Download - Drive Tips and Tricks
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive: Tips & TricksA ST@C Course
5/24/17Chris Casal
@mr_casalblog.mrcasal.com
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Preface
● Always use Chrome
● In a shared computing environment always use Incognito Mode○ Incognito This will ensure you are logged out of your Google account when you quit Chrome
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Welcome
blogs.scarsdaleschools.org/heathcotetech/stc/
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive in Chrome
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Drive
Overview
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
1. My Drive - your files, folders, and organization
2. Team Drives - collaborative files and folders with shared ownership
3. Shared with me - other people’s files you have access to
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared With Me
You.
Cant.
Organize.
It.
Let go of that desire/notion
Things you access repeatedly, need often, drag to My Drive for organization
Ignore the rest
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Why can’t I organize it?!?
● You can’t organize it because it is not yours. ○ Ironically, it is, technically, already organized. It is an organized view of all the files “shared with
you.”
● It is a collection of files that live in the Drive of other users, you can’t organize it
beyond what it is…
However...
While you can’t impose your organization on Shared with me you can move items
from Shared with me into your Drive. Bring the files into your organizational
structure.
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Add frequently used files to your Drive
“Organize” Shared with me by moving files into
your organizational structure
Ignore the ones you don’t need/use frequently
1. Start by expanding the sidebar view of
your Drive folders
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Select the file you want to
organize
Click, hold, and drag it into
your Drive, into the folder of
your choice
When the folder has the
blue outline you can release
the file and it will be
organized there
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
You can also add files from Shared with
me to your Drive from within the file itself
1. Tap the Drive icon next to the file
namea. This icon means you have access to the
file but it is not in your Drive (it is in Shared
with me)
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Tap the icon to “Add to My Drive”
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Once you tap the Drive
icon and click Add to my
Drive you will instantly see
this message
1. It has been added
2. You can Undo
it/Remove it
3. Organize it as you see
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
Once you tap “Organize” you’ll be able to move
your file to any folder you want...
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me
I have decided to move the file to the folder
called “Tech”
1. If I want to access another folder within
Tech I can click the >
2. If Tech is where I want it, since it is
highlighted in blue all I have to do is click
“Move”
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Shared with me: Organized
1. The file is now in My Drive in the folder Tech
2. It is still owned by the person who shared it with me, but it is now organized as
I see fit
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Settings
Top right corner of the Drive
interface
1. Gear icon
2. Settingsa. Personal customization
3. Download Drivea. have a local version of your
Drive
4. Keyboard shortcutsa. Handy shortcuts for
efficiency
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Settings
General
1. Storagea. How much you’re
using
2. Convert uploadsa. Auto convert, or not,
MS Office files to
editable Google files
when uploaded
3. Offlinea. Sync with “Drive”
desktop app
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Settings
Notifications
If you want to know
when things happen
in Drive (like items
shared with you)
1. On-screen pop-
up
2. Email alert
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Settings
Manage Apps
See what 3rd-party
services your account
is connected too
Helpful to review if
concenred about
virus/malware
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Settings
Manage Apps
Options let you
1. learn more about
who created the
app
2. disconnect from
your account if
necessary
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Download Drive
1. Syncs your Drive to a folder on your Maca. https://www.google.com/drive/download/
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© 2017 - Chris Casal - @mr_casal & @heathcotetech
Keyboard Shortcuts
Handy quick-key combinations
1. Search
2. View all
3. Scroll through list
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© 2017 - Chris Casal - @mr_casal & @heathcotetech© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive on iOS
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Icon view
Sortable by name
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
List view
Sortable by Name
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Vertical menu for options
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Standard side-bar navigation
Use “Settings” to set auto-upload of pictures to Google Photos
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Photos tab sets auto-load options
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Photo upload settings
Scroll down for WiFi and Cellular settings - only Wifi relevant for school-issued
iPads
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Add items manually with + symbol in bottom right corner
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Create folders, upload or take pictures, begin files
To begin a Doc, Sheet, or Slides file you will also need those individual apps
installed
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
To manually upload photos:
Tap the Upload icon
Select “Photos and Videos”
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Select “Camera Roll”
Tap the items to upload
Tap “Upload”
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
You can manipulate files using the vertical menu
Tap the vertical dots to see the options
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Share files with the “Add people” option
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Add people by email address
Add individuals or Groups (ie: hefaculty)
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Use the drop-down menu to set permissions
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Use the vertical menu to see who has access as well as set the “Notify People”
option
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
When you select “Who has access” you can see who has access as well as their
level of access
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Change access permissions as needed
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Drive
Organize and move files using the “Move” option
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Select
To move, choose the destination...
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Select destination and tap “Move Here”
© 2017 - Chris Casal - @mr_casal & @heathcotetech
Contact
Chris Casal
@mr_casal
@HeathcoteTech
blogs.scarsdaleschools.org/heathcotetech
blog.mrcasal.com
© 2017 - Chris Casal - @mr_casal
© 2017 - Chris Casal - @mr_casal
Created byChris Casal
purveyor of geekery
Heathcote School@mr_casal