Download - Caton Town Hall ~ January 9, 2019 Town of Caton 2019 Re ... · Caton Town Hall ~ January 9, 2019 Town of Caton 2019 Re-org Meeting & Regular Monthly Town Board Meeting Combined with

Caton Town Hall ~ January 9, 2019

Town of Caton 2019 Re-org Meeting & Regular Monthly Town Board Meeting

Combined with 2018 Year-end payments 1 | P a g e

Board members present: Others present: Lynn Tucker, Supervisor Carol Ferratella, Legislator Michelle Fitzsimmons, Councilwoman Al Buckland, Code/Bldg Inspector Jaime Card, Councilwoman David Card, Hwy Superintendent Paul Michaloski, Councilman Constable Mike Smith Timothy Scott, Councilman Avonne Dickerson, Town Clerk

Supervisor Tucker brought the 2019 Re-org Meeting to order at 6:05 pm with the pledge to the flag.

Approvals: On motion of Councilwoman Fitzsimmons seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to make the following approvals:

Official Meeting Night - 2nd Wednesday @ 6:00 pm Official Banks - Chemung Canal, M & T Official Newspaper - Corning Leader

Appointments: On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following appointments for 2019:

Planning Board 5-yr. appointment - Roger Grigsby

ZBA 5-yr. appointment - Peter Gordon

Park Committee Chair - Peggy Ann MacNaughton

Ethics Committee 3-yr. appoint. - Jennifer Card

Court Clerk - Kimberly Clark

Constable - Michael Smith

Bookkeeper - Don Haussener

Account Clerk part-time - Carol Golden

Deputy Town Clerk - Carol Matusick

Bldg. Inspect/Code Enforcer - Al Buckland

Deputy Town Supervisor - Michelle Fitzsimmons

Deputy Hwy. Superintendent - Jeffery Card

Dog Control Officer - Bruce Akins Jr.

Health Officer - Linda Smith

Town Engineer - AJH Design

Town Historian - Avonne Dickerson

Town Registrar - Avonne Dickerson

Town Hall Custodian - Alyssa Card Park Program Director - Apryl Clary

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Applications presented for Town Hall Handy-person: 1.) Raymond Riesbeck, Barto Hill Road, Caton 2.) Norman Marvin, Hittown Road, Caton

After discussion and on motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to appoint Raymond Riesbeck to the handy-person position.

Supervisor Tucker stated that there is also an opening for the Park Maintenance person as well, and possibly these two positions may be combined. Clerk to send a letter of regret to Mr. Marvin.

Monies: On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following money rates:

Deputy Clerk ------------------------------------------------ $ 11.10 hour Bookkeeper ------------------------------------------------- $ 12.50 hour Part-time Account Clerk --------------------------------- $ 12.50 hour Town Hall Custodian ------------------------------------- $ 11.10/hour Deputy Town Supervisor -------------------------------- $ 100.00 year Deputy Highway Superintendent --------------------- $ 2,000.00 year Part-time Highway Worker (with CDL) --------------- $ 11.48 hour Part-time Highway Worker (no CDL) ----------------- $ 11.10 hour Part-time Town Hall Handyperson -------------------- $ 11.10 hour Part-time Park Custodian ------------------------------- $ 11.10 hour Mileage-general ------------------------------------------- $ .58 /mile Mileage-assessors ----------------------------------------- $ .58 /mile Zoning Law Book ------------------------------------------ $ 8.00 each Subdivision Law Book ------------------------------------ $ 5.00 each Personal Copies -------------------------------------------- $ .20 each Town Document Copies --------------------------------- $ .10 each Fax local ----------------------------------------------------- $ .50 Fax long distance ------------------------------------------ $ 2.00 Park Pavilion Reservation ------------------------------- $ 25.00 per Petty Cash on Hand --------------------------------------- $ 100.00 Petty Cash Tax Collection ------------------------------- $ 100.00

Authorize prepayment for postage, insurance, utilities, schools, & other necessary expenses.

Authorize Dep. Supervisor to conduct business in absence of Supervisor. Authorize Dep. Supervisor to sign checks & do banking at request of Town Supervisor.

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BUILDING PERMIT FEES FOR ALL CONSTRUCTION On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following fees on a sliding scale for implementation of construction code (not electrical inspection) and as presented by Code Officer Buckland. Fees based on local building construction factor, full market value.

Up to120 feet --------------------------------------- $ 20.00

Over 120 feet ---------------------------------------- $ 47.00

$2,001 to $25,000 ---------------------------------- $ 47.00 for the first $2,000, plus $2.00 for each additional $1,000 or fraction thereof

$25,001 to $50,000 -------------------------------- $ 10.00 for the first $25,000 plus $1.00 for each additional $1,000 or fraction thereof

$50,001 to $100,000 ------------------------------- $ 44.00 for the first $50,000 plus $1.00 for each additional $1,000 or fraction thereof

$100,001 to $500,000 ----------------------------- $ 212.00 for the first $100,000 plus $1.00 for each additional $1,000 or fraction thereof

$500,001 to $1,000,000 --------------------------- $ 752.00 for the first $500,000 plus $1.00 for each additional $1,000 or fraction thereof

$1,000,001 to $5,000,000 ------------------------ $1,427.00 for the first $1,000,000 plus $1.00 for each additional $1,000 or fraction thereof

$5,000,001 to $10,000,000 ----------------------- $6,827.00 for the first $5,000,000 plus $1.00 for each additional $1,000 or fraction thereof

$10,000,001 to $50,000,000 --------------------- $11,827.00 for the first $10,000,000 plus $1.00 for each additional $1,000 or fraction thereof

$50,000,001 to $100,000,000 ------------------ $18,997.00 for the first $50,000,000 plus $1.00 for each additional $5,000 or fraction thereof

$100,000,001 to $500,000,000 ---------------- $32,477.00 for the first $100,000,000 plus $1.00 for each additional $5,000 or fraction thereof

Above $500,000,000 ----------------------------- to be negotiated Logging permit (in review) Site Plan Planning Board (conditional use) $50 – (legal ad; must go before PB) Variance $50 – (legal ad; must go before ZBA) Woodstove or solid burning appliance Cost of project Fence for residential property $40 Demolition or removal of building $20 Inspections required for installation of manufactured home regardless of cost of install. $60 Application for inspection of manufactured home on existing site (tie downs/anchoring only) $20

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Mobile home park construction permit (per site) $30 Planned unit development application fee $330 Septic System – installation inspections with dwelling inspection $40 Septic System – installation inspections without dwelling inspection $60 Swimming pool – in ground or above Cost of project Communication tower (NEW) $750 Communication tower (co-locating on exist tower) $70 Solar system Cost of project Sign permit (free standing sign) $25 Billboard (for 5 years) $50 Portable sign (per month) $7.00 Agriculture Building $0 – (livestock/farming only) Renewing permits 50% of original permit fee Inspection request outside normal work hours $20 per hour (min. of two (2) hrs. Unapproved building permit/work commenced refund of 50% of fee and when no work commenced no refund Building without a permit $100 plus permit fee

DOG LICENSING FEES On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following dog fees:

Spayed/neutered $8.50 Unaltered $15.50 Dog enumeration $3/unlicensed dog Replacement tag $3 Purebred-1 to 10 dogs $25 + $3/dog NYS surcharge Purebred-11 to 25 dogs $50 + $3/dog NYS surcharge Purebred-26 dogs + $75 + $3/dog NYS surcharge Impoundment fee-first $35 + $7/day Impoundment fee-second $50 + $7/day Impoundment fee-third $75 + $7/day Violation fee-first $25 Violation fee-second $75 Violation fee-third $125

Fiscal Management Policy

On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following Fiscal Management Policy-

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A. INVESTMENT POLICY

The Caton Town Board would like to maximize interest income on all funds not immediately needed for payment of obligations.

Investment of excess funds shall be governed by the regulations contained in Town Law, General Municipal Law, and Local Finance Law. The priorities for investment of funds shall be:

1. Safety 2. Liquidity 3. Yield

B. INVESTMENT REGULATIONS

1.0 AUTHORIZED COMMERCIAL BANKS

The Caton Town Board authorizes the use of commercial banks or trust companies (not savings banks or associations) located and licensed to do business in New York State. The use of private brokerage or investment firms is not authorized by this policy (General Municipal Law 11, local Finance Law 165.00 (b).)

