Download - CAAS Faculty Manual 2008 09

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College of Arts and Applied Sciences

Faculty ManualOctober 14, 2008


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Table of Content

1. Dhofar University Vision.......................................................................................................42. Dhofar University Mission ....................................................................................................43. Dhofar University Strategic Objectives.................................................................................44. Dhofar Values......................................................................................................................4

5. Organization of the College..................................................................................................4

5.1. Composition of the College............................................................................................45.2. Officers and Ex-Officio Members of the College............................................................45.3. Academic Personnel of the College...............................................................................45.4. Standing Committees ....................................................................................................55.5. Academic Units:.............................................................................................................5

6. The Faculty.........................................................................................................................56.1. Faculty Meetings ...........................................................................................................5

7. Officers of the College.........................................................................................................67.1. The Dean of the College................................................................................................6

7.1.1. Appointment:...........................................................................................................67.1.2. Duties, Responsibilities, and Prerogatives of the Dean:..........................................6

7.2. Section 2 - Assistant Dean............................................................................................68. Academic Organization of the College................................................................................7

8.1. Meetings: ...................................................................................................................78.2. Functions: ..................................................................................................................78.3. Decisions on Personnel Matters:................................................................................78.4. Duties, Responsibilities, and Prerogatives of the Dept. Chair: ...................................7

9. Standing Committees of the College...................................................................................89.1. The Advisory Committee ...............................................................................................8

9.1.1. Functions: ...............................................................................................................89.2. The Student Affairs Committee......................................................................................8

9.2.1. Functions: ...............................................................................................................89.3. The Academic Programs Committee.............................................................................8

9.3.1. Functions: ...............................................................................................................89.4. The Research Committee..............................................................................................9

9.4.1. Functions: ...............................................................................................................99.5. The Library Committee..................................................................................................9

9.5.1. Functions: ...............................................................................................................99.6. The Student Affairs Committee......................................................................................9

9.6.1. Functions: ...............................................................................................................910. Academic Responsibilities of Faculty Members ..............................................................10

10.1. Teaching:...................................................................................................................1010.2. Teaching Load:..........................................................................................................1110.3. Student Learning Support:.........................................................................................1110.4. Evaluation of Students' Learning: ..............................................................................1110.5. Academic Advising: ...................................................................................................1210.6. Class Grade Average: ...............................................................................................1310.7. Change of Grade.......................................................................................................1310.8. Research:..................................................................................................................1310.9. Community Services:.................................................................................................14

11. Faculty Appointment Procedures .....................................................................................1412. Performance Review and Reappointment........................................................................1413. Promotion Procedure for Full Time Faculty......................................................................15

13.1. Promotion from Assistant Professors and Associate Professors:...............................1513.2. Promotion from Lecturer to Assistant Professor for Ph.D Holders: ............................1613.3. Promotion from Instructor to Lecturer for Master Holders:.........................................16

14. Vacations and Leaves......................................................................................................1715. Confidentiality ..................................................................................................................18


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16. Voting Procedures............................................................................................................1817. Missed Classes................................................................................................................1818. Disciplinary Measures......................................................................................................1819. Grievances.......................................................................................................................1820. Outside Academic and Professional Consultancy...........................................................1921. Amendments....................................................................................................................1922. University Bylaws.............................................................................................................1923. Faculty Members..............................................................................................................19


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1. Dhofar University VisionDhofar University aspires to occupy a recognized position among the institutions of qualityhigher education.

2. Dhofar University MissionDhofar University strives to achieve excellence in teaching, research, and community service,

in an open learning environment conducive to creativity and innovation and to the acquisitionof cutting-edge professional knowledge.

The University mission should be disseminated through the course syllabi and relatedacademic materials.

3. Dhofar University Strategic Objectives To ensure academic excellence in all fields of study offered at the University.

To enable students to explore their capabilities and take full advantage of theeducational opportunities offered at Dhofar University in order to develop to their fullintellectual potential.

To produce morally responsible individuals who are highly competent in their fields ofspecialization and well prepared to succeed in life.

To produce life-long self-learners committed to serve their society.

4. Dhofar ValuesThe core values of Dhofar University are:

Academic excellence Individual responsibility Life-long learning Quality Continuous improvement

5. Organization of the College

5.1. Composi tion of the College

The College of Arts and Applied Sciences, hereafter referred to as the College, is an integralpart of Dhofar University. It is composed of the officers and the academic personnel of theCollege.

5.2. Officers and Ex-Officio Members of the College

The Officers of the College include:The Vice Chancellor of the University;The Deputy Vice Chancellor for Academic Affairs and Academic Supporting Services;The Dean of the College; andThe Assistant Dean.

The Ex-Officio Members of the College include:The Registrar and Director of Admissions; and

The University Librarian.

5.3. Academic Personnel of the College

The academic personnel of the College shall consist of:Professors;Associate Professors;Assistant Professors;


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Senior Lecturers;Lecturers;Instructors;Assistant Instructors;Research Associates;Research Assistants;Visiting Scholars;

Fellows; andDemonstrator/Teaching Assistants.

5.4. Standing Committees

The following shall be the standing committees of the College:Advisory;Administrative;Academic Programs;Research;Library; andStudent Affairs.

