Download - COTO DE CAZA - THE VILLAGE0375-01 254.12 0353-01 254.12 0319-01 254.12 C. LIEN APPROVAL Page 27 Proposed Resolution: That the accounts listed on the "Instructions to Management" dated

BOARD OF DIRECTORS MEETING

OPEN SESSION

OPEN SESSION AGENDA

I.CALL TO ORDER

II.REPORTS

C. CUSTOMER SERVICE

D. ARCHITECTURAL LOG

A. MANAGEMENT REPORT

B. LANDSCAPE REVIEW

In accordance with California Civil Code 1363.05, the Association must post or distribute the agenda for Regular Session Meetings no fewer than four (4) days prior to a Regular Session Meeting. During Homeowner Forum, items not included on the agenda that are raised by homeowners may be briefly responded to by the Board/Management; however, no action may occur with respect to that item unless it is deemed an emergency by the Board of Directors and developed after the agenda was posted and/or distributed. The Board of Directors may refer informational matters and direct administrative tasks to Management and/or contractors. Each homeowner will be given three (3) to five (5) minutes to speak in accordance with the Open Meeting Act, California Civil Code 1363.05, or a total of twenty (20) minutes will be granted for all to address the Board of Directors regarding items of interest or concern.

III.HOMEOWNER FORUM

IV.CONSENT CALENDAR

C. LIEN APPROVAL

B. FINANCIAL STATEMENT MARCH 2011

A. APPROVAL OF MINUTES

V.UNFINISHED BUSINESS

C. BOULDER EARTHWORKS WEED ABATEMENT PROPOSAL - REVISED

D. INSURANCE

A. NEW MID YEAR SPECIAL ASSESSMENT

B. PARKING POLICY REVISION PROPOSAL

VI.NEW BUSINESS

B. CZ MASTER STREET SLURRY

A. WATER METER AT VERIZON CELL SITE

D. DISCUSSION ITEM - ARCHITECTURAL GUIDELINES REVISION

C. LES KRIEGER - BANK, LIENS ETC.

The following items may be addressed in Executive Session in accordance with California

Civil Code 1363.05(b)

~ Litigation

~ Matters relating to formation of contract with third parties

~ Member Discipline

~ Personnel matters

TUESDAY, JUNE 7, 2011 7:00 PM

COTO VALLEY COMMUNITY CLUB

23331 VIA VENADO

COTO DE CAZA, CA 92679

COTO DE CAZA - THE VILLAGE

H. COPRRESPONDENCE

I. COMMUNITY MAP

F. DISCUSSION ITEM - STORM DAMAGE ITEMIZATION

G. MISC. DISCUSSION ITEMS

VII.NEXT MEETING - The next Board of Directors meeting is scheduled for Wednesday, July 13, 2011 at 7:00 PM at the Coto Valley Community Club.

VIII.ADJOURN


OPEN SESSION TABLE OF CONTENTS



23335 VIA VENADO


BANK, LIEN POLICY, LES KRIEGER 38-40

ARCHITECTURAL GUIDELINES REVISION 41-51

INSURANCE CANCELLATION 34

CZ MASTER STREET REPAIR 35-37

COMMUNTY MAP 89

CORRESPONDENCE 54-88

DECEMBER STORM DAMAGE ITEMIZATION 52-53

MINUTES- OPEN SESSION MINUTES 14-21

FINANCIALS 22-26

OPEN AGENDA A-D

REPORTS 1-13

BOULDEREARTHWORKS PROPOSAL (REVISED) 33

PARKING POLICY - REVISION 28-32

LIENS 27


A


OPEN SESSION



23331 VIA VENADO


OPEN SESSION AGENDA

The following items may be addressed in Executive Session in accordance with California

Civil Code 1363.05(b)

~ Litigation

~ Matters relating to formation of contract with third parties

~ Member Discipline

~ Personnel matters

C. CUSTOMER SERVICE Pages 8-12

D. ARCHITECTURAL LOG Page 13

A. MANAGEMENT REPORT Pages 1-5

B. LANDSCAPE REVIEW Pages 6-7

Action Required: Review & File

Les Krieger Secretary

Doug McCormick Treasurer

Jeff Reuter Member at Large

Donnelle Koselka Vice President

Ken Upton President

Present Arrival Board Member Position Departure

I. CALL TO ORDER

II. REPORTS


B

In accordance with California Civil Code 1363.05, the Association must post or distribute the agenda for Regular Session Meetings no fewer than four (4) days prior to a Regular Session Meeting. During Homeowner Forum, items not included on the agenda that are raised by homeowners may be briefly responded to by the Board/Management; however, no action may occur with respect to that item unless it is deemed an emergency by the Board of Directors and developed after the agenda was posted and/or distributed. The Board of Directors may refer informational matters and direct administrative tasks to Management and/or contractors. Each homeowner will be given three (3) to five (5) minutes to speak in accordance with the Open Meeting Act, California Civil Code 1363.05, or a total of twenty (20) minutes will be granted for all to address the Board of Directors regarding items of interest or concern.

III. HOMEOWNER FORUM

Proposed Resolution: That Consent Calendar items A - C be approved as presented.

Action Required: Board Resolution

Begin Consent Calendar

IV. CONSENT CALENDAR

In an effort to expedite the board meetings, Management has placed several business

items on a Consent Calendar. Please review the items prior to the meeting so that you

may have your questions answered in advance.

0375-01 254.12

0353-01 254.12

0319-01 254.12

C. LIEN APPROVAL Page 27

Proposed Resolution: That the accounts listed on the "Instructions to Management" dated May 18, 2011 have liens placed on their accounts should the delinquent assessments not be paid within the time period established in the intent to lien letter.

Account Number Total Amount Due

Proposed Resolution: That the Open Session minutes dated May 11, 2011 be approved as presented.

A. APPROVAL OF MINUTES Pages 14-21

Proposed Resolution: That the financial statement and bank reconciliation dated March 31, 2011 be approved as presented. The statement reflects $249,997.77 in operating funds, $246,515.04 in reserve account funds, for total assets of $537472.81. It reflects a current year loss of $8,744.33 and year-to-date reserve funding of $28,544.62 as compared to a budget of $28,538.

B. FINANCIAL STATEMENT MARCH 2011 Pages 22-26

End Consent Calendar

V. UNFINISHED BUSINESS

C

VI. NEW BUSINESS

At the May meeting, the Board of Directors determined their insurance needs could be better served by moving to a new agent. Attached is the cancellation to LaBarre Oksnee, the Coto de Caza Agent for many years. This item has technically been approved, but Tony Alessandra, with IS Solutions did not have the paperwork, and we did not want to cancel the other policies until new coverage was approved and bound.

Proposed Resolution: That the Board approves cancellation to LaBarre Oksnee as the community insurance broker.

Action Required: Board Discussion & Resolution

D. INSURANCE Page 34

Boulder Earthworks has revised their bid for weed abatement for a cost Not To Exceed $3,000. This bid was approved by the Board in an Action Without Meeting which will need to be ratified. In order to comply with the OCFA Guidelines, area is to be inspected before the end of June.