2.0 AUTHORIZED INVESTMENT INSTRUMENTS

The Caton Town Board authorizes the following types of investment instruments for investing Town of Caton monies:

2.1 Savings Accounts

2.2 Money Market Deposit Accounts

2.3 N.O.W. Accounts

2.4 Super N.O.W. Accounts

2.5 Time Deposit Accounts

2.6 Seven to thirty-one-day Accounts

2.7 Certificates of Deposit

2.8 Repurchase Agreements involving the purchase and sale of direct obligations of the United States.

2.9 Obligations of the United States and of the State of New York, which include Treasury Bills (T-bills) and Treasury Bonds and Notes.

3.0 DELEGATION OF AUTHORITY FOR INVESTING TOWN MONEY

The Caton Town Board delegates the authority to make the day-to-day investment decisions within the guidelines and limitations of this policy to the:

3.1) Caton Town Supervisor, as Chief Financial Officer, and/or

3.2) Caton Town Deputy Supervisor

3.3) Caton Town Bookkeeper at the direction of either above officer.

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The above persons are hereby authorized to utilize the advisory services of municipal consulting firms in planning the timing, amount, maturity, bidding, placement and reporting on any investments made.

4.0 F. D. I. C. INSURANCE AND COLLATERALIZATON

The primary objective of this policy is to enhance the safety and availability of any Town of Caton funds invested.

Regulations of the Federal Deposit Insurance Corporation state that each official custodian of funds of any county, municipality or political subdivision depositing such funds in an insured bank located in the same state shall be insured up to $100,000 for time and savings accounts per bank and up to $100,000 for demand deposits per bank (12 Code Federal Regulations Section 330.8).

For amounts in excess of F. D. I. C. coverage, a pledge of obligations as collateral is required to secure the investment. The obligations that may be pledged are:

(1) Obligations of the United States; (2) Obligations of agencies of the United States if the payment of principal and interest

is guaranteed by the federal government; (3) Obligations of New York State; (4) Obligations of any municipality, school district or district corporation in the State; (5) Obligations of a public authority (Public Authorities Law, various sections); and

obligations of a public housing authority (Public Housing Law Section 49).

With respect to obligations pledged to secure deposits and investments, whenever possible such obligations should by delivered to a bank or trust company other than the institution with which the investment is made If a third party bank is to serve as custodian, the fiscal officer of the local government should require that the bank execute a written custodial agreement which provides, among other things, that any rights of the custodial bank with respect to the collateral are subordinate to the local government’s interest. The fiscal officer should also determine on a regular basis whether written confirmation of all collateral has been received from all institutions, in which the Town of Caton has invested funds. This confirmation should be received within five (5) business days of any investment. Any substitution of collateral must have Town of Caton approval. The Caton Town Board authorizes the designated officials the authority to allow for the physical custody of Certificates of Deposit and other evidences of investments for “safekeeping” possession to the winning bank, as provided in Section 11(3) of the General Municipal Law.

5.0 TRANSFER FUNDS

The Caton Town Board authorizes the designated officials the authority to use electronic transfer of funds, among the approved banking institutions to assist in the movement of monies. Each such transfer shall be specifically identified in the original journal entry as a

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“wire transfer” and subsequently supported by the bank confirmation notice to provide an audit trail.

6.0 WRITTEN REPORTS

All investments shall be documented in written reports to the Caton Town Board outlining the details of each investment and the bids received thereon. Monthly reporting of investments should be made to the Caton Town Board.

7.0 BONDING POLICY

All Town of Caton employees who are involved with the transaction of Town of Caton funds are bonded through the Town’s insurance program. This program should be reviewed and updated annually.

Procurement Policy On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following PROCUREMENT POLICY FOR Town of Caton

WHEREAS, Section 104-b of the General Municipal Law (GML) REQUIRES every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML 103 or any other law, WHEREAS, comments have been solicited from those officers of the town involved with procurement; NOW, THERE, be it RESOLVED: that the Town of Caton does hereby adopt the following procurement policies and procedures:

Guideline 1. Every prospective purchase of goods or service shall be evaluated to determine the applicability of GML 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter Purchaser) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity. Guideline 2. All purchases of a) supplies or equipment that will exceed $10,000 in the fiscal year or b) public works contracts over $20,000 shall be formally bid pursuant to GML 103. Guideline 3. All estimated purchases of: - Less than $10,000 but greater than $3,000 require a written request for a proposal (RFP) and

written/fax quotes from three vendors. - Less than $3,000 but greater than $1,000 requires an oral request for the goods and oral/fax

quotes from two vendors. - Less than $1,000 is left to the discretion of the Purchaser. - All purchases must be accompanied by a NYS Tax Exempt Certificate. Reimbursement will

not be made for taxes paid.

All estimated public works contracts of:

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- Less than $20,000 but greater than $10,000 requires a written RFP and fax/proposals from three contractors.

- Less than $10,000 but greater than $3,000 requires a written RFP and fax/proposals from two contractors.

- Less than $3,000 is left to the discretion of the Purchaser.

Any written RFP shall describe the desired goods, quantity, and particulars of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and written/fax/oral quotes offered.

All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.

Guideline 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification stating reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If a bidder is not deemed responsible, facts supporting that judgement shall also be documented and filed with the record supporting the procurement

Guideline 5. A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement.

Guideline 6. Except when directed by the Caton Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances:

A) Acquisition of professional services; B) Emergencies; C) Sole source situations; D) Goods purchased from agencies for the blind or severely handicapped; E) Goods purchased from correctional facilities; F) Goods purchased from another governmental agency; G) Goods purchased at auction; H) Goods purchased for less than $1,000; I) Public works contracts for less than $3,000;

Guideline 7. This policy shall be revised annually by the Caton Town Board at the annual reorganization meeting or as soon thereafter as is reasonably practicable.

Unified Court System On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to consent to the Temporary Assignment of our Justice, to preside in other towns in the Seventh Judicial District as needs arise and to approve Temporary Assignment of Justices from other towns within the Seventh Judicial District to preside in our Justice Court as needs arise for 2019.

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Supervisor Tucker closed the meeting at 6:35 pm and opened the Regular Monthly Town Board Meeting.

Minutes On motion of Councilwoman Card seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 3 (Michaloski, Card, Tucker) ABSTAINED 2-(Fitzsimmons, Scott) RESOLVED to approve the minutes from the December 2018 Board Meeting as presented.

Bills On motion of Councilwoman Fitzsimmons seconded by Supervisor Tucker the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-to approve payment of $137,566.88 on Abstract 13 of 2018 and total amount of $55,804.40 on Abstract 01 of 2019.

County Update, Carol Ferratella The mobile work crew does not have as many people available this year, so it is wise to get on their schedule as soon as possible.

Town Officials Reports- for December 2018 as follows:

• Highway Superintendent David Card-report viewed/filed.

• Code Officer Al Buckland-report viewed/filed.

• Constable Mike Smith-reports for August and September viewed/filed.

• Dog Control Officer Bruce Akins-unavailable.

• Justice Terri Divens-Bruffey-unavailable.

• Assessor Katherine Deal-unavailable.

• Caton Fire Department-unavailable

• Supervisor Lynn Tucker-report as follows:

Imma /Checking Accounts Capital Reserves

General Imma $309,088 Highway Equipment $338,375

Highway Imma $171,692 Highway Repair $111,926

General Checking $2,508 General Building $18,570

Highway Checking $9,615 General Office $2,347

Payroll Checking $2.99 General Park $6,690

Capital Project Checking $10,187 General Retirement $0

Light District $3,805 General Insurance $50,000

NEW BUSINESS • The new backhoe has been delivered.

• On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-

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RESOLVED to approve Supervisor Tucker and Superintendent Card to submit the older 2955 tractor and backhoe out for bid in an auction.

