discussions by the INIS Liaison Officers to identify waysto improve the timeliness of the reporting of journal items.

The following additional statistical figures were presented in the Production Statistics1996. dated 1997-02-03 as INIS Information Letter No. 135:

• Time lag for records arranged by country

• Time lag for type of literature arranged by country

• Year of publication arranged by country

25TH CONSULTATIVE MEETING STATUS RETORTOF INIS LIAISON OFFICERS PAGE 28

E.2.3 Consistency

Because of the high degree of decentralization, special efforts are devoted to theconsistency of INIS and its Database. The INIS Secretariat therefore publishes and updates theReference Series with twenty-three manuals on INIS rules, standards, guidelines, etc. Thefollowing manuals from the INIS Reference Series were revised, supplemented or updated duringthe reporting period.

IAEA-INIS-2(Rev.7) INIS: Samples for Bibliographic Descriptionwas published and distributed in September 1996.

IAEA-IMS-6(Rev.27) INIS: Authority List for Corporate Entriesand Report Number PrefixesSupplements and the annual revision were published anddistributed in 1996.

IAEA-INIS-ll(Rev.23) INIS: Authority List for Journal TitlesSupplements and the annual revision were published anddistributed in 1996.

IAEA-INIS-12(Rev.3) Manual for Subject Analysiswas published and distributed in January 1996

IAEA-INIS-13(Rev.35) INIS Thesauruswas published and distributed in January 1996

E.2.4 Quality Check of Subject Analysis and Bibliographic Description

In 1996, 16,786 items of input were checked for quality of subject analysis and, ifnecessary', corrected by the Subject Specialists. The Expert System checked 78,124 input recordsand selected 9040 items as having a high probability of being incorrectly categoiized or poorlyindexed (or both). As a result of manual checks of these items by the Subject Specialists, 1183were withdrawn (out of INIS scope), 5024 were changed and the remaining 2833 records enteredinto the Database unchanged. The main subject analysis problems identified on these input itemsby the Subject Specialists were communicated to the inputting centres in the form of SpecialQuality Checks or detailed tutorial letters. Special Quality Checks were also performed at therequest of INIS inputting centres, as well as for the first input received from new inputtingcentres. A total of 16 Special Quality Checks and letters were sent to the inputting centres basedon approximately 300 input items. The Bibliographic Control Unit carried out continuous checkson the bibliographic description of documents referenced in INIS. During 1996, letters or e-mailswere sent to 26 INIS Members giving guidance on this aspect of input preparation.

F. OUTPUT PRODUCTS AND SERVICES

F. 1 Printed INIS Atomindex

For 1996, the IAEA's Division of Publications reports 161 paid subscriptions and 241 freesubscriptions (including those for IAEA staff) for the printed INIS Atomindex. These figurescompare with 205 paid subscriptions and 238 free subscriptions for the previous year, 1995.


1997 is rhe last year in which the printed INIS Atomindex will be available. Asrecommended by the 9th Advisory Committee for INIS, publication of the printed product willcease as of January 1998.

F.2 INIS Online Services of the IAEA

The external online usage of the INIS Database in 1996 is compared below with that ofrecent years:

INIS usage by external Members

Year1993199419951996

No. of active externalIMS Members2 3 " '"•" "" "

221817

Connecthours249.T36218.737211.175199.367

SDIexecutions2,6891,9451,9541,380

Referencessupplied33,86827,64526.24821,648

The total connect hours of individual Members, including the IAEA, are given in Table 1,followed by the connect hours by modes of connection and the use of related services in Table 2.Charges for database services remained unchanged in 1996.

Access via the Web: in 1996 a sample database of about 3000 INIS references, usingPLWeb retrieval software, was made available on the INIS Home Page for free access withoutregistration. We hope, through this sample database, to give all people who access the INISHome Page an insight into the entire online database, its contents and its usefulness. The INISHome Page also gives a link to enable connection to the Agency mainframe, which simplifies theprocedure for accessing the INIS database under STAIRS.

Partnership with ESA-IRS: the European Space Agency's Information Retrieval Service(ESA-1RS) informed us that their commercial activities will be phased out at the end of 1997, atwhich time our co-operative agreement for the distributed database operation of INIS and AGRISwill cease. The INIS Database will continue to be available on the IAEA mainframe computer(possibly soon with an improved user interface - see Agenda Item 14) and via various commercialhosts.

Liaison Officers' Reports: the INIS Liaison Officers are reminded that they may requesta monthly summary report of the online access to INIS on the IAEA host made by users in theircountry or international organization, whether this access be by direct dial-up or through theESA-IRS gateway. Where no report is received for a particular month, this is an indication thatno access was made by the country that month. Similarly, annual summary reports are producedand sent every January to those Liaison Officers who receive the monthly reports.

Table 1. Access in

INIS Member

COUNTRY

Connect Hours to the INIS/EDIN Databases on the IAEA Computer by

Region

1 Austria Europe2 Belgium3 Bulgaria4 Canada5 China, PR6 Denmark7 Finland8 France9 Hungary

10 Ireland11 Italy12 Korea, Rep13 Mexico14 Netherlands15 Norway16 Slovakia17 Slovenia18 Spain19 Sweden20 Switzerland21 UK22 USA

Subtotals

INTERNATIONAL ORGAN1 CEC2 FAO3ÍAEA4 UNIDO

Subtotals

TOTALS

EuropeEuropeThe AmericasEast Asia & the PacificEuropeEuropeEuropeEuropeEuropeEuropeEast Asia & the PacificThe AmericasEuropeEuropeEuropeEuropeEurope

«нвиякавииииаvieil* |'|*1И1'двян^|^вятеч

INIS

9.71311.703

'"0.019"0.0001.1480.0250.227 1

62.6880.0000.7463.5170.5290.1110.4280.1249.8434.4760.275

Europe | 2.084Europe ! 37.610Europe ; 71.654The Americas

ZATION

0.000

216.920

1.0480.769

4006.8040.000

4008.621

4225.541

EDIN

4.0440.0000.0000.0000.0000.0000.0000.1340.0000.0046.9360.0000.0000.0170.0000.0000.0000.0000.0000.9440.0000.000

12.079

0.0000.000/3290.000

7.329

19.408

ШШШтTotal

13.75711.703Ó.0Í90.0001.1480.0250.227

62.8220.0000.750

10.4530.5290.1110.445

\ 0.1249.8434.4760.2752.084

38.55471.6540.000

228.999

1.0480.769

4014.Ï330.000

4015.950

4244.949

INIS

24.86810.1820.0000.0000.0000.072 j0.080

53.5240.0110.0004.5501.9090.0000.2481.1495.1622.8770.0009.644

25.61871.066

0.000

210.960

0.1500.000

3475.4660.065

3475.681

3686.641

1995EDIN

0.1440.0000.0000.0000.0000.0000.0000.2180.0000.0000.0000.0000.000

18.4640.0000.0000.0000.0000.4210.1520.9620.000

20.361

0.0000.000

16.0800.000

16.080

36.441

INIS Members, 1994-1996.