5.5. Academic Units:

The College shall be organized into five departments:The Department of Computer Science;The Department of Education;The Department of Languages and Translation;The Department of Social Sciences; andThe Mathematics and Sciences Unit

6. The FacultySubject to the provision of the corporate bylaws, rules and regulations, and the establishedgeneral policies of the University, the College, through its internal organization, shalldetermine its own academic policy and shall have authority to direct its own affairs. The deanshall refer to the Vice Chancellor the actions by the College that may affect either the financialcommitments of the University or its academic policy as a whole.

During a regular or a special meeting of the faculty, the College shall have the right to reviewany action by any committee of the College (with the exception of actions of the AdvisoryCommittee concerning individual faculty members and other confidential matters) and, if itdeems fit, to refer such an action back to the dean.

6.1. Faculty Meetings

The dean shall call for regular meetings of the faculty at least twice a semester. A writtennotice with a stated agenda shall be sent to faculty members at least two working days priorto the date of the meeting with the following considerations:The dean or his/her designate shall chair all faculty meetings;The voting faculty shall consist of all non-visiting full-time faculty members;Only full-time faculty members are eligible for election by the voting faculty members during ameeting of the faculty; andA majority of the voting faculty, exclusive of those on leave, sabbatical, or duty outsideSalalah, shall constitute a quorum. In the absence of a quorum, another meeting to considerthe same agenda shall be called within two weeks at which present voting members shallconstitute a quorum, provided that all members of the faculty shall have had notice inaccordance with the call for regular meetings.


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7. Officers of the College

7.1. The Dean of the College

7.1.1. Appointment:

In accordance with the corporate bylaws of Dhofar University, the dean is appointed by the

Board of Trustees upon the recommendation of the Vice Chancellor. The initiative for theappointment of a dean and his/her continuation in office rests upon the recommendation ofthe Vice Chancellor, which shall be made after consultation with full-time faculty members,especially those in professorial ranks.

For absences of the dean lasting for three months or more, an acting dean shall be appointedby the Vice Chancellor upon the recommendation of the dean and after consultation with theAdvisory Committee. For shorter absences, the dean shall appoint an acting dean from thevoting faculty.

7.1.2. Duties, Responsibilities, and Prerogatives of the Dean:

As the responsible academic and executive head of the College, the dean shall have his/herduties, responsibilities, and prerogatives defined by the Board of Trustees and the ViceChancellor. Within the College, his/her duties, responsibilities, and prerogatives shall include,

at least, the following:He/she shall be responsible for the execution of the policies and enactments of the Universityand the College;He/she shall oversee the performance of the Chairs of the departments in the College andensure the proper teaching of the programs of study;He/she shall be responsible for the development of the College in regards to academicprograms, curricula, teaching/learning activities, academic personnel, student body andphysical facilities;After consultation with the Chairs of departments concerned and the Advisory Committee,he/she shall take action or make recommendations to the appropriate authorities in all matterspertaining to appointments, reappointments or non-renewal of contracts, promotions,sabbatical leaves and leaves of absence;He/she shall prepare the budget proposal for the College after consultation with the chairs ofdepartments;

He/she shall prepare an annual report, which shall be submitted to the Vice Chancellor anddistributed to all the chairpersons of departments of the College;He/she shall make appointments to all ad-hoc committees other than committees elected bythe College and determine their mandates and terms of reference;He/she shall be the chairperson of the general faculty meetings of the College;He/she shall have the prerogative of final action on all committee decisions;He/she shall be empowered to determine which decisions of the committees of the Collegeshall be in the form of actions and which shall be regarded as recommendations to thefaculty.He/she shall appoint a chairperson for each academic department after consultation with theadvisory committee and the voting faculty members of the department for a period rangingbetween one to three years subject to renewal;He/she shall make known to academic departments all administrative actions affecting theirdepartments;

He/she shall keep the faculty members informed of University decisions; andHe/she shall perform any other duties as mandated by the Vice Chancellor.

7.2. Section 2 - Assis tant Dean

The assistant dean is appointed by the Vice Chancellor after consultation with the dean of theCollege. In addition to being a faculty member, the assistant dean has the followingresponsibilities:


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He/she shall assist the dean in all administrative and academic affairs as assigned by thedean, especially coordination among departments and programs, and program development;andServing as acting dean in the absence of the dean.

8. Academic Organization of the CollegeThe College shall consist of the academic units as defined above, other departments, centers,programs or academic units may also be established as per university policies andprocedures. An academic department shall consist of all academic personnel of the Collegeappointed to that department. Each shall have a chairperson appointed by the dean.

8.1. Meetings:

Academic departments shall meet at least twice a semester upon the call of the chairperson.Additional meetings can be held upon the call of the chairperson or the written request of atleast two voting members of the department. Minutes of all meetings shall be sent to theoffice of the dean. The voting faculty in an academic department shall consist of the actuallypresent non-visiting full-time faculty members at the meeting.

8.2. Functions:

The academic department shall decide upon the academic programs to be offered, subject to

the approval of the College and/or the concerned University bodies, and be responsible forsetting up defining programs of study for their students and maintaining professionalstandards.