• Budget Adjustments On motion of Councilwoman Fitzsimmons seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to approve the following General and Highway funds budget adjustments:

Amount: From Account: To Account: $ 171.98 A1340.1 A1340.2 $ 577.84 A1620.4 A1620.41 $ 333.55 A1990.4 A1670.4 $ 106.22 A1990.4 A3120.4 $ 225.60 A1990.4 A5132.4

$ 6,447.40 DA5112.4 DA5142.4 $ 4,962.63 DA5112.1 DA5142.4 $ 5,037.37 DA5112.1 DA5142.1 $ 293.14 DA5130.4 DA5110.1 $ 583.71 DA5130.4 DA5142.1 $ 105,475.99 DA511 DA5130.2R

• A Union Negotiation Meeting is scheduled for Monday, January 14, 2019.

• Board needs to set up dates for annual internal audits.

• Superintendent Card is interested in purchasing a new lift for the garage. Approximate cost is between $20k - $40k. He will draw up a bid for Board approval.

• Park Caretaker position ad will be advertised in the Leader.

• 2018 AUD Report-on motion of Councilwoman Fitzsimmons seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Scott, Michaloski, Fitzsimmons, Card, Tucker) NAYS 0-RESOLVED to hire CPA Carol Golden to help Don Haussener complete the 2018 AUD report.

Public Comment Councilwoman Fitzsimmons thanked everyone for supporting her during her recent illness. Discussion of conditions of roads. Pleased that the Town was able to purchase a new loader. Discussion of the proposed Dollar General store. Discussed putting a box at the Town Hall for contributions of perineal flowers to plant at the Park. Resident Marilyn Bockus is doing well after her recent car accident.

Supervisor Tucker adjourned the meeting at 7:10 pm

Town Clerk, Avonne M Dickerson

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No Minutes For February 13th Meeting Avonne Sick

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Town of Caton – Regular Monthly Town Board Meeting Minutes March 13, 2019 ~ Caton Town Hall

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Council Present Others Present Supervisor Lynn Tucker Highway Supervisor David Card Councilmember Jaime Card Steuben Cty Legislator Carol Ferratella Councilmember Michelle Fitzsimmons Town Clerk Avonne Dickerson Councilmember Paul Michaloski Councilmember Tim Scott (arriving @ 6:10 pm)

6 pm-Supervisor Tucker brought the meeting to order with the pledge to the flag.

Minutes There were no minutes presented from the February 13, 2019 meeting.

Monthly Bills On motion of Councilmember Michaloski seconded by Councilmember Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS-0 RESOLVED to approve paying presented bills:

General Fund A – Vouchers # 0301-0325 @ $44,160.55

Highway Fund DA – Vouchers # 0301-0318 @ $56,938.78

Lighting District Fund SL1 – Voucher # 3 @ $100.67

Capital Projects Fund H – Voucher # 3 @ $800.00

Steuben County Update by Carol Ferratella- During the week of May 13-18, 2019, the tire disposal prices will be reduced to $1/tire at all facilities. Passenger vehicles and small truck tires only.

Loss of AIM funding from NYS. Some towns are forwarding letters to NYS concerning this change.

Town Officers’ Reports for February 2019 ➢ Highway Superintendent David Card-reviewed, filed.

➢ Code Officer Al Buckland-reviewed, filed.

➢ Constable Mike Smith-reviewed, filed.

➢ Dog Control Bruce Akins Jr-none received.

➢ Justice Terri Divens-Bruffey-received by Supervisor only.

➢ Assessor Katherine Deal-none received.

➢ Caton Fire Department-December, January, February-reviewed, filed.

➢ Supervisor Lynn Tucker-as follows:




General Checking $4,414.82 General Building $18,570

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Town of Caton – Regular Monthly Town Board Meeting Minutes March 13, 2019 ~ Caton Town Hall

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Highway Checking $8,168.80 General Office $2,347

Payroll Checking $1,051.23 General Park $6,690

Capital Project Checking $9,407.18 General Retirement $0

Light District $4,082.26 General Insurance $40,000

Old Business ➢ Park Caretaker-have had no one apply for the park mowing and caretaker job.

New Business ➢ Truck body bid opening-two bids were received:

(1) Valley Fab and Equipment Inc, Boston NY- priced at $42,000 & meeting all specs.

(2) Wilbri Inc, Avoca NY-priced at $ 48,043.56 & not meeting all specs.

On motion of Supervisor Tucker seconded by Councilmember Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS-0 RESOLVED to approve purchase of replacement stainless box truck body from Valley Fab and Equipment at quoted price of $40,000.

➢ Workers’ Comp Reserve Fund-Supervisor Tucker noted that there is no referendum requirement to create or expend money from this reserve account.

➢ 2018 AUD Report-has been completed and filed with NYS OSC. Board members were copied.

Open to Public ➢ Good to keep up with replacing old equipment- ➢ Old backhoe and roadside mower-tractor are both going out on an online auction site

tomorrow-

Supervisor Tucker closed the meeting at 6:20 pm

Caton Town Clerk, Avonne M Dickerson

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Town of Caton Regular Monthly Town Board Meeting April 17, 2019 - Caton Town Hall

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Attendance Others present Supervisor Lynn Tucker Court Justice Terri Divens-Bruffey Councilwoman Michelle Fitzsimmons Legislator Carol Ferratella Councilwoman Jaime Card Legislator Scott VanEtten Councilman Paul Michaloski Town Clerk Avonne Dickerson Councilman Timothy Scott Several Visitors

At 6 pm Deputy Supervisor Fitzsimmons brought the meeting to order with the pledge to the flag. (due to surgery the scheduled meeting date of April 10, 2019 was rescheduled by Supervisor).

Review of Minutes On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution ADOPTED VOICE VOTE-AYES 5 (Fitzsimmons, Michaloski, Card, Scott, Tucker) NAYS-0 RESOLVED to approve minutes from the regular March 13, 2019, Town Board Meeting as presented.

Monthly Bills On motion of Councilman Scott seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Fitzsimons, Card, Michaloski, Scott, Tucker)-RESOLVED to pay monthly bills as presented:

General Voucher’s # 0401-0419-$4,65.87 Street Light Voucher # 4-$98.32

Hwy Vouchers # 0401-0416-$25,125.72

County Update Legislator Ferratella

o Carol provided a Steuben County Earth Day (04/22/19) sheet listing day, time and locations available for dispose of certain items:

06/15/19-hazaradous material @ Erwin landfill 04/20/19-shredding @ Erwin landfill 05/13/19-05/18/19-tire dollar days-at all facilities. List is available in the Town Clerk’s office or at the Steuben County website: http://steubencony.org, Public Works Dept.

Department Reports-March 2019

o Highway Superintendent David Card-reviewed and filed.

o Code Enforcer Al Buckland-reviewed and filed.

o Constable Mike Smith-reviewed and filed.

o Dog Control Officer Bruce Akins Jr-reviewed and filed.

o Justice Terri Divens-Bruffey-received & filed by Supervisor. Ms. Bruffey explained that Court is in session on the 1st and 3rd Monday of each month, at 6 pm, unless otherwise stated. Information is listed on the Town of Caton website and on signs located in the Town Hall. Supervisor Tucker thanked her for attending the meeting.

o Assessor Katherine Deal-none available.

o Fire Station Commissioner Ben Crowl-reviewed and filed.

o Supervisor Tucker-as follows:

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http://steubencony.org/


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Capital Project Checking $607.18 General Retirement $0


Old Business

o Supervisor Tucker stated that the Town received $32,500 from the Absolute Auction for the J D backhoe ($23,500) and tractor/mower ($9,000).

New Business o 2018 Justice Court Audit-On motion of Councilwoman Fitzsimmons seconded by

Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Fitzsimons, Card, Michaloski, Scott, Tucker)-RESOLVED to acknowledge that on January 7, 2019, the Caton Town Board did examine the Town of Caton Justice court records for calendar year 2018 and the Town Clerk will forward confirmation of such to the State of New York Unified Court System as required.

o Caton Park Maintenance Person-One applicant applied: 1.) Jacob Gridley, residing at 11218 Church Creek Road, Caton. On motion of Councilwoman Card seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Fitzsimons, Card, Michaloski, Scott, Tucker)-RESOLVED to appoint Jacob Gridley as the park maintenance person.