Total

25.01210.1820.0000.0000.0000.0720.080

53.7420.0110.0004.5501.9090.000

18.7121.1495.1622.8770.000

10.06525.77072.028

0.000

231.321

0.1500.000

3491.5460.065

3491.761

3723.082

1996INIS

174.850 ̂

3.144O.OÓO0.6610.0000.0000.000

13.9210.0000.0033.4180.0000.0000.0440.0000.2570.4090.7056.318

17.97177.548

0.000

199.249

0.0000.000

3886.1370/118

3886.255

4085.504

EDIN

0.0140.0000.0000.000b.oóó0.0000.0000.0110.0000.0100.0000.0000.0006.4190.0000.0000.0000.0000.4600.4570.0000.000

7.371

0.0000.0001.9380.000

1.938•

9.309

Total

74.8643.1440.0000.6610.0000.0000.000

13.9320.0000.0133.4180.0000.0006.463

[_ 0.0000.2570.4090.705

i 6.77818.42877.548

0.000

206.620

0.0000.000

3888.0750.118

3888.193

4094.813

NOTES: 1. The 18 Members active in 1996 appear in bold type in column 1.2. Denmark and Finland: 1996 usage was solely SDI-related, so no connect-time was incurred in that year.3. USA: 1994-1996 usage was solely SDI-related, so no connect-time was incurred in those years.


Table 2. Modes of Access to the INIS/EDIN Databases onUse of Related Services, 1994-1996.

Modes of AccessDial-up users

Sessions

Connect hours

Print requests

Packet-switching & networks

Sessions

Connect hours

P'int requests

ESA-IRS usersSessions

Connect hoursPrint requests

Totals for external users

Sessions

Connect hours

Print requests

In-house usersSessionsConnect hours

Print requests

TOTALS FOR ALL USERSSessions

Connect hoursPrint requests

Related ServicesExternal users

Printed referencesPagesSDI executions

Microfiched reports

In-house usersPrinted references

Pages

SDI executionsMicrofiched reports

TOTALS FOR ALL USERSPrinted references

PagesSDI executions

Microfiched reports

NOTE: There is a slightin the computing

—-

INIS

2

0.0190

126

27.48061

1,510

189.686

55

1,638

217.185

116

7,5244006.804

2,122

9,162

"4223.989"2,238

27^645"38,022

C945" 32

41,46532,733

852

196

69,110

70,7552,797

228

discrepancy inprogram.

1994EDIN

0

0.000

0

4

4.044

0

61

8.0350

65

12.079

" ~ " o "

1207.329

0

18519.408

0

000

0

0

0

"o0~

• - • — -

0

0

0

0

the total

Total

20.019

0

13031.524

61

1,571

197.721

55

1,703229.264

116

7,6444014.133

2,122

9,3474243.397

2,238

27,64538,022

17945"32

-

41,465

"""32,733852

196

69,11070,755

2,797

228

INIS

0

0.000

0

231

42.44437

1,419

175.855

57

1,650

218.29994

6,5473475.466

1,736

8,197

3693.765

1,830

26,24836,937

1,954

34

33,240

30,232

802~"

153

59,488

67,169

2,7561 8 7 •

1995EDIN

0

0.000

0

3

0.141

0

64

20.2117

0

67

20.358

0

123

16.0800

190

36.4380

000

0

0

0

00

00

0

0

the HAEA Computer and

Total

0

0.000

0

234

42.58537

1,483

196.07257

1,717

238.657

94

6,6703491.546

1,736

8,387

" 3730.2031,830

26,24836,937

1,954

34

33,240

30,232

802

153

59,488

67,169

2756187

connect hours for INIS between Tables 1

INIS

1

0.124

0

307

75.424

0

1,045

123.30825

1,353198.856

25

5,1823886.137

1,301

6,5354084.993

1,326

21,64832,099

i,38020

32,159

27,498

640145

53,807

59,597

2,020165

and 2, due

1996EDIN

00.000

0

1

0.014

0

24

7.357

0

25

7.371

0

801.938

0

1059.309

0

000

"0

-—

0

0

00

00

0

0

Total

1

0.124

0

308

75.438

0

1,069

130.665

25

1,378206.227

25

5,2623888.075

1,301

6,6404094.302

1,326

21,64832,099

'""'1,38020

32,15927,498

640

145

53,807

59,597

2,020

165

to variations


F.3 Retrieval Service from the INIS Database for Non-registered End-users

The INIS Secretariat continues to offer a free ad-hoc retrieval service for staff of the VICorganizations and the Permanent Missions, for Fellows and Scientific Visitors at the IAEA, fororganizers and participants of IAEA meetings, for UN organizations, for requesters in developingcountries, and in response to readers who returned the Enquiry Service Form from the fNISPeriodic Reports In 1996. a total of 67 such searches were made.

Additionally, the INIS Secretariat continues to provide a free SDI service (automaticscanning of stored queries against every update of the database) for staff at the VIC. At the end of1996. INIS staff members had 25 stored queries being processed on behalf of VIC staff.

F.4 INIS Database on CD-ROM: New Procedures for the Production andDistribution

The INIS Liaison Officers were informed in INIS Information Letter No. 131 of newprocedures for tie production and distribution of the Database on CD-ROM. These will bediscussed under Agenda Item 6.

WinSPIRS Version 2.0 and the Quick Reference Guide were received in late April 1996and dispatched to Member States and cooperating international organizations on 3 May 1996.

At the time of writing, 85 Member States and 11 international organizations are licensedto receive a free subscription to the INIS CD-ROM. On 19 December 1996, there were 101current subscriptions to the INIS CD-ROM worldwide, and 185 total sales (current and lapsed).At the time of writing, a total of 65 requests from IAEA staff members for subscriptions havebeen received.

This is the first year where the Liaison Officers were asked to provide statistics on theusage of the INIS database on CD-ROM, which are reflected in Table 3. The Liaison Officers willbe asked to provide such statistics every year.

F.5 INIS FTP Service for the Distribution of INIS Atomindex Files

At the end of June 1996, the INIS Secretariat established an FTP Service for thedistribution of INIS Atomindex files via FTP. Since that date, ASCII files in the standardISO-2709 format corresponding to the two latest INIS Atomindex issues are permanentlyavailable on the IAEA's FTP server. The information is updated twice per month according to theINIS output production schedule. To reduce transfer time, all files are compressed withPKZIP/UNZIP Utilities 2.04g, which are also available on the server. INIS Liaison Officers wereprovided with the necessary instructions for transferring the files from the server.

When a new INIS Atomindex file is put on the server, all INIS Liaison Officers who haveprovided us with their Internet address are informed of the availability of the new file. For those



Liaison Officers who have an Internet address but do not have the FTP facility, each INISAtommdex file is sent as an attachment to an e-mail, at the same frequency of twice per month.

Special UNIX and DOS tools for the conversion of INIS Atomindex ISO-2709 files intoFIBRE tag-text format were developed and put on the server.

At present the FTP service is being accessed by the following countries:

INIS Downloading Timespan of Connect References References Full textMembers frequency INIS data hours displayed printed or INIS NCL

per month available online downloaded

57425

FRANCE

GERMANY

IRANMEXICO

USA

twice

twice

twice

twice

1972 topresent1970 topresent

1981 topresent1976 topresent

-

873.41

240-

2,082

-

23,430

360_

400

500

370230

452,687 19,601

Many oilier INIS Members have answered positively towards the FTP service, most ofwhom have plans to use it in the near future.