8.3. Decisions on Personnel Matters:

Established University policies and procedures shall govern actions on faculty recruitmentand promotion;Requests for both sabbatical leaves and leaves of absence for one semester or more shall bediscussed and voted on by the eligible faculty members of the academic department. Thechairperson shall transmit the results of the vote to the dean together with his/herrecommendations; andEvaluation of candidates for appointments, reappointments, or non-renewal of contracts shallbe restricted to the voting faculty members of ranks higher than that of the faculty memberwhose contract is being considered. In the case of full professors, all other voting full-professors shall participate in the evaluation and recommendations. In all cases,recommendations to the dean shall give the numerical results of voting arrived at in a meetingof the voting faculty of the department. The chairperson shall express his/her opinion in allcases.

8.4. Duties, Responsibilities, and Prerogatives of the Dept. Chair:

Each academic department shall have a chairperson appointed by the dean after consultationwith the voting faculty of the department concerned and the Advisory Committee. Theappointment is normally for a period ranging from one to three years, subject to renewal.

Duties and prerogatives of the chairperson shall be the following: Being responsible for the academic, administrative, and financial affairs of the

department;

Ensuring the proper teaching of the programs of study and preparing the teachingschedule in consultation with voting faculty members; Appointing academic advisors to students majoring in the department; Preparing course description and related material for the University catalogue;

Presenting to the dean, in accordance with established University procedures,recommendations on all matters pertaining to appointments, reappointments or non-renewal of contracts, promotions, sabbatical leaves, leaves of absence, and increasein remuneration of academic personnel;


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Preparing the annual and research reports of the department for transmission to thedean;

Preparing the departments budget after consultation with department members forsubmission to the dean;

Appointing ad-hoc committees as may be deemed necessary subject to the approvalof the dean;

Recommending to the dean the appointment of an acting chairperson during his/her

absence; and Preparing and submitting to the dean recommendations on library acquisitions,

software and other learning resources necessary for his/her department.

9. Standing Committees of the CollegeMembers of all standing committees, unless otherwise specified in this manual, shall beelected from the voting faculty members and by them for a term of two years. If a member isunable to complete his/her term, a substitute shall be elected to complete the remainder ofthe term. If this remainder is one year or less, the elected substitute shall be eligible for re-election for two or more consecutive terms.

9.1. The Advisory Committee

The Advisory Committee shall normally consist of the dean as chairperson, and five faculty

members elected by those eligible to vote for a period of two years, subject to renewal.Members of this committee must normally be at the professorial or associate professorialrank. Under exceptional circumstances, members may be at the assistant professor rank.

9.1.1. Functions:

The Advisory Committee shall normally act in an advisory and consultative capacity to thedean on:Appointments of faculty members, reappointments or non-renewal of contracts, promotions,sabbatical leaves and leaves of absence of three months or morel;Appointment of chairpersons of departments;Matters of possible breach of professional conduct and make recommendations to the dean;All matters submitted to it by the dean or any of its members; andDeliberations and minutes of the committee are confidential.

9.2. The Student Affairs Committee

The Student Affairs Committee shall consist of the dean or his/her representative aschairperson, the registrar or his/her representative, and chairpersons of departments.

9.2.1. Functions:

The Administrative Committee shall rule on all cases of undergraduate students whoseacademic status is irregular. It shall also rule on requests and petitions from studentsconcerning academic matters. It shall have the power in extraordinary circumstances tomake exceptions to academic regulations in individual cases. A summary of all suchexceptional decisions shall be communicated to the faculty at least once in each academicyear.

9.3. The Academic Programs Committee

The Academic Programs Committee shall consist of the dean or his/her representative aschairperson, the registrar or his/her representative, and chairpersons of all academicdepartments in the College.

9.3.1. Functions:

The Academic Programs Committee shall advise the dean on matters related to: General academic development of the College;


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Review of the curriculum of the College, including introduction, revision, integration,co-ordination or discontinuation of academic programs;

Policies on academic rules and regulations; Adding, deleting, and reviewing course contents, depth, credit hours, and method of

teaching; and

Recommending changes in graduation requirements.

9.4. The Research Commit teeThe Scientific Research Committee shall consist of the dean or his/her representative aschairperson, and two faculty members with a professorial rank from each department electedfor a period of two years.

9.4.1. Functions:

It shall stimulate, encourage and promote scientific research in the College; It shall review all applications for university funded research grants for further

recommendation to the dean and other appropriate university bodies; It shall promote communication between researchers within the College and the

University; and It shall keep the faculty members informed of all available sources of research

support whether from the University or granting agencies.

9.5. The Library Committee

The Library Committee shall consist of the dean or his/her representative as chairperson, theUniversity librarian or his/her representative, and one faculty member from each departmentelected for a period of two years.

9.5.1. Functions:

Advising the University librarian on matters of library policy affecting the work of theCollege;

Advising both the dean and the university librarian on the effects of program orcurriculum changes, both short-term and long-term, on library acquisitions, withspecial regard to budgetary implications, and in particular shall ensure adequatelibrary support for new or revised programs;

Advising and assisting the University librarian in building up a balanced collection; Making recommendations regarding the acquisition of new literary and scientific

journals, periodicals, books, etc Assisting the university librarian in his/her efforts to carry out the library policies of the

University and the College; and

Performing other related tasks at the request of the dean.