Meeting open to the Public o All town reports are on the Caton website.

o 3 bluebird houses were contributed to the Caton Park by the MacNaughton family.

o Park cleanup day needs to be scheduled.

o Dollar General Store-property transfer has not taken place as of yet. Conversed about location of building, entrance way, required to have a green spot at location, well and septic, property has to be cleaned up before the Dollar General takes possession.

o County Legislature approved to build a 4-bay shop at the Caton location for approximately $840k. This will take place in the fall. Also, the County is in the midst of a large building renovation in order to meet the NYS Court Office of Administration requirements. Estimate cost around $9 million, however; County will receive rent money for use of building.

o Caton Fire Station-voters turned down the construction of a new fire hall at a cost of $2.5 million. Definitely need a new building and someone capable to manage the cost and construction of the building. Residents need to know more about this.

o Cellular service-bringing over ATT from Catlin, Big Flats, South Corning and Pine City.

o Tennis court-need to decide what to do with it. Being that the Town received Federal grant money to build the park and tennis court, the Town is required to maintain the court.

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o Telephone Road-lower end is currently known as part of the Caton ByPass Road, even though it is one straight shot to the stop sign. Town Clerk to call NYS DOT in Hornell to find out what needs to be done to change that small piece of the road back to Telephone Road.

o NYS CHIPS-did not get the severe winter amount of funds, but did get the enhanced amount. Also, the only County road project in our district this year is County Rte. 41 in Hornby.

At 6:56 pm Supervisor Tucker closed the meeting.

Avonne Dickerson, Town Clerk

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Town of Caton Regular Monthly Town Board Meeting May 8, 2019 at 6 pm

Held at the Caton Town Hall

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Attendance Others present Supervisor Lynn Tucker Sprague Insurance rep Niki Cervoni Councilwoman Michelle Fitzsimmons Town Clerk Avonne Dickerson Councilman Paul Michaloski Visitors Councilman Timothy Scott

Absent Councilwoman Jaime Card

At 6 pm Supervisor Tucker brought the meeting to order with the pledge to the flag.

Review of annual Municipal Insurance Proposal Niki Cervoni from Sprague Insurance gave a page-by-page evaluation explaining the cost and coverage of the Town’s insurance renewal policy proposal.

After discussion and on motion of Councilwoman Fitzsimmons seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Fitzsimmons, Scott, Michaloski, Tucker) NAYS 0-RESOLVED to approve the municipal insurance renewal policy dated 5/15/19 to 5/15/20 as presented at a cost of $26,046.48. (Note: cost is 4% lower than last year.)

Review of April 17, 2019 Minutes On motion of Councilwoman Fitzsimmons seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 4 (Fitzsimmons, Scott, Michaloski, Tucker) NAYS 0-RESOLVED to approve minutes from the regular Town Board Meeting with the following correction on Page 2: “construction of a new fire hall at a cost of $2.8 million”.

Monthly Bills On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADPOPTED ROLL CALL VOTE-AYES 4 (Fitzsimmons, Scott, Michaloski, Tucker) NAYS 0-RESOLVED to pay monthly bills as follows:


Hwy Voucher’s # 0501-0515-$27,482.98

Department Reports-April 2019

• Highway Superintendent David Card-reviewed and filed.

• Code Enforcer Al Buckland-reviewed and filed.

• Constable Mike Smith-not available.

• Dog Control Officer Bruce Akins Jr-not available.

• Justice Terri Divens-Bruffey-not available to Clerk. No court scheduled until June 24th.

• Assessor Katherine Deal-none available.

• Caton Fire Department Ben Crowl-not available

• STCRPDB as of April 1st total balance left in account is $5,988.24.

• Supervisor Tucker-as follows:

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New Business • County Newsletter was handed out to each board member. Reminder of tire disposal days starting May 13-May 18 at all County facilities.

• Town Board received Planning Board Minutes from the April 25th meeting.

• Meeting for Union grievance complaint will be Wednesday, May 15th, 6 pm at the Town Hall.

• Received two resignations; Jennifer Card as Planning Board member and Apryl Clary as Summer Park Program Director. On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED VOICE VOTE-AYES 4 (Fitzsimmons, Scott, Michaloski, Tucker) NAYS 0-RESOLVED to accept the resignations from Jennifer and Apryl.

As of right now, there is no one to fill the Planning Board vacancy, however; there is also a vacancy on the Zoning Board of Appeals. Will advertise for both on the Caton web-site.

Apryl received and presented to the Board, a resume from Stephanie Dickerson, who is a qualified teacher that is interested in filling the Park Program Director position. After discussion and on motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Fitzsimmons, Scott, Michaloski, Tucker) NAYS 0- RESOLVED to recommend approving Stephanie Dickerson to the Director position for the 2019 Summer Park Program.

• Town Board talked about getting the weeding done in front of the Hall, what to do with the tennis court and scheduling a park clean-up day.

Meeting open to the Public • Explain what the tire redemption days are about.

• Dollar General progress seems very slow.

• Anyone going to the STC dinner.

• Attorney Pat Roth will be attending the May 14th Senior Citizen meeting, 12-noon at the Caton United Methodist Church to discuss “elder care” and nursing homes. Meeting is open to the public. • Is the Caton Fire Department seeking other quotes for a new building.

6:50 pm Supervisor Tucker closed the meeting


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19

Town of Caton Regular Monthly Town Board Meeting June 12, 2019 at 6 pm


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Attendance Others present Supervisor Lynn Tucker Constable Mike Smith Councilwoman Michelle Fitzsimmons Legislator Carol Ferratella Councilwoman Jaime Card (left at 6:50 pm) Town Clerk Avonne Dickerson Councilman Timothy Scott Visitors Councilman Paul Michaloski

At 6 pm Supervisor Tucker brought the meeting to order with the pledge to the flag.

Review of May 8, 2019 Minutes On motion of Councilwoman Fitzsimmons seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED to approve minutes from the May 8th meeting as presented.

Monthly Bills On motion of Councilwoman Fitzsimmons seconded by Councilman Scott the following resolution ADPOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED to pay monthly bills as submitted:


Hwy Voucher’s # 0601-0614-$33,499.06

County Update, Carol Ferratella

• Reminder to the Caton Highway Department that it is not too late to take advantage of the Road Side Cleanup.

• Steuben County Board of Elections is now located in the new annex building 3.

• County Planning Department is developing an app. to make sure that if solar developers arrive, they will not use prime farm land. County Planning Dept. is willing to meet with any of the Town of Caton Boards.

• Steuben County has a 1537 Agreement with towns to help assessors with data collection, at no cost to the Town. Agreement will be presented later tonight.

• Carol mentioned that our Town of Caton has one of the best assessors’ in Steuben County.

Department Reports-May 20l9

• Highway Superintendent David Card-reviewed and filed. Now required to call 811 before doing any roadwork.

• Code Enforcer Al Buckland-reviewed and filed.

At this time Supervisor Tucker felt it was a good period to explain the updated information

concerning the proposed Dollar General Store: He and Planning Chair Bob Lord have

contacted Deanna Hyche, Broadway Group Development Manager. Broadway is the

company that builds the Dollar General stores and then leases them out to Dollar General.

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According to Ms. Hyche, the environmental contamination area of the garage has been a

hinderance and for several months they have been working with DEC to be sure they could

establish acceptable cleanup protocol. They have now been asked by DEC to create a

ground soil management plan in an effort to gain approval from DEC for development on

the location. The existing water well has been tested, approved and is a viable source of

water. A general management plan was submitted to DEC approximately a week ago and

civil plans are moving forward at this time. On June 27th the Dollar General is planning to

meet with the Caton Planning Board. Also, DEC and DOT have given them a verbal go-

ahead.

• Constable Mike Smith-reviewed and filed for two months.

• Dog Control Officer Bruce Akins Jr-not available.

• Justice Terri Divens-Bruffey-not available to Clerk. No court scheduled until June 24th.

Assessor Katherine Deal-Gabriel-none available. Councilman Michaloski stated that he is

not pleased with the way Ms. Deal-Gabriel deals with him.

• Caton Fire Department Ben Crowl-viewed and filed for two months.