Funds will be taken from Reserves (23101 Greenbelt Reserve) with a balance of $3,478.01 as of March 31, 2011.

Proposed Resolution: That the Board accepts the proposal of Boulder Earthworks to abate the weeds on the perimeter of the property at a cost NTE $3,000.

Action Required: Board Resolution

C. BOULDER EARTHWORKS WEED ABATEMENT

PROPOSAL - REVISED

Page 33

Parking Committee Proposal - Donnelle Koselka

Donnelle Koselka, Committee Chair, Board Liaison, and the Members of the Committee have provided a recommendation to the Board to revise the Village Parking Rules and Regulations. They propose instituting Parking Permits which all cars parked on the streets would need to display ther permit. They have outlined quite a thorough Policy for the Board's review.

Action Required: Board Discussion and Resolution

B. PARKING POLICY REVISION PROPOSAL Pages 28-32

The Special Assessment has been sent to the homeowners. No complaints have been received, except two homeowners requesting an itemization of the December storm damage which will be available at the meeting.

The Special Assessment will be $200.00 and will be payable in the amount of $50 per month for June, July, August and September. A special billing will be sent for this service, but the regular assessment billing of $252 per Quarter will not be affected.

Action Required: Board Discussion

A. NEW MID YEAR SPECIAL ASSESSMENT

D

The December storm damage most of which is now repaired is included for the Board to discuss. There are other items that have not yet been billed.


F. DISCUSSION ITEM - STORM DAMAGE

ITEMIZATION

Pages 52-53

Consulting Architect Jeff Smith will be present to review and suggest modifications to the Architectural Guidelines, fees, and procedures.

Management suggests appointing an Ad Hoc Committee to review the Guidelines, and make recommendations to the Board.

Also new Architectural Review Committee Members should be considered to take the submission review obligation out of the hands of the Board Members who already have a very full plate. The Board would then be available for appeals should any need to be heard.


D. DISCUSSION ITEM - ARCHITECTURAL

GUIDELINES REVISION

Pages 41-51

Les Krieger has some suggestions for capturing lien monies. He spoke with a Banking attorney at a function and will discuss the liens and assessments.


C. LES KRIEGER - BANK, LIENS ETC. Pages 38-40

There will be two days that traffic will be impacted to perform the Via Conejo street repair. The asphalt repairs will be done on Thursday, July 17 from 8am to 4pm.Then the seal coast and striping will be done 2 weeks later on Thursday, June 30, 2011 8am - 4pm. Please confirm these days are satisfactory.


B. CZ MASTER STREET SLURRY Pages 35-37

Verizon has installed the water meter at the tower. the cost was $965 paid for by the Association through SMWD. Total cost for meter, installation and backflow repairs should not exceed $2,175.Verizon will reimburse for water installed at the site per Section 7 of the Ground Lease Agreement. Management will send invoicesto Verizon and they will pay by separate payment from rent anc pute at the current public utility rate.

Funds for this expense would be taken from Contingency Reserve with a balance of $8,320.40 as of 03/31/2011.


A. WATER METER AT VERIZON CELL SITE

E

The next Board of Directors meeting is scheduled for Wednesday, July 13, 2011 at 7:00 PM at the Coto Valley Community Club.

VII. NEXT MEETING

VIII. ADJOURN

For Reference

I. COMMUNITY MAP 9

Action Required: Review & File

H. COPRRESPONDENCE Pages 54-88

1- Bob Pack Area2- Trail Restoration3- Carol Stroup, weed clearing


G. MISC. DISCUSSION ITEMS

Description:ID#:History Items:

Description: 31842 Via Oso, Tree fell on the street December 22, 2010 - Merit on call service called out WB Starr whoremoved the tree in the night per Bob Atkins, handyman. The Cost was $1,200 and is to be billed to the homeowner.

ID# 104757Source: Board DirectionDate Opened: 1/12/2011Target Date:

Status: OpenType:Fabian - Letter re Emergency Tree Service

Met with homeonwers in court. Agreed to wait until May 24, short sale pending. No action. 947425/4/2011


Description: Court Filing, Subpoena, Case date 04-25-2011 LH03


Status: OpenType:Small Claims - Account # 0335-03

Description: Court Filing, Subpoena, Case date 12/15/2010 8:30 am


Status: ClosedType:Small Claims - Account # 0200-01

Description: Court Filing, Subpoena, Case date 12/13/2010 8:30 AM LH-03


Status: ClosedType:Small Claims - Account # 0347-01

Board has determined to put this project on hold and will revisit the matter in several months.1042305/4/2011


Description: Ortiz Tractor approved to repair and refurbish the culvert under the street, and the banks of the stream. Need aCA Department of Fish and Game permit.


Status: OpenType:Via Oretega/Coyote Street (Culvert Repair)

No response letter has been received from Kevin Bass. The Parking Committee will present theirsuggestion to the board at the 05-11 meeting regarding a pilot program for test purposes, to beeffective for three months this summer.

829245/4/2011


Description: Officer Kevin Bass communicated with Village by letter stating that the streets should all be made no parking.He gave the board 90 days to come up with a plan, and then 90 days to implement the plan.

ID# 82924Source: CommitteeDate Opened: 9/3/2010Target Date:

Status: OpenType:OCFA Streets Are to be Made Fire Lanes

Description: Architectural Updates on all pending projects. Letter drafted and sent to each requesting an update, and if notreceived within 30 days, the deposit will be forfeited, and not returned to the homeowner (OK per the CC&Rs). Homeownerswho received letters are: 1) Mead 31811 V Patito, NOC Rec'd, Deposit rturned - completed.

ID# 68079Source: ArchitecturalCommittee

Date Opened: 6/3/2010Target Date:

Status: OpenType:Architectual Deposits -

Description: Delinquencies to Sue in Small Claims Send 30 day letter to Chavez, Acct #0307-02 - Payment Arrangement,continues to pay on schedule Rhodes, Acct #0321-01 - Judgement for the Association, Defaulted, not served for Appearance ofJudgement Debtor Seymour, Acct #0298-01 - Payment arrangement, defaulted Deford, 0030-01 - Defaulted, Bench Warrantissued, Dec 22, 2010.


Status: OpenType:Small Claims Issues

Coto de Caza - The Village

Management Report6/3/2011

1

ID# 88Source:Date Opened: 4/26/2011Target Date: 04/26/2011

Status: ClosedMail Assessments Statements

Community ManagerPendingCC mandated quarterly financial review1206374/26/2011

Responsible Party:Progress Code:Description:ID#:Future Items:

Description: quarterly Financial Review


Status: ClosedQuarterly Financial Review

Pick up Food, 5:00 Meeting 5:30 - 9:301212045/4/2011


Description: Pick up Food, 5:00 Meeting 5:30 - 9:30



Status: ClosedType:Meeting Overtime

05-02 typed up sign information from Ken for Les Krieger to impletment by 05-10. Sent to Les,copy to Ken.

1212025/4/2011

Contacted Kevin Edmonds, Universal Protection, set up Standing Guard for May 13, 14, and15th. Confirmed location, date with Ronnie Austin. Faxed contract to Ken for signature.

