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Bookstore Lease/Management & Operations Services Request for Proposal

RFP No. RFP13-01

Bid Due Date: Tuesday, November 20, 2012 2:00PM PST

Cabrillo Community College District District Purchasing, Contracts &

Risk Management Office 6500 Soquel Dr. Bldg 2030

Aptos, CA 95003

RFP Questions or Comments Due: Tuesday, November 8, 2012

Cabrillo College: Michael Robins, Director of Purchasing, Contracts & Risk Management

Email: [email protected] Phone: 831-477-3521

Request for Proposal Bookstore Services

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RFP\Bookstore Mgt Services RFP mrFINALver-1 10-29-12.docx

CABRILLO COMMUNITY COLLEGE DISTRICT

REQUEST FOR PROPOSAL (#RFP13-01)

BOOKSTORE LEASE/MANAGEMENT & OPERATIONS SERVICES

I. INTRODUCTION

The Cabrillo Community College District (District) invites college bookstore vendors (Vendor) to submit sealed proposals for college bookstore services as described herein (Proposal). One (1) original and five (5) copies of your proposal are required to be submitted.

The college bookstore serves as an important educational function to the Cabrillo Community College community. The District invites proposals, which clearly specify the means by which a full service bookstore will be provided to students, faculty, and staff of the District.

The District bookstore located at Cabrillo College, 6500 Soquel Drive, Aptos, CA 95003, consists of approximately 9630 square feet of bookstore space situated on a main driving thoroughfare.

II. PROPOSAL PROCESS TIMELINE AND INSTRUCTIONS FOR SUBMITTAL

A. Timeline:

Request for Proposals publication: Tuesday, October 30, 2012 & November 6, 2012

Questions or Comments due: Thursday, November 8, 2012, (2:00pm PST)

Proposals due: Tuesday, November 20, 2012 (2:00pm PST) (One (1) original and five (5) copies of your proposal are required to be submitted.) Interviews: Week of November 26-30, 2012

Recommendation to the Governing Board Monday, December 10, 2012

B. Instructions for Submittal of Proposal:

“The CABRILLO Community College District, 6500 Soquel Drive, Bldg. 2030,

Santa Cruz, California 95003 hereby invites sealed proposals for the following:

REQUEST FOR PROPOSAL No. RFP13-01 BOOKSTORE LEASE/MANAGEMENT & OPERATIONS SERVICES




RFP’s shall be made on forms and be in accordance with RFP conditions and specifications prepared by the District. To obtain a Request for Proposal (RFP) package visit our website at: http://www.cabrillo.edu/internal/purchasing/index.html or email the District Purchasing at [email protected] .

Proposals will be accepted on or before 2:00 PM Tuesday, November 20, 2012.

Proposals must be submitted in a sealed envelope and marked “CABRILLO COLLEGE BOOKSTORE LEASE/MANAGEMENT SERVICES PROPOSAL No. RFP13-01” and must be mailed or hand delivered to:

Cabrillo College Community College District

Attn: Michael Robins Purchasing Department Office, Building 2030

6500 Soquel Drive Aptos, CA 95003

Questions or comments must be received in writing and must be emailed directly to

Michael Robins, Director of Purchasing, Contracts & Risk Management at [email protected] on or before 2:00 p.m. on Thursday, November 8, 2012. The Districts response to questions, addendum or clarification will be posted on our website by Wednesday, November 14, 2012.

The District reserves the right to reject any or all proposals or to waive any irregularities

or informalities in any proposals and to be the sole judge of merit and suitability of services proposed.

For further information contact Michael Robins, at 831-477-3521. Or visit our website

at http://www.cabrillo.edu/internal/purchasing/index.html

For the Board of Trustees Cabrillo Community College District”

III. PROPOSAL SPECIFICATIONS

The following must be included in all Proposals and numbered as indicated below. Failure to include the required information may cause a Proposal to be disqualified from consideration as non-responsive. One (1) original and five (5) copies of your proposal are required to be submitted.

A. Vendor Information

1. Vendor Experience

a. Indicate the length of experience in operating college or university bookstores and provide a listing of such bookstore operations.




2. Vendor Financial Reports

a. Furnish evidence of financial stability and provide complete current financial statements or reports for the past three (3) fiscal years of operation, including a statement by a Certified Public Accountant for each report.

3. Vendor References

a. Provide a list of all educational academic institutions which are currently being served by Vendor or have been served by the Vendor within the last three (3) years. Include with each reference a list of the enrollment of each institution and the level of total bookstore sales for each institution served.

b. Provide a list of two-year community colleges with 10,000 or more students and $2,000,000 – $3,500,000 in gross bookstore sales that the Vendor is currently serving or has served within the last three (3) years.

c. The reference list may also include related operations not on a campus.

d. Furnish names and telephone numbers of individuals who can be contacted by the District for each reference listed.

e. Provide a list of educational institutions that have terminated service in the last three (3) years and include reasons for such termination.

4. Vendor’s Company Description

a. Describe in detail company resources at local, regional, and headquarters level available to support on-site management.

b. Indicate management training policies and company requirements of minimal experience of manager(s) who would be assigned to operate the bookstore. An organization chart should accompany this description.

c. Describe professional staff support provided to the on-site manager, such as marketing and advertising expertise, computerized operations, and assistance provided for bookstore environment.




d. Describe the means used by company management and on-site managers to acquire and use information about consumer requirements and to assess needs of students, faculty, and staff; include a description of procedures used to insure customer satisfaction with goods and services provided.

B. Bookstore Operating Conditions

1. Merchandise and Operations

a. List the range of products and services to be provided, including, but not limited to: textbooks, course materials, general books, soft goods, sundries, drug items, food products, stationery and art supplies, magazines, and novelty items. Due to District policy, tobacco products are to be excluded. The District reserves the right to forbid the sale of merchandise it considers objectionable.

b. Describe Vendor’s policies and procedures towards text selection, order entry, and suggested inventory levels.

c. Describe Vendor’s policies and procedures regarding the sale of used books and merchandise (if applicable). Include historical data regarding the percentages of used book and merchandise (if applicable) sales in community college bookstores.

d. Describe Vendor’s pricing policies, practices and margins for all new and used books, course materials, and merchandise. Describe how all discounts/charges would be handled by Vendor. In addition, include any discounts offered for any college purchases.

1) Describe the practices and mark-up/margins for the sale of photocopied course “Readers.”

2) The successful Vendor will be required to continue the District’s current textbook rental and “ebook” programs, and to expand these programs.

e. Describe Vendor’s strategies for seeking more affordable textbook purchase options for students throughout the contract. An annual plan for such will be required, and will be reviewed, discussed and approved by the Cabrillo Bookstore Advisory Committee. (See also item B.2.d in this section.)

f. Describe Vendor’s buyback policies, buyback time frames, and buyback prices paid during buy-back periods and non-buyback periods.




1) District requires buyback of textbooks for up to two weeks after the commencement of courses. Please comment on this practice.

g. Describe Vendor’s late order policy.

h. Describe Vendor’s check cashing policy.

i. Describe Vendor’s refund/exchange policy applied to course materials and other merchandise.

j. Discuss methods for handling, tracking and processing students who pay for their course materials through various types of vouchers.

k. District requires that payment of “materials fees” for courses be collected, processed/recorded, and remitted to the District, less a minor administrative fee. Please comment and propose such a processing fee.

l. Describe Vendor’s proposed business hours. Bookstore shall be open on a minimum four (4) days per week schedule, or possibly a five (5) days per week schedule, during the regular academic sessions, including summer session, and possibly winter session. The schedule of operating hours will be mutually agreed upon by Vendor and District and incorporated into a clause of the Lease/Management Services agreement. (See clause 21.7 of Exhibit A “Proposed Lease.”) Discuss the current business hours which are:

Regular Schedule:

Mon-Thu: 7:45am to 6:30pm

First Week of Classes:

Mon-Thu: 7:45am to 8:00pm

Fridays: 9:00am to 4:30pm

Fridays before the First Week of Classes:

Fridays: 9:00am to 4:30pm

The successful Vendor will be required to provide some services at the District’s Watsonville Center, including providing textbook sales and return services, and “Course Reader” sales services, for a




minimum of two Monday-Thursday weeks at the beginning of each semester and summer terms.