9.6. The Student Affairs Committee

The Student Affairs Committee shall consist of the dean or his/her representative aschairperson, the Assistant to the Vice Chancellor for Student Affairs or his/her representative,one faculty member from each department elected for a period of two years, one and astudent representative elected by students registered in the College.

9.6.1. Functions:

Dealing with any aspect of student life referred to it by the dean;Dealing with students related disputes referred to it by the dean or the concerned facultymember;Working with faculty members and students to enrich the schools cultural activities; andConsidering and recommending action to the dean on all disciplinary matters involvingstudents in the College.


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10. Academic Responsibi lit ies of Faculty MembersAcademic responsibilities of faculty members include the activities that aim at ensuring andsafeguarding an environment in which high quality education that lead to verifiable learning bystudents may flourish within the rules, regulations, and culture of the Sultanate of Oman,Dhofar region, and the University. There are four basic functions of each faculty member atDU which are: (1) teaching and maintaining conditions conducive to learning by encouragingfree inquiry and free expression of knowledge by students; (2) advising the students on

pursuing their academic programs and completing them effectively, (3) conducting researchfor the purpose of self-development and keeping abreast with current knowledge in own field,and (4) extending academic services to the University community and to the community in thecity of Salalah, Dhofar region, and the Sultanate at large.

Within those frameworks, the instructor is entitled to freedom in selecting the educationalmaterials that are suitable for the courses and consistent with the policies and guidelines ofthe concerned department, and choosing the educational method to teach the topics of thecourse. Yet care must be taken not to introduce controversial issues that have no relation tothat subject, or may create undesirable cultural controversies.

10.1. Teaching:

The duties of a faculty member in regards to teaching include but not limited to:

Possessing a thorough, up-to-date knowledge of the subject of his/her expertise; Assigning textbook and reference documents for each of the courses that he/she

teaches; Presenting the course materials, using possible means by enhancing oral discussions

with pictures, handouts, and audiovisual materials: computerized and traditional, toillustrate concepts and procedures when needed;

Producing materials such as handouts and computerized/traditional presentations toorganize the learning activities;

Emphasizing skills development among students, so they become able to deal withthe course content meaningfully and effectively rather resorting to rote learning;

Motivating the students to learn, to think, and to adopt professional attitudes andtraits;

Insuring that all theoretical and practical teaching activities would lead to measurablelearning achievements by students according to previously specified learning

outcomes and internationally valid measuring test whenever possible; Selecting the appropriate method of discussing the subject being taught with care to

avoiding controversial matters that have no relation to that subject or bear culturalsensitivity;

Making it known to students at the beginning of each term that students are expectedto attend all class sessions, otherwise, students may have to withdraw or bewithdrawn from courses according to the University regulations;

Faculty members are responsible for establishing a portfolio for each course theyteach. Those portfolios should be kept in the Department. The faculty member whoteaches the course in question is responsible for updating the course file at the end ofthe term in which the given course is offered. The course portfolios are required foraccreditation purposes and should contain the following:

The course syllabus; Copies of all course handouts given;

Copies of homework, quizzes, examinations, and other assignments and theirsolutions;

A class list with the course grades and all grades given for quizzes, examinations,homework and any other assignments;

The final examination answer booklets of students who scored the highest, lowest,and median grades; and

Samples of students work.


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Proctoring of quizzes and examinations is part of the academic duties of every facultymember. Proctors are expected to spend proctoring time supervising the studentsthroughout the duration of the quiz or examination;

Feedback to tests should be provided and discussed with students in order toreinforce learning;

Answer booklets and question sheets of final examinations should be kept for at leastone semester after the date of the final examination, after which they are destroyed;

Problems and questions from previous tests should be made available for studentsand not be repeated in subsequent tests;

The course syllabus should clearly include the assessment criteria that will be usedfor evaluating learning by students and the weighting of each component of studentsoutput in determining the final grade in the course; and

The course instructor is the authority that decides on the students grade in respect tothe Class Grade Average Policy described below. However, if a student has strongevidence of unfairness, he/she has the right to submit a petition of grievance to thecourse instructor within twp weeks of announcing the grade. If the student is notsatisfied with the instructors ruling, he/she may appeal to the department chair whowill give a final ruling on the issue after consulting with concerned faculty members ofthe department. If a change of grade is to be made, the department chair willcommunicate this decision to the dean in writing and the dean will ask the Registrarto do the changes if he/she approves the change.

10.5. Academic Advis ing:

DU regards academic advising as a crucial element in leading students to succeed in theiracademic experience and gain useful skills for later functions in life. Thus, academic advisingis an integral part of the faculty duties. As such, all faculty members are requested todedicate office hours at least three times a week dedicating to meeting the students. Oneimportant aspect of academic advising at DU is registering students in courses by theiradvisors. This arrangement aims at strengthening the relationship between the students andtheir advisors, and insuring that students are taking the correct courses according to theirprograms of study.

The key components in the process are the POS for each degree, and the individual POS foreach student that shows the progress of the student on the degree's POS. The two POS'sshould be congruent except in the case of course equivalency, which are properly marked by

the SIS system. The individual student POS's are dynamic whereby the system would updatethe student's record according to course registration and grade entry, and reject unacceptablecourses. However, the degree's POS is static unless is changed by authorized individuals incase the curriculum changes by authorized departments and committees.