1212025/4/2011


Description: 2011 Spring Clean Up Day *Waste Management 800-596-7444 4 Dumpsters 40 Yard Roll Offs Delivered on My 13 between 7-10AM PU Monday, May 16 Universal Protection Standing Guard, 7am 7pm all three days Even though thedumpsters will be filled by about 2PM on the last day, the guard needs to stay until dark so people do not dump stuff on theside when the dumpsters get full. *Use Kens American Express Cost is $481 per bin, 5 tons, if overage $56.75 additionalcharge *Universal Protection Kevin Sets it up (949) 8582290 or Kevin direct (949) 858-2284 One standing guard, 7am to 7PMall three days. Must stay to 7PM on the last day to facilitate the dump otherwise, people dump everything on the side of thedumpster which will not get picked up. Notification in the newsletter ------------------------------------------------------------------Alicia (714) 637-3010 Coto Project 4 Dumpsters - Roll Offs, Open Tops Commercial size


Status: ClosedType:Spring Clean Up Day

Description: 30 Day letter to each. Prepare log, to track.



Status: ClosedType:DQ - Small Claims Letters to March $1,800 or 12 months people.

Description: Bob Pack attended the 02-09 Board Meeting to discuss the damage. He had an engineering firm review the siteand they stated the flood was caused by lack of maintenance by the Association, etc. The board determined they would havetheir own engineering firm provide a report, so we could compare the two.


Status: OpenType:Bob Pack Flood Damage

No response has been received from Bob Pack, no action has been done on his property, or onthe stakes. He needs to install permanent stakes.

1078035/4/2011


Description: Board to review the damage done to office building by December storms. Include Bob Pack's report in Feb.Board Packet, at his request.


Status: OpenType:Damage to Silver Bronze-Stonefield Office

Letter was sent to homeowner. He is thinking about the offer.1047575/20/2011

At the meeting April 13, 2011, the board determined to pay $600 of the cost. But the terms ofthe project, whether to put a deadline, etc. was not discussed, and needs to be reviewed at the05-11 meeting.

1047575/4/2011

2

Community ManagerPendingInspectors to designate date, time, location ofelection

1194347/15/2011

Community ManagerPendingInspectors to designate address to receive ballots1194337/15/2011

Community ManagerPendingSecure volunteers/appoint nominating committee1194327/15/2011

Community ManagerPendingAppoint inspector of election at open boardmeeting/record in minutes

1194317/15/2011

Community ManagerPendingSupervisor verifies CM has pulled title forcandidates if required

1194617/10/2011

Community MgmtSupervisor

PendingSupervisor to confirm no volunteer inspectors, andsolicit professional inspectors

1194596/15/2011

Community ManagerPendingDetermine who votes Board proxies (if any)1194306/15/2011

Community ManagerPendingSchedule board candidate night, if applicable1194296/15/2011

Community ManagerPendingDetermine presentations for guest speakers1194286/15/2011

Community ManagerPendingSolicit candidate/volunteer nominating committeeif needed

1194276/15/2011

Community ManagerPendingIf no volunteer inspectors, solicit professionalinspectors

1194266/15/2011

Community ManagerPendingBoard designate address to receive candidatestatement

1194255/16/2011

Community ManagerPendingSolicit for volunteer nominating committee (Ifrequired by governing docs)

1194245/16/2011

Community ManagerPendingSolicit for volunteer inspectors1194235/16/2011

Community ManagerPendingSend candidate solicitation w/ 20 day return date1194225/16/2011

Community ManagerPendingCheck governing docs re: nominating committeeor follow attorney opinion

1194215/16/2011


Description: Annual Meeting and Election


Status: OpenAnnual Meeting

AssociationAccounting

PendingAP confirms tax return and payment mailed1162547/31/2011

AssociationAccounting

PendingFile Form 199 and payment mailed1162697/30/2011


PendingSupervisor review signed tax returns forpaying/mailing

1162667/25/2011


PendingDM verifies whether an extension will be filedand that CM has adjusted Connect accordingly

1162717/5/2011


PendingSupervisor reviewed RFP for audit and tax returns1162634/1/2011


Receive tax returns from CPA1162525/20/2011

CM determines from CPA whether an extension must be filed and follows up with board asneeded

1162705/20/2011

File Form 199 - regardless of extenstion1162685/20/2011

Create new task to track quarterly payments as applicable1162675/20/2011

Submit signed tax returns to AP for paying/mailing1162625/20/2011

Fiscal Year End1162615/20/2011

Board to sign & approve tax returns1162535/20/2011

1162525/4/2011



Audit-Tax: Audit and Tax Returns

Community ManagerPendingMail assessment statements for January1206384/26/2011


Description: Quarterly Statements

3


Status: OpenMonthly Landscape Review

Community ManagerPendingBid tree pruning to Certified Arborist (over 15`)1245987/3/2011

Community ManagerPendingEvaluate trees, seek arborist bid1245976/18/2011


Description: Bidders Walk and Tree Trimming plan - Fall and Spring


Status: OpenLandscape - Bid and Tree Trimming

Description: June Board Meeting, Board expressed the need to revise the Guidelines, and change the paint colors, possibly.


Status: OpenType:Architectural Guidelines Revision

Community ManagerPendingInspect irrigation heads to ensure adequate covera1199395/25/2011

Community ManagerPendingInspect irrigation controller & make adjustments1199385/25/2011

Community ManagerPendingInspect & clean V-ditches & surface drains1199375/25/2011

Community ManagerPendingPerform complete monthly irrigation systemcheck

1199365/25/2011

Community ManagerPendingActivate irrigation system to ensure eff. operation1199355/25/2011


Description: Meet with landscaper, Richard Carpio, Evergreen Landscape, Bob Atkins, Les Krieger and Doug McCormich toreview landscape in community.


Status: ClosedMonthly Landscape Review

Check paid to SMWD.1238645/27/2011

Discussion with Jerry and Tim at Verizon, to add water meter in the area where one is missing.Contacted Bob Atkins, Doug McCormick and Ken Uptons to see if they knew anything about it.

1238645/24/2011

Contacted SMWD, requested invoice so check could be cut, and contacted Verizon to verifylocation.

1238645/24/2011


Description: Add water meter to the Verizon Water tower area on Violetta.

ID# 123864Source: ContractorDate Opened: 5/24/2011Target Date:

Status: OpenType:Verizon Water Meter Installatin

Sent draft to Ken and Donnelle for approval, revised letter. Uploaded all data onto letters, foldedlabeled, copied and mailed 19 letter with itemization on each of their charges for Feb - Mar 28,2011.

1247316/1/2011

Sorted, organized and printed history for each user. There are about 14 who have been calling inmore than 10 times per month.

1247315/31/2011


Description: At the Request of the Board of Directors, Management wasrequested to go back in the Dwelling Live Billing sfor 3 months and assess the most "egregious" users. Send them each a letter and include the new policy along with their call inhistory.