PLEASE NOTE: In these historically unprecedented times of funding cutbacks and funding uncertainties, the District continues to explore reduction of operating hours and staff hours district-wide. Future District actions might include reduced academic and/or administrative operating hours. This could result in the need to reduce future Bookstore operating hours, especially if future District actions reduce the population of students and staff on campus during particular weeks or months. The District will keep the successful Vendor informed and negotiate in good faith with the Vendor to potentially amend relevant sections of an existing contract (such as schedule and financial terms) impacted by a change in academic or operating schedule.

2. Marketing and Customer Relations

a. Describe Vendor’s marketing plan for conducting business on campus and in the District’s geographical area. Describe Vendor’s policies and procedures for marketing and merchandising; include any special techniques used in promotional activities.

b. Describe whether Vendor has online/web-based ordering interface and, if not, the Vendor’s proposal to develop one, if any.

c. Describe Vendor’s consumer relations program in existing stores.

d. Describe Vendor’s proposed level of participation in a college bookstore advisory committee.

1) Describe Vendor’s policy and strategies to interface with and get input from faculty, students, and District administrators on pricing and inventory.

e. Describe Vendor’s proposed method in which you will provide marketing and signage to promote the bookstore and its location.

f. Describe Vendor’s proposed method in which you will incorporate school colors and logo and /or mascot (The Cabrillo “Seahawk”) into merchandise such as clothing etc., and into the overall identity of the bookstore. Describe, as well, how the “Cabrillo” name and identity would be maintained in the bookstore name.




3. Staffing

a. Describe Vendor’s staffing and employment practices, including student employment.

b. Provide written narrative concerning service/staffing levels to handle customers during semester start-up periods.

4. Technology Proposal

a. Describe Vendor’s process for District departments to link directly with the bookstore to place and process book orders.

b. Describe Vendor’s system for allowing and tracking student textbook orders from the bookstore via the Internet, sales associated needs to be tracked to the District.

c. Describe Vendor’s on-line student purchasing system

d. Describe Vendor’s on-line book requisition process for text book ordering.

e. Describe Vendor’s ability to maintain, by semester, a book database that is electronically accessible to the Vice President of Administrative Services.

C. Transition Plan

1. Vendor shall propose a detailed transition plan including dates and required activities of the Vendor and the Vendor’s expectations of the District to ensure uninterrupted bookstore operations.

2. Vendor shall include a description of all technology compatibility requirements for the Vendor to operate in conjunction with District’s systems.

D. Financial Proposal

The following components should be in the potential Vendor’s Financial Proposal. While the District requires a Financial Proposal containing each of the components below, the suggested dollar amounts below are not minimum requirements. The financial terms of the proposal are negotiable, but the terms stated below indicate the District’s predisposition on these financial proposal elements:




1. Proposed Commission

a. Specify a guaranteed annual minimum commission (“Base Rental Payment”) or an annual percentage of gross sales to be paid to the District. The District will require an annual review of the commission paid. The District will obtain proposals based on a 25% markup or less. The District is predisposed to a proposal containing at least the following annual commission, or an annual percentage of gross sales, whichever is higher, as follows:

Annual Base Rental Payment:

Two Hundred and Seventy-Five Thousand Dollars ($275,000)

OR

Annual Percent of Gross Sales:

Ten and one-half percent (10%) up to Three Million Dollars ($3,000,000)

Eleven percent (11%) from over Three Million Dollars ($3,000,000) up to Three Million Five Hundred Thousand Dollars $3,500,000

Twelve percent (12%) of over Three Million Five Hundred Thousand Dollars ($3,500,000)

Total gross sales for all Bookstore departments for the last three most recently completed fiscal years for the Cabrillo Bookstore are as follows:

FY 2009-10 $3,675,252 FY 2010-11 $3,078,554 FY 2011-12 $2,766,506 2. Signing Bonus: Lessee shall pay the District the sum of One Hundred

Thousand Dollars ($100,000) upon signing a five (5) year and approximately five month Lease and Management Services/Operations Agreement.

3. Price offered for existing inventory (See “Exhibit B: Current Cabrillo Bookstore Assets and Inventory.”)

a. Explain financial formula for basis of price offered for existing inventory (for example, “cost basis less X%”). On expiration of the




contract, if the contract is not renewed, the successful Vendor shall offer for sale to the District the then existing inventory, priced based on the same basic financial formula as used for the purchase of existing inventory at commencement of this contract.

4. Price offered for existing equipment, fixtures, and assets.

a. On expiration of the contract, if the contract is not renewed, the successful Vendor shall offer for sale to the District the then current existing equipment, fixtures and assets (such as, but not limited to, furniture, fixtures, display cases, cash registers, etc.) at a reasonable market rate. (See also item VII.C.1 of this RFP; see “Exhibit B: Current Cabrillo Bookstore Assets and Inventory.”)

The existing Bookstore cash assets and cash fund balance(s) remain the full property of the District. Disposition of accounts payables and accounts receivables will be negotiated with the successful Vendor; such disposition will be included in the proposed contract (“Agreement”—see Exhibit A).

5. Other Contributions to the District

a. For each full year of the contract, commencing on July 1, 2013, contractor shall contribute Fifteen Thousand Dollars ($15,000) to the ASCC Student Senate operating budget, for purposes designated by the Student Senate. This annual contribution is due by July 30th; and the memo line of the check shall be notated: “ASCC Student Senate bookstore contribution.”

b. For each year of the contract, contractor shall specify an amount to be made available to the colleges for campus-related service events, including graduation, student/staff caps and gowns, and supply donations for various college events.

6. Security Deposit

a. The successful Vendor will be required to post a security deposit at least five (5) days prior to taking possession of the property, in the amount of One Hundred Thousand Dollars ($100,000).

7. On-Campus Marketing and Advertising

a. Describe Vendor’s financial commitment to marketing and advertising on campus.

E. Potential Future Revenue and Service Strategies




1. Expansion of “Grab and Go” food items for sale: please comment.

2. The District and specifically the Student Senate may have a future interest in the Vendor co-developing and fully managing an “Internet Café/Coffeehouse” operation within the existing Bookstore square-footage or in an adjacent space, by mutual discussion, negotiation and agreement between District and Vendor. Please comment on this concept and note any experience potential Vendor has in developing and managing a similar operation.

3. The District may have a future interest in locating a student–oriented, or possibly all campus service, duplications center within the Bookstore, by mutual discussion, negotiation and agreement between District and Vendor. In the case of an all-campus service center, this would be potentially for the production of photocopied course “Readers” and other standard campus/District duplications requirements, as well as potentially offering self-service walk-in photocopying options for students. In the case of a full-service all-campus center, additional square footage for such operation or for existing Bookstore operations that could be relocated, would be secured. The Vendor would manage/operate such a 1) self-service student-oriented duplications center, or 2) all-campus duplications center in its entirety, under an amendment to the proposed lease/management services agreement, based on terms, including cost recovery and mark-up guidelines, mutually agreed upon. Please comment on this concept and note any experience potential Vendor has in developing and managing a similar operation.