• Supervisor Tucker-as follows:









New Business

• Electronic pre-payments

On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADPOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED to authorize in advance (of audit of claims) for electronic pre-payment of public utility services as well as postage, freight and express charges. All such claims shall be presented at the next regular meeting for audit.

• Drug & Alcohol Testing Agreement

On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADPOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott,

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Tucker) NAYS 0-RESOLVED to authorize the renewal of the existing agreement between Steuben County and Town of Caton for (5) years, from June 1, 2019 to May 31, 2024.

• Joint Services Agreement for Data Collection Services by Steuben County On motion of Supervisor Tucker seconded by Councilman Michaloski the following resolution ADPOPTED ROLL CALL VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED to authorize a shared service agreement with Steuben County; whereby, the County will provide data collection services to the Town of Caton (no cost incurred to the Town) as stated in Sections 1-5 of the agreement, pursuant to section 1537 of the Real Property Tax Law and Article 5-G of the General Municipal Law. Agreement will take effect as of January 1, 2017 and shall terminate on December 31, 2021.

• NYS Department of Taxation and Finance Received a copy of an agreement from NYS Office of Real Property Tax Services to complete the work involved in the year 2020 reassessment project. The Board reviewed the agreement and decided to discuss this project with Assessor Katherine Deal-Gabriel. On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADPOPTED VOICE VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED for the Town Board to table the presented agreement with NYS Taxation Department.

• Telephone Road On motion of Councilwoman Fitzsimmons seconded by Councilwoman Card the following

resolution ADPOPTED VOICE VOTE-AYES 5 (Fitzsimmons, Card, Michaloski, Scott, Tucker) NAYS 0-RESOLVED to correct the name on a section of a road beginning at the stop sign at the NW corner of Caton ByPass Rd, and ending at the 4-corner intersection to the stop sign at the corner of Caton Road and Marsh Road, to be known as Telephone Rd. This authorization will be forwarded to Steuben County 9-1-1 Department.

• Town Hall Janitor Councilwoman Card stated that her daughter, Alyssa Card, has recently moved out of town and will be able to continue her Janitor duties at the Caton Town Hall when transportation is provided for her.

Open to the Public • Issue with the Highway Department pertaining to the Old County Road.

• Need road oil to calm the dust on the corner of Crooker Hill and Tobeytown Rds.

• Not pleased with the mowed grass that is on all of the headstones in the old Church Section.

• Complaint to the Highway Superintendent about the intersection of Buckwheat Hollow and McCarthy Roads.

7:10 pm Supervisor Tucker closed the meeting


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T o w n o f C a t o n R e g u l a r M o n t h l y T o w n B o a r d M e e t i n g H e l d a t t h e C a t o n T o w n H a l l

J u l y 1 0 , 2 0 1 9 P a g e | 1

Town Board Present Others Present Michelle Fitzsimmons, Councilwoman/acting Supervisor Avonne Dickerson, Town Clerk Jaime Card, Councilwoman Visitors Paul Michaloski, Councilman

Board Members Absent Timothy Scott, Councilman Lynn Tucker, Supervisor

At 6 pm Councilwoman Fitzsimmons brought the meeting to order with the pledge to the flag.

MINUTES On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution ADOPTED VOICE VOTE-AYES 3 (Michaloski, Card, Fitzsimmons) NAYS 0-RESOLVED to approve the minutes from the June 12, 2019 Board Meeting as presented.

MONTHLY BILLS On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Card, Fitzsimmons) NAYS 0-RESOLVED to approve the bills for payment as presented:

General A Fund-vouchers # 701 to # 721-$4,127.50 Highway DA Fund-vouchers # 701 to # 713-$168,596.36

TOWN OFFICIALS REPORTS for June 2019 as follows:

• Highway Superintendent David Card-viewed/filed. Received notice from NYS DOT that the Town will receive $30,000 in emergency recovery CHIPS money.

• Code Officer Al Buckland-viewed/filed.

• Constable Mike Smith-viewed/filed.

• Dog Control Officer Bruce Akins-none available.

• Justice Terri Divens-Bruffey-viewed/filed with Supervisor only.


• Caton Fire Department-viewed/filed.

• Supervisor Lynn Tucker-as follows:









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J u l y 1 0 , 2 0 1 9 P a g e | 2

Planning Board Minutes from June 2019 meeting were given to Board members. Chair Bob Lord gave a brief discussion on the status of the future Dollar General Store that is proposing building in Caton.

OLD BUSINESS

• NYS Department of Taxation and Finance At last month’s meeting Board members reviewed the Memorandum of Understanding agreement from the NYS Department of Taxation and Finance/Office of Real Property and had tabled review until the July meeting. This would allow the Assessor to continue in the cyclical reassessment plan. Board discussed

the agreement. On motion of Councilwoman Card seconded by Councilwoman Fitzsimmons the following resolution ADOPTED VOICE VOTE-AYES 2 (Card, Fitzsimmons) 0-NAYS 1 (Michaloski) RESOLVED to not approve adopting the Memorandum of Understanding agreement from NYS DTF/Office of Real Property.

NEW BUSINESS • 2019 Park Program Assistants

This year the Park Program will run from July 15th thru August 2nd, weekdays from 9 am to 12 noon. Resumes were received from the following: 1) Olyvia Clary, Town of Hornby 2) Samantha Richards, Town of Caton 3) Megan Rosko, Town of Campbell

On motion of Councilwoman Card seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Card, Michaloski, Fitzsimmons) 0-NAYS RESOLVED to appoint the three persons listed above as Park Program Assistants for 2019.

• BUDGET ADJUSTMENT On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution was ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Card, Fitzsimmons) 0-NAYS RESOLVED to approve the following adjustments as presented by Bookkeeper:

To: From: Amount: A1110.4 A1110.2 $169.13 A1410.12 A1410.2 $ 59.95 A1950.4 A1990.4 $126.68

• Deacon White Monument Supervisor Tucker received an email from an individual named Joe Williams from East Hampton CT. Mr. Williams is a baseball historian and is a relative to Deacon White. Mr. White was born in Caton in 1847 and in 2013 was inducted into the National Baseball Hall of Fame, Cooperstown NY.

Mr. Williams is interested in erecting a monument in Deacon’s (and his brother Will, who was also a baseball player) honor in a public place in the Town of Caton. He has contacts with two gentlemen that are responsible for many other baseball monuments as part of the

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J u l y 1 0 , 2 0 1 9 P a g e | 3

Baseball Memorial Series. Money would be raised for this project at no cost to the town. There would be a public dedication once finished and there are family members that have expressed an interest in traveling to Caton for the dedication.

On motion of Councilman Michaloski seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Card, Michaloski, Fitzsimmons) 0-NAYS RESOLVED to accept the offer for a Deacon White monument for the Town.

MEETING OPEN TO THE PUBLIC Don Haussener-the Town is mandated to complete the Sexual Harassment training as required by NYS, otherwise a fine may be imposed.

Peggy Ann MacNaughton-totally embarrassed at the poor condition of the Caton Park. She has taken pictures of the bathrooms and they are in no condition to be open to the public. The Park Program starts next week and the park seriously needs to be cleaned up as soon as possible. Porta-potties will be used until water and toilets are running. The tennis court is also in poor condition. The Town was given a grant several years ago to help with the cost. Part of the grant was that the Town had to keep the tennis court in good condition. Councilman Michaloski will contact Terwilligers to see what they can do and also, purchase locks for the bathrooms.

Tobeytown Rd resident-appreciates road oil, but would like the Highway Dept. to start it at a different place on the road and would like this to be in the plan for road oil next year. Will she still be able to have her reunion in the Caton Park.

At 6:50 pm Councilwoman Fitzsimmons closed the meeting.


At 7:10 pm the Regular Board meeting was reopened by acting Supervisor Fitzsimmons, as Councilman Michaloski was considering to rescind his “no” vote pertaining to the approval of the MOU from NYS Department of Taxation and Finance. In attendance were Councilwomen Card and Fitzsimmons, Councilman Michaloski and Town Clerk, Avonne Dickerson.

On motion of Councilwoman Fitzsimmons seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Card, Michaloski, Fitzsimmons) 0-NAYS RESOLVED for Councilman Michaloski to rescind his no vote pertaining to the approval of NYS DTF MOU.