Status: OpenType:Dwelling Live Billing

Community ManagerPendingCM verifies candidates are on title if documentsrequire them to be

1194607/15/2011


PendingSupervisor confirms volunteers/nominatingcommittee appointed

1194577/15/2011

Community ManagerPendingBoard set date of mailing as record date/record inminutes

1194367/15/2011

Community ManagerPendingInspectors to determine when polls open and close1194357/15/2011

4

Community ManagerPendingDraft reserve study received from analyst &included in packet for review

1194678/4/2011

Community ManagerPendingCM prepares & mails RFP for reserve study1194637/1/2011

Community ManagerPendingCM sends reserve study checklist, worksheet &financial data to reserve analyst

1194666/20/2011


PendingSupervisor reviews award of reserve studycontract

1194756/15/2011

Board of DirectorsPendingBoard awards reserve study contract1194656/15/2011

Community ManagerPendingCM receives reserve study proposals &summarizes for board packet

1194645/31/2011


PendingSupervisor to review mailings for RFP reservestudy

1194745/16/2011


Description: Reserve Study FYE 01-31


Status: OpenReserve Study

Community ManagerPendingInspect irrigation heads to ensure adequate covera1226436/22/2011

Community ManagerPendingInspect irrigation controller & make adjustments1226426/22/2011

Community ManagerPendingInspect & clean V-ditches & surface drains1226416/22/2011

Community ManagerPendingPerform complete monthly irrigation systemcheck

1226406/22/2011

Community ManagerPendingActivate irrigation system to ensure eff. operation1226396/22/2011


Description: Meet with landscaper, Richard Carpio, Evergreen Landscape, Bob Atkins, Les Krieger and Doug McCormich toreview landscape in community.

5

BAB\CDC 052511 walk.doc

COTO DE CAZA COMMUNITY ASSOCIATION – THE VILLAGE

MAY 25, 2011

LANDSCAPE REVIEW

IN ATTENDANCE:

Ken Upton, Board President LeeAnn Boswell, Senior Community Manager

Landscape

No. Item Complete Comments

1. The easement area between 31732 Via Coyote and 31752 Via Coyote is ours. Ficus tree needs to be trimmed up and the whole area needs to be weeded and cleaned up. Ficus trim proposal request to W B Starr and the area clean-up work order to Richard.

2. Easement area between 31951 Via Coyote and 31971 Via Coyote needs to be trimmed and cleaned up. Work order to Richard. If the trees are too big, request for proposal to W B Starr.

3. Director Upton requested a form letter be sent to weed the vacant lots. If they haven’t been done by June 15th, they should be called for a hearing for not clearing the lots. We have sent notices to every single person saying: “Should you not clear lot, the Association will need to perform the work at a cost of $(Board determined).” Ken suggests $300.00, which will be a $250 fee to clean it up and a $50.00 violation fine. This will be an agenda item at the 6/8/2011 meeting.

4. Next to 31772 Via Pato the whole greenbelt area needs to be cleaned up. There is also a dead Pine tree. Work order to Richard; it’s a small Pine tree. It could be removed by Evergreen. Then notify Doug McCormick, Landscape Committee chair.

The whole are needs to be weeded, thinned, cleaned up, plant debris removed, etc.

5. Across from 31712 Via Patito in the creek area there is dead plant material, especially toward Via Aguila, that needs to be cleared. Potential fire hazard.

6. In the area on Via Pardal between 23271 and the corner house, which actually faces onto Oso, 31922 Via Oso, there is an easement area that needs to be cleaned up, cleared out and made neater. Landscapers will need to be careful there because the owners have a privacy issue; they don’t like too

6

BAB\CDC 052511 walk.doc

much removed, but it has to be fire safe.

7. Oleanders at the end of Pavo Real next to 32831 have been trimmed by the homeowner. There was some problem – the homeowner did not want his trees removed, and he did it himself.

8. The weeds below Via Alondra all the way from 23511 to 23375 need to be removed. This will be a work order to Evergreen.

9. Along Via Ortega the weeds are huge. Manager to contact CZ Master and ask them to attend to this area, which is their responsibility.

10. Tree trimmers are on Via Perdiz today trimming the homeowners’ properties. These people have been sent a violation notice, and they are complying.

Other

1. For the hearing agenda for the next meeting, people who start architectural projects without approval should receive a fine. This fine should be determined by the Board of Directors and should be included in the Architectural Guideline revision, which is to be discussed at the 6/8/2011 meeting.

2. Via Buho, the lady behind 32051 will be called to a hearing; however, not June. They will be out of the country and she sent a letter asking she be allowed to come to the July meeting regarding removal of trees without Association permission on the common area.

7

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13

COTO DE CAZA COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING – OPEN SESSION

MAY 11, 2011

COTO VALLEY COMMUNITY CLUB, 23335 VIA VENADO, COTO DE CAZA

M I N U T E S

DIRECTORS PRESENT

Ken Upton

Donnelle Koselka

Les Krieger

Doug McCormick

Jeff Reuter

MERIT PROPERTY MANAGEMENT, INC.

Joe Bolich, CCAM, Business Unit Leader

LeeAnn Boswell, CCAM, Senior Community Manager

CALL TO ORDER

The Open Session of the Coto de Caza Community Association Board of Directors meeting was

called to order at 7:00 p.m. by Board President Ken Upton.

EXECUTIVE SESSION DISCLOSURE

On this date an Executive Session was held prior to the Open Session. Matters discussed were:

Third Party Contracts, Homeowner Delinquencies and Matters of Litigation. Also, previously

scheduled hearings were held.

HOMEOWNER FORUM

There were thirteen (13) homeowners present. Matters discussed in Homeowner Forum were as

follows:

� OCFA parking – Director Upton announced that the Orange County Fire Authority, per Deputy

Kevin Bass, has ruled that the no-parking street policy has been repealed. The Association may

revert to its previously enjoyed parking rules, whereby street parking is permitted except between

midnight and 6 a.m., which is a towable offense.

� The Ad Hoc Parking Committee was thanked for the work they had done to establish a parking

policy as originally requested by the OCFA that there would be no street parking. This committee

worked very diligently for the last four months on signage and a pilot parking program; however,

the Ad Hoc Committee will not be disbanded at this time. They will meet one more month as

they still feel there are items that should be addressed, such as safety in the community.

� The railing at the Via Conejo culvert – a vandal painted the newly installed wooden railing white.

14

A police report has been filed. According to California Penal Code Section 594, this is a

misdemeanor.

� A homeowner was against selective enforcement, stating that he had planted some Oleanders in

the common area and did not want them to be trimmed by the community landscapers. He

presented a petition to Management with seven signatures stating that they would like to leave the

shrubs as they are.

� A homeowner complained about seedlings and small trees behind her home planted by the next

door neighbors. She thinks they are a fire hazard.

� The corner of Via Buho/Halcon is unattractive, unpleasant, dark, full of dog waste, trash, etc. The

owners who live on or near that section of the community would like the little park area to look

more attractive. A homeowner asked that the extra river rock that the Board purchased recently

for the additional parking, which no is no longer needed, be extended all around the border of the

Buho/Halcon park as she suggested it would make the area look more attractive.