IV. BASIS OF AWARD – SELECTION CRITERIA

A. The successful Vendor shall be selected on the basis of the comprehensive Proposals for Bookstore Services that meets the specifications and requirements of the RFP and that is the most advantageous to the District including the following factors:

1. Vendor’s Company Information and Experience including:

a. Vendor’s experience and reputation in colleges, universities, and/or community colleges markets.

b. Vendor’s demonstrated ability to manage a retail operation of approximately $3 million in gross sales.




2. Vendor’s Proposed Bookstore Products and Operations including:

a. Description of merchandise and services; particularly textbook procedures for faculty and students.

b. Principles and methods of marketing and merchandising.

c. Pricing structure of textbooks and other products.

d. Proposal on developing a retail concept.

e. Vendor’s Marketing Proposal.

3. Vendor’s Technology Proposal including:

a. Existing technology.

b. Compatibility with District’s systems.

4. Vendor’s Proposed Transition Plan

5. Vendor’s Financial Proposal including:

a. Commission Structure and signing bonus

b. Price offered for inventory and for equipment/fixtures/assets

c. Other Contributions to the District

6. Vendor’s Interview with the District

a. Based on the written proposals, the District expects to invite select vendors to interview with the District selection team during the week of November 26-30, 2012. Those selected vendors will be provided with approximately one (1) week advanced notice of the interview and Vendor shall be available for such interview as scheduled.

b. The final award will be based on the RFP criteria plus the information provided by the Vendor during the interview.

B. This RFP does not commit the District to award a contract with any Vendor or to pay any costs incurred by the Vendor in the preparation of Vendor proposals.

C. The District reserves the right at its sole discretion to accept or reject any and all proposals received as a result of this RFP.




D. The District reserves the right to award a contract to Vendor which in its view best serves the needs of the District.

V. ADDITIONAL PROPOSAL INSTRUCTIONS

A. Vendor Identification

1. Each Vendor must provide with its Proposal complete legal business name, address, telephone number, and name(s) of officer(s) authorized to act for the company or corporation.

2. Describe the Vendor’s legal organization.

a. If the Vendor is a corporation, provide the date of incorporation, state(s) of incorporation, and names of the President, Vice-President, Secretary and Treasurer.

b. If the Vendor is a partnership or joint venture, provide the names of the date of organization, type of partnership or venture, names of partners or associates.

c. If Vendor is a sole proprietor, provide the date of organization and the name of the owner.

B. Vendor shall include with the Proposal a signed copy of the Proposal Representations and Certifications form included herein. The Proposal must be executed by the Vendor’s fully authorized contracting official.

C. Vendor’s Responsibility

1. Vendors are responsible for familiarization with all aspects of the colleges and the condition of bookstore operations relating to the proposal.

2. Vendors are required to inspect existing operations, facilities, equipment and inventory. Vendors are instructed to contact Michael Robins, Director of Purchasing, Contracts, and Risk Management, at (831) 477-3521 or [email protected] for information and/or appointments for such inspections. Failure of a Vendor to exercise this responsibility will not relieve the Vendor from fulfilling obligations as specified in this document or in any subsequent agreement.

D. Other Required Certifications

1. A statement of compliance with State of California and Federal Fair Employment Practices, Equal Employment Opportunity, section 504, and Title IX Regulations must be included with the Proposal.




2. Include with Proposal copies of and/or proof of all licenses and permits necessary to engage in the State of California. Out of state Vendors not yet operating in California may use certified copies of applications submitted to the appropriate agencies; however, a contract award shall not be made prior to the successful Vendor’s submission of proof of all California licenses and permits required for Vendor to conduct business in California and meet the requirements of this RFP.

E. Proposal submission requirement shall be in accordance with this RFP according to the deadline established in the “Notice of Request for Proposal No. RFP13-01,” Bookstore Services, which is hereby incorporated by reference.

F. The District reserves the right to supplement or revise the terms of this RFP and any attachments.

VI. PROPOSED CONTRACT TERMS

A. The attached agreement entitled “Lease for Student Bookstore and Management Services/Operations Agreement” (“Agreement”--see Exhibit A) shall be used to contract with the successful Vendor. By submission of a Proposal in response to this RFP, the Vendor agrees to enter into such agreement if selected by the District. Any and all exceptions to the terms of the Agreement or this RFP must be expressly stated by the Vendor in the Proposal and shall not become terms of the Agreement unless expressly accepted by the District.

B. The contract is expected to be awarded for a period of approximately five (5) years, with a start date to be mutually determined between 1/7/13 and 1/22/13. The contract period will continue for approximately five (5) years unless terminated sooner under the provisions of the contract.

VII. SUPPLEMENTAL TERMS AND CONDITIONS

A. Personnel Provisions

1. The successful Vendor’s on-campus management personnel will be assigned subject to the approval of the District. Other employees of the contractor who are working on campus, or who service the campus directly, shall be subject to Cabrillo Community College District’s standards of conduct expected of District employees. They will be subject to dismissal at the request of the District for serious violations and for conduct unfavorable or offensive to the District or its students.

2. The successful Vendor agrees to maintain and manage the employment of existing employees as employees of the District. For existing employees who are “classified employees,” the terms and conditions of the current, in-effect collective bargaining agreement between the District and the




“Cabrillo Classified Employees Union,” will remain in effect, and govern the personnel policies and procedures for these employees.

a. In the event that the successful Vendor wishes to change the bookstore staffing pattern such that employee positions that pre-exist this contract will be reduced or eliminated, such proposed reductions must be 1) proposed to and discussed with the Cabrillo Bookstore Advisory Committee, 2) subject to the terms of the in-effect classified employees collective bargaining agreement referred to above (for classified positions only), 3) subject to the District’s standard procedures for shared governance input on employee reductions, 4) approved by the District’s Governing Board, and 5) authorized by signature of the Vice-President of Administrative Services and the Director of Personnel and Human Resources.

b. The successful Vendor shall reimburse the District for all salary, wage, and benefit expenses of existing District Bookstore employees who remain working for the Bookstore under this Lease/Management & Operations Services Agreement. Said employees will continue to be District employees; these employees will submit to Vendor, and Vendor will submit to District, appropriate District required documentation for routine District payroll processing, approved by Vendor management. The Vendor will reimburse District for these employee expenses within 30 days of invoice from the District Business Services Office for same.

3. “New employees,” defined as Bookstore employees hired subsequent to the commencement of this contract, will be the employees of the Vendor, not of the District. Vendor shall be responsible for wage determination, payroll, benefits, and working conditions for such “new employees.”

4. The successful Vendor shall also comply with all applicable government regulations, including the Fair Employment Practice Act and Affirmative Action. The contractor shall provide part-time work opportunities and give preference to Cabrillo College students.

5. The successful Vendor shall fully provide its own accounting, receiving and administrative staffing.

6. All bookstore student position openings shall be posted in the college student employment office.

7. The successful Vendor shall pay students, at the minimum, the prevailing wage rates that are in effect for District student employees.




B. Financial Arrangements

1. The successful Vendor shall pay all applicable local, state, and federal taxes, in force or enacted. The District shall not be responsible for any debts or deficits incurred by the contractor.

2. Prices to be charged for goods and services are to be determined by the successful Vendor, but the District reserves the right to request review and reconsideration of prices judged to be excessive and the contractor agrees to disclose actual cost of any item(s) reviewed.

3. Monthly financial statements and commission checks will be submitted by the successful Vendor to the District within twenty-five (25) working days following the close of each month. The statements will report Gross Sales by category of products, Cost of Goods, Operating Expenses, and Profit/Loss.

