e-Portfolio
Training e-PortfolioTraining e-PortfolioOctober 2009October 2009
The e-Portfolio working partyThe e-Portfolio working [email protected]
““An opportunity for you to have your say”An opportunity for you to have your say”
These slides describe the possible components of the RCoA e-Portfolio.These slides describe the possible components of the RCoA e-Portfolio.
The appearance of the completed e-Portfolio will be different and depend The appearance of the completed e-Portfolio will be different and depend upon the supplier of the system.upon the supplier of the system.
e-Portfolio
Underpinning conceptsUnderpinning concepts
• Security of personal information is paramountSecurity of personal information is paramount• Users will see only the information they requireUsers will see only the information they require• Data should be entered only onceData should be entered only once• Components within the overall system may be used Components within the overall system may be used
differently by Schools of Anaesthesiadifferently by Schools of Anaesthesia• System accessible using computer, web-tablet or System accessible using computer, web-tablet or
smart-phone with full web-browsersmart-phone with full web-browser• System should include all major components of the System should include all major components of the
Foundation portfolio Foundation portfolio
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e-Portfolio
Design philosophyDesign philosophy
• The system should be as simple and satisfying The system should be as simple and satisfying as possible to use, even if this implies as possible to use, even if this implies increased complexity within the programming.increased complexity within the programming.
• The system should save time and reduce The system should save time and reduce effort, not create problems.effort, not create problems.
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e-Portfolio
Fundamental objectivesFundamental objectives• A single National database enabling effective A single National database enabling effective
communication between College, Deaneries, Trusts communication between College, Deaneries, Trusts and Individuals.and Individuals.
• A secure digital depository for trainees to keep A secure digital depository for trainees to keep information about their progress.information about their progress.
• A system to collate and analyze training information A system to collate and analyze training information for ARCPs.for ARCPs.
• An administrative system to enable Schools to An administrative system to enable Schools to manage their rotations.manage their rotations.
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e-Portfolio
CaveatsCaveats
• Complex databases don’t work straight awayComplex databases don’t work straight away– Users will need to accept teething problemsUsers will need to accept teething problems– Hopefully most problems sorted during pilotingHopefully most problems sorted during piloting
• Adequate support for users will be essentialAdequate support for users will be essential• Not all components of the specification may Not all components of the specification may
prove workableprove workable
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e-Portfolio
Tensions in Portfolio designTensions in Portfolio design
Reflective Reflective learninglearning
Evidence-basedEvidence-basedAssessmentAssessment
FormativeFormativeEducationEducation
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It is difficult to balance the three components of the portfolio. Different users have different
needs and we must try to accommodate all of these
e-Portfolio
Components of e-PortfolioComponents of e-PortfolioComponents of e-PortfolioComponents of e-Portfolio
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AdministrationAdministration PlanningPlanning Content Content ManagementManagement ReportingReporting
CollegeCollegeNotificationsNotifications
AlertsAlertsDiaryDiary
Meetings, Meetings, Certificates, Certificates,
etc.etc.Catalogue Catalogue Reflective Reflective
learninglearning
Standard ReportsStandard ReportsAh Hoc ReportsAh Hoc Reports
E-PORTFOLIO
E-PORTFOLIO
Workplace-based Workplace-based assessmentsassessments
e-Portfolio 8
E-PORTFOLIO
E-PORTFOLIO
1. Will include all trainees and trainers – effectively most anaesthetists;
2. The complex relationships between Training units, Trusts, Schools and Deaneries has been carefully considered;
3. Will be owned by Royal College accessible to all trainees, assessors, supervisors, College Tutors and Regional Advisors;
4. Links trainees, trainers and administrators
5. Facilitates multi-source feedback (MSF)
1. Will include all trainees and trainers – effectively most anaesthetists;
2. The complex relationships between Training units, Trusts, Schools and Deaneries has been carefully considered;
3. Will be owned by Royal College accessible to all trainees, assessors, supervisors, College Tutors and Regional Advisors;
4. Links trainees, trainers and administrators
5. Facilitates multi-source feedback (MSF)
e-Portfolio
Workplace-based assessment front pageWorkplace-based assessment front page
Satisfactory Performance Satisfactory Performance – – no structured feedbackno structured feedback(You can provide additional feedback using free text boxes below)(You can provide additional feedback using free text boxes below)
❍
Satisfactory Performance Satisfactory Performance – – structured feedback addedstructured feedback added(Structured feedback is easier to analyze than free text comments).(Structured feedback is easier to analyze than free text comments).
❍
Unsatisfactory Performance Unsatisfactory Performance – – reasons for failure using structured feedback mandatoryreasons for failure using structured feedback mandatory ❍
GMC Supervisor Number: ❑❑❑❑❑❑❑
Examples of good practice:
Areas of practice requiring improvement:
Further learning and experience should focus on:
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e-Portfolioe-Portfolioe-Portfolioe-Portfolio Workplace-based assessmentsWorkplace-based assessmentsWorkplace-based assessmentsWorkplace-based assessments
e-Portfolio
Record keepingRecord keeping• Provision for stored files to be “public” or “private”Provision for stored files to be “public” or “private”• Records of educational contacts and associated appraisalsRecords of educational contacts and associated appraisals• Ability to store certificates of educational attainmentAbility to store certificates of educational attainment
– Life support certification, examinations, diplomas, CME certificatesLife support certification, examinations, diplomas, CME certificates
• Provision of forms to facilitate educational record keepingProvision of forms to facilitate educational record keeping• Validation of components by educational supervisorValidation of components by educational supervisor
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e-Portfolioe-Portfolioe-Portfolioe-PortfolioLibraryLibraryLibraryLibrary
Meetings and CertificatesMeetings and CertificatesMeetings and CertificatesMeetings and Certificates
e-Portfolio
Forms to facilitate record keeping of:Forms to facilitate record keeping of:• Attendance at educational courses and conferencesAttendance at educational courses and conferences• Participation in auditParticipation in audit• PresentationsPresentations• Record of submissions Record of submissions
– Papers, Posters, Audits, Articles, LettersPapers, Posters, Audits, Articles, Letters
• Teaching skillsTeaching skills• Management, administration and leadership skillsManagement, administration and leadership skills• Record of useful reading and other information sourcesRecord of useful reading and other information sources
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e-Portfolioe-Portfolioe-Portfolioe-Portfolio Reflective LearningReflective LearningReflective LearningReflective Learning
e-Portfolio
Reporting should allow the user to select from a list of Reporting should allow the user to select from a list of standard reports or generate ‘one-off) Ad Hoc standard reports or generate ‘one-off) Ad Hoc reports, such as: -reports, such as: -– Summary of workplace-based assessmentsSummary of workplace-based assessments– Educational supervisors reportEducational supervisors report– ARCP Form template (Possible)ARCP Form template (Possible)
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e-Portfolioe-Portfolioe-Portfolioe-Portfolio ReportsReportsReportsReports
e-Portfolio
System ReliabilitySystem Reliability
• In the event of system ‘fall over’– The data will be backed-up on a nightly basis
• Data will be recoverable
– There will also be a back-up located at the RCoA • Data will be back up to more than one location
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e-Portfolio
Comments please…Comments please…
This presentation only illustrates the major components planned for the e-Portfolio.
The e-Portfolio will belong to the trainees and trainers of the Royal College. We welcome constructive comments or criticisms from users, so that we can produce a system that is fit for purpose of our User Community.
Please respond either using the accompanying survey, or by e-mail to:
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