� The Pack property, (Center Court offices) – garbage and items from the flood are still sitting in

front and looks unsightly and needs to be removed.

� The transponder policy (CZ Master)

� Newsletter

� All homeowners should have their addresses posted clearly on the front of their homes in case of

emergency response vehicles needing to find a property.

� Trash cans left out on the driveways should receive violation letters.

� General exterior maintenance such as long grass unmowed, trees untrimmed, etc., the Village

should be more diligent about taking care of the properties.

� Bob Atkins and Jeff Reuter were both thanked for the incredible job they did on the Via Conejo

bridge project.

� A homeowner requested that fresh mulch be added to the corner of Via Aguila and Via Pato and

that area be maintained more carefully.

� The community needs an evacuation plan in case of fire or other emergency. The homeowners

were told that there is a plan in progress. It should be completed by the end of June.

� Parking in the community – it was mentioned that safety should be foremost and homeowners

should continue to park on one side of the street for emergency response vehicles could get up

the small, narrow streets. This is one of the items to be addressed by the Parking Committee at

their May meeting.

REPORTS

The following reports were reviewed by the Board of Directors and will be filed:

• Management Report

• Landscape Report

• Customer Service Report

• dwellingLive Usage Report

15

INVITED GUEST

Tony Alessandra, insurance agent, I.S. Solutions, was present and provided a package for the

Coto de Caza Community Association with comparable coverage to what they currently have,

and it has a few items in addition: larger fidelity bond and not including workers comp at this

time. The premium is $10,229.48, which is slightly less than what the community is currently

paying ($11,102.00, including workers comp).

Motion: McCormick

Second: Reuter

Resolution: That the Board of Directors approves to accept the package of I.S. Solutions.

Broker of Record will be signed and sent to the currently carriers, which include

Travelers, Great American, Granite State, Zurich and One Beacon.

Ayes: McCormick, Reuter, Upton, Krieger

Nays: None

Abstain: Koselka

CZ MASTER REQUEST FOR ROAD REPAIR

Due to the Via Conejo road repairs and culvert wash-out in the December storms, the road repair

caused damage to some of the CZ Master access street when the equipment was brought in by

large transport vehicles. CZ Master has requested a check be cut in the amount of $10,333.00

with no documentation other than photographs.

The Board reviewed the letter and will draft an answer to the CZ Master. Director Upton will

discuss this matter with legal counsel, Rich Tinnelly.

CONSENT CALENDAR

Motion: McCormick

Second: Koselka

Resolution: That the Board of Directors approves the following Consent Calendar items as

presented.

A. Minutes – Open Session

Resolution: That the Board of Directors Open Session minutes dated

April 13, 2011 be approved as presented.

B. Financials

Resolution: That the financial statement and bank reconciliation dated

March 31, 2011 be approved as presented. The statement

reflects $249,997.77 in operating funds, $246,515.04 in reserve

account funds, for total assets of $537,472.81. It reflects a

current year loss of ($8,744.33) and year-to-date reserve funding

of $28,544.62 as compared to a budget of $28,538.00.

16

C. Lien Approval

Resolution: That the accounts listed on the "Instructions to Management"

dated March 31, 2011 have liens placed on their accounts

should the delinquent assessments not be paid within the time

period established in the intent to lien letter.

Account Number Total Amount Due 2134-02 $397.45

0117-01 $511.46 0398-02 $270.39

D. Fiscal Year End 01-31 Audit Draft

The fiscal year end 01-31 audit draft was presented by the Board’s

review. The audit was prepared by Schonwit & Associates.

Resolution: That the Board of Directors approved the audit draft as

presented and will ready for mailing per Civil Code 1365,

no later than May 30, 2011.

The motion carried unanimously.

END OF CONSENT CALENDAR

UNFINISHED BUSINESS

A. New Mid-Year Budget

A special assessment was approved at the April meeting. Homeowners were notified by the

Village Voice newsletter, which was delivered approximately April 25, 2011. The special

assessment will be $200.00 and will be payable in the amount of $50.00 for the months of

July, August, September and October. A special billing will be sent for this assessment and

a regular assessment billing of $252.00 per quarter will not be affected. The letter to the

homeowners was reviewed and approved by the Board of Directors. Legal counsel

approved the emergency status of the Special Assessment and stated no vote of the

membership is necessary.

B. Parking Policy – Revision Proposal

No parking policy will be necessary at this time due to the announcement that the OCFA

has backed down from their request to make the community a “no street parking”

community. The Ad Hoc Committee will stay intact for a few more meetings, as they

have safety items to consider.

17

C. Gate Access Billing Policy

The Board discussed a policy of billing homeowners who do not use their computers to

provide access for their visitors, guests and vendors. The cost to the association is $1.19

per phone call. The Board would like to have those homeowners who are using the phone

call-in access pay for their phone calls, as it is unfair to those who do either use the

system or who use the computer access which is free.

Motion: Koselka

Second: Reuter

Resolution: That the Board of Directors approves the policy as follows:

Village homeowners will be provided with four free phone calls per

month to call in their guests. Members making five or more gate access

calls per month will be charged $20.00 for their first ten calls after the

four free calls, in increments of $10.00 per time; for example, on the

fifth call homeowners will be charged $20, on the eleventh call $20

more, on the twenty-first call $20 more, on the thirty-first call $20 more.

Members will continue to be billed in $20 increments after ten call-ins.


NEW BUSINESS

A. Weed Abatement Proposal

One proposal received from Boulder Earthworks to remove weeds from the

perimeter of the community per the OCFA’s specifications and to be completed by

June 18, 2011 was discussed.

A member of the community who attended Open Session was asked by the Board of

Directors for input since he was a prior Board member. He stated that during his

tenure they did not trim the weeds around the perimeter. The only weeds that were

removed we done by the Association’s landscapers at no extra charge.

Director McCormick stated that per the OCFA the Association does not have to

exceed a 100 foot set-back, which is what the weeds have been trimmed to in

previous years. This is a very contentious issue, as many homeowners feel they are

in an extreme fire location due to the number of trees and grasses in the perimeter.

This matter was tabled to an upcoming meeting pending additional bids and

information including maps that Committee member Bob Atkins has in his

possession which outline the areas that should be cleared.

18

B. Landscape Charter

Two charters were presented for the Board’s review. After review and discussion, it was

determined that Draft 2 would be approved and will be accepted as the working charter for

the Board of Directors. This charter will be attached to and become a part of these

minutes.

Motion: Koselka

Second: Kreiger

Resolution: That the Board of Directors approves to adopt the Landscape Charter,

which is attached to, and will become part of, these minutes.


C. Irrigation Installation

A bid from Evergreen Landscape was discussed to install irrigation at three different

locations near the Conejo culvert. No motion was made; the item failed for lack of a

motion.

D. Organizational Change

Director Doug McCormick stated that he is not comfortable being the treasurer. As

Donnelle Koselka has done much more work on the current budget and the up-coming

budget and is quite familiar with the Association’s expenses, she would make a much

better treasurer.