Academic advising encompasses the following: Familiarity with the degree program of study;

Ability to use the Student Information System and familiarity with the relevant sectionsand functionalities;

The Chair of the department concerned is responsible for assigning student toadvisors so that the number of advisees per faculty member is almost evenlydistributed on the faculty members in the department;

Academic advisors are entrusted to register their advisees in the appropriate courseaccording to the degree plan of study;

Academic advising is not be limited to registering students, but should encompass allaspects of academic advising, including selection of electives, counseling on anyacademic difficulties or problems, and monitoring the academic progress of advisees;

Advisors should dedicating special time as office hours during the regular workinghours at least three hours per week distributed over weekdays; and


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Office hours should be posted outside the office of the faculty member; and printed inthe course syllabus. Faculty members are required to meet with students in theiroffices during those hours or according to appointment.

10.6. Class Grade Average:

In order to cultivate a culture of appreciation for achievement and hard work, control gradeinflation, and reduce excessive disparities between the grades given in various courses, the

average of all student grades in any class is expected to fall within the following ranges: Undergraduate courses: 70% to 80%; Graduate courses open to undergraduate students: 75% to 85%; Graduate courses open only to graduate students, including the teaching diploma

students: 80% to 90%; Final grades should be reported in multiples of five. Class grade averages outside the above ranges should be justified in writing to the

Department Chair before informing the students; The class grade averages and standard deviations should be computed for each

course and reported appropriately the department every semester. Those statisticsare subject to discussion in departmental meetings and the Administrative Committeeof the College.

10.7. Change of GradeOnce grades are posted on the Student Information System, a change of grade is not allowedunless a demonstrable mistake was made in the correction of the final examination or in thecalculation of the grade. In particular, if a change of grade would result in a change of theacademic status of the student, the supporting evidence for the changes of grade must bepresented to the chairperson of the department and the dean. The special form andapprovals should be implemented in case of the necessity of changing grades.

A student may petition the Deans Office to request to review her/his final examinationevaluation, in case the student has reason to believe that some oversight may have beenmade in the correction, or that a mistake may have been made in calculating the coursegrade. Such petitions must be submitted within one week from the date of posting the coursegrades to the Chair of the department. The instructor may revise the examinationhimself/herself and discuss the result with the student. The Chair may ask another instructor

in the same field to review the examination documents if the student was not satisfied and theChair finds reasons to do so. The whole case should be reported back to the Dean's office.To change a course grade, the teacher must fill a special form available from the RegistrarsOffice and submit it to the chairperson of the department, with the supporting evidence, ifrequired in accordance with the paragraph above. If the chairperson of the departmentapproves the change of grade, he/she will sign the form and transmit it to the dean for finalapproval.

10.8. Research:

Research is emphasized in the University strategic plan and is accounted for in consideringfaculty promotion and annual merit increments. Research is considered the corner stone inthe faculty self-development in generating knowledge and staying abreast with currentknowledge in the field. As such, the University supports efforts directed toward conductingresearch by faculty, and encourages commercial development and applications of research

outcomes, subject always to protecting the Universitys rights.

Research activities may encompass any of the following: Conducting scientific/literary research in own field that would lead to publishing in

refereed academic journals or refereed professional conferences;


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Engaging in outside professional consulting, giving lectures, and participating inseminars within the University rules and regulations pertaining to outside consultingactivities;

Demonstration of a research focus. This refers to the extent that the research of theindividual can be described as having a theme and is directed towards solving ortackling specific topics;

Publication of scholarly and creative works such as books, articles, and participation

in professionally relevant juries, competitions or exhibitions; Submission of significant proposals for research and development grants, whether

proposals were funded or not, and an indication of whether or not funding wasawarded;

Receipt of fellowships and awards; Editing of professional academic journals; reviewer of articles, books, funding

applications, and other creative works; Evidence of recognition as an expert within a particular academic field, whenever

appropriate; and Discussing within the University all matters related to teaching, research, and student

affairs.

10.9. Community Services:

One of the strategic goals of Dhofar University is to enhance relations with the community.This goal encompasses a number of strategies, such as strengthening and expandingcontinuing education programs in order to provide training and services that are needed bythe local community and are also areas of Dhofar University's strength. The University fosterscooperation with local and national organizations in various sectors, such as industry,commerce, and education. In this regard, the University encourages volunteer work by itsstudents, faculty, and staff.

As such, faculty members are encouraged to participate in the following: Offering public lectures and seminars on topics that are of interest to the community

(i.e. the environment, literature, arts, public service, charity, etc.);

Enhancing the relationships among DU community and with the local communitythrough professional academic activities;

Enhancing relationships with the industries. This could be achieved through faculty

research, public presentations, and consultation tasks; Conducting activities, that promote the University; and Maintaining professional relationships with the University alumni.

11. Faculty Appointment ProceduresAdvertisements for academic vacancies are placed in newspapers and specialized journals atthe request of the department concerned and approval of the dean and the Universityadministration. Applications are sent to the dean whereby they are reviewed by thedepartment concerned and a recommendation is made to the dean based on establishedcriteria adopted by the university. Outside consultancy may be used in this regard. The deanshall make his/her final recommendation to the Vice Chancellor.