On motion of Councilwoman Fitzsimmons seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Card, Michaloski, Fitzsimmons) 0-NAYS RESOLVED for Councilman Michaloski to enter a yes vote pertaining to the approval of the MOU from NYS DTF.

At 7:20 pm, Councilwoman Fitzsimmons closed the meeting.


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Town of Caton August 14, 2019, Town Board Meeting Minutes

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Town Board Present Others Present Lynn Tucker, Supervisor Carol Ferratella, Legislator Jaime Card, Councilwoman Bob Lord, Planning Board Chair Tim Scott, Councilman Avonne Dickerson, Town Clerk

Town Board Absent Paul Michaloski, Councilman

At 6 pm Supervisor Tucker brought the meeting to order with the pledge to the flag. Sadly, Supervisor Tucker mentioned the recent passing of Councilwoman Michelle Fitzsimmons. For at least one year she bravely fought to beat her illness. She will be sorely missed as a friend and a longtime resident of the Town. May you rest in peace. Town Clerk had communicated with Penny Penziul at Steuben County Board of Elections to see what the procedure is to go about filling Michelle’s Council position, which does not expire until 12/31/2021. Due to the fact that it is too late to put her unfinished term on this November’s ballot, the Board will need to appoint someone for the rest of 2019 and all of 2020. In November 2020 the position will be on the ballot for a 1-year term to complete the 2021 position. Supervisor Tucker said that the Board will think about this for a month.

MINUTES Being that Councilman Scott and Supervisor Tucker were not at last month’s Board meeting, the July 10th meeting minutes could not be approved.

MONTHLY BILLS On motion of Councilman Scott seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Scott, Card, Tucker) NAYS 0-RESOLVED to approve the bills for payment as presented:

General A Fund-vouchers # 801 to # 829-$12,295.43

Highway DA Fund-vouchers # 801 to # 812-$33,350.55

Street Lighting SL Fund-vouchers # 8 & # 801-$180.47

Carol Ferratella, Legislator • Relayed condolences for Michelle Fitzsimmons.

• Arbor Housing and Development is issuing Community Development Block Grants. This is available from the NYS Office of Community for Septic & Well repairs/replacement. More information available in the Clerk’s Office.

Supervisor Tucker annual meeting with NYMIR The inspector will be sending a report on what updates need to be made:

• A master switch must be in each town truck.

• Park tennis court needs to be padlocked.

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• The stairs going up the steep grassy bank in the park need to be repaired.

• Need new playground mulch.

• Does not like rubber mats under the swing set.

TOWN OFFICIALS REPORTS for July 2019 as follows:

• Highway Superintendent David Card-viewed/filed.



• Dog Control Officer Bruce Akins-none available.










Payroll Checking $1,501.84 General Park $6,690



OLD BUSINESS

NEW BUSINESS Department heads have received 2020 Budget Worksheets-due by September 11th.

Planning Board Chair Bob Lord gave a brief discussion on the status of the future Dollar General Store that is proposing to be built in Caton:

The Planning Board is not pleased with the septic and draining plans. They also would like a more country look for the building and would prefer a smaller sign.

Bob asked the Town Board if it would be possible to hire a professional secretary (such as Alice Hartman) to take the Planning Board Meeting minutes during this busy time.

On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Scott, Card, Tucker) NAYS 0-RESOLVED to approve to appoint someone (Alice Hartman) as the Planning Board secretary and to pay $25 per Planning Board meeting until the Dollar General Store project is completed.

The next Planning Board meeting is August 29th, 6 pm at the Town Hall.

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BUDGET ADJUSTMENTS On motion of Councilwoman Card seconded by Supervisor Tucker the following resolution was ADOPTED ROLL CALL VOTE-AYES 3 (Scott, Card, Tucker) 0-NAYS RESOLVED to approve the following adjustments as presented by Bookkeeper:

To: From: Amount: A1110.4 A1110.2 $ 80.22

A3120.4 A3120.2 $186.55 A3120.4 A1990.4 $318.27

DA5122.4 Perm IMP Cap $22,333.54 MEETING OPEN TO THE PUBLIC The Dollar General will be a great improvement to what is there now

Park has needed playground mulch for years

TobeyCo Company is going to donate a plaque to put on the park bench that is in memory of Bob Richards

Park lawn mower is not in good shape

Tennis court is unable to be fixed

At 6:50 pm, Councilman Scott closed the meeting.


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T O W N O F C A T O N

R E G U L A R M O N T H L Y T O W N B O A R D M E E T I N G M I N U T E S

Caton Town Hall - September 18, 2019

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Council Members Present Others Present Lynn Tucker, Supervisor Carol Ferratella, Legislator Timothy Scott, Councilman Avonne Dickerson, Clerk Jaime Card, Councilwoman Visitors Paul Michaloski, Councilman

At 6 pm, Supervisor Tucker opened the meeting with the pledge to the flag.

Minutes On motion of Councilwoman Card seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-4 (Card, Michaloski, Scott, Tucker) NAYS-0 to approve the minutes from the July 24, 2019 and August 14, 2019 Board Meetings as presented.

Monthly Bills On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) NAYS-0 to pay the bills as presented:

General A Fund-vouchers # 0091 to # 0919-$3,723.69 Highway DA Fund-vouchers # 0901 to # 0914-$21,449.28 Street Lighting Fund-voucher # 9-$83.48

Town Officials Reports-for August 2019 as follows:




• Dog Control Officer Bruce Akins-not available.


Caton Court Clerk Kim Clark had talked to Supervisor Tucker concerning the possibility of appointing Russ Diederich to an assistant Court Clerk position from now through December 31, 2019. Russ is running unopposed for Town Justice and Kim would like to initiate him to the court system.

On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED VOICE VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) NAYS-0 to appoint Russell Diederich to an Assistant Court Clerk position, ending on December 31, 2019, if the Justice Court so approves.

• Assessor Katherine Deal-not available.

• Caton Fire Department-report viewed/filed.

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Carol Ferratella-NYS is looking for 2 sites to build new structures for holding the younger men vs. adult jail. In the meantime, it is costing Steuben County Sheriff Dept. between $1,800-$1,900 per day to send them to Monroe County for holding. • Supervisor Lynn Tucker-report as follows:









Old Business

2020 Budget- Next 2020 budget workshop meeting, Sept. 25th, 6 pm at the Town Hall.

New Business Planning Board appointment- On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) NAYS-0 to appoint resident Richard Nurse, 941 Palmer Rd, as a Planning Board member, to replace Jennifer Card.

Board of Assessment Review- Michael Royce BAR member term is up as of 09/30/2019.

On motion of Supervisor Tucker seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) NAYS-0 to appoint Michael Royce to the BAR for a 5-year term expiring on 09/30/2024.

Assessor appointment- Discussion between Board members concerning reappointment of Assessor Katherine Deal, Elmira NY to a 5-yr term and appointment of a new individual, Erin Mosher, Lindley NY, whose resume was first received by Councilman Michaloski, even though this position was not advertised. He also asked Clerk Dickerson if the Board members had a copy of Ms. Mosher’s resume. The answer was no. At that time Clerk Dickerson offered to print them for the Board.

On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution was NOT ADOPTED ROLL CALL VOTE-AYES 2 (Card, Tucker) NAYS-2 (Scott, Michaloski) to re-appoint Katherine Deal to a 5-year Assessor position, expiring on 09/30/2024.

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NYS Department of Health, Hornell NY, Local Waiver Program for Alternative Onsite Waste Water Treatment Systems- NYS DOH Hornell office has reminded the Town of Caton that our local waiver for approval of alternative septic systems has been terminated effective immediately. The Town needs to reinstate the waiver for residents’ to be able to install alternative septic systems.

On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED VOICE VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) NAYS-0 to approve reinstating the local waiver for approval of alternative septic systems with NYSDOH.

Town Board position opening- On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution was NOT ADOPTED ROLL CALL VOTE-AYES 2 (Card, Tucker) NAYS-2 (Scott, Michaloski) to appoint Peggy Ann MacNaughton as a temporary Town Board member, ending on December 31, 2019.