4. The successful Vendor’s books, records, invoices, delivery slips, and other pertinent documents relating to the operations of the bookstore will be subject to inspection and audit at any time during normal business hours by the District or its representatives.

5. The successful Vendor must have performed an annual independent financial audit, carried out by a California licensed Certified Public Accountant. Such audit is due to the District within six (6) months of the close of the previous July 1-June 30 fiscal year.

6. The successful Vendor must honor previously purchased bookstore gift cards.

C. Physical Description

1. The District provides space for the bookstore on the college campus. The present furniture, fixtures, display cases, and cash registers are owned by the District. Therefore, the Vendor must include in its proposal the purchase of such items from the District. (See also “Exhibit B: Current Cabrillo Bookstore Assets and Inventory.”) On expiration of the contract, if the contract is not renewed, the successful Vendor shall offer for sale to the District the then current operational furniture, fixtures, display cases, and cash registers at a reasonable market rate.

2. On expiration of the contract, the successful Vendor shall return all equipment and fixture inventory items provided to Vendor at no charge by the District, if any, in the same condition as on the original inventory,




reasonable wear and tear excepted. Utilities, normal maintenance, and cleaning will be the responsibility of the contractor.

3. The successful Vendor shall reimburse the District for the cost of utilities. Utility cost to be determined by the District based on square footage and current cost of utilities.

4. The successful Vendor may provide for cleaning and minor maintenance either through separate arrangements with the District or by an external provider of such services. District cost for cleaning and minor maintenance to be determined, based on current cost of labor and supplies.

5. Major maintenance of the buildings physical systems (described in clause 17.2 of the proposed contract attached as Exhibit A to this RFP) will be the responsibility of the District.

6. The successful Vendor is responsible for all space/areas the vendor uses. including but not limited to the loading dock, and to keep an overall safe, clean and healthy environment.

7. The successful Vendor shall pay for waste management (trash & recycle), pest control measures, telephone charges, repairs to equipment furnished and accepted by the contractor, and any redecorating, remodeling or painting of the bookstore interior.

8. The successful Vendor may not sublease or assign, either in whole or in part, any portion of the structure(s) provided, except by mutual agreement with the District, encoded in a fully executed amendment to the contract.

9. The District retains the right to inspect all areas of the bookstore and the contractor agrees to permit inspection, at any time, by a representative of District or designee.

D. Vendor Responsibility

1. The District shall not be responsible to the successful Vendor for any damage to inventory, materials, supplies, food, or equipment by spoilage, theft, fire, flood, earthquake, or other causes.

2. Successful Vendor shall indemnify, defend, and save harmless Cabrillo Community College District, the Board of Trustees, its officers, agents, and employees from any and all losses, damage and expense, or claims, therefore, for injury, illness or death caused by any person, or loss, damage or expense to any property arising out of or in connection with the operation of the bookstore, the sale of products there from and from any loss or penalty resulting from Vendor’s violation of any law or ordinance.




E. Insurance Required

1. Successful Vendor shall maintain in force during the term of the contract Workers’ Compensation Insurance on employees and public liability and property damage insurance in the sum of One Million Dollars ($1,000,000) for injury to or death of any one person for each occurrence, in the sum of Three Million Dollars ($3,000,000) for injury or death of more than one person for each occurrence, and in the sum of products damage for each occurrence. The District is to be named as additional insured. The policy or policies of liability insurance shall contain the following special endorsements:

The Cabrillo Community College District, the Board of Trustees, its officers, employees, and agents are hereby declared to be additional insured under the terms of this policy as to the activities of the contractor. This insurance policy will not be canceled without thirty (30) days prior written notice to the District.

F. Security Deposit

1. The successful Vendor will be required to post a security deposit at least five (5) days prior to taking possession of the property, in the amount of One Hundred Thousand Dollars ($100,000).

O:\Contracts-050112\RFP\Bookstore Mgt Services\Bookstore Mgt Services



REQUEST FOR PROPOSAL (RFP #13-0809)

BOOKSTORE SERVICES

PROPOSAL REPRESENTATIONS AND CERTIFICATIONS

I, the below indicated Vendor, declare that I have carefully examined the RFP documents and the campus bookstore locations and hereby propose and agree, if this Proposal is accepted by the District, to furnish all materials and services and do all work as required therein. If selected by District, I further agree to enter into an Agreement with the District according to the terms and conditions stated in the proposed “Lease for Student Bookstore and Management Services/Operations Agreement,” except as otherwise specifically objected to as stated in this Proposal.

Proper Name of Vendor submitting this Proposal

Address

By: Date: Signature of Vendor

NOTE: If Vendor is a corporation, the legal name of the corporation shall be set forth above together with the signature of the authorized officers or agents and the document shall bear the corporate seal; if Vendor is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; and if the Vendor is an individual, his/her signature shall be placed above.

All signatures must be made in permanent blue ink

O:\Contracts-050112\RFP\Bookstore Mgt Services\Bookstore Mgt Services


EXHIBIT A

LEASE FOR STUDENT BOOKSTORE

AND MANAGEMENT SERVICES/OPERATIONS AGREEMENT

EXHIBIT B

CURRENT CABRILLO BOOKSTORE ASSETS AND INVENTORY

EXHIBIT C

C-1: FY2011/12 CABRILLO BOOKSTORE FINANCIAL STATEMENTS

C-2: CABRILLO BOOKSTORE—HISTORICAL TRENDS FY05/06 THRU FY12/13


#RFP13-01

***Exhibit A***

Lease for Student Bookstore

And Management Services/Operations Agreement

Bid Questions Due: Tuesday, November 8, 2012

Michael Robins, Director of Purchasing, Contracts & Risk Management

[email protected]

1 Bookstore Lease Agreement for

Student Bookstores and Operations 69495 cs/jlw 03/12/04 005175.00000/69495v1

LEASE FOR STUDENT BOOKSTORE AND MANAGEMENT SERVICES/OPERATIONS AGREEMENT

1. Parties and Date. This LEASE FOR STUDENT BOOKSTORES AND

OPERATIONS AGREEMENT (“Agreement”), effective ________________, 20XX constitutes

an agreement by and between the CABRILLO COMMUNITY COLLEGE DISTRICT

(hereinafter referred to as “Lessor” or “District”), whose address is 6500 Soquel Drive, Aptos,

California, 95003, and _______________________________ (“hereafter referred to as

“Lessee”).

For the good and valuable consideration, the receipt and sufficiency of which is hereby

acknowledged, Lessor and Lessee hereby agree as follows:

2. Purpose and Intent. Lessor and Lessee wish to provide for the operation of a

campus bookstore on District property. Lessee will operate the bookstore in accordance with the

terms of this Agreement. Lessee will occupy the Premises as a Lessee.

3. Property and Premises. Lessor owns property commonly known as Cabrillo

College (“Property”). A portion of the Property which is subject to this Agreement is the student

bookstore, located at the following location (“Premises”):

(a) Bookstore at the Student Activities Center East at Cabrillo College, 6500

Soquel Drive, Aptos, California, 95003, consisting of approximately 9630

square feet of property;

The location of the Premises is indicated on the map(s) which is/are attached hereto as Exhibit

“A.” The Premises are more particularly described in the drawing attached hereto as Exhibit B.

Exhibit A



4. Lease. Lessor desires to lease the Premises to Lessee, and Lessee desires to lease

the Premises from Lessor, together with all easements, rights, and appurtenances in connection

therewith or thereunto belonging, upon all terms, covenants, and conditions hereinafter set forth.

5. Term. The term of this Agreement shall be for a period of five (5) years and ___

months, beginning upon the effective date in paragraph “1” of this agreement, and terminating on

__________, 20XX, unless terminated earlier for cause, by mutual agreement of the parties or in

the case of destruction or condemnation as provided for in section 25 of this Agreement.

6. Holding Over. In the event the District consents to any holding over of the

Premises by Lessee from and after the expiration or termination date, such holding over shall be

considered a tenancy from month-to-month, and upon the same terms, conditions and rental as

herein provided.

7. Termination by Law. In the event of the enactment of any law, ordinance, or

regulation prohibiting the use of said Premises for the purposes of a campus bookstore, then, and

in that event, at the option of Lessee, this Agreement shall terminate and all liability hereunder

shall cease from and after the date such prohibition becomes effective, or at the time Lessee

vacates the Premises, whichever occurs later. Any rent paid in advance by Lessee shall be

apportioned and returned to it.

8. Consideration. The terms and conditions of this Agreement comprise the

consideration for it.

Exhibit A



9. Lease Payments And Charges (Consideration).

9.1 Guaranteed Minimum Rental Payment/Percentage of Sales. On an

annualized basis, Lessee will pay District the guaranteed minimum rental payment or the

percentage of net sales, whichever is greater, as follows:

A. Base Rent:

______ Dollars ($.)

B. Percent of Sales [To be completed in accordance with proposal

accepted]. The percent of sales will be determined and payable

______ days after each yearly anniversary date.

9.2 Payment Schedule. Guaranteed minimum rent payments will be made

quarterly and paid within thirty (30) days after the close of the quarter in which they were

earned. The final payment for the contract year will include any adjustments required by

the guaranteed rent/percentage of sales formula above.

Each payment shall be accompanied by a detailed statement of its computation

and Lessee shall furnish supporting documentation upon request.

9.3 Contribution to ASCC Student Senate operating budget. Lessee will

annually contribute __________ Dollars ($________) [To be completed in accordance

with proposal] to the District’s ASCC Student Senate operating budget.

9.4 Public Related Service Events. Lessee will annually contribute

__________ Dollars ($________) [To be completed in accordance with proposal] to

District for District’s public events including without limitation, graduation, receptions,

etc.

Exhibit A



9.5 Security Deposit. Lessee shall pay at least five (5) days in advance of

taking possession of the Property, the sum of ____________________ Dollars

($_____________) as a security deposit, to ensure the performance by Lessee of the

provisions of this Agreement. The parties agree that Lessor may hold and use all or any

portion of the security deposit, without interest, to cure any default by Lessee under this

Agreement. Lessee shall immediately pay to Lessor a sum equal to the portion of the

security deposit expended or applied by Lessor as allowed herein, so as to maintain the

security deposit in the sum initially deposited with Lessor. Lessee’s failure to timely

replenish the security deposit shall constitute a material breach of this Agreement. If

Lessee is not in default upon expiration or termination of this Agreement, Lessor shall

return the security deposit to Lessee. Lessor’s obligations with respect to the security

deposit are those of a debtor and not a trustee. Lessor can maintain the security deposit

separate and apart from Lessor’s general funds or commingle the security deposit with

Lessor’s general and other funds. Lessor’s right to possession of the Property for

nonpayment of any lease payment, or for any other reason, shall not be affected by reason

of the fact that Lessor holds such deposit.

9.6 Price paid for existing inventory. Lessee shall pay District the sum of

__________ Dollars ($________) for the existing inventory, upon the signing of this

five-(5) year Agreement. [To be completed in accordance with proposal.]

9.7 Price paid for existing equipment, fixtures, and saleable assets. Lessee

shall pay District the sum of __________ Dollars ($________) for the existing

equipment, fixtures, and saleable assets, upon the signing of this five-(5) year Agreement.

[To be completed in accordance with proposal.]

Exhibit A



9.8 Signing Bonus. Lessee shall pay District the sum of __________ Dollars

($________) upon the signing of this five-(5) year Agreement. [To be completed in

accordance with proposal.]

10. Utilities.

10.1 Lessee’s Obligations. Lessee agrees to pay, or cause to be paid, all

charges for telephone and waste management (garbage and recycling) service provided to

the Premises, including but not limited to those charges which might be a charge or lien

against the Property and to indemnify and save Lessor harmless from and against any

liability or damages on such account.

10.2 Lessor’s Obligations. Lessor shall provide gas, electric, sewer, and water

systems at no cost or expense to Lessee.

11. Janitorial Services. Lessee shall, at its own cost and expense, during the term of

this Agreement, provide janitorial services for the Premises.

12. Property Use.

12.1 Permitted Use and Duties. Lessee shall use the Property exclusively for

operating a bookstore and for no other use without Lessor’s express written consent. The

bookstore shall be operated, equipped, and staffed in accordance with good bookstore

operational practice and may include storage, administration, management, and

supervision facilities and functions but only to the extent necessary to service the

bookstore on the Premises.

12.2 No Assignment; No Sublease. This Agreement shall not be assigned in

whole or in part. No sublease of the Premises is permitted.

Exhibit A



12.3 Compliance with Zoning. Lessee’s use shall be compatible with

applicable zoning requirements. Lessee must maintain and restrict all uses, operations

and activities that arise from or are connected with the Agreement to comply with

applicable laws. Lessee shall be solely responsible for securing any permits required.

12.4 Hazardous Materials. Lessee shall be prohibited from the use of

hazardous materials unless otherwise permitted. A complete use of chemicals and other

potentially hazardous materials must be submitted to Lessor for approval prior to use by

Lessee.

12.5 Prohibited Uses. Lessee shall not use or occupy the Premises in violation

of law, and shall immediately discontinue any use of the Property which is declared, by

any governmental authority having jurisdiction, to be a violation of law. Lessee shall

comply with the direction of any governmental authority having jurisdiction which shall,

by reason of the nature of Lessee’s use or occupancy of the Premises, impose any duty

upon Lessee or Lessor with respect to the Property or Premises or with respect to the use

or occupation of the Property. Lessee shall neither use nor occupy the Premises or any

part of the Property for any disreputable or ultra-hazardous business purpose. Lessee

shall not cause, maintain or permit any nuisance in, on, or about the Premises, and shall

not commit or suffer to be committed any waste in or upon the Premises. Lessee shall

immediately, on discovery of any unlawful, disreputable or ultra-hazardous use, take

action to halt such activity.

13. Hold Harmless and Lessee’s Indemnification. Lessee agrees to defend,

indemnify, and hold harmless the Lessor from any and all claims, costs, penalties, losses,

damages, expenses (including attorneys’ fees) and liability for any damage, including injury or

Exhibit A



death of any person, or damage to property of any person, arising out of or in any way connected

with Lessee’s use or occupation of the leased Premises except liabilities or claims arising from

the sole negligence or willful misconduct of Lessor, its officers, employees or agents.

14. Authority to Execute. The individuals executing this Agreement on behalf of

Lessee represent and warrant that they are duly authorized to execute and deliver this Agreement

on behalf of Lessee, and that this Agreement is binding upon Lessee in accordance with its

terms. Lessee shall, at Lessor’s request, deliver a notarized copy of the authority of Lessee’s

signatories to execute this Lease, but performance by Lessee shall not be excused by any

deficiency, material or otherwise, of any such statement. Lessor shall, at Lessee’s request, also

deliver a notarized copy of the authority of Lessor’s signatories to execute the Lease. The

individuals executing this Lease on behalf of Lessor represent and warrant that they are duly

authorized to execute and deliver this Lease on behalf of Lessor and that this Lease is binding

upon Lessor in accordance with its terms.