12. Performance Review and Reappointment

Performance of faculty members including department chairs should be reviewed yearly. Thereview may take place any time during the academic year and it should be summarized in acomprehensive report compiled by the dean of the College and submitted to the UniversityVice Chancellor at the time of contract renewal, or contract review. The sources of facultyevaluation are:

Teaching effectiveness as evidenced by tangible learning results by students, whichcould be demonstrated in samples of students' work, students achievement instandardized test (if available), and evaluation by visiting external reviewers;


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Evaluation by students using the questionnaire that was developed by the college; Quality of academic advising as evidenced by the number of advisees and their

satisfaction with the process; Evaluation by the Department chair using the questionnaire that was developed by

the College;

Research performance as evidenced by conducting research and publishing inrefereed professional journals and refereed professional international conferences;

and Community services including participating in the College and Department

committees, giving lectures or conducting seminars within or outside the Universitycommunity, participating as mentor, advisor, etc. in students clubs.

Recommendations for regarding contract renewal and review of remuneration will be basedon the comprehensive results of the review.

Faculty member resignation during the academic year will not be accepted unless it is due toextreme circumstances acceptable to the university.

13. Promotion Procedure for Full Time Faculty

13.1. Promot ion from Assistant Professors and Associate Professors:

Faculty members of the rank of assistant professor, or associate professor shall beconsidered for promotion after they complete six years of service in the current rank, at leasttwo of those years must have been at DU. Decisions on upgrading the academic rank will bebased on the candidate's teaching and advising effectiveness, quality and quantity ofresearch output, and services to the community.

The following procedures and steps must be followed in the stated sequence: The applicant is required to submit before the end of October in any given year to the

chair of the department a letter of application for promotion, and four copies of thefollowing documents collated separately and ready for mailing in four separate sets:

An updated CV formatted according to a template for this purpose; Copies of at least three published articles that are representative of the applicants

research work to be reviewed by committee members and external referees;

Copies of recent course evaluation by students; Copies of the faculty members evaluation by his/her department chair (dean in case

if the applicant is a chair); Any supportive documents, such as letters of recommendations, patents, and the like; Statement by the candidate about his/her contribution in community services, and any

supportive document in this regard; The applicant should submit the names of three external referees from outside Dhofar

University all of whom should have academic ranks higher than his/her; The chairperson should send to the dean a confidential list of at least three external

referees from outside Dhofar University other than the names presented by theapplicant all of whom should be of higher academic ranks than that of the candidate.In case if the applicant is a chair of a department, this list should be provided by afaculty member who is in professorial rank in the same specialization as thecandidate, or in the closest possible field of study;

The dean shall select one external referee from the list presented by the applicant,one external referee from the list presented by the chair of the department (or from aprofessor in the same department in case the chairperson is a candidate forpromotion) and one external referee selected by him/her;

The Vice Chancellor of the University shall choose one additional referee to evaluatethe applicants file;


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The dean then shall send the whole file to all four selected referees for theirevaluation and after receiving their responses; the dean shall send back the file to thedepartment concerned;

After receiving the external reviewers' evaluation, a promotion committee should beformed from the department of the candidate, or academicians from relevant fields inthe College or the University to review and vote on applications for promotions in theabsence of the candidate. The promotion committee makes recommendations to the

Dean of the College on whether or not to promote the candidate; The Chair of the department of the candidate will be requested to make a

recommendation to the Dean on whether or not to promote the candidate; The dean of the College shall present the promotion file along with the

recommendation of the chair of the candidate's department ad the promotioncommittee along with his/her personal recommendation to the University Council forfurther action. It is worth noting that no one involved in the evaluation process canvote more than once on the application for promotion;

The University Council shall review the file with the recommendations of thechairperson of the department, the promotion committee, and the dean; and

The recommendation of the University Council shall be presented to the ViceChancellor of the university and then the Vice Chancellor will make his/herrecommendation to the Academic Committee of the Board of Trustees for finaldecision.

13.2. Promotion f rom Lecturer to Assistant Professor for Ph.D Holders:

Faulty members of the rank of lecturer should take place as follows:The candidate must have spent at least one year conducting academic work at DhofarUniversity.The applicant submits a formal written request to the Chair of the Department along with aportfolio that includes updated CV, recent publications (if any), course syllabi, evidence aboutquality teaching including samples of students work, samples of test items, handouts thatwere developed by the applicant, students evaluation, etc.The Chair makes the portfolio available to faculty members in the department, calls for adepartmental meeting to discuss the case, takes a confidential vote from those who haveranks higher than the applicant, and makes recommendation to the Dean of the College.The Dean discusses the case with the Advisory Committee of the College, takes a vote, andmakes recommendation to the University Vice Chancellor.

The dean submits the portfolio to the Vice Chancellor along with his recommendation;The Vice Chancellor presents the case to the University Council where a final vote will bemade; andThe Vice Chancellor makes the final decision and communicate it to the applicant.

Unlike the case of promotion for professorial ranks, there is no need to consult outsidereferees.