Other Business- Councilman Michaloski inquires-questioned if the park toilets are still working, as they are not made to work with the current type of water pump. He also mentioned that in the spring when the Town purchases new toilets, Bryon Kehoe offered to install them.

Councilwoman Card-would like to see that the toilets are installed professionally.

Park Committee-Peggy MacNaughton stated that the following residents were appointed last year to the Park Committee:

Peggy MacNaughton, Chair June Gordon

Garry Coon Barbara Cowles Joni Kehoe

Peggy Ann will also be submitting a Park Project list for 2020.

Sexual Harassment Policy Training-this training is required by NYS and has to be completed as soon as possible.

Assistant Town Supervisor-Supervisor Tucker appointed Don Haussener as Assistant Town Supervisor through December 31, 2019.

Open to the Public

• Glad toilets are working and need something better for the mowing at the park. • Walt Maxwell is running for Highway Superintendent and if he is elected, he is hoping that

the Town Board will back him. • Resident LeRoy O’Brian is physically in poor shape. • Would it be a conflict for Bob Lord be on the Planning Board and Town Board at the same

time.

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• Councilman Michaloski and Clerk Avonne Dickerson-discussed issues that Councilman Michaloski had pertaining to his impression of the Clerk’s performance over items that he felt should have been forwarded to board members at the meeting.

Appointment-on motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Card, Scott, Michaloski, Tucker) NAYS-0 to appoint resident Bob Lord to the temporary position of Town Board member, expiring on December 31, 2019, providing that he can retain his position of Planning Board Chair.

Meeting adjourned at 6:29 pm.


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Town of Caton Regular Monthly Town Board Meeting Minutes

October 9, 2019 – Caton Town Hall 1 | P a g e

Town Council Present Others Present Supervisor, Lynn Tucker Highway Superintendent, David Card Councilwoman, Jaime Card Legislator, Carol Ferratella Councilman, Timothy Scott (arrived @ 6:08 pm) Clerk, Avonne Dickerson Councilman, Paul Michaloski Others of interest Temporary Councilman, Robert Lord

Meeting brought to order at 6pm with the pledge to the flag by Supervisor Tucker.

At the September Town Board meeting the Board elected to appoint Bob Lord to fill the Board vacancy through the end of 2019, only if he was allowed to continue as a Planning Board member. After contacting the Town Attorney, Bob could only be a Town Board member if he resigned from the Planning Board. Bob is willing to do this and fill the vacancy through December, 2019 if he is sure he will be reappointed to the Planning Board come January 2020. Minutes-from September 2019 are incomplete. County Rep. Carol Ferratella- Updates required for the County Court. Phase I will go to bid in October. Also working on the 2020 budget. County will be constructing a new parking lot where the Bath Bowling Center was. Town Officials Reports-for September 2019 as follows:

• Highway Superintendent David Card-report viewed/filed.

• Code Officer Al Buckland-report viewed/filed.

• Constable Mike Smith-unavailable.


• Justice Terri Divens-Bruffey-report viewed/filed for Supervisor only.


• Planning Board-minutes from September meeting viewed/filed.

• Caton Fire Department-proposed budget of $198,748 for 2020 available in the Clerk’s

Office.

• Supervisor Lynn Tucker-report as follows:

Notice from Steuben County DPW that County Route 34 will be closed to all traffic from the Riff Road to the lower section of Ginnan Road from 8 am to 2:30 pm on October 16, 2019.

Supervisor Tucker mentioned that one of his 1931 antique tractors made it in the 2020 John Deere calendar for the best dressed work tractor in the USA.

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NYMIR-report from Michelle Leroux, Risk Control Specialist with suggestions as follows:

• Install master disconnect switches on all heavy trucks and heavy equipment.

• Surfacing material (wood chips) should be extended to better protect areas under and around playground equipment.

• Damaged tennis court area to be secured with a locking gate with a posted closed sign.

• Deteriorated park steps replaced or repaired.

• Inventory of regulatory and warning signs and their locations be maintained. Also, sidn visibility inspections should be done during hours of darkness as well.

• Drivers of commercial and heavy vehicles should complete a daily pre-trip inspection of their vehicle before driving.

• Town needs to provide annual training for all employees in harassment and anti-discrimination policies and procedures.




General Checking $1,768 General Building $18,596





Monthly Bills On motion of Councilman Scott seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Card, Michaloski, Scott, Tucker) ABSTAINED (Lord)-1 to pay the bills as presented:

General A Fund-vouchers # 1001 to # 1022-$4,559.36 Highway DA Fund-vouchers # 1001 to # 1004-$10,048.34 (including a removed bill of $1,464.85 from T & R Towing). Street Lighting Fund-voucher # 1021-$86.95

Councilman Michaloski-news brief that Congressman Reed is bringing more broad-band internet but it will be going to Salamanca; $700k in equipment to communities that are not equipped with internet.

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Old Business 2020 Preliminary Budget- on motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Card, Lord, Michaloski, Scott, Tucker) NAYS-0 to approve the Preliminary 2020 Town Budget as presented. Public Hearing will be scheduled for November 13, 2020, prior to the Board Meeting. *(note that the Board Meeting & Public Hearing has been rescheduled for November 20th.)

New Business Appointed Assessor position- On motion of Supervisor Tucker seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 5 (Card, Lord, Michaloski, Scott, Tucker) NAYS-0 to approve reappointing Katherine Deal as the Town Assessor until the 31st of December, 2019, on a monthly basis.

Meeting open to the Public • Caton Park-would like to see the forest path cleared, working toilets and fresh chips at the

playground area before the park opens in 2020. • Thank Bob Lord for stepping in to fill the Council position vacancy.

Meeting adjourned at 6:40pm.


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Town of Caton Regular Monthly Town Board Meeting Minutes and 2020 Budget Public Hearing

November 20, 2019 Caton Town Hall 1 | P a g e

Town Council Present Others Present Supervisor, Lynn Tucker Legislator, Carol Ferratella Councilman Temp., Robert Lord Legislator, Scott VanEtten Councilman, Paul Michaloski Clerk, Avonne Dickerson Others of interest Town Council Absent Councilwoman, Jaime Card Councilman, Timothy Scott

At 6pm Supervisor Tucker brought the meeting to order with the pledge to the flag.

2020 Budget Public Hearing On motion of Supervisor Tucker seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Lord, Tucker) NAYS 0-RESOLVED to open the 2020 Budget Public Hearing.

Supervisor Tucker explained that the 2020 Town tax rate/$1,000 of assessed value is proposed to be approximately $5.88 for Lighting District and $5.77 for non-Lighting District.

At 6:06 pm Supervisor Tucker closed the 2020 Budget Public Hearing.

Regular Board Meeting On motion of Supervisor Tucker seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Lord, Tucker) NAYS 0-RESOLVED to approve the 2020 Preliminary Budget as the final 2020 Budget.

Minutes On motion of Councilman Lord seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 3 (Michaloski, Lord, Tucker) NAYS 0-RESOLVED to approve minutes from the September 11th and October 9th, 2019 meetings.

Monthly Bills On motion of Councilman Lord seconded by Councilman Michaloski the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Lord, Tucker) NAYS 0-RESOLVED to pay the bills as presented:



Street Lighting Fund-voucher # 1104-$93.21

County Reps. Carol Ferratella and Scott VanEtten Federally funded Home Energy Assistance Program (HEAP) applications are available as of November 12, 2019. Also, one day per year Steuben County has what they call “Adoption Day”. As of this date, twenty-one children have been adopted out of Steuben County.

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County 2020 Budget has not been adopted yet. There will be an increase in spending due to more NYS mandates with an approximate $.15 decrease in the tax rate.

Town Officials Reports-for October 2019 as follows:





• Justice Terri Divens-Bruffey-unavailable.


• Planning Board-unavailable.










Light District $3,354 General Insurance $40,000

Old Business • Katherine Deal has submitted her resignation from the Assessor position to the Town

Board, effective December 31, 2019, and is willing to work with new appointee through that time.

On motion of Councilman Michaloski seconded by Supervisor Tucker the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYS-0 RESOLVED to appoint Erin Mosher to an Assessor Clerk position, effective December 1, 2019 through December 31, 2019, at a total salary of $12/hour plus mileage; subject to reappointment on January 1, 2020 through September 30, 2025, at an annual salary of $9,500 per year, plus mileage and sharing the cost of NYS required training with the Town of Lindley and to review job description.

