Administrative Assistant & Raisers Edge Coordinator Job Description
The Foundation for Sarcoidosis Research (FSR) is the nation’s leading nonprofit organization dedicated to finding a cure for this disease. Since 2000, FSR has worked to fund sarcoidosis research, raise awareness of the disease, and serve as an authoritative resource for patients, health professionals and the public. SUMMARY The Administrative Assistant & Raisers Edge Coordinator is responsible for providing administrative support to the Foundation for Sarcoidosis Research (FSR) Executive Director and Director of Development. This includes managing and assisting with report creation for the donor database, drafting correspondence and providing receipts and acknowledgements to donors, assisting with event logistics, participating in events, note taking, assisting with meeting preparation, overseeing merchandise order fulfillment, assisting with marketing projects and conducting potential prospect research. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Serves as frontline communication for the FSR office Manages the Raiser’s Edge database and ensures proper data entry of donor
information Processes all gifts, acknowledgements, and reporting for cash contributions, in-kind
contributions, online gifts, and matching gifts Processes credit card payments and other donations received Creates and logs accurate gift coding, all pledge payments, gift invoices, past-due
tracking, and receipts Pulls lists for mail merges, constituent biographical data for mailings, and other
requested lists by the development staff Coordinates regular database maintenance duties such for consistency of format Prepares and sends merchandise orders for FSR Provides assistance to the Executive Director and Director of Development in supporting
volunteer committees including preparation of materials and coordinating logistics; assures meeting follow-up
Attends Board Meetings and other Committee Meetings as requested to take notes Provides infrastructure support to the FSR office; oversees the FSR filing system Assists with cultivation, engagement and stewardship events and activities by working
with staff and volunteers to organize and coordinate event details and logistics Assists with marketing and communication projects including the newsletter, email
blasts, updating the website, social media activities for FSR, mailings, etc. Ensures that all research and donor records and information are obtained and
maintained in an ethical and confidential manner Stays current and is knowledgeable of FSR’s programmatic activities Understands and endorses the mission and values of FSR
Enthusiastically supports every team member by conducting business ethically and with integrity, respect for fellow colleagues, dedication to improving quality, and a commitment to service
Manages FSR interns and assists with the interviewing process Performs other related duties as assigned or requested
QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to utilize independent judgment and establish priorities and make effective decisions in a timely manner
• Comprehensive understanding and knowledge of databases • Excellent writing and editing skills • Ability to effectively communicate in a variety of settings • Ability to be flexible, well organized and detail-oriented • An understanding of and belief in philanthropy • Strong commitment to customer service • Possess excellent computer skills, including Microsoft Office applications • Ability to work effectively with teams • Ability to prioritize multiple tasks and follow-through with minimal supervision • Ability to handle confidential matters in a mature and responsible manner
EDUCATION & EXPERIENCE Bachelor’s degree in relevant field Minimum of two years of administrative office experience, preferably in a non-profit environment Must have very strong working knowledge of Raiser’s Edge or comparable database POSITION Full-time Interested applicants should submit a cover letter, resume and salary history to [email protected]. For more information about this opportunity, visit www.stopsarcoidosis.org.