15. Damage to Premises, Financial Responsibility.

15.1 Parties’ Options. In the event that the Premises are damaged by fire or

other casualty covered by insurance, either party shall have the option either to: (a) repair

such damage and restore the Premises, this Agreement continuing in full force and effect,

or (b) give notice to the other any time within thirty (30) days after such damage occurs

that this Agreement is terminated as of a date to be specified in such notice. In the event

of the giving of such notice, this Agreement shall expire and all rights of Lessee pursuant

to this Agreement shall terminate. Lessor shall not be required to make any repair or

replacement of any property brought onto the Premises by Lessee.

Exhibit A



15.2 Personal Property. Lessor shall not be responsible or liable to Lessee for

any damage to or destruction of the personal property of the Lessee or Lessee’s

employees, invitees, or other parties on the Premises during the term of the Agreement.

16. Insurance.

16.1 Liability Insurance. Except as hereinafter provided, Lessee shall,

throughout the term of this Agreement, at its sole expense, procure, and maintain a

comprehensive general liability insurance policy or policies in protection of Lessee and

of Lessor and their agents, and employees, indemnifying said parties against all direct or

contingent loss or liability, including attorneys’ fees, court costs, and associated

expenses, arising out of any and all claims for damages for personal injury, death or

property damage which occur during Lessee’s occupancy of or operations on the

Premises. Lessor, its Governing Board, as individuals and as a collectivity, its officers,

agents, and employees shall be named as additional insureds. Such insurance shall have

minimum liability limits of One Million Dollars ($1,000,000) for personal injury or death

of each person and Three Million Dollars ($3,000,000) for personal injury or deaths of

two (2) or more persons in each accident or event, and in a minimum amount of Five

Hundred Thousand Dollars ($500,000) for damage to Property resulting from each

accident or event. Such liability and property damage insurance may, however, be in the

form of an aggregate or single-limit policy in the amount of Three Million Dollars

($3,000,000) covering all such risks. Said policies shall specifically cover the indemnity

provision of the Agreement. Levels of insurance may be adjusted to meet the appropriate

needs as necessary by mutual agreement of both parties. Such insurance shall be

provided by a company or companies lawfully authorized and admitted to do business in

Exhibit A



California. Lessee shall provide proof of compliance with this requirement by providing

certificates of insurance and copies of additional insured endorsements prior to entry

upon the Premises. Lessee’s insurance shall be primary as respects District. Any

insurance or self-insurance maintained by District shall be in excess of Lessee’s

insurance and shall not contribute with it.

16.2 Fire and Extended Coverage Insurance. Lessee shall, at its sole expense,

procure and maintain throughout the term of this Agreement, insurance against loss or

damage to any portion of the Premises, including structures, whether by fire or lightning,

or any other cause, with extended coverage endorsements, including coverage for

vandalism and malicious mischief. Said extended coverage insurance shall cover loss or

damage by explosion, windstorm, riot, aircraft, vehicle damage, smoke, and such other

hazards as are normally covered by such insurance. Such insurance shall be in an amount

at least equal to the replacement cost (without deduction for depreciation) of all structures

constituting any part of the Property, excluding the cost of excavations, of grading and

filling, and of the land. All proceeds from this insurance shall be applied to the repair

and maintenance of the Premises or paid in full to Lessor.

16.3 Form of Insurance Policies. All policies of insurance required by this

Agreement in sections 16.1, 16.2, and 16.4 shall name both Lessee and Lessor as

insureds, and provide that both Lessor and Lessee shall be given thirty (30) days written

notice prior to expiration of each policy, or any effective cancellation thereof, or

reduction of the coverage provided thereby or any material change in the policy. Lessee

shall pay when due the premiums for all insurance policies required by this Agreement,

except as otherwise provided, and shall deliver certificates of insurance and additional

Exhibit A



insured endorsements to Lessor when such insurance is issued or amended. Lessor may,

but is not required to, secure replacement coverage for any insurance required hereunder

if Lessee fails to do so, and all amounts so advanced by Lessor shall be charged to

Lessee’s account and shall be due and payable on demand. Interest shall accrue at the

legal rate if full payment is not received in ten (10) days.

16.4 Personal Property Insurance. Lessee shall be solely responsible for

insurance against all perils for building contents and equipment (personal property)

which shall be at least to the extent of the District’s interest with coverage in an amount

not less than required for repair and/or replacement. Lessee shall be responsible for

security of contents (personal property including without limitation trade fixture)

belonging to Lessee.

16.5 Workers’ Compensation. Lessee shall provide workers’ compensation

insurance coverage for its employees.

16.6 Lessee’s Subcontractor’s Insurance. The terms and provisions of items

16.1, 16.3, and 16.5 of this section shall apply to any and all subcontractors of Lessee.

Lessee’s subcontractors, if any, shall abide by all provisions, including, but not limited to,

naming Lessor as additional insured according to item 16.1 and making Lessor a

certificate holder according to item 16.3.

17. Maintenance and Repairs.

17.1 Property “AS IS.” Lessor makes no representation or warranties

concerning the condition of the Premises and any improvements thereon, each and all of

which are tendered by Lessor and accepted by Lessee in “AS IS” condition. Lessee

Exhibit A



acknowledges that it has made its own inspection of the Premises and investigation into

its suitability for use. Lessee acknowledges that it has examined the Premises including

any appliances, fixtures, carpets, drapes and paint, and has found them to be in good, safe

and clean condition and repair, except as noted in the inventory report, pursuant to Article

19, herein, to the Lessor from the Lessee, which shall be delivered to Lessor within three

(3) working days of the commencement of the lease term.

17.2 District Responsibilities. Except as set forth below in section 17.3, the

District shall be responsible for the major exterior maintenance of the building, exterior

walls, windows and roof, foundation, fixtures, windows, doors, interior walls, interior

ceiling, lighting facilities, heating, ventilation, HVAC system including roof mounted

units, locks and key systems, water, and plumbing and shall maintain the building to

conform with applicable building codes and Cal OSHA requirements. If disrepair of the

aforementioned items is due to actions of Lessee, their agents or clients, necessary repairs

or replacement shall be charged to Lessee, their agents or clients as additional rent.

17.3 Lessee Responsibilities. Except as provided by law, this Agreement, or as

authorized by the prior written consent of Lessor, Lessee shall not make any repairs or

alterations to the Premises. Lessee shall, at its own expense, be responsible for interior

maintenance including: floors, carpeting, repainting of walls and general electrical

maintenance and shall use all reasonable caution to prevent waste, damage or injury to

the demised Premises. Lessee shall also provide, at its sole expense, custodial services

and supplies for the Premises, including all services and/or supplies required to maintain

the Premises in good, safe and substantial condition.

Exhibit A



17.4 Condition Upon Termination or Expiration. Lessee agrees to (a) keep the

Premises in good order and repair and, upon termination of tenancy, to return the

Premises to Lessor in a condition identical to that which existed when Lessee took

occupancy, except for ordinary wear and tear, and alterations approved by Lessor in

writing, (b) immediately notify Lessor of any defects or dangerous conditions in and

about the Premises of which Lessee becomes aware, and (c) reimburse Lessor, on

demand by Lessor or its agent, for the cost of any repairs to Premises damaged by Lessee

or its agents, employees, guests or invitees. Lessee shall return the Property to Lessor in

a safe, neat, broom-clean condition, at the expiration or termination of the lease term.

17.5 Notice of Needed Maintenance/Repair. District may give Lessee written

notice of a needed maintenance or repair which is Lessee’s responsibility. If Lessee fails

to make the needed repair within thirty (30) days, that failure constitutes a material

breach of this Agreement and gives rise to the following remedies: District may make the

necessary repairs. The cost of the repair is due and payable upon demand by the District.

Lessee shall pay interest to the District on the cost of the repair at the maximum legal rate

allowed by law until paid. District may also terminate the Agreement.