F.6 INIS Online and SDI Services provided by INIS Members from INISTapes/Cartridges

Following a recommendation of the 19th Consultative Meeting of INIS Liaison Officers,INIS Members provide statistics on the use of the INIS Database online on their national orregional hosts; these statistics are reproduced in the yearly Status Report of INIS Operationsalong with the IMS Secretariat's statistics for the IAEA host. Table 4, in four parts, contains thestatistics received from INIS Members for the year 1996.

The INI S Secretariat would appreciate the Liaison Officers' preparing their statistics forsending to the INIS Secretariat every year in February. We will naturally continue to remind theLiaison Officers of this task at the beginning of each year.

The ÍNIS Secretariat has recently contacted those centres that currently receive updates tothe INIS Database on tapes suggesting that CD-ROMs be used instead of this medium in future.

TABLE 3 -1996 STATISTICS ON THE USAGE OF THE IN[S DATABASE ON CD-ROMPAGE 3 4

Country Name/International Organization

AlbaniaArgentinaArmeniaAustria

AustraliaBelarusBrazil

BulgariaChileChina

CroatiaCuba

Czech Republic-EstoniaEthiopiaFinlandFrance

German)'Greece

HungaryIran

IrelandJapan

JordanKazakstánLithuania

Macedonia

MalaysiaMexico

MorrocoNetherlands

PakistanPern

PhilippinesPoland

ParaguaySingapore

Slovak Republic

South AfricaSri Lanka

SudanSweden

SwitzerlandSyria

ThailandTurkeyUkraine

United KingdomUruguay

United States of AmericaUzbekistan

VietnamICRP, United Kingdom

JINR, Moscow

OECD/NEA Data BarkUNIDO

TOTALS

Number of searchrequests handled

3554084

o'0

200260

3862

166

1054023

960 '30

471

00

174'250

o'0

192'

526

o'o'

112'

• o'0

• o'630

9223

")

0

o"16'

159"

000

160*42

320300

42'32'

o'224200

3000

00

9,375

Notes: 1) Bold and italics figures are estimates provided by the ILO.2) Countries with zero figures represent non-availability of statistics.5) * # of References supplied: Morocco 7,600; Pakistan 36,600 (displayed

Number of operational Number of full textSDI queries ( M S NCL) supplied

o'248

0

o'561200

000

801,176

o'150

o'456

020

2150

0'

o'100 '

0110

04,419"

o'o'

* 011054

100

o"152

0

0248

00

15'200'142

/660 :

5315

240

00

7,971

online) and 18,300 (printed o: downloaded)

0270

00

50000

7522

00

604486

400

400000

48500

360000

11700

91823

13000

360

0129

0205638

1700

40

16150

12

000

4,575

u-./e'ia/cd96stat.xls/eva 26/:'./97 lof 1

Table 4 (Part 1) External Members' Statistics on Usage made of the INIS Services they provided from IAEA/INIS Tapes orCartridges in 1996.

External INIS Member[and Host]

Timespan hostedor

batch processing

^Referencesp||sp¡4i^9ci';|pfonline*'"!-"

^References. ;printed or

downloadedSDI

executions

References printedor downloaded from

SDI executionsFull textsupplied

1 Austria [OeFZ Seibersdorf]2 Belgium [Belindis]3 Brazil [CIN/CNEN]4 Canada [CISTI]5 China, PR [CNIC] (see Notes)6 Czech Republic7 France (see Notes)8 Germany [STN International]9 India [BARC]

10 Japan [JAERI]11 Korea, Republic of [KAERI]12 Mexico13 Pakistan

-14 Russia [Atominform]15 Sweden [RIT]16 USA [DOE/OSTI, DIALOG,

and STN International]TOTALS

batch1987 through 1996

1971 to presentbatch


May 1970 to presentbatch

1974 to presentbatchbatchbatch


1976 to present

27.250 14,966 304360.000 figure unavailable figure unavailable

2,294744

19,872834

1,176

17,0004,915

498,00040,340

51,232

873.410 57,425

2,768.000 in "Refs print/downl"

170.000 45,544

3,082.000 452,687

7,280.660 570,622

23,430

416,050

20,501

19,601

479,886

2,4242,4002,5925,3404,4162,040

2484,056

incl in Refs print/downl45,00099,36742,78011,51491,800

70,214incl in "Refs print/downl

48,436 972,162

3,900

486400500

87230918221

6,742NOTES:1. AUSTRIA: the tapes were used until the introduction of the INIS FTP Service in mid-1996, after which the INIS data were downloaded from the IAEA's FTP server.2. CHINA, PR: CNIC provides online search services for 22 remote terminals through telephone links; no statistics maintained.3. FRANCE: the tapes were used until the introduction of the INIS FTP Service in mid-1996, after which the INIS data were downloaded from the IAEA's FTP server.

CEA-Saclay uses the INIS data to extract references to the microfiche they receive from INIS, to constitute a catalogue of their library holdings. (See also France's FTP-usagestatistics in Section F5.)

4. GERMANY: the number of connect hours is based on the online usage of the INIS database and the percentage of INIS information in the total ENERGY database. Statisticsinclude non-German usage: see Parts 2 and 3 for a breakdown.

5. INDIA: the numbers of full text supplied are not relevant, as the full text of most of the INIS records is available in BARC's library.6. JAPAN: JAERI's online service is available only to JAERI staff, whereas JAERI's SDI service is also open to external users. The numbers of full text supplied are not available,

since no distinction is made between INIS and other microfiche. Statistics on the INIS usage on the host STN International in Japan are included in Germany's statistics.7. USA: statistics are based on the percentage of INIS information in the total EDB database and include non-US usage: see Part 4 for a breakdown. DOE/OSTI's data on number

of references displayed, references printed or downloaded, and SDI executions are not included due to unavailability. The 4,056 SDI execs are based on monthly average of338 execs x 12 months.

No statistics related to the use of INIS tapes were received from Algeria or the UK.

STATUS REPORT

PAGE 36

Table 4 (Part 2)

Country

1 Argentina2 Austria3 Belgium4 Canada5 Denmark6 Finland7 France8 Germany9 Israel

10 Italy11 Japan12 Netherlands13 Norway14 Portugal15 Russia16 Slovakia17 Slovenia18 South Africa19 Sweden20 Switzerland21 UK

TOTALS

Table 4 (Part 3)

Country

1 Argentina2 Australia3 Austria4 Belgium5 Brazil6 Canada7 Denmark8 Finland9 France

10 Germany11 Israel12 Italy13 Japan14 Korea, Rep15 Mexico16 Netherlands17 Norway18 Poland19 Portugal20 Russia21 Slovakia22 Slovenia23 South Africa

24 Spain25 Sweden26 Switzerland27 UK28 USA

TOTALS

NOTE re ENERGY I

Statistics are based

From Germany: Breakdown by Country, Usage of INIS Database on STN

Internationa

Connect

hours

0.162.76

26.896.890.945.71

83.59185.73

0.021.22

78.336.351.110.611.291.210.221.684.645.689.48

424.51

1 in 1996.

Online

displays

436

4,2811,457

32380

10,99225,329

081

10,5091,345

10155

129135

50

220458

1,876

57,425

Offline

prints

00000

2717,5778,666

025

3,9461,593

6740000

4221646

194

23,430

т о т Germany: Breakdown by Country of

INIS Connect Hours in INIS and ENERGY

Databases on STN International in 1996.

