Download - FORMIS Implementation 2009-2012
Presenter(s):Date:
FORMIS Implementation 2009-2012
F O R M I S Development of Management Information System for Forestry Sector
Presenter(s): Tapio LeppänenDate: 7 January, 2012
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FORMIS project objectiveOverall objective:
To build a modern forest information system from central to local level to provide accurate information for decision making for forest sector at all levels.
National level
Province level
District level
Commune level
Forest owner level
F O R M I S | Development of Management Information System for Forestry Sector
FORMIS Project Document did not specify the information systems to be built so the project started from information need assessment. Later project steering committee decided on the information systems to be built.
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The main stages in FORMIS project implementation
1. Assessing
information need
2. Deciding on information
System Architechture
3. Selecting
information systems to be
built
4. Proposing
information standards and
–sharing mechanisms
5. Building
capacity for maintaining and using FORMIS
F O R M I S | Development of Management Information System for Forestry Sector
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Information Need Assessment
Method• Examination of regulations on forestry
planning and reporting• Identifying core processes of SFM in Vietnam• Interviewing key people in VNFOREST and
other stakeholder organisations
F O R M I S | Development of Management Information System for Forestry Sector
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Conclusions from Information Need Assessment
• Resource information• Information on activities and incidents• Information on products and services• Information on benefits and impacts
1. Forest information consists of several
information categories
• Forest production• Forest conservation• Special use of forests
2. Information on forest resources is needed in all core forestry processes
• VNFOREST Departments• Forest Inventory and Planning Institute (FIPI)• National University of Forestry (NFU)• Vietnamese Acadamy of Forest Sciences (VAFS)• Forestry projects
3. Several organisations collect
and store information on forestry
F O R M I S | Development of Management Information System for Forestry Sector
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Information System Architecture of FORMIS
F O R M I S | Development of Management Information System for Forestry Sector
• FORMIS system is an ICT platform for many applications and databases
• Modern Architecture: Service Oriented Architecture (SOA)• Provides solid infrastructure for sustainable development of IT
systems in forestry sector• Improves investment efficiency by making IT resources
reusable• Unified management of IT systems in a heterogeneous IT
environments
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FORMIS Information System Architecture
F O R M I S | Development of Management Information System for Forestry Sector
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The Nature of FORMIS
• FORMIS is a system that can provide access to several databases and applications
• Any forestry organisation or –project can develop and maintain a database or application and make it accessible through FORMIS
• VNFOREST owns FORMIS and decides on permissions to access
F O R M I S | Development of Management Information System for Forestry Sector
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Forest Resource Database SystemCORE INFORMATION SYSTEMS IN FORMIS
Main fuction: • Storing forest resource data in standard
format from periodic inventories • Local or national level
F O R M I S | Development of Management Information System for Forestry Sector
FOREST RESOURCE DATA 2010
FOREST RESOURCE DATA 2005
FOREST RESOURCE DATA 2000
Users:• Goverment forestry agencies• National and local level administration• Forest owners & managers• Forestry companies
Current status: • Ready for use• Data owners permission is required for
sharing
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Forest Resource Database SystemEXAMPLE OF USE: REPORTING ON FOREST COVER CHANGE
F O R M I S | Development of Management Information System for Forestry Sector
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Operational Forest InventoryCORE INFORMATION SYSTEMS IN FORMIS
Main fuction: • Data collection with web-based
application • Data transfer to central cerver via internet• Inventory analysis and production of
reports
F O R M I S | Development of Management Information System for Forestry Sector
FOREST RESOURCE DATA
Users:• Inventory service providers• Big forest owners: companies, boards• Forestry projects
Current status: • Ready for field testing by users• This is an example of the benefits from
web-based inventory application
INVENTORY METHOD FOLLOWING MARD
REGULATIONSCOMPUTER BASED SATELLITE IMAGE INTERPRETATION
WEB-BASED DATA ENTRY
DATA ENTRY WITH MOBILE PHONE IN THE FOREST
INVENTORY ANALYSIS APPLICATION
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Forest Monitoring SystemCORE INFORMATION SYSTEMS IN FORMIS
F O R M I S | Development of Management Information System for Forestry Sector
REPORT ON CHANGE IN FOREST
STATUS PLOT
AGGREGATED REPORT: COMMUNE. DICSTRICT, PROVINCE, COUNTRY
CHANGE REPORT FOR FOREST
OWNER
Functions• A modern Geographic Information System
(GIS)• Monitoring change in forest status in the
smallest aerial unit, the forest status plot• Includes also spatial data: location,
boundaries of forestUsers• Forest owners and managers• State management agencies at different
levels of administration• Forestry projects
Current status• Prototype completed• Beta version ready for testing on the ground• Great potential for updating for different
purposes of forest reporting
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Other Information Systems in FORMISInformation System
Functions Current status
Forest Maps Viewing forest status map with national coverage. Selection of data layers. Zooming down to sub-compartment level.