• On motion of Supervisor Tucker seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYES-0 RESOLVED to approve the succeeding resignations effective as of December 31, 2019: Katherine Deal, Town Assessor position and Kimberly Clark, Court Clerk position.

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New Business • Training-

Supervisor Tucker mentioned available training in New York City for newly elected positions.

• Deputy Town Clerk- On motion of Supervisor Tucker seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYS-0 RESOLVED to approve the appointment of Olyvia Clary as Deputy Town Clerk, as requested by Town Clerk Avonne Dickerson.

• Budget Adjustments- On motion of Supervisor Tucker seconded by Councilman Lord the following resolution ADOPTED VOICE VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYS-0 RESOLVED to approve the following budget adjustments: (*corrected amounts)

AMOUNT: FROM: TO: $15.29 A1110.2 A1110.4 $91.32 A1410.2 A1410.4 $272.27 A1990.4 A3120.4 $23,974.63 DA5130.4 DA5112.2 $8,204.34 DA5130.2 DA5112.2 $1,681.05 DA5142.43 DA5112.2 $1,736.18 DA9050.8 DA5112.4

• 2019 AUD Report- Bookkeeper Haussener requested approval from the Board to use Accountant Carol Golden to assist in preparing the 2019 AUD report.

On motion of Councilman Michaloski seconded by Supervisor Tucker the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYS-0 RESOLVED to approve Carol Golden to aid Don Haussener in completing the 2019 AUD Report.

• Appointment- On motion of Supervisor Tucker seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Lord, Michaloski, Tucker) NAYS-0 RESOLVED to appoint Peggy Ann MacNaughton to fill the vacated Council position from January 1, 2020 to December 31, 2020.

Meeting open to the Public • There are numerous new NYS laws that will go into effect in January which will cause

several courts to hire more court officers.

• Peggy Ann gladly accepted the council and wishes more people would attend the meetings.

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• Kathy and Fred Mack are volunteering to repaint the park picnic tables. Tables would be painted at their home.

• Legislator VanEtten discussed the surrounding county comparison charts or graphs that Chemung County displayed at their budget meetings comparing the financial differences between the counties. Steuben County is in good shape.

• The Town of Caton sales tax stays at the County and is applied on residents’ County portion of the Town & County tax bill.

• Will the Town of Caton ever consider going to an elected Highway Superintendent?

• Councilmen Lord and Michaloski attended a meeting about the possibility of the Town receiving internet. There was a supplier working in Mosherville/Millerton that would like to come to NYS and work with Southern Tier Network to see if it would be viable for him to do that.

Meeting adjourned at 7:10 pm

Caton Town Clerk, Avonne Dickerson

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Town of Caton Regular Monthly Town Board Meeting Minutes December 11, 2019 - Caton Town Hall

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Council Present Others Present Don Haussener, Deputy Supervisor Mike Smith, Constable Robert Lord, Temporary Councilman Carol Ferratella, County Legislator Paul Michaloski, Councilman Avonne Dickerson, Clerk Jaime Card, Councilwoman Timothy Scott, Councilman

Council Absent Lynn Tucker, Superintendent

At 6 pm Deputy Supervisor Haussener brought the meeting to order with the pledge to the flag.

Review minutes from November 20, 2019 meeting On motion of Councilman Lord seconded by Councilman Michaloski the following resolution ADOPTED VOICE VOTE-AYES 3 (Lord, Michaloski, Card) NAYS-0 ABSTAINED-1 (Scott) RESOLVED to approve minutes as written.

Legislator Carol Ferratella Steuben County Public Defender Shawn Sorrow has put a different perspective on persons that are not able to get bail. On April 1, 2019, New York State passed the “Discovery for Justice Reform Act”, requiring prosecutors to disclose their evidence to the defense earlier in case proceedings, which goes into effect on January 1, 2020.

Monthly Bills On motion of Councilman Scott seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Lord, Michaloski, Card, Scott) NAYS-0 RESOLVED to approve bills as presented.



Street Lighting Fund-voucher # 0012-$95.21

Town Officials Reports-for November 2019 as follows:


• Code Officer Al Buckland-unavailable as Al has been very ill and will be out for a while.



• Justice Terri Divens-Bruffey-viewed by Supervisor only.


• Planning Board-unavailable.



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New Business • 6-Year Assessor Appointment-

According to Steuben County RPTS and NYS Department of Taxation and Finance, the Town of Caton appointed Assessor position expired on September 30, 2019.

After discussion and on motion of Councilman Scott seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Lord, Michaloski, Card, Scott) NAYS-0 RESOLVED to appoint Erin Mosher to the required 6-year Sole Appointed Assessor position, beginning October 1, 2019 and expiring on September 30, 2025; including a yearly salary of $9,500 plus mileage reimbursement, splitting training costs with the Town of Lindley and physically viewing new parcels.

• Approval to carryout monetary transactions- On motion of Councilman Scott seconded by Councilwoman Card the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Lord, Michaloski, Card, Scott) NAYS-0 RESOLVED to permit Paul Michaloski, Don Haussener and Avonne Dickerson to sign checks; and to have the authority to borrow money if needed.

• Money transfer- Due to the unexpected purchase of a truck bed, Deputy Supervisor Haussener mentioned that the Board may need to move money from General Fund to Highway Fund to cover the rest of 2019 Highway bills.

On motion of Councilman Scott seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Lord, Michaloski, Card, Scott) NAYS-0 RESOLVED to move $20,000 from Highway Interfund Transfer Fund DA9950.9 to Highway Machinery Equipment DA5130.2 Expenditure Account to cover highway bills through 2019.

• Upcoming vacant Council position- At last month’s meeting the Board had approved Peggy Ann MacNaughton to fill the vacant Council position starting January 2, 2020 through December 31, 2020. After contacting the NYS Association of Towns the Board discovered that this action was not legal.

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On motion of Councilman Michaloski seconded by Councilman Scott the following resolution ADOPTED ROLL CALL VOTE-AYES 4 (Lord, Michaloski, Card, Scott) NAYS-0 RESOLVED to rescind the resolution made at the November 20, 2019 Town Board Meeting, appointing Peggy Ann MacNaughton to a Town Council position, effective January 1, 2020, to be reconsidered in January of 2020.

• 2020 items from Town Clerk- Clerk Dickerson gave Board members a copy of the proposed Senior Citizens Contract and yearly reappointment schedule to review before the next month’s Board Meeting.

Also, a copy of the NYS NYMIR report of the boiler, which states that the boiler itself is in good condition, but he failed the exam due to the untidy condition of the janitor/boiler room.

Councilwoman Card stated that she is unsure if Alyssa wants to continue as Janitor, as she does not always have a ride to get here.

• The act of hiring- Councilman Michaloski stated that the NYS Comptroller recommends that any open position should be advertised; this is not a law but may avoid problems in the future.

On motion of Councilman Michaloski seconded by Councilman Scott the following resolution was not ADOPTED ROLL CALL VOTE-AYES 2 (Michaloski, Scott) NAYS-2 (Card, Lord) to place a notice on the Town Hall sign board stating that there is a councilmember position open as of January 1, 2020.

• Resignation- Temporary appointed Councilman Robert Lord presented his resignation, effective 12/31/2019.

Motion by Councilman Michaloski Scott seconded by Councilman Lord the following resolution ADOPTED ROLL CALL VOTE-AYES 3 (Michaloski, Card, Scott) NAYS-0 RESOLVED to approve Mr. Lord’s resignation effective 12/31/2019 with intentions of being reappointed as Planning Board Chair.

Open to Public • Bryon Kehoe-who did research on appointing replacement to vacant Town Council position. • Peggy MacNaughton-does not like the way the whole appointment and un-appointment of

a replacement Counsel was handled. • Constable Smith-will be participating in annual “Shop with a Cop” at Erwin Walmart. Gifts

are given to less fortunate children in the area.

At 6:40 pm and with no other business, Councilman Scott made a motion seconded by Councilman Michaloski to bring the meeting to a close. Voice vote, all yes. Motion carried.


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