13.3. Promot ion from Instructor to Lecturer for Master Holders:

Master holders among the faculty members who occupy the rank of instructor may apply forpromotion from Instructor to a Lecturer, if they have spent 10 years of experience in teaching,three of which at DU. Decision based on the candidate's teaching and advising effectiveness,quality and quantity of research output, and services to the community. The procedure is as

follows: The applicant submits a formal written request to the Chair of the Department along

with a portfolio that includes updated CV, recent publications (if any), course syllabi,evidence about quality teaching including samples of students work, samples of testitems, handouts that were developed by the applicant, students evaluation, etc.

The Chair makes the portfolio available to faculty members in the department, callsfor a departmental meeting to discuss the case, takes a confidential vote from those


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who have ranks higher than the applicant, and makes recommendation to the Deanof the College.

The Dean discusses the case with the Advisory Committee of the College, takes avote, and makes recommendation to the University Vice Chancellor.

The dean submits the portfolio to the Vice Chancellor along with his recommendation; The Vice Chancellor presents the case to the University Council where a final vote

will be made; and

The Vice Chancellor makes the final decision and communicate it to the applicant.

14. Vacations and LeavesAcademic personnel at Dhofar University are entitled to an annual leave of 60 days. Inaddition to the annual leave, there are a number of leaves that all require the prior approval ofthe immediate superior who shall make his/her recommendation in the proper organizationalsequence to the University Council. Those leaves are:

Sabbatical Leave: Assistant, associate, and full professors are entitled, after 6 years ofeffective service at the university, to a one year sabbatical leave with full, partial, or withoutpay provided the approval of the Executive Committee of the BOT and the University Councilare secured regarding his/her academic and research plan and a suitable replacement isfound. The recipient of a sabbatical leave is entitled to a round trip economy ticket to theacademic institution he/she plans to join.

Research Leave: This leave is granted by the Vice Chancellor on the recommendation of theDean once every five years with full or partial pay for a period not exceeding two monthsduring the summer leave. Such leaves are not granted to faculty members who have lessthan three years of service at the University

Leaves to Attend Conferences: This leave is granted by the Vice Chancellor on therecommendation of the University Research Board once a year with full pay for a period notexceeding five days.

Discussion of Scientific Papers Leave: This leave is granted with full pay to faculty memberfor a period not exceeding five days to discuss scientific papers or supervise examinationsheld by other universities or scientific institutions.

Sick Leave: A faculty member proved to be sick by presenting a medical report approved bythe University is entitled to a sick leave not exceeding a total of ten weeks during a one yearperiod, separately or consecutively. Such a leave shall be granted in the following manner:

First and second week with full pay; Third and fourth week with three quarters pay; Fifth and sixth week with half pay; and Seventh to tenth week with quarter pay.

Emergency Leave: This leave is granted to a faculty member up to twice a year for a periodnot exceeding three days each time in case of emergency or special circumstances . Proof ofthe emergency or special circumstances must be presented.

Pilgrimage Leave: The pilgrimage (Hajj) leave is granted with full pay to a Muslim employeefor a period of two weeks for one time only while in the employment of the University.

Maternity Leave: Granted to a woman who has spent one or more years in the service of theuniversity for a period not exceeding six weeks including the period preceding and followingthe maternity, provided a medical report is submitted specifying the date of probable delivery.

Mourning Leave: Is granted with full pay for a period of 4 months and 10 days to a Muslimwidow who had lost her husband while she is in the employment of the university.


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Leave Without Pay: This leave is granted to a faculty member for a period of one semesterfor personal, family or health reasons. Such a leave may be extended for a maximum periodof one more semester.

Special Leave: A faculty member may be granted one semester leave without pay in anacademic year for extreme necessity subject to the recommendation of the department and

the Administrative Committee of the College and the approval of the Vice Chancellor.

15. ConfidentialityDiscussions of personnel matters related to appointment, reappointment, academic leave,academic review, and promotion conducted at any level in the University whether in thedepartment, the deans advisory committee, the university council, or any other committee,are strictly confidential. Breaches of confidentiality can lead to referral of those involved to theUniversity Disciplinary Committee.

16. Voting ProceduresVoting in the department or in the advisory committee shall take place by show of hands in ameeting chaired, respectively, by the department chairperson or by the dean; the result ofsuch voting on both levels should be included in the recommendation to the University

Council. If the chairperson is the subject of the decision, the most senior member of thedepartment will carry out his/her functions in this respect

17. Missed ClassesFaculty members are not permitted to miss classes without the prior written approval of thechairperson of their department and the dean. In all cases, any classes that are missed mustbe made up.

18. Discipl inary MeasuresAnyone violating university rules and regulations and/or the civil service laws of theSultanate may be subject to disciplinary measures commensurate with such violations.

19. PlagiarismA student at Dhofar University shall not engage in plagiarism nor employ nor seek to employany unfair means in examination or in other form of work submitted for assessment as part ofany university course. The instructor shall explain to students the meaning of the termplagiarism and the consequences of committing such an act at the beginning of thesemester. Students who commit plagiarism should be dealt with by their instructor.Persisting or difficult cases may be referred to the chair of the department. Severe cases thatcannot be resolved at the department level may be referred to the Student Affairs Committeeof the College.

The course syllabus of each course shall contain the following statement:

Academic Honesty:

Plagiarism is using other people's work without proper referencing. Students are expected to

complete all work with the highest standard of honesty and integrity. P lagiarism, forgery,cheating or any form of academic misconduct will not be tolerated. Any of the above maycause a students grade in the course to be lowered significantly or failing the course,depending on the severity of the offence.