Data collection: FIPI. Integration , map interface: FORMIS.
FPD Quick Reporting System
Sub-FPD at province level enters forestry statistics into the system. Selecting indicators from drop down menu, retrieving reports.
Conceptual reporting system: FPD. Upgraded web application: FORMIS
VNFOREST eOffice VNFOREST staff members share work programmes, documents.
Application completed by FORMIS.
Data sharing Data catalog through which user can look for forest data and download it for their own use.
Application completed by FORMIS
Forest Sector Progress Report (FOMIS)
Viewing and downloading sector reports and government regulations on forestry.
Reporting model: FSSP. Web application, data collection: FORMIS
VNFOREST Portal One gateway to all the applications and data resources.
Technology completed by FORMIS. Content to be created by users.
FORMIS Platform ICT platform used by IT professionals containing services used by applications.
Completed by FORMIS.
F O R M I S | Development of Management Information System for Forestry Sector
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Sharing through FORMISOperating environment
F O R M I S | Development of Management Information System for Forestry Sector
Province level
District level
National level:
FOREST RESOURCE DATA IN A CENTRALISED SERVER AT PROVINCE OR AT NATIONAL LEVEL
WITHIN VNFOREST WITHIN MARD MONRE, GSO
SUB-FPD SUB-DOF DONRE & OTHERS
FOREST OWNERS FPD TEAM DA & OTHERS
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Sharing Mechanisms
TECHNOLOGY
FORMIS PlatformVN Forest Information PortalData sharing: VNFOREST Data Catalog
STANDARDS
Forest inventory informatoin standardReporting standardSpecification for forestry map dataMetadata standard
REGULATIONS AND LEADERSHIP
Regulation on transferring forest resource data (PROPOSAL)Guideline for data sharing in MARD and between MARD and MONRE (PROPOSAL)
F O R M I S | Development of Management Information System for Forestry Sector
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Building capacityBuilding competence• In total 1826 users trained• No of training courses: 27• No of training events: 68 ICT infrastructure
Competence in forestry ICT
Competence in basic ICT
ICT Organisation
F O R M I S | Development of Management Information System for Forestry Sector
ICT infrastructure• Total value of investment: EUR 330 000 • Servers, 5• 48 desktop computers and printers, 2
laptop computers• Printer, A3, 3• GPS, 59• 15 mobile phones for testing mobile
technology• Accessories, 2• Software, 17• Local Area Network for VNFOREST office
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Cross Cutting IssuesParticipation
& collaboration
FORMIS working groups REDD+ Network Collaboration
with projects
Gender and ethnic
minorities
Gender disaggregated
training statistics
Plan for mainstreaming x
cutting issues
Assessment of forest sector indicator set
SustainabilityInformation
system architechture
Data sharing will reduce data collection
Scalability & pilot areas
FORMIS technology is
scalable
Information standards
Information architecture
F O R M I S | Development of Management Information System for Forestry Sector
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Lessons learnedLesson 1: procurement regulations do not support agile infomation system
development
Information need
Business process
description
Information system design
Implementation of information
system
F O R M I S | Development of Management Information System for Forestry Sector
Agile development • Learning during the development
process• Building a prototype • Changing the plan• Software & hardware requirements
are determined at the end of system design
Procurement practice• Master procurement plan must be
done at the beginning of the project when system requirements are not yet known
• It is very difficult and time consuming to change the plan
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Lessons learnedLesson 2: Agreeing on information standards takes longer than anticipated
• Overlapping mandates between organisations • Conflicting working practices and regulations• Agreeing on working processes, planning &
reporting practices takes time
F O R M I S | Development of Management Information System for Forestry Sector
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F O R M I SDevelopment of Management Information System for Forestry Sector
F O R M I S | Development of Management Information System for Forestry Sector
Supported by:
Implementing Agency: Lead consultant: In consortium with: