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HIPAA Training

Progress Diagram

Function in accordance

Function in accordance Apply your knowledgeApply your knowledge

Learn the BasicsLearn the Basics

OrientationOrientation EvaluationEvaluation TrainingTraining

Receive further TrainingReceive further Training

ImplementationImplementation

Agenda

1. HIPAA-Definitions 1. HIPAA-Definitions

2. Potential Departments Impacted 2. Potential Departments Impacted

3. Questions to Determine Impact 3. Questions to Determine Impact

4. Types of Information Protected 4. Types of Information Protected

5. How To’s 5. How To’s

6. Don’ts 6. Don’ts

7. HIPAA-Flow Chart7. HIPAA-Flow Chart

Definitions

• HIPAA

• Health Insurance Portability and Accountability Act of 1996

• Designed to Protect Privacy of Patient Informationby securing electronic and physical medical information.

• Theory-» ”A student’s rights and welfare must not be sacrificed for

scientific or medical progress”.

Definitions (Continued)

• Protected Health Information (PHI)-IIHI created, or received, by a covered entity related to past, present, or future, physical or mental health of an student.

• Standard Transactions-coordination of benefits, health care claims, health care payments, enrollment or disenrollment in health plan, eligibility for a health plan, first report of injury, health plan premium payments, referral certification and authorization, health claims attachments and others as prescribed by DHHS secretary.

Potential Areas Impacted

Counseling Services

Dept of Counseling

ProfessionsHealth andHumanPerformance

Athletics

Health Services

Does your department need Evaluation?

PHI-In need of Evaluation?

Child Care Center

Child Care Center

InternationalStudents

Office

InternationalStudents

Office

Human Behavior

and Diversity

Human Behavior

and Diversity

Human Resources

Human Resources

??

Does this Impact my Department?

• Three Questions to Ask

• 1. Are we dealing with IIHI?

• 2. Do we perform one of the standard transactions?

• 3. Do we transmit information electronically?

Types of Info protected

• Name• Social Security Number• Lab Results• Diagnosis• Treatment• Date of Birth• Telephone Number• Email address• Account Numbers• IP addresses• Any unique identifying information• Medical Record Number• Counseling Use• Location of Treatment• Medications• Referrals• Other Info commonly found in health care records

How To’s

• 1. FERPA first

• 2. Hybrid Entity

How To’s (continued)

• 3. Authorization for Release of Information

• “Core elements”• Permission to disclose without release

How To’s (continued)

• 4. Encryption-http://www.cs.virginia.edu/papers/01300271.pdf

• 5. Research and HIPAA- http://privacyruleandresearch.nih.gov/authorization.asp

Don’ts

• Release Medical information to outside employer

• Don’t release information that can be used for marketing or advertising purposes

• Release information related to mental health counseling sessions or physical health without proper authorization

• Send IIHI electronically without proper encryption technology

HIPAA Flow Chart

Orientation Evaluation Training Implementation

AwarenessandEducation

Identify Risk

Requestforfurther Training

PlanningAndFurther Assessment

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THE END