Connect

hours

in INIS

0.160.002.76

26.89O.CO6.890.945.71

83.59" """ЛБ5.73"

"" 0.021.22

"" 78.330.000.00

"'"6."35"1.110.00

' " 0.611.291.210.221.68

0.004.645.689.480.00

424.51

Database:

Connect

hours

in ENERGY

'""" abo"Ü67

"""~aoo"5730"0.581.09

10.5238723"18.87

219.440.00

L369.84

o:i40703

" 55.01"" "0.50

0.020.000.00

" """ 0.00"0.ÜÜ0.00

"07026.701.286.32

51.98

448.90

Total

connect

hours

0.161.672.76

32.1907587.98

11.4663.94

Í02.46405.17

0.022.58

~ ""88/17 "0.140.03

61.361.610.020.61

"" 1.291.210.221.680.02

11.346.96

15.8051.98

873.41

on percentage of INIS information in total database.

SDIexecs

and prints

00000

48319

1,6480

480

12148

0000

16800

24

2,424

Online orders

for full text

_

_._

ra

>

TO

£Z

ZJ

С

3о

"О

j ¿

го

Я)

m

212


Table 4 (Part 4) from the USA: Breakdown byDOE/OSTI, DIALOG and STN

Country

1 Australia2 Belgium3 Brazil4 Canada5 Denmark6 Finland7 France8 Hungary (trial access)9 Italy

10 Japan11 Korea, Rep12 Mexico (trial access)13 Netherlands "14 Norway15 Spain16 Sweden17 Switzerlanc18 UK19 USA

TOTALS

Connecthours

4283

9897

940

145618

1111216367

1262,524

3,082

Refsdisplayed

online

14,0681,764

84934,2422,3651,883

20,1944

2,7389,8773,305

3102,2473,2201,7837,7102,003

46,677297,448

452,687

Country, INIS Usage onInternational in 1996.

Offline prints(incl SDI

prints)

1,1790

191,557

221

2,0310

137737

2160

55387

590

1,59411,805

19,601

SDIexecutions

338was the

average monthlynumber ofSDI execs

NOTES: 1. Statistics are based on the percentage of INIS information in the total EDB Database.2. DOE/OSTI's data on number of refs displayed, offline prints, and SDI executions are not

included due to unavailability.


F.7 Resumption of Provision of Output Products and Services to Yugoslavia

In April 1996. the INIS Secretariat received authorization from the IAEA's Division ofExternal Relations to resume the provision of INIS products and services to Yugoslavia (Serbiaand Montenegro), following the lifting of sanctions imposed in 1992 under UN Security CouncilResolution 757. This also included resumption of the OECD/NEA Data Bank's ComputerProgram Sen ices to organizations in Yugoslavia participating in the service through the IAEA.

F.8 Non-Conventional Literature on Microfiche

i) Ad-hoc orders (including online microfiche ordering)

External distribution:

No. ofreports

Requested*

Supplied*

1992

1824

1327

1993

1584

1092

1994

1761

1350

1995

2517

1503

1996

1712

1468

* Documents are not supplied until payment is received.

The online microfiche ordering service is used mainly in-house and externally by France( 11 documents) and Switzerland (9 documents). The Clearinghouse has established an Internetaddress [email protected] for orders and administrative questions.

In-house distribution (free) totalled 212 reports in 1996.

ii) Yearly Standing orders

1992 J993 1994 1995 1996

32 31 29 28 21

iii) Standing orders by prefix and/or subject category

In 1996, 730 reports were supplied to eight external customers for an amount of USS3458. The VIC Library ordered 429 reports to the value of US $2347, which were supplied freeof charge as part of an interlibrary exchange programme with ETFI of Switzerland.

25TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS ; PAGE 39

iv) Prices

In 1996. prices for microfiche were as follows:

- Ad-hoc orders AS 100/report developing countries AS 50/report- Standing orders/prefix AS 58/report developing countries AS 43/report- Standing orders AS 7.85/fiche

v) Cost Recovery

At the USS exchange rate of AS 10.60 (1996), the billed cost realized through allmicrofiche sales amounted to US $168 500.

vi) Production

1992 1993 1994 1995 1996

Master (Non-US 10 000 8 800 7 700 4 455 4792NCL) approx.

Copies approx. 3 000 381000 270 000 133 650 168 038(non US)

Dispatched 493 000 438 000 453 000 252 988 246 164approx.(includes US)

Approx. no. of 2 9 2 2 ? 2 2 4 6 ,0 7*) 9 7

framesdispatched(millions)

*) Drop coincides, with phasing out of COM

F.9 Special Microfiche Production

In addition to INIS microfiche, the INIS Clearinghouse also produces, with lower priority,fiches for in-house customers (UNIDO) on a cost-recovery basis. The total volume of productionduring 1996 amounted to US$5142.

F.10 Clearinghouse Imaging Project

The INIS Clearinghouse staff began INIS Secretariat Imaging operations (INISIS) in earlyMarch. Images are stored in archival media and, beginning in June 1997, will be converted toCD-ROMs and disseminated to customers.

25TH CONSULTAT IVE MEETING STATUS REPORTOF IN1S LIAISON OFFICERS PAGE 40

7Ъе INIS Secretariat will image about 400,000 pages a year and will receiveapproximately 800.000 in electronic form from the U.S. and other countries. It is anticipated thatbetween 100-120 CD-ROMs a year will be required to disseminate this material. Further detailswill be provided under Agenda Item 8.

G. PROMOTION, INFORMATION AND OTHER SERVICES

G. 1 Promotion and Information

The following promotional materials were produced by the INIS Section for use attraining events, exhibitions, seminars, conferences and for the use by INIS Member States fortheir own promotional activities, and for ad-hoc distribution:

I "INIS Periodic Report 1995"II. "Development of INIS - Highlights (a special supplement to the INIS Periodic Report

1995 giving highlights of INIS history);III. IMS Fact Sheets" (updated);IV. "Presenting INIS" (completely new English version released, Russian and Spanish

translations in progress);V. INIS Homepage (completed, Internet link activated);VI. INTS Exhibit Stands (permanent stand in constant use as in-house promotional display;

the expanded stand was set up and manned by INIS staff at the IAEA General Conferencein September and the International Conference on one Decade After Chernobyl:Summing Up the Consequences of the Accident in April, both held at the ViennaInternational Conference Centre;

VII. INIS Newsletter (resumed, Issue No. 5 I/October 1996)

In addition, the following promotional materials are under development:

I. INIS Video Film (a completely new INIS promotional film which will also beavailable in CD ROM form is in production and will be shown under Agenda Item 4);

II. INTS Photo Archive (an initial study was commissioned by INIS and performed by theSystems Development Section of Computer Services);

III. INIS Poster (a new poster design was commissioned by an external graphicsdesigner/artist.)

IV. Database Directories (updates on INIS data sent to Directory of ProfessionalDatabases, Gale Directory of Databases Directory of Information Resources Online,etc);

V. UN Catalogue (contribution sent on INIS on CD-ROM to the UN Catalogue ofElectronic Products)

INIS External Promotional Events:

Promotion of INIS at the international seminar "Information in the Power Sector -INFOENERGO 96". Liptovsky Jan, Slovakia, from 27 to 31 May 1996;

25TH CONSULTAI IVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 41

Promotion of INIS at a seminar on IAEÎA activities in Nuclear Safety and InformationServices for staff of NPP Dukovany, Dukovany, Czech Republic, 29 November 1996;

Promotion of INIS at a seminar organized by the Faculty of Natural Sciences, ComeniusUniversity. Bratislava. Slovak Republic. 4 December 1996;

INIS In-house Promotion Programme: during the timeframe April through October1996. INIS provided in-house promotion on four occasions, as well as at the General Conferencein September 1996:

• International Conference on One Decade After Chernobyl: Summing up the Consequences ofthe Accident

• International Svinposium on Experience in the Planning and Operation of Low Level WasteDisposal Facilities

• FAO/IAEA Symposium on the Use of Nuclear and Related Techniques for StudyingEnvironmental Behaviour of Crop Protection Chemicals

• Svinposium on Reviewing the Safety of Existing Nuclear Power Plants

Information via e-mail: the Centre Services Unit of the INIS Section receives and responds to asteady flow of e-mail from Member States requesting information on INIS and accesspossibilities.

