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GETTING THINGS DONE Explained in 5 Min

— Summary —

★ How to Be Uber-Productive

★ Intro to Productivity Philosophy ‘GTD’

What you’ll learn

★ ‘Getting Things Done’ by David Allen

Sources

StartupGeist.com By Danny Holtschke Startup, Zen & Productivity Freak

A productivity system helps to make better decisions.

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Getting things done★ Introduced by David Allen in 2001 (book)

★ Has become very popular

★ Cult-Like status

★ Essence =

manage all of your life’s stuff and transform that stuff into next actions

Benefits of a productivity system★ It’s a skill — learn to be productive

★ Applying systems teaches you productivity

★ Systems create habits

★ Systems avoid complexity

★ Systems need reflection

★ Systems are conscious choices

5 Concrete Steps

Also shown my favourite tools for each workflow

#1: CAPTURE

The goal is to keep nothing on your mind.

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#1: Capture & collectThree success factors for capturing well

★ get it all of your head

★ minimize capture locations

★ empty capture tools regularly

#2: PROCESS

What is the next action?

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#2: Process2-Minute Rule - Guidelines:

★ top item first

★ one at a time

★ never anything back into ‘in'

#3: ORGANIZE

How to remember a next action?

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#3: OrganizeTo manage non-actionable items, use:

★ trash

★ maybe

★ reference

#3: OrganizeTo manage actionable items, use:

★ a list of projects

★ storage or files

★ next action categories

★ calendar: “schedule” ★ reminders: “list” ★ waiting for: “delegate”

#4: REVIEW

The weekly review is the most important ‘next action’.

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#4: ReviewCritical success factors:

★ Gather and process all your stuff

★ Review your system

★ Update your lists

★ Get clean, clear, current, and complete (Analogy:

Imagine cleaning up shortly before your holidays)

#4: ReviewWhen?

★ Every last Sunday of the month, pre-planning the month

★ Every Sunday, pre-planning the week

★ Every morning (or evening), pre-planning the day

#5: DO

At this point, you should always know what your next action is.

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#5: Do4-criteria for choosing actions now:

★ Context - done anywhere, or location-dependent or

tool-dependent (ex. Internet access)

★ Time available

★ Energy available

★ Priority

#5: DoEvaluate daily work via three different activities:

★ Doing predefined work

★ Doing work as it shows up

★ Defining your work

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What’s your experience?Have you implemented GTD once, but didn't use it

consistently? Why? What is holding you back? Send me an email

Digital Essentials - Double Your Productivity & Focus Video Course based on GTD*

Stay tuned for

* The Ultimate Personal Productivity System from David Allen