Information & Communication Technologies used in libraries

Objectives of the Workshop:

•To give awareness and overview about Information and Communication Technologies (ICT) needs for Library Automation.•Information and Communication Technologies uses in Library Services Problems of Professionals.•How Library Professional Constitute a serious Challenges to the Provision of Library Services with Information and Communication Technologies. •Planning for library automation: assessing needs, system specification and procurement of resources, etc.•Comprehending the impact of information technology on librariesManaging automated systems (input, file maintenance, backup security, etc.

1. To identify the ICT infrastructure facilities available in the libraries.2. To identify the ICT based software implemented in the libraries.3. To find out the various types of electronic resources available in the libraries.4. To find out whether sufficient staff is available to carry out automation.5. To find out the barriers to automation faced by libraries.

•Hardware.•Software•Technologies•Electronic•Resources

Objectives of the Workshop:

What are ICT?

Information Communication Technologies• ICT are the hardware and software that enable society to create, collect, consolidate and communicate information in multimedia formats and for various purposes. •ICT applications need effective information networking evenly distributed over the country and supported by personnel skilled in ICT.•ICT include both networks and applications, Networks include fixed, wireless and satellite telecommunication, broadcasting networks. Well known application are the Internet database management systems and multimedia tools.

ICT in Libraries:The first and foremost ICT component, which can beadopted in the libraries, is the computer for libraryautomation and to have an in-house database of library holdings in electronic form. As many primary journals and being published in CD form, it becomes necessary to equip the libraries to optimize the use of information.E-mail, online retrieval networking, multimedia andinternet are the other important technologies, whichcan be used for faster access to information.

Advantages of ICT’s in libraries :

• Opportunities to deploy innovative methodologies and to deploy more interesting material that creates an interest in the librarians;

• l Enables better management of library a librarian thereby improving the productivity of the tutor as well as the taught;

• l Enables the librarian to concentrate on other tasks such as research and consultancy;

• l Enables optimum utilization and sharing of resources among institutions thereby reducing the costs of implementing ICT solutions.

Impact of ICT in Libraries:

a. To capture, store, manipulate, and distribute information;b. To introduce and provide new services, revitalize the existing services by providing faster access to the resources, by overcoming the space and time barriers;c. To provide need-based, browsing and retrospective search services to the users;d. To have large number of databases in CDs;e. To utilize the staff for providing better information services;f. To encourage networking and resource sharing at local level;g. To digitize the documents for preservation and for space saving;

Impact of ICT in Libraries:

h. To support library functions such as circulation, serials control, acquisition control, stock maintenance and other routine office works anddeveloping in-house database;i. To retrieve and disseminate the information in user-defined format;j. To access library catalogues databases of other libraries through library networks;k. ICT made networking and sharing of information resources possible;l. Digital information may be free or cheaper than print equivalentsm. Digital information can be sent in multiple copies simultaneously over information networks in fractions of a minute or even of a second.

The digital information environment changed the way information is created, collected, consolidated, and communicated. Library services became automated and information services became electronic.

Librarians had to learn new knowledge and skills in order to meet user needs for new information services using ICT and e-resources.

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Preference in using ICT for fast efficient comprehensive search for information.

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Efficient global communication results in frequent personal interaction among researchers.

ICT competent users

ICT tools to create, collect, consolidate and communicate information are not yet used in the majority of libraries. Libraries are seldom included in the technology vision of institutionsbecause librarians have not been able to convince management that libraries need ICT.

Why do librarians need to know about ICT and acquire skill in its use

Uses of ICT in the library: Management Processing of library materials Developing online resources Accessing online resources Developing offline resources Accessing offline resources Providing service to clients

General purpose office software•Word processing: Example, MS Word• Spreadsheets: Example, Excel• Database management systems: Example, MS Access, Oracle• Presentation/Graphics: Example, Power Point, Corel• Business management software• Special discipline software• Other applications

What is Application Software?Application software utilizes the capacities of a computer directly for a dedicated task. Application software is able to manipulate text, numbers and graphics. It can be in the form of software focused on a certain single task like word processing, spreadsheet or playing of audio and video files. Here we look at the application software types along with some examples of application software of each type.

Desktop publishing software: Example, Microsoft Publisher• Imaging and drawing: Example, Corel Draw, Photo Shop• File management: Example: CDS/ISIS, INMAGIC• Library management software: Example: Athena, GLAS,

opac, Library Solutions

Library software•Single function: Performs only one library operation such as cataloging and OPAC•Integrated: Can perform all or many operations using data from a single database

Special Purpose Software

Bar Coding

�Barcode Printer

�Labels (Numeric, Alphabetic, Alphanumeric)

�Barcode Scanner

Printing Automation/ Report Software.

Win label,

Library Automation Software:Web based Application.Web based application are divided into two Categories.

Client Side: HTML, DHTML, JavaScript, Adobe Photoshop, Macromedia Flash, MacromediaDream wear.

Server Side:

JSP, ASP, ASP. net, Php.

Databases:MS Access, My SQL, Fox pro, SQL Server, Oracle.

Desktop Application:MS Access, Visual Basic, Visual Basic. Net, Java.

CommercialAutolib,Easylib,softE-Granthalaya,Gyanodaya,Libra 2000,Librarian,Library Manager,Libsuite, LibsysNalanda, NewGenLib,NexLib, Rovan LMS,SLIM, SOUL

Open sourceEmilda, Glibms,Java Book Catologging ,System,Koha, Mylibrarian(For Schools)OpenBiblio,Open-ILS, PhpMyLibrary.

FreewareFireFly, WebLis

Packages Available for Automation

Limited Packages for Automation Understanding MARC data base

CDs-ISIS family software:

ISISMarc

GENISIS

WINISIS

Understanding MARC Data BaseUnderstanding MARC Data BaseIt is not like other databases; perhaps it has also a collection of related records Every field in this database is represented by 3- digit number called TAG number The TAGs in this database is further divided into subfields

CDS- ISIS FAMILY SOFTWARE:CDS- ISIS FAMILY SOFTWARE:

• Data Entry Interface for CDS/ISIS or MARC databases. It is used for handling files with (ISO 2709 Standard format) like MARC21. It is a Multi-user capable (for local area networks). It supports record validation through CDS/ISIS format. It supports cross-data base copy/paste of records. It has built-in Z39.50 client .

ISISmarcISISmarc

WINISISWINISIS

• It is used for creating and manipulating textual databases. • It handle the variable length records, fields and sub fields, saving disk space. • It has a capability to create the files database files either with *.par and

*.mst extensions. • to handle the repeatable fields • It has its own data base definition component (FDT)• It has data entry worksheet component for user-created data base• Its information retrieval component (FST) using a powerful search language• It provides the field-level searching through Boolean (and/or/not)

operators, as well as free-text searching.

• Its data interchange function based on the ISO 2709 international standard.

Genisis WebGenisis Web• It is used for visually producing web forms to query CDS/ISIS

databases.• There are two versions of the tool: GenisisWeb, for web

publishing and GenisisCD for developing CDRom interfaces for CDS/ISIS databases.

• It is server side application software supported by Apache Web Server.

• It generate three web forms.It generate three web forms.• 1. The Web Query Form (with field selection and index

access).• 2. Display of Query Results Form• 3. The Detailed display of a particular record Form

ConclusionConclusion

For the successful implementation of an integrated library system all key factors must be in place: support from administration, staff competence, consideration of user requirements, presence of the infrastructure (hardware, software, network), available data, excellent managerial skill from the coordinator of the project