G. 2 Electronic Information Exchange

The address of the IAEA FTP server is "nesihp04.iaea.or.at". Access to the INIS directoryis password protected. There is one main directory and four subdirectories that containinformation for INIS users:

/ (main) INIS Atomindex and Authority files

/reference INIS Reference Series manuals

/mfhead Microfiche header information

/fibre Latest release of WinFIBRE and DOS-FIBRE

/tools UNLX and DOS tools


The following lists are not complete but serve to draw attention to particular files.

In the / (main) directory:

atVVSSII.zip Atomindex file with two issues SS and II of volume VV

atmfVVSS.zip Atomindex file with issue SS of volume VV

ccVVSS.zip INIS coiporate authority (with country codes) conesponding to volumeVV issue S S of Atomindex file

cnVVSS.zip INIS coiporate authority (with country names) corresponding to volumeW issue S S of Atomindex file

jallWSS.zip INIS journal authority (longer version) corresponding to volume VVissue SS of Atomindex file

jtilWSS.zip INIS journal authority (shorter version) corresponding to volume VV

issue SS of Atomindex file

thes.zip file with the latest version of the INIS Thesaurus

thes.trm INIS Thesaurus file format description

In the /reference subdirectory:

inisl zip IAEA-INIS-1 INIS: Guide to Bibliographic Description (WordPerfect)

inis7.zip IAEA-INIS-7 INIS: Specifications for Machine-readable Data Exchange(Word 6.0)

inis 12.zip IAEA-INIS-12 INIS: Manual for Subject Analysis (WordPerfect)

inis21.zip IAEA-INIS-21 INIS: Guidelines for Standardized Entry of Coiporate

Bodies (WordPerfect)

inis23.zip IAEA-INIS-23: INIS: FIBRE User's Manual (Word 6.0)

winfibre m.zip WinFIBRE User's Manual (Word 6.0)

In the /fibre subdirectory:

in /fibre/windows/: the February 1997 release of WinFIBRE 1.0

in /fibre/dos/: the February 1997 release of DOS-FIBRE 2 1



H. OECD/NEA DATA BANK'S COMPUTER PROGRAM SERVICE TO NON-OECD MEMBERS THROUGH THE IAEA: REPORT FOR 1996

H. 1 Introduction

As part oí" the co-operative arrangement between the IAEA and the OECD/NEA, theNEA provides its computer programs to IAEA Member States; that are not Members of theOECD. The liaison function between OECD/NEA, IAEA and Member States is vested in theINIS Secretariat. Under this arrangement one INIS Secretariat staff member works as a computerprogrammer at the NEA Data Bank, to check and provide program packages to users at theIAEA and at participating institutions in IAEA Members States that are non-OECD Members.

NEA Dati Bank services are financed by contributions from its Member Countries, and nodirect charge for the services is made to users.

The agreement takes the following forms: assisting new organizations to participate in theComputer Program Service; publicising OECD/NEA benchmarks, conferences and seminars tothese and other organizations; nominating their scientists to attend and channelling theparticipation forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the ComputerProgram Sendee serves scientific users authorised by Member Countries and belonging to over500 organizations: national laboratories, universities and safety authorities.

In 1996 the Czech Republic and Hungary joined the NEA Data Bank. These two countrieswill no longer access the Computer Program Service through the co-operative arrangementbetween IAEA and OECD/NEA.

H.2 Acquisition of New Programs

In 1996 the number of computer programs received from non-OECD Member Countriesincreased as compared with 1995. In 1995, 21 programs were received out of 158, as comparedto 27 programs out of 114 in 1996. The contributing countries are shown in Table 1. Figure 1shows the program acquisition by subject category.

Contributor(non-OECD Member)

ArgentinaChina, PRIsraelLithuaniaSloveniaIAEATotal

Number ofPrograms

11122

2027

Table 1: Non-OECD Members contributing Computer Programs in 1996.



& Post Processors 50.8%

^Exper. Data Process. 3.4%

• Static Design Study 6.8%

E Radiation Shielding 1.7%

И Fuel Management 5.1%

E3 Reactor Kinetics 1.7%

® Safety Accidents 1.7%

0Heat& Fluid Flow 8.5%

•Reactor Systems 3.4 %

И Cross Sections Cale. 11.9%

ELattice&Cell Prob. 5.1%

Figure 1: Program Acquisition by Subject Category in 1996 (Total Number is 27).

H.3 Distribution

In all, 497 packages out of a total of 1837 were distributed to 27 non-OECD countries.During 1995. 216 packages out of 1523 were distributed. This represents an increase of morethan 100%. This increase is partly due to the Workshop on Nuclear Reaction Data and NuclearReactors, Physics, Design and Safety held last May at the International Centre for TheoreticalPhysics (ICTP). liiis workshop is organized every two years by the Nuclear Data Section of theIAEA and the ICTP. As part of the co-operative arrangement with IAEA, the Data Bank providesthe computer programs used during the workshop. This year 55 persons from 27 countriesattended the workshop and used 25 programs. During the workshop about 200 requests wereregistered.

It is expected that the number of codes distributed to non-OECD countries during thecurrent year ( 1997) will be about 200 fewer. Table 2 shows the number of programs sent to eachnon-OECD Member Country that placed requests in 1996. Figure 2 shows the programdispatches by requestor type. Figure 3 shows the program dispatches by subject categories.



Requester(non-OECD Member)

AlgeriaArgentinaBangladeshBrazilBulgariaChina, PRCubaEgyptGhanaIndiaIndonesiaIranIsraelJordanMoroccoNigeriaPakistanPolandRomaniaRussian FederationSlovakiaSloveniaSouth AfricaSyriaUkraineUzbekistanYugoslaviaIAEATotal

Number ofPrograms

256

283157

62126

576

324

2->5

2710

13828

58

1823

2766

497

Table 2: Computer Programs dispatched to non-OECD Members in 1996.



GovernmentalLabs.68%

Universities31%

International Org.1%

Figure 2: Program Dispatches by Requestor Type (Total Number is 497).

E3 Pre & Post Processors 27.7%

Ш Exper. Data Process. 0.9%

DStatic Design Study 7.6%

Ш Radiation Shielding 2.4%

В Fuel Management 15.9%

В Reactor Kinetics 1.1%

В Safety Accidents 2.4%

Ш Heat& Fluid Flow 1.2%

• Reactor Systems 0.2 %

HCross Sections Cale. 13.1%

• Lattice & Cell Prob. 11.0%

• Waste & Environment 0.6%

H Nuclear Fusion 0.2%

В Mathematical Subr. 0.8%

0 Muttigroup X-section 2.4%

В Structural Analysis 12.4%

Figure 3: Program Dispatches by Subject Categories (Total Number is 497).