Motion: Reuter

Second: Kreiger

Resolution: That the Board of Directors approves to accept Donnelle Koselka as

Treasurer and Doug McCormick as Vice President and re-organizes the

Board with these changes in the two Director positions.


NEXT MEETING

The next Board of Directors meeting is scheduled for Wednesday, June 8, 2011 at the Coto Valley

Community Club.

ADJOURNMENT

There being no further business to come before the Board of Directors in Open Session, the

meeting was adjourned at 9:00 p.m.

APPROVED:___________________________________DATE:____________________

19


MERIT PROPERTY MANAGEMENT, INC. 1 Polaris Way, Suite 100, Aliso Viejo, CA 92656


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MERIT PROPERTY MANAGEMENT, INC. 1 Polaris Way, Suite 100, Aliso Viejo, CA 92656

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Adopted by the Board of Directors May 11, 2011

21

Boulder EarthworkBoulder Earthwork

P.O. Box 1146San Juan Capistrano, CA 92693

(949)[email protected]

EstimateESTIMATE #

1143

DATE

04/25/2011

EXP. DATE

ADDRESS

Village Homeowners AssociationC/0 Merit Property ManagementAttention: Doug McCormick

Activity Quantity Rate Amount

• Weed Abatement - Village Association Property

• Supply a 4x4 tractor, bushmower and tractor operator by the hour to perform weed

abatment, not to exceed $3,000 @ $130.00

per hour. Maximum amount of hours to be 23

• located around the perimiter and easment areas of the Coto de Caza Village homes

3,000.00

Fax (949) 635-6991Office (949) 635-6958License # 773720

TOTAL $3,000.00

Accepted By: Accepted Date:

33

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LeeAnn Boswell

From: LeeAnn BoswellSent: Sunday, May 29, 2011 5:16 PMTo: 'Lkrieger'Subject: RE: Liens

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LeeAnnThank you very much for your input.

I thought this would have been a good way to recoup.Can the bank be responsible for fines ?

I assume the max we can fine is 50, right?Les

----- Original Message ----- From: LeeAnn Boswell To: Lkrieger Sent: Sunday, May 29, 2011 3:40 PM Subject: RE: Liens

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Board Members FYI

My wife had a patient who is a Bank Attorney. Somehow they got on to the subject of the Bank's responsibilities when they assume the foreclosure.He said that the Bank is liable from Liens of HOA's of the previous owner if they took over the

house. Liens such as from landscape issues that are not maintained I.a. He said the banks cannot resell the house until these liens are paid.From what he said the amount liened against the banks can be large.

Of course research would have to be done to find out what bank now owns the house.I think this is worth discussing at the next Board Meeting.

Dr. Les Krieger

Coto de Caza , Ca

[email protected]

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Managed by

MERIT PROPERTY MANAGEMENT, INC.

1 Polaris Way, Suite 100 • Aliso Viejo, CA 92656 • 949/448-6000 • 800/428-5588 - FAX 949/448-6400

May 18, 2011

CZ Master Association C/O Vinnie Davis 29883 Santa Margarita Parkway Rancho Santa Margarita, CA 92688

Sent Via USPS Regular & Certified Mail

Dear Ms. Davis:

We have had our paving company review the necessary repairs to lower Conejo.

We know that part of the street has not been repaved for a number of years. We accept our responsibility for repair. Much of the damage was done by the heavy equipment used by the Gas Company and SMWD. The water issue was to keep water flowing to the CZ Master dog park from the CZ Master’s connection and meter on our property next to the street on Via Alondra.

The Village is prepared to do the repairs to the street to an acceptable condition. We believe this is a reasonable solution, especially since flood water coming from CZ Master property destroyed our drain at a cost of $185,000.00 to repair.

Please let us know your decision.

Sincerely, The Board of Directors Coto de Caza Community Association “The Village”

By Ken Upton, President

38

Coto de Caza Community Association

Architectural Application & Schedule of Fees (revised 2008)

Name: __________________________ Property Address: ______________________

Mailing Address: _______________________________________________________

Home Phone: ___________ Cell Phone:______________ Work Phone:____________

Architect’s Name: _______________________________ Work Phone: ___________

General Contractor’s Name: _______________________ Daytime Phone: _________

Type of Application: � Major Remodel � Landscape � Minor Remodel/Other � New Roof � Painting � Hardscape/Pool/Fencing � As Built Plans (installed without plan/approval)

� New Construction: � conceptual � Preliminary � Grading � Color Board � Final Working Plans � Change from Approved Plan _________

Owner’s Signature: ______________________________________ Date: ____________

�******FOR MANAGEMENT COMPLETION*******�

Date: __________ Fees/Deposits Received: $________________ Check #’s: _________

Neighbor Awareness: __________________ Independent Review: _________________

Date to ARC: ________________________ Date from ACC: ______________________

Response to Owner: ___________________ Type of Application: __________________

Insurance Requirement: _____________ Attach Construction Rules: _____________

43

FEE & DEPOSIT SCHEDULE ARCHITECTURAL CONTROLS AND DESIGN GUIDELINES

COTO DE CAZA – TRACT #6970

Preliminary Plans

The Committee recommends submission of preliminary drawings before costly final working drawings are prepared. It must be understood that the Committee can comment on the plans and cite unacceptable items, but plan “approval” must be obtained through

submittal III.

Any project which is started without final approval is subject to the immediate recording of a “Notice of Non-Conformance” as indicated in Article IV, Section 4 of the Committee By-Laws.

THREE COMPLETE SET OF PLANS MAY BE REQUIRED

FEES & DEPOSITS ARE TO BE MADE PAYABLE TO:


Description

1st Submittal

(Concept

Schematic)

2nd

Submittal

(Preliminary

Plan)

3rd

Submittal

(Final

Working

Drawings)

Final

Observation

Minimum

Construction

Deposit

New Home

Construction. Includes new

residences and residences rebuilt after

demolition $375 $625 $875 $350 $10,000*

Major Additions &

Remodels. Includes all new construction with any new exterior walls,

roof or roof/wall penetrations $375 $625 $875 $350 $5,000*

Minor Exterior

Remodel. Includes one room additions and all

new exterior construction.

Balconies, gazebos, patio cover $500 N/A N/A N/A $5,000*

44

* Notice of Completion, along with photos of all improvements to verify compliance with the approved plans, must be submitted at the time completion paper work is submitted for refund of deposit. The fee for the Notice of Completion is $125. ALSO, SHOULD THE CONSTRUCTION OR LANDSCAPING NOT BE COMPLETED WITHIN THE ACC APPROVED TIME FRAME IN ACCORDANCE WITH ARTICLE IV, SECTION 4 AND

ARTICLE V SECTION 2 OF THE ACC BY-LAWS, AND ANY APPROVED EXTENSIONS THERETO, THE CONSTRUCTION DEPOSIT IS FORFEITED AND A LEVY OF $1000 PER MONTH WILL BE ASSESSED FOR EACH ADDITIONAL MONTH, OR PARTIAL MONTH, THE PROPERTY REMAINS UNDER CONSTRUCTION.