18. Possession of Premises. The failure of Lessee to take possession of the Premises

shall not relieve it of its obligation to pay rent. In the event that Lessor is unable to deliver

possession of the Premises to Lessee for any reason not within Lessor’s control, including but

not limited to failure of prior occupants to vacate as agreed or required by law, or partial or

complete destruction of the Premises, Lessor shall not be liable to Lessee, except for the return of

all sums previously paid by Lessee to Lessor, in the event Lessee chooses to terminate this

Agreement because of Lessor’s inability to deliver possession.

Exhibit A



19. Inventory of Existing Premises. Lessee shall inspect Premises for its bookstore

operation and accept Premises as adequate for operation. Lessee agrees to return to the Lessor at

the expiration of the Agreement the Premises in the condition in which it was received except for

ordinary wear and tear, and alterations approved by Lessor in writing, and except for the extent

that said Premises may have been damaged or destroyed by fires, flood, or other unavoidable

occurrence.

20. Improvements.

20.1 No Permitted Improvements Without Consent. Alterations and additions

to the Premises shall be made only with Lessor’s prior written consent.

20.2 Requirements for Improvements.

20.2.1 Alterations shall be performed in a workmanlike manner and

shall not weaken or impair the structural strength or lessen the

value of the Premises.

20.2.2 When required, all plans and specifications shall be filed with and

approved by all governmental departments or authorities having

jurisdiction and any public utility company having an interest

therein, and all work shall be done in accordance with the

requirements of local regulations and California building

standards applicable to community college districts.

20.2.3 Lessor may impose as a condition to the aforesaid consent such

requirements as the Lessor may deem necessary, including

without limitation, requirements concerning the manner in which

the work is done and the posting of payment and performance

Exhibit A



bonds with respect to such work, prevailing wages, and a right of

approval of the contractor by whom the work is to be performed.

20.2.4 All alterations, additions and improvements on or to the demised

Premises at the commencement of the term, and that may be

erected or installed during the term, shall become part of the

Premises and the sole property of the Lessor, except that all

moveable trade fixtures installed by Lessee shall be and remain

the property of Lessee. Lessor shall have the right to require

Lessee to remove such moveable trade fixtures and other personal

property belonging to Lessee at Lessee’s expense upon expiration

or earlier termination of the Agreement. Lessee shall repair all

damage to the Premises caused by Lessee’s removal of Lessee’s

moveable trade fixtures and other personal property.

20.2.5 Lessee shall indemnify, defend and hold District harmless from

and against all claims, disputes, damages and costs (including

attorneys’ fees) arising out of or in any manner related to any of

Lessee’s alterations, additions or improvements to the Premises

and Lessee shall keep the Premises and Lessee’s leasehold estate

hereunder free of all mechanic’s and materialmen’s liens.

20.2.6 Lessee shall comply with all applicable labor compliance

requirements under California state law and all District

requirements.

Exhibit A



20.3 Permits and Licenses. No improvements of any type shall be undertaken

and no use shall be made of the Premises until Lessee has procured and paid for all

permits and authorizations as may be required by governmental agencies or departments

having jurisdiction. Lessor shall join in the application for such permits or authorization

whenever such action is necessary, provided that Lessor shall incur no liability or

expense in connection therewith.

20.4 Bidding. In connection with improvements to the Premises, Lessee shall

comply with all applicable bidding requirements for public contracts.

20.5 Plans and Specifications. In connection with proposed improvements to

the Premises, Lessee shall submit plans and specifications to the District. District

reserves the right to approve or disapprove the proposed improvement and may require

modifications or conditions to the proposal.

20.6 District Satisfaction. All works of improvement shall be completed to the

satisfaction of the District.

20.7 Mechanic’s Liens/Encumbrances. Lessee shall pay all costs for

construction done on its behalf on the Premises as permitted by this Agreement. Lessee

shall keep the Property free and clear of all mechanic’s liens and encumbrances of any

nature or sort resulting from construction done by or for Lessee. Before commencing any

work relating to the alterations, additions, or improvements affecting the Premises,

Lessee shall notify Lessor in writing of the expected date of the commencement of such

work so that Lessor can post and record the appropriate notices of nonresponsibility to

protect Lessor from any mechanic’s liens, materialmen’s liens, or any other liens. In any

event, Lessee shall pay, when due, all claims for labor and materials furnished to or for

Exhibit A



Lessee at or for use in the Premises. Lessee shall not permit any mechanic’s liens or

materialmen’s liens to be levied against the Premises for any labor or material furnished

to or performed on the Premises by or at the direction of Lessee. Lessee shall have the

right to contest the validity of any such lien if, immediately on demand by Lessor, Lessee

procures and records a lien release bond meeting the requirements of California Civil

Code section 3143 and shall provide for the payment of any sum that the claimant may

recover on the claim (together with the costs of suit, if it is recovered in the action).

21. Operation of Bookstore.

21.1 Bookstore Operation Required. Lessee shall operate a bookstore on the

Premises to serve the needs of the District. In the event the Lessee fails to perform or

comply with the terms and conditions of the contract, the District, reserves the right to

demand, by written notice by U. S. certified mail, return receipt requested, remedy of any

failure or default within ten (10) working days. In the event the Lessee fails to remedy

the failure or default within the specified period, the District shall have right to cancel or

terminate the contract without additional notice. In such case, it will be incumbent on the

Lessee to continue operation in accordance with instructions of the District until relieved

by a subsequent bookstore operator chosen by the District.

21.2 Management and Staff. Lessee shall staff the bookstore with experienced

and qualified managerial and clerical personnel. During peak “rush” periods, sufficient

additional employees shall be utilized to avoid unnecessary lines and to expedite making

educational materials available to students. Lessee shall be responsible for the wages and

benefits of any and all of its employees.

Exhibit A



21.3 Behavior Standards. Lessee’s employees shall strictly adhere to the

District's regulations applicable to District’s own employees regarding personal behavior.

Further, the District reserves the right to require the Lessee to remove any of Lessee’s

employees from assignment at the Premises for failure to conform to personal behavior

standards referenced above.

21.4 Part-time Workers. Lessee shall utilize part-time employees in its

operations and shall give a preference in its hiring decisions to District students. Students

shall receive at least minimum wage, or the minimum prescribed by applicable statute.

21.5 Manager. Lessee shall employ and provide a bookstore manager who

shall work in cooperation with the Cabrillo College Bookstore Advisory Committee, the

District’s named Representative (“District Representative”), the District’s Student

Services staff, and meet regularly and as requested with the Dean of Students to review

bookstore operations issues. The District Representative is:

_________________________.

21.6 Staff Wages and Benefits. Lessee shall be solely responsible for the

wages and benefits payable to all of its employees, and to the employees of the District

who remain working for the Bookstore as per the terms of the Request for Proposal.

21.7 Calendar of Operating Hours. Lessee shall establish and maintain a

schedule of operating hours and weeks of business consistent with the College calendar

which meets the needs of the students, faculty, and staff. Store hours shall be at least

from ______a.m. to ______ p.m. weekdays during all periods of time when District is in

session and during all registration periods. Store hours shall be extended to

_____________during each District student registration period, during the first two

Exhibit A



weeks of the Fall and Spring semesters, and the first week of each Summer Session. A

schedule of operations must be submitted to the _____________ of ____________

College for approval no later than ______ (___) days prior to the start of each semester.

Approval of changes in schedules of operations shall not be unreasonably withheld.

21.8 Book Orders and Deadlines. Lessee shall fill all orders for books and

required supply items in accordance with textbook and supply adoptions by the faculty.

Faculty members and/or authorized department designees shall give the store manager

notice of the textbook and supply adoptions for all courses offered as follows:

On or before November 1st for the Spring semester;

On or before April 1st for the Summer session;

On or before May 1st for the Fall semester.