The number of programs distributed originating in non-OECD Members during 1996increased by 80%. There were 235 during 1995 and 425 during 1996. Table 3 shows the details.Figure 4 shows the evolution over time of program distribution.

Originator(non-OECD Member)

Number ofPrograms

AlgeriaArgentinaBrazilChina PRCroatiaCubaIndiaIranIsraelLithuaniaMyanmarRomaniaRussian Fed.SlovakiaSloveniaSouth AfricaSyriaViet NamIAEA

1

559

2

211

'У

2

71213189512264

TOTAL 425

Table 3: Computer Programs originating in Non-OECD Member Countries and distributedin 1996

h

•TOTAL• NON-OECD

D Û C D r ^ r h 0 O 0 O 0 O O C O O ) a ) C D O )0 ) 0 0 ) 0 0 ) 0 1 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 ) 0 )

Figure 4: Evolution over Time of Program Distribution.


I. TRAINING, TC, FELLOWSHIP AND TC PROJECT SUPPORT

1996 was a good year for training in INIS. Fifty four Member States (56%) and eightyfour participants received some kind of training during the year. The training involved eitherindividual participation available through three different formal course offerings or a fellowship orscientific visit to ihe Secretarial, and/or one or more INIS centers.

1.1 INIS Training Seminar

An INIS Training Seminar was held in Vienna from 9-13 December 1996. The Seminarwas attended by thirty nine participants from the following thirty eight countries: Austria;Argentina; Bangladesh: Bulgaria; China; Colombia; Croatia; Cuba; Cyprus; Estonia; France;Ghana; Hungary; India; Indonesia; Jordan; Lebanon; Libya; Lithuania; The former YugoslavRepublic of Macedonia; Mexico; Mongolia; Myanmar; Norway; Pakistan; Poland; Romania;Singapore; Slovakia; South Afinca; Spain; Sudan; Tunisia; Turkey; Ukraine; Yemen; Yugoslavia;and Zambia. Thirteen participants attended the Bibliographic Description Course; fifteen theSubject Analysis Course; and eleven the Online Database and CD-ROM Course.

1.2 INIS PC-Based Training Package

Dean Associates. Sheffield, UK, has been continuing work on the INIS PC-BasedTraining Package during 1996. The package is designed for individualized beginner training inINIS Centres. Nineteen INIS Centers received a draft of the Package on CD-ROM in 1996,reviewed it and provided feedback to INIS. The Package was revised to incorporate thisfeedback. The English version of the Package will be distributed to INIS Centers in the firstquarter of 1997. The French and Spanish INIS centres have generously offered to translate thetext of the audio part of the package and the French and Spanish versions will be distributed laterin 1997.

1.3 Technical Co-Operation (TC) Regional Workshops

In cooperation with the IAEA Department of Technical Co-Operation (TC), INISsponsored two Regional Workshops in 1996. Through these workshops thirty INIS Center stafffrom twenty Member States received classroom training and practical application.

A Regional (RCA) Workshop on Nuclear Information Systems was held for the Asia andPacific Regions in Kuala Lumpur, Malaysia 18-29 March 1996. It was jointly organized by theIAEA and the Malaysian Institute for Nuclear Technology Research (MINT). The Workshopincluded sessions on INIS Output Products and Services; Promotion; Management andOrganization of Modern Information Centers; Collection and Selection of INIS Input;Bibliographic Description; Subject Analysis and Database Search and Retrieval. Twelveparticipants from the following ten Member States attended: Bangladesh; China; India; Indonesia;Korea; Malaysia; Pakistan; Philippines; Sri Lanka and Vietnam.

A Regional Workshop on Nuclear Information Systems was held for the West AsiaRegion in Damascus, Syria 17-21 November 1996. It was organized by the IAEA in cooperation


with the Government of the Syrian Arab Republic through the Atomic Energy Commission ofSyria. The Workshop included lectures and practical exercises on: Overview of IAEA TCDepartment; Principles of Information Management; INIS As A Nuclear Information System;INIS Subject Scope; INIS Database; Guidelines for Submitting Information; INIS Products,Sen ices and Promotion and Opportunities for Regional Cooperation. The group also visited theNational Information Center (NICE), the Syrian National Library and the Library andDocumentation Division of the Atomic Energy Commission. The Workshop was attended byeighteen participants from eight countries: Iran; Jordan; Kazakstán; Lebanon; Saudi Arabia; Syria;Uzbekistan and Yemen.

1.4 TC-sponsored Donation of used IAEA PCs to National IJNIS Centres

Shipment was completed of 109 surplus/used complete computer configurations from theIAEA made available to INIS centres of developing countries through the instigation of the INISSecretariat for the preparation of national input to the INIS Database. A further consignment of25 surplus/used PC systems has been assigned and is awaiting shipment.

1.5 IAEA Fellowships and Scientific Visits

During 1996 there were seventeen individuals representing fourteen Member States whoenjoyed INIS-related fellowships and scientific visits. These were:

DATE INDIVIDUAL AND MEMBER STATE MEMBER HOST

February: Mr. Joel RAJOBELISON, Madagascar IAEAApril: Ms. Janna KOURGHINIAN, Armenia IAEA

Ms. Elena V. KHARITONOVICH, Uzbekistan IAEAMr. Anvar AVEZOV, Uzbekistan IAEA

April-June Mr. Yu ZHOA, China IAEA; AustriaMay Ms. SIBBUKU, Zambia IAEA

Mr. ISYAKA, Nigeria IAEAJuly-August Mr. Vladimir IVANYUKOVICH, Belarus IAEA; Austria

Ms. Marija SEJMENOVA-GICEVSKA, IAEA; AustriaThe Former Yugoslav Rep. of Macedonia

Sept.- October Ms. Iglika MITEVA, Bulgaria Denmark, FranceOctober Ms. Ала E. REBELLATO RODRIQUEZ, Uruguay Brazil

Ms. Hilde ROHLAND, Chile IAEAMr. Humberto P. LOPEZ, Uruguay IAEAMs. Najat AYOUB, Lebanon Syria

November-December Ms. Aline GHAYA, Lebanon Syria, Austria, IAEADecember Ms. lige MAALMANN, Estonia IAEA

Ms. Amal HABIB, Lebanon Denmark, France,Switzerland



The following IAEA Technical Cooperation Projects were worked on in 1996:

National Projects Project No.BelarusLebanonKazakstánUzbekistan

BYE/0/002LEB/0/004KAZ/0/002UZB/0/002

Regional Projects Project No.East Asia and Pacific ; RAS/0/019West Asia

Europe

RAW/0/003

RER/0/011

ActivityEstablishment of INIS centreNational INIS centreEstablishment of INIS centreEstablishment of INIS centre

ActivityNuclear Information System (RCA)Establishing national and regionalINIS capabilitiesEstablishing INIS capabilities in theNIS

Statusongoingongoing

to start in 1997to start in 1997

Statusongoingongoing

ongoing

1.6 1997 Training

There will be a TC-sponsored Interregional training course on "INIS Electronic Input andDissemination" for the Africa and Latin American Regions to be held in Rio de Janeiro, Brazil,3-14 November 1997. A Regional training course for INIS Centers in the European Region isunder consideration for early September.

1996 Number of Participants by CountrySTATUS REPORTPAGE 51

#1')

3456!8Q

101112151415161718192021222324252627282930315233343536373839404142434445464748495051525354

Member StateAustria

ArgentinaArmenia

BangladeshBelarusBulgaria

ChileChina

ColombiaCroatiaCuba

CyprusEstoniaFranceGhana

HungaryIndia

IndonesiaIran

JordanKazakstán

KoreaLebanon

LibyaLithuania

MacedoniaMadagascar

MalaysiaMexico

MongoliaMyanmar

NigeriaNorwayPakistan

PhilippinesPoland

RomaniaSaudi Arabia

SingaporeSlovakia

South AfricaSpain

Sri LankaSudanSyria

TunisiaTurkeyUkraineUruguay

UzbekistanVietnamYemen

YugoslaviaZambia

Totals

Number of Participantsin Training

11

2

1

2111112112233214111

2111

1311121111113111

21211

69

Number of Participantswith Scientific Visits

1

111

1

2

11

1

22

115

1 of 1


J. IMS COMPUTER SUPPORT- JUNE 1996 TO APRIL 1997

At present the INIS Computer Support Group consists of five programmers. OneTemporary Assistance staffis working on the new INIS Data Processing System project . Inaddition, the Systems Development Section staff are providing computer support for INISdevelopment projects and data base administration in the range 400 staff days. Nearly all of it hasbeen spent on the INIS Data Processing System project.

The Group is working in accordance with the recommendations made by the LiaisonOfficers and based upon the approved action plan of the INIS section for 1996/1997. For theperiod under review the Group has provided support of the majority of the INIS developmentprojects in particular - new INIS Data Processing System, FIBRE Enhancement, INIS HomePage. Clearing House Imaging System, Electronic Information Exchange, INIS ElectronicReference Series etc. The CPG group has supported all INIS production systems and has ensuredsmooth INIS operations for this period.

The main project remains the development of the INIS Data Processing System (IDPS). Inaccordance with the project plan the first phase of the project, implementation of the INIS RecordProcessing Subsystem (IRPS), should have been completed in 1996. But the first version of IRPSwas rejected by INIS staff during acceptance testing of the system. The main reasons for rejectionwere the poor performance of the system and lack of several important functions. It has beendecided to re-design the IRPS interface and architecture of IRPS. The new interface is based onfour INIS specialist rôles, namely non-conventional literature specialist, bibliographic specialist,journal specialist and subject specialist. The architecture of IRPS is now under investigation, butmost probably the Multi-Tier Client/Server architecture will be selected.

In accordance with the new project plan the INIS Record Processing Subsystem shouldbe implemented by November 1997. The second phase of the project that includes thedevelopment of the INIS Input Registration Subsystem, the INIS Ordering Subsystem and INISQuality Checking Expert System has been postponed until next year.

25TH CONSULTATIVE MEETING STATUS REPORTOF IMS LIAISON OFFICERS PAGE 53

K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY FOURTHCONSULTATIVE MEETING OF INIS LIAISON OFFICERS, KYOTO, JAPAN, 28-

31 MAY 1996

Decisions and Recommendations

The Liaison Officers:

Agenda item 12a: Questionnaire results from inputting centres on the cost of inputpreparation

1. commended the INIS Secretariat for its efforts in the compilation of the questionnaire todetennine the breakdown of the costs of input preparation and in the analysis of the resultsas a basis for discussions of possible changes in INIS input procedures to reduce the costof input preparation.

2. recommended that the use of "Q" labels on descriptors be discontinued with the cessationof production of the printed INIS Atomindex, but some of the Liaison Officers reaffirmedthe importance of "M"-labelled descriptors to users of the Database.

3. requested the INIS Secretariat to accord high priority to increasing the maximumpermitted length of abstracts in the Database to facilitate the use of abstracts obtainedelectronically.

Action:

The matter was discussed by the 2nd Joint INIS/ETDE Technical Committee where thefollowing decision was made: maximum permitted length of abstract 5,000 characters,maximum permitted length per record 32,000 characters. The changed rule will becomeeffective at the end of 1997 when production of the printed Atomindex will bediscontinued and an INIS Circular Letter informing Members of the change will be sentout by September 1997.

4. requested the forthcoming joint INIS/ETDE Technical Committee Meeting to consider areduction in the complexity of the hierarchy of the INIS subject categories from thepresent five levels to three.


Action:

Three proposals concerning the reduction of the hierarchy of the INIS subject categoriesfrom five to four or three levels were presented by the INIS Secretariat at the 2iid JointINIS/ETDE Technical Committee Meeting (28-30 October 1996, Oak Ridge). Themajority of the Members did not see a benefit in changing the classification scheme fromfive to three levels unless a common INIS/ETDE scheme is adopted. It was proposed toprepare a new common scheme, trying to maintain the continuity of the current scheme.The new scheme nv7/ be discussed under Agenda Item 12 of the present meeting.

5. requested the Secretariat to continue to enhance the FIBRE software for inputpreparation, for example to make use of emerging tools for machine-assisted indexing.

Agenda item 12b: Revision of INIS record structure and cataloguing rules

6. requested the INIS Secretariat to proceed with its proposed study of possible revisions tothe INIS record structure and cataloguing rules but stressed that proposed changes shouldnot have a. detrimental effect on retrieval from the INIS Database.

7. emphasized that the revised record structure and cataloguing rules should show a highdegree of compatibility both with the present Database structure and with the system to beintroduced for storing and retrieving non-conventional literature.

8. suggested that a cos^enefit analysis of possible changes be performed, and requested thatthis analysis include the costs of, for example, reprogramming and training in theinputting centres as well as at the INIS Secretariat.

Action for 6-8:

See Agenda Item 9 for the present meeting.

Agenda item 12c: Possible decentralization of maintenance of the Corporate Authority file

9. requested the INIS Secretariat to simplify the rules governing the standardization ofcorporate entries , with the revision in the rules to be completed before the start of INISAtomindex Volume 29 (late 1997), and proposed that the revision be discussed at theforthcoming joint INIS/ETDE Technical Committee Meeting.

10. agreed that maintenance of the Corporate Authority file could be decentralized when therevised mies have been implemented, with the understanding that the National INISCentres will maintain the accuracy of their national files for corporate entries and submitupdates periodically to the INIS Secretariat for compilation and distribution to allinterested INIS Members.

11. asked the INIS Secretariat to review and suggest software that could be made available toNational INIS Centres to facilitate their maintenance and updating of national coi'porateentries.


Action for 9-11:

See Agenda Item 11 for the present meeting.

Agenda item 12d: Use of ISDS and its regional focal points in the maintenance of theJournal Authority file

12. urged National INIS Centres to continue trying to obtain ISSN numbers for journalsthrough their respective national or regional ISDS focal points, but suggested that if thereare financial or administrative obstacles the INIS Secretariat should request theassignment of ISSN numbers from the ISDS headquarters.

Action:

The address of the respective ISSN national centre was sent to 59 Liaison Officers in July1996.

Agenda item 12e: Implications for the INIS subject scope of the review of IAEA interestsand activities

13. reaffirmed that the INIS Database is multi-disciplinary and mission-oriented and that itsscope should continue to reflect the interests and activities of the IAEA and the Databaseusers, and emphasized that the needs of Database users should be borne in mind in anyconsiderations of modifications to the Database scope.