Submittal and Notice of Completion Fees and Construction Deposits should be separate checks and made payable to Coto de Caza Community Association. Submittal Fee is required upon submitting plans. Construction Deposits for new homes may be submitted along with plans or when final approved plans are picked up. The ACC may require an owner to submit a Construction Deposit larger than the minimum amounts set forth in the above schedule, if the ACC determines, in its discretion, that a larger deposit is appropriate to protect the Association’s interests based upon the nature, scope, and/or location of the Lot and the proposed improvements or other factors the ACC may determine are relevant. Additional fees may be charged to review revisions to approved plans.

Miscellaneous. Includes House Doors,

Garage Doors, Windows, Driveways,

Exterior Color Changes, New Roof $125 N/A N/A N/A N/A

New/Remodel

Landscape/Hardscape

additions with or without structures and or pool, spa, garden

walls, and fences N/A

Landscape plan must be

submitted with submittal 2 of architec-

tural plan $625 N/A $350 $3,000*

Minor

Landscape/Hardscape $250 $3,000*

Common Area

Landscape $250 $3,000*

45

AGREEMENT

Prior to the commencement of any addition, alteration or construction work of any type, I, the owner, agree to submit to the ACC for their review and approval, plans that conform with and abide by the Coto de Caza Community Association Architectural Design Guidelines and CC&R's. I agree to pay all of the applicable fees including the construction deposit and inspection fees. If I fail to submit the required plans, do not obtain the approval of the ARC prior to the commencing of improvements, or if my construction does not comply with approved plans, this action shall constitute a violation of the CC&R's for Coto de Caza and I may be required to modify or remove the unauthorized improvements at my expense. I agree to reimburse the Association for any and all expenses it incurs in compelling my compliance with these guidelines.

In addition to obtaining the ACC consent for the construction of improvements, I may be required to obtain a building permit from the County of Orange or other appropriate governmental agencies prior to the commencement of any work. The ACC does not assume any responsibility for my failure to obtain such permits. The ACC does not advise as to the necessity for permits, or review plans for the purpose of guaranteeing quality of work or compliance with specific governmental requirements. Obtaining such permits does not waive my obligation to obtain approval from the ACC.

Upon receiving written approval from the ACC, I agree to conform with all of the Construction Standards for Coto de Caza. It is my responsibility to notify my contractor of all of the Rules, Regulations and Standards that will govern the construction project in Coto de Caza, and it is I who takes responsibility for the actions of my contractor and subcontractors conformance to the same. My signature below signifies my understanding of all of the above information. Signature by an agent does not waive my agreement to these terms and conditions.

PROOF OF INSURANCE FOR GREENBELT ENCROACHMENT

Prior to final approval, and commencement of construction, the following documents shall be completed, executed and submitted to the Association’s Board of Directors. A completed executed and notarized encroachment permit along with the proof of a $1,000,000.00 insurance policy is required if encroaching onto the greenbelt area.

_____________________________________________________________________ OWNER'S SIGNATURE Date

46

1

COTO DE CAZA COMMUNITY ASSOCIATION LOT__________ TRACT NUMBER____________________

C/O Merit Property Management, Inc.

1 Polaris Way, Suite 100

Aliso Viejo, CA 92656

(949) 448-6000 RESUBMITTAL Yes or No

IMPORTANT DISCLOSURE: Pursuant to Civil Code Section 1378, a proposed architectural change may not violate any governing provision of law, including, but not limited to, the Fair Employment and Housing Act (Part 2.8 (commencing with Section 12900) of Division 3 of Title 2 of the Government Code), or a building code or other applicable law governing land use or public safety (collectively, “Laws and Codes”). Neither the Association’s managing agent(s), the Board, nor the Architectural Control Committee (“ACC”) reviewing your application for property improvement(s) is responsible for becoming knowledgeable of, or interpreting, or enforcing the Laws and Codes that may be applicable to the subject improvement(s), and, therefore, neither the ACC nor the Board shall confirm compliance or noncompliance with any of the Laws and Codes as part of the review process. Accordingly, you are responsible for confirming compliance with the Laws and Codes, and any approval by the ACC or the Board shall not be deemed a statement, representation, or warranty that your plans are in compliance with the Laws and Codes. Further, any approval is conditioned upon all the proposed improvements complying with all applicable Laws and Codes, and to the extent any of the proposed improvements violate any of the applicable Laws and Codes, any approval given shall be void and of no effect as to the improvement(s) that violate any of the Laws and Codes.

PROPERTY IMPROVEMENT FORM (Exhibit A)

Name__________________________________________________ X____________________________________________________

Homeowner's Signature

Mailing Address____________________________________ Home Phone__________________Work Phone__________________

Property Address________________________________________________________________ Coto De Caza, CA. 92679

PLAN SUBMITTAL CHECK LIST�� Property Improvement Form Completed.�� Facing, Adjacent And Impacted Neighbor Statement Completed. �� Three (3) Copies of Proposed Plans (Must include details of size, design, color and materials listed on each set of plans).

Location of residence on lot and dimensions from lot line. Drawings must show affected elevations. Location of area drains must be

included on plans. Names of Plants (include the common name if Latin names are used). �� Appropriate fees and deposits, per Fee and Deposit Schedule. Separate checks, made payable to Coto De Caza Community Association.

Photos of all existing conditions including architecture landscape. �� Encroachment and Easement Agreement Executed and Notarized, including proof of insurance and Property Boundary Survey.�� Encroachment and Easement Application fee of $150.00, non-refundable. Make check payable to Coto De Caza Community Association.

PROJECTS BEING SUBMITTED: (Please check appropriate items)

ARCHITECTURAL LANDSCAPE / HARDSCAPE EQUIPMENT

____ Reconstruction ____Landscape / Hardscape (circle one) ____Air Conditioner

____Room Addition(s) ____Front ____Front ____Built-In Barbeque

____Awnings ____Rear ____Rear ____Lighting

____Deck / Balcony ____Side ____Side ____Pool / Spa & Equipment

____Gazebo ____Trees (Type, Size & Location) ____Solar Panels

____Slab/Roof Height Certification ____Fence (S) / Wall (S): (circle one) ____Swingset / Playhouse

____Patio Cover ____Front ____Side ____Waterfall / Fountain

____Rear ____Retaining ____Fireplace/Fire Pit

____Rain Gutters ____Encroachment

Other:_____________________________________________________________________________________________

1. Architectural approval does not waive any Federal, State, or local regulation.

2. Architectural Control Committee approval does not constitute acceptance of any technical or engineering specifications and Coto De Caza

Community Association assumes no responsibility for such. The property owner is responsible for all technical and engineering specifications.

The Architectural Control Committee reviews for aesthetic and compliance purposes only.

3. An oversight of a provision of the CC&Rs, or a provision in the Design Guidelines, does not waive the rule. Corrections may be required.

4. Approval of drawing is not authorization to revise the original drainage system installed by the homebuilder and approved by the City.

5. The use of a neighbor’s yard for construction access is not permitted unless the neighbor has given written consent, which includes a

description of the access area. The use of property owned and/or maintained by the Association for construction access or storage is not

permitted, unless authorization by the Association and the applicant signs a waiver of damage and posts a construction deposit for repairs of

damage to property owned and/or maintained by the Association.

6. Building materials may not be stored on streets, sidewalks, common areas, or on property owned and/or maintained by the Association. Streets

may not be obstructed by construction equipment.

7. The property owner is financially responsible for any repairs to property owned and/or maintained by the Association damaged by a property

owners project.

8. Approval of drawings is not authorization to proceed with improvements on any property other than the lot reviewed by the Architectural

Control Committee and owned by the applicant. All construction, reconstruction or alteration of any structure must take place wholly within

and upon property owned by applicant.

9. Approval is subject to good landscape practices (e.g. proper spacing of trees, adequate drainage, etc.).

10. The Association shall make periodic inspections of the construction project for the purpose of determining if the work conforms with the

approved plans and specifications.

DO NOT WRITE BELOW THIS LINE (For Committee Use Only)

The Architectural Control Committee has determined that the above submitted is:

APPROVED APPROVED WITH CONDITIONS* DISAPPROVED AS SUBMITTED

( ) See notes on plan

( ) Minimum __________ foot setbacks must be maintained at property lines and sidewalk.

( ) Do not pour concrete / backfill against existing fencing or walls.

( ) Resubmit with more details (i.e. dimensions, materials, color, location, etc.) for:

________________________________________________________

COMMENTS / CONDITIONS*:

COTO DE CAZA ARCHITECTURAL CONTROL COMMITTEE

DATE: _________________________ SIGNED: _____________________________

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FEE & DEPOSIT SCHEDULE

ARCHITECTURAL CONTROLS AND DESIGN GUIDELINES

COTO DE CAZA – TRACT #6970

Preliminary Plans

The Committee recommends submission of preliminary drawings before costly final working drawings are

prepared. It must be understood that the Committee can comment on the plans and cite unacceptable items, but

plan “approval” must be obtained through submittal III.

Any project which is started without final approval is subject to the immediate recording of a “Notice of Non-

Conformance” as indicated in Article IV, Section 4 of the Committee By-Laws.

THREE COMPLETE SET OF PLANS REQUIRED

FEES & DEPOSITS ARE TO BE MADE PAYABLE TO:


Description

Fee for 1st

Submittal

Each

Resubmittal

thereafter

Minimum

Construction

Deposit

New Home Construction. Includes new

residences and residences rebuilt after

demolition $600.00 $250.00 $10,000.00

Additions & Major Remodels. Includes all

new construction with any new exterior

walls, roof or roof/wall penetrations $600.00 $250.00 $5,000.00

Minor Remodel. Includes one room

additions and all new construction without

any new exterior walls. Balconies, gazebos,

patio cover $600.00 $250.00 $5,000.00

New/Remodel Landscape/Hardscape

additions with or without structures and or

pool, spa, garden walls, and fences $600.00 $150.00 $3,000.00

New/Remodel Minor Landscape/Hardscape $600.00 $3,000.00

New Roof, Painting N/A N/A N/A

Encroachment & Easement Submittal $150.00 N/A N/A

* Notice of Completion is $125.00, must be submitted at the time completion paper work is submitted.

Submittal Fees and Construction Deposits should be separate checks and made payable to Coto de Caza

Community Association. Submittal Fee is required upon submitting plans. Construction Deposits for new

homes may be submitted along with plans or when final approved plans are picked up. The ARC may require

an owner to submit a Construction Deposit larger than the minimum amounts set forth in the above schedule, if

the ARC determines, in its discretion, that a larger deposit is appropriate to protect the Association’s interests

based upon the nature, scope, and/or location of the Lot and the proposed improvements or other factors the

ARC may determine are relevant.

AGREEMENT

Prior to the commencement of any addition, alteration or construction work of any type, I, the owner, agree to

submit to the ARC for their review and approval, plans that conform with and abide by the Coto de Caza

Community Association Architectural Design Guidelines and CC&R's. I agree to pay all of the applicable fees

including the construction deposit and inspection fees. If I fail to submit the required plans, do not obtain the

approval of the ARC prior to the commencing of improvements, or if my construction does not comply with

approved plans, this action shall constitute a violation of the CC&R's for Coto de Caza and I may be required to

modify or remove the unauthorized improvements at my expense. I agree to reimburse the Association for any

and all expenses it incurs in compelling my compliance with these guidelines.

48

3

In addition to obtaining the ARC consent for the construction of improvements, I may be required to obtain a

building permit from the County of Orange or other appropriate governmental agencies prior to the

commencement of any work. The ARC does not assume any responsibility for my failure to obtain such permits.

The ARC does not advise as to the necessity for permits, or review plans for the purpose of guaranteeing quality

of work or compliance with specific governmental requirements. Obtaining such permits does not waive my

obligation to obtain approval from the ARC.

Upon receiving written approval from the ARC, I agree to conform with all of the Construction Standards for

Coto de Caza. It is my responsibility to notify my contractor of all of the Rules, Regulations and Standards that

will govern the construction project in Coto de Caza, and it is I who takes responsibility for the actions of my

contractor and subcontractors conformance to the same. My signature below signifies my understanding of all of

the above information. Signature by an agent does not waive my agreement to these terms and conditions.

Prior to final approval, and commencement of construction, the following documents shall be completed,

executed and submitted to the Association’s Board of Directors. A completed executed and notarized

encroachment permit along with the proof of a $1,000,000.00 insurance policy is required if encroaching onto

the greenbelt area.

____________________________________________________________ ____________________

OWNER'S SIGNATURE Date

49

Description 1st 2nd 3rd Final Notice ofSubmittal Submittal Submittal Observation Completion

New Home ConstructionArchitect $250 $500 $750 $350

Meeting Attendance $60 $60 $60Merit $75

Total Costs $385 $560 $810 $350

Current Charges $375 $625 $875 $350 $125

For Additions & Remodels

Architect $250 $500 $750 $350

Meeting Attendance $60 $60 $60

Merit $75

Total Costs $385 $560 $810 $350

Current Charges $375 $625 $875 $350 $125

Color - Exterior

Architect $500 $125

Meeting Attendance $15

Merit $75

Coto De Caza Architectural Submittal Costs and Charges

Total Costs $590

Current Charges $500 N/A N/A N/A $125

Miscellaneous

House or Garage Doors,Windows and Siding

Architect $125Meeting Attendance $15

Merit $75

Total Costs $215

Current Charges $125

MiscellaneousExterior Color Change, New Roof N/C

Architect N/CMeeting Attendance N/C

Administrative Fee $75

Exterior Color Change

Driveway Replacement

Walkway replacement

Planters and other hardscape$1,000 Damage Deposit, (Less $75 Administrative)

$925 Total Refundable Amount Upon Completion,

NOC submitted and inspected

PROPOSED CHANGES

$1,000 Damage Deposit, (Less $75 Administrative)









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Download - COTO DE CAZA - THE VILLAGE0375-01 254.12 0353-01 254.12 0319-01 254.12 C. LIEN APPROVAL Page 27 Proposed Resolution: That the accounts listed on the "Instructions to Management" dated

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