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20. GrievancesEvery faculty member has the right to appeal to a higher level than the one directlysupervising his/her performance, by submitting a petition. In case he/she is not satisfied withthe consequences, he/she may submit a petition to the dean. In exceptional cases, the ViceChancellor of the University may, if he/she wishes, form a special committee to review somegrievance cases or confirm lower level decisions.

21. Outside Academic and Professional ConsultancyAs part of their service to the community, faculty members may involve in outside activities ofacademic or professional natures, after obtaining the approval of the Dean and the VC. Thefollowing rules and procedures shall apply:Faculty member shall submit a written request to the Dean stating:

the nature of the outside activity,

the company/firm it will be conducted for, the duration or span of the work,

the schedule and the nature of the proposed work should not conflict with theassignment of the faculty member at DU, and

the time devoted for the proposed consultancy will not exceed the equivalence of oneworking day per week throughout the span of the work.

Also, the faculty should demonstrate the benefits of the gained experience for his career,research, and course offerings (teaching nexus).

If the Dean approves the request, he/she shall pass it to the VC for his approval as well.A faculty member may not be involved in more than one consultancy activity simultaneously.

22. AmendmentsAmendments of the Faculty Manual require a two-thirds majority of the members of the facultypresent at any meeting at which the quorum exists, provided written notice of the proposedamendment has been circulated to the faculty members no less than one week prior to themeeting. Amendments are subject to the approval of the University Council, the ViceChancellor and the Executive Committee of the Board of Trustees.

23. University BylawsThis manual is to be read with the University bylaws which shall supersede anycontradictions, if any.

24. Faculty MembersFollowing are the faculty members College of Arts and Applied Sciences for the academicyear 200-8-09.

S.No. Last Name First Name Title Degree Department Office Ext.

1 Haleeb Ali Muh'd Lecturer MS Comp. Sci C 203 480

2 Iraqi Youssef Assist Prof PhD Comp. Sci C 201 224

3 J abeur Nafaa Assist Prof PhD Comp. Sci C 203 480

4 Sahli Nabil Assist Prof PhD Comp. Sci C 203 480

5 Sayed Biju Lecturer MS Comp. Sci C 207 327


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6 Yaghi Hussein Assoc Prof PhD Education C 101 444

7Faour-J adayel Basma Assist Prof PhD Education A 203 308

8 Martin Robin Ann Assist Prof PhD Education C 113 287

9 El Sayed Abdulkader Assist Prof PhD Education C 114 364

10 Ayoub Abdulaziz Assist Prof PhD Education C 119 129

11 Abdo Saleh Lecturer MA L & T F 101 360

12 Al Abdullah Mufeed Assoc Prof PhD L & T C 102 229

13 Al Attiey Marwan Instructor MA L & T G 103 339

14 Al Bainy Ramez Assist Prof PhD L & T G 102 356

15 Al Douri Soumaia Assist Prof PhD L & T F 102 338

16 Al Mashani Salem Instructor MA L & T G 204 355

17 Cass Stephen Instructor MA L & T F 301 357

18 Hayajneh Luai Instructor MA L & T F 301 357

19 Kumari Maruthi Lecturer PhD L & T G 301 352

20 Leadbetter David Instructor MA L & T F 102 338

21 Mohaparto Rudra Instructor MA L & T G 205 353

22 Risse Marielle Assist Prof PhD L & T F 204 351

23 Sharma Amrendra Assist Prof PhD L & T G 205 353

24 Stewart Carol Assist Prof PhD L & T F 203 340

25 Sukumaran Nechikottu Instructor MA L & T F 201 344

26 Thakur Vijay Singh Assist Prof PhD L & T G 103 352

27 Umale J aishree Lecturer PhD L & T G 301 352

28 Woerner Helen Instructor MA L & T F 204 351

29 Abdulkarim Ra'ed Instructor MS Math/ Sci J 105 311

30 Belkhirat Abdelhadi Assist Prof PhD Math/ Sci J 106 316

31 Boudjima Mounira Lecturer PhD Math/ Sci J 102 248

32 George Adel Assoc Prof PhD Math/ Sci J 108 246

33 J aweed Mohammed Instructor MS Math/ Sci J 108 246

34 Merabet Hocine Assoc Prof PhD Math/ Sci J 101 486

35 Siddiqui Sabir Assist Prof PhD Math/ Sci J 105 311

36 Ul Hassan Israr Assist Prof PhD Math/ Sci J 109 324

37 Woerner Edwin Assist Prof PhD Math/ Sci J 107 317


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38 Abu Saleh Abbas Assoc Prof PhD Social Sci J 208 485

39 Al Dheeb Hussein Instructor MA Social Sci J 203 496

40 Decatoria J ohnny Assist Prof PhD Social Sci J 205 487

41 Hanafy Maged Assist Prof PhD Social Sci J 204 490

42 Narayanan Lakshmi Assist Prof PhD Social Sci J 210 502

43 Pfahlert J eanine Assist Prof PhD Social Sci J 206 491

44 Raburu Pamela Instructor MA Social Sci J 209 354

Download - CAAS Faculty Manual 2008 09

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