14. congratulated the Secretariat for its comparison of the INIS subject scope with the fieldsof interest and activities of the IAEA and noted the implications for the INIS scope butrecommended that the areas of the INIS scope dealing with basic science not be deletedfrom the INIS subject scope.

15. suggested instead that these areas, especially the categories in the "Bl", "B2", "Gl", "G2"and "G6" groups, be redefined to concentrate on actual or potential nuclear applicationsor on radiation effects; some Members suggested that the Secretariat consider alsopossible revisions to the areas covered by the "C60", "D", "El6" and "F20" groups ofcategories.

16. suggested that the "F" categories, covering "Other aspects" of the subject scope, beexpanded to reflect new areas of IAEA interest, for example in extended safeguards andverification activities.

17. concurred with the Secretariat's proposed time-scale for the scope revision and that adraft of the revised subject scope could be discussed at the next Consultative Meeting ofINIS Liaison Officers.


Action for 13-17

A draft of IAEA-INIS-3 with redefined scope descriptions has been prepared forsubmission to the 3rd Joint ¡NIS/ETDE Technical Committee Meeting and the currentConsultative Meeting of IN!S Liaison Officers. It is attached as Attachment 3.

18. requested the INIS Secretariat to initiate a study to determine Database usage in differentsubject areas of the INIS scope.

Action:

ЛЬ action taken due to lack of resources.

19. endorsed the INIS direction to serve as a transparent gateway to other databases,including IAEA databases, containing information of nuclear relevance not included inINIS.

Action:

Work initiated by including links to potential sources of nuclear information through theINIS Nome Page.

Agenda item 12f: Inclusion in the INIS Database of records within INIS scope but notsatisfying strictly all I141S rules for input

20. affirmed that efforts to pursue agreements with priman/ and secondary publishers toimprove the comprehensiveness of the INIS Database should continue.

21. noted thai electronic records received from primary and secondary publishers should beadapted by the responsible National INIS Centre to conform with INIS rules. Inparticular, Centres should provide the added intellectual effort to select items within theINIS scope and assign appropriate descriptors, etc.

22. requested the INIS Secretariat to continue to facilitate agreements between primary andsecondary publishers and National INIS Centres.

23. recognized that reaching agreement with primary and secondary publishers may becomplicated by issues relating to copyright, intellectual property and cost.

Action for 20-23:

The INIS Secretariat has continued to pursue possible agreements with primary andsecondary publishers to facilitate the task of national centres in providing completecoverage of their national nuclear literature. At the time of this writing negotiations arewell advanced with a very large publisher having operations in a number of membercountries to obtain in electronic form bibliographic records to the nuclear literature itpublishes.


Technical Solutions for handling non-INIS Thesaurus terminology

24. reaffirmed that a high quality Thesaurus is important to INIS and that the terminology ofthe Thesaurus should continue to reflect the subject scope of the INIS Database.

25. requested the INIS Secretariat to continue working closely with the Operating Agent ofthe ETDE to resolve differences in the interpretation of terminology common to boththesauruses and in all matters relating to the introduction of new terminology but felt thatthe Thesaurus Reconciliation Project should cease by the end of 1996.

26. endorsed the Secretariat's proposals to introduce software "filters" based on electroniccopies of non-INIS thesauruses and concurred that non-INIS terms and their broadertenus taken from non-INIS thesauruses be included in the electronic INIS outputproducts.

Action:

Programming of the software "filters" is underway and the initial phases of the code arecurrently being tested.

27. felt that consideration should be given to reducing the number of accepted terms in theINIS Thesaurus by deleting infrequently used terms and requested the Secretariat to dothis in collaboration with the Operating Agent of the ETDE.

Action.

The number of accepted terms in the INIS Thesaurus was reduced last year by 556 bydeletion of infrequently used terms. All changes were made after extensive consultationwith the Operating Agent of the ETDE. Work on the reduction of the Thesaurusterminology is continuing.

28. encouraged the use of "free terms" in INIS input for inclusion in the electronic INISoutput products in Tag 811.

Action:

INIS Circular Letter No. 153, dated 4 February 1997, describes the inclusion of the "freetext" terms in INIS records and gives guidance for the use of this new facility.

Agenda item 12g: New INIS electronic products

29. applauded the Secretariat's initiative in the production of the electronic INIS ReferenceSeries on CD-ROM, requested the Secretariat to continue working towards the inclusionof all part; of the INIS Reference Series on CD-ROM and suggested that the final productbe updated quarterly and distributed to all Liaison Officers.


Action:

The INIS Reference Series is being produced on CD-ROM and will be demonstrated atthis meeting.

30. welcomed the suggestion of producing CD-ROMs containing subsets of the INISDatabase by subject area subject to the results of the Database usage study.

Action:

This suggestion will be considered when resources and time become available.

3 1. proposed that updates to the INIS Database be disseminated by means of electronic mailand FTP, and that such updates be treated as an official output product of INIS.

Action:

At the end of June 1996, the INIS Secretariat established an FTP Service for thedistribution of INIS Atomindex files, and INIS Members were informed accordingly.Twice per month all INIS Liaison Officers with Internet addresses are informed of theavailability' of new Atomindex file(s) on the IAEA 's FTP server. For those LiaisonOfficers who do not have the FTP facility, each file is sent as an attachment to an e-mail,at the same frequency of twice per month.

The avaHability of INIS data online to cover the gap between successive CD-ROMupdates is under consideration and will be discussed during the meeting (Agenda Item14).

Agenda item 12h: Production and use of full text non-conventional literature in electronicform

32. agreed to place barcodes on paper copies of non-conventional literature before sendingthis material to the INIS Secretariat.

Action:

With Technical Note No. 120 a survey was held for all inputting centres. 43 centresresponded, of which 38 agreed to place barcodes on their input. INIS developed softwareto generate barcodes and disseminated this to all centres, with instructions for use.Preprinted barcodes were sent to those centres that requested them.

33. felt that INIS should continue to accept and store complete documents of non-conventional literature even when portions of them lie outside the INIS scope.


Action:

Documents will be processed in their entirety.

34. с oi te une d that inputting centres submitting non-conventional literature electronicallywould send both bibliographic records and full texts simultaneously, but noted that centressubmitting paper copies of non-conventional literature could continue to send thisliterature separately fiom the corresponding bibliographic records but at the same time.

35. felt that there is a requirement for further investigation of procedures for preparation andtransmission of electronic documents and the associated standards.

Action:

This related primarily to SGML documents. However, the only documents being receivedelectronically are in the standard TIFF format. We have no indicatiotvs that otherformats will be sent within the near future. The INIS Imaging System will be modified toaccept new formats when they become available. We can, of course, print any format tohardcopy and then convert the document into a TIFF image for processing.

36. requested the INIS Secretariat to prepare a legal document describing as exactly aspossible the distribution and usage of documents foreseen by and allowed to the INISSecretariat and INIS users and to offer the document to INIS Members to authorize themto obtain the rights to use full text information on behalf of the IAEA.

Action:

With INIS Information Letter No. 137, dated 1997-02-21, the Distribution PolicyStatement of the Agency for distribution of the full text of non-conventional literaturewas made available to all Liaison Officers. The matter will be discussed under AgendaItem 15 of the present meeting.

Download - INIS Status Report 1996

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