21.9 Lessee’s Services. Upon opening the bookstore, Lessee, as an

independent Lessee, and with its own credit, shall operate the bookstore as follows:

21.9.1 Lessee shall promptly stock, in sufficient quantity, display and

sell required, recommended, and suggested course books, and

purchase an adequate number of used books for sale as well as

new, and all other education supplies, tools, and materials used by

the students in pursuing their courses. Lessee shall use all

reasonable efforts to have the textbooks and supplies available for

sale at least ______ (___) days prior to the start of each semester.

21.9.2 Lessee may sell or rent speculative merchandise as general books,

soft goods, stationery and gift items, imprinted sporting goods,

class rings and jewelry, caps and gowns, desk and room

Exhibit A



accessories, and other items presently sold in the college

bookstore.

21.9.3 Lessee shall be responsible for the disposition of any surplus

books or other distressed merchandise it has acquired, regardless

of the cause.

21.9.4 Lessee shall provide special book order service for students,

faculty, and staff and make every effort to obtain the earliest

possible delivery.

21.9.5 Lessee shall provide charge sales for District departments and

offices. Such charge sales shall be guaranteed by the District

only when accompanied by a District Purchase Order and payable

within thirty (30) days. A fifteen percent (15%) discount will be

extended to the District’s faculty and staff for purchases other

than textbooks. A discount will be granted on all sales of one

dollar ($1.00) or more except that a discount will not apply to any

sale merchandise.

21.9.6 District reserves the right to exercise its judgment in respect to

any item(s) that may be offered for sale which, in District's view,

might be considered objectionable. In such cases, District may

forbid both the display and sale of any objectionable item(s).

Lessee will exclude the sale of tobacco products on the Premises.

21.10 Used Book Purchase and Resale. Lessee shall buy books from District

faculty, staff, and students at the following prices:

Exhibit A



21.10.1 When the bookstore has been notified that the book will be used

at the District the following semester, at fifty percent (50%) of the

selling price (provided the book is a good used copy) until the

store has filled its quota.

21.10.2 In the absence of such notification, or if the book will not be used

for the following semester, or is to be replaced shortly by a

revised edition according to an announcement of the publisher, at

a price listed for the book in a current issue of the Textbook

Buying Guide.

21.10.3 Used books in good condition will be sold by Lessee at no more

than seventy-five percent (75%) of their current new selling price.

21.11 Refunds and Exchanges. Lessee agrees to refund or exchange without

penalty any textbook returned within fifteen (15) calendar days of the opening of Fall and

Spring semester and within five (5) days from the opening of each Summer session,

provided the textbook is still in new condition and is accompanied by the sales receipt

and bears the proper current bookstore coding mark. Lessee may establish policies for

refunds and exchanges of other merchandise.

21.12 Posting of Policies. Lessee shall post conspicuously and without

equivocation store policies concerning refunds, buy-backs, and exchanges.

21.13 Sales Mark-Up Basis. Lessee represents that the sale mark-up basis will

be as follows:

21.13.1 Except as set forth in section 21.10.3 and below, new textbooks

will be sold at a twenty-five percent (25%) gross margin. For

Exhibit A



example, a new book with the net cost to Lessee of thirty dollars

($30.00) would sell for forty dollars ($40.00).

21.13.2 Books pre-priced by publishers and list price books will be sold at

list price.

21.13.3 Used textbooks will be sold at twenty-five percent (25%) less

than the new selling price.

21.13.4 School supplies and other merchandise will be sold at industry

standard.

21.13.5 Price increases on items that are not textbook related will only be

made if the manufacturer has increased the cost.

21.14 Syllabus Printing. Lessee agrees to utilize the District’s Printing

Department for the printing of syllabus required by the faculty.

21.15 Purchase of Complimentary Books. District will not purchase

complimentary books from faculty according to the College Academic Senate

procedures.

21.16 Financial Statements. Annual financial statements shall be forwarded to

the District for audit purposes.

21.17 Cooperation. Lessee agrees to work with District’s Bookstore Advisory

Committee for the purpose of evaluating Lessee’s performance.

22. Access to Premises; Signs Posted.

22.1 Access for Lessor. Lessee shall permit District’s agents to enter the

Premises to inspect the Premises, or make repairs or improvements, supply agreed

services, or exhibit the Premises to prospective purchasers or tenants. Except in case of

Exhibit A



emergency, Lessor shall give Lessee reasonable notice of intent to enter and shall enter

only during business hours of Monday through Friday from 9:00 a.m. to 5:00 p.m., save

for reasons of safety or emergency. In order to facilitate District’s right of access, Lessee

shall not, without Lessor’s prior written consent, alter or re-key any locks to the Premises

or install any burglar alarm system. At all times, Lessor or Lessor’s agent shall be

provided with a key or keys capable of unlocking all such locks and gaining entry.

Lessee further agrees to provide instructions on how to disarm any burglar alarm system

should Lessor so request.

22.2 Access by Lessee. Lessee agrees not to obstruct the sidewalks, entry

passages, hall or stairways and will use the same only as passages to and from its

respective areas. Lessee and its employees and its invitees shall have the right to use the

driveways and parking areas located on the Premises provided that such use shall be

subject to such reasonable rules and regulations as may be required by District and local

and/or state regulations.

22.3 Signs. Lessee may place or permit to be placed in, upon, about, or outside

of the Premises or any part of any building located on the Premises, signs visible from the

street only with the prior written consent of the District and provided that Lessee obtains

all necessary permits or approvals which may be required for the erection and

maintenance of any and all such signs and provided such signs are legally permitted to be

installed.

23. Access to Records, and Cash Registers. The District shall have full access at all

times to the Lessee’s bookstore records including all cash registers being used by Lessee with or

without notice. The District reserves the right to review Lessee’s internal audit of revenue, to

Exhibit A



require an independent audit by a Certified Public Accountant, and to itself conduct independent

audits. Cash register control totals will be used to verify the cash sales reported.

In addition:

23.1 Registers are to be available in sufficient numbers so as to facilitate

operations and record keeping.

23.2 All registers brought into service or withdrawn from service are to be

approved and inventoried by a District representative.

23.3 All registers shall have:

23.3.1 Cumulative, nonresettable counters of either the total reset-

clearings or the total cumulative activity.

23.3.2 Receipt and detail tape provisions.

23.3.3 A display window for customer viewing.

24. Default or Breach by Lessee. The occurrence of any of the following shall

constitute a material default and breach of this Agreement by Lessee:

(a) Any failure by Lessee to pay the lease payment or to make any other

payment required to be made by Lessee, hereunder, when due where such

failure continues for ten (10) days after written notice by the District to

Lessee.

(b) A failure by Lessee to perform any other provisions of this Agreement,

where such failure continues for ten (10) days after written notice thereof

by Lessor, provided, however, that if the nature of such default is such that

the same cannot reasonably be cured with such ten (10) day period, Lessee

Exhibit A



shall not be deemed to be in default if Lessee shall within such period

commence such cure and thereafter diligently proceed to completion.

(c) The abandonment or vacation of the Premises by Lessee.

(d) The making by Lessee of any general assignments or general arrangement

for the benefit of creditors; the filing by or against Lessee of a petition to

have Lessee adjudged a bankrupt or of a petition for reorganization or

arrangement under any law relating to bankruptcy (unless, in the case of a

petition filed against Lessee, the same is dismissed within sixty (60) days);

the appointment of a trustee or received to take possession of substantially

all of Lessee’s assets located at the Premises or of Lessee’s interest in this

Agreement where possession is not restored to Lessee within thