Collection development toolbox: state of the art collection development tools
SUNY LISUG ConferenceOctober 10, 2008
What we are covering today
Why should we use collection development tools? What type of collection development jobs do we
want to do? Find the right tool for the right job Screen shots of some of the Aleph reports Demonstration of the some of the non-Aleph tools Questions/Discussion If you are keeping track – there are #34 slides
Caveats/Disclaimers
I am not an expert, there are others in the room that might have better ways to accomplish the same goals, speak up!
Suffolk’s collection development initiatives are still are a work in progress we are still learning the strengths and weaknesses of the tools and we have not implemented everything we wanted to.
I am not going to go through every report or tool, I picked out some that I find useful.
Please ask questions along the way!
Top ten reasons to use collection development tools
10. IPEDs/NCES Reports9. Middle States Reports8. Reports for outside accrediting agencies – ABA, NLN7. Program Reviews6. Brag about yourself in library newsletters, PR5. Annual report for your institution – justify $4. See how your collection is being used3. Determine strengths & weaknesses of your collection2. To make informed purchasing decisions1. WE ARE LIBRARIANS – WE STILL NEED TO BUILD
EXCELLENT COLLECTIONS!
What collection development jobs do we want to do?
Inventory our collection Find out how our collection is used Analyze our collection – find strengths and
weaknesses Compare our collections to standards Purchase new materials for our collection Demonstration of the some of the non-Aleph tools
Collection Inventory tools
Shelf list of everything in a collection so you can check the shelves
Create a list of what on our shelves and compare it to our database
List of lost/missing items List of things that have been out a long time
and may never be seen again
Collection Inventory tools - Shelf List Item05 (Services/Items)
Collection Inventory tools - Shelf List Item05 (Aleph/Task Manager/)
Collection inventory tool -Shelf Reading Report - Item04 (Services/Items)
Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)
Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)
Collection Inventory tool - Loan Report Custom 21 (Services/Custom Reports)
Inventory tool – Missing (Custom 22)/Lost (ret_item_22) reports
Inventory tool - Loan Report Custom 21 (Services/Custom Reports)
Collection Usage tools
Cumulative stats of everything that was taken out
Breakdown of usage stats by call number
In-house use report List how many times individual
items are taken out Stats on how our databases are
being used – vendor reports, ezproxy logs
Stats on how are web pages are being used – server logs, web analysis tools
Collection Usage Tools – General Circulation cir-30 Services/Stats
Collection Usage Tools – General Circulation cir-30 (Aleph/Task Manager)
Collection Usage Tools – In-house Use cust-17 Services/Custom stats
Collection Usage Tools – In-house Use cust-17 Services/Custom stats
Collection Usage Tools – Loan/Renew by Call Number custom-09
Collection Usage Tools – Loan/Renew by Call Number custom-09
Collection Usage Tools – Loan/Renew by Item custom-50
Collection Usage Tools – Loan/Renew by Item custom-50
Collection Usage Tools – Loan/Renew by Item custom-50
Collection Usage Tools – Circ Stats by Borrower status cust-03
Collection Usage Tools – Circ Stats by Borrower status cust-03
Collection Analysis tools Number of items in the
collection Get a download of marc
records to use in vendor tools (e.g. Resources for college libraries)
Compare your collection with outside tools (e.g. Resources for college libraries)
Stats on how our databases are being used – vendor reports, ezproxy logs
Stats on how are web pages are being used – server logs, web analysis tools
Collection Analysis – Count of Items in your collection-Custom 30
Collection Analysis – Count of Items in your collection-Custom 30
Collection Analysis Tools – OCLC Collection Analysis
Identify your unique holdings—Compare your collection against all the holdings in WorldCat
Compare with peer institutions—Easily evaluate your collection against other WorldCat institutions of your choice
Complimentary batchload upon request to get your institution's holdings up-to-date before running your analysis
Reports include the ability to generate tables or graphs
http://www.oclc.org/collectionanalysis/
Collection Analysis Tools – Resources for College Library
Resources for College Libraries is a extensive bibliography created by Choice, ACRL & Bowker.
Run ret-01 or ret03 to get a list of system numbers for your collection – Suffolk does one for each campus, a one total collection and one of books that were withdrawn or suppressed
Use print03 to download in MARC format Upload files into Resources for College Libraries RLC provides reports on matches, non-matches, etc. Analyze your collection
Collection Purchasing tools Baker & Taylor Title
Source – check out the reviews
Individual review journals through databases
Books in Print Resources for
college libraries
Collection Tools’ Safety Tips Tools do not make a
good librarian – good data can lead to poor analysis (e.g. usage stats, overbroad weeding policies)
Tools have weaknesses (Resources for College Libraries dated materials)
Be careful with the no loan report!
Paralysis by analysis – can get data crazy
Questions, Discussion, Demonstration
This presentation can be found @:http://www.sunysuffolk.edu/Library/LISUG.ppt
Suffolk Community College’s CD Page:http://www.sunysuffolk.edu/Library/staff/cd.asp
Kevin McCoy’s Email address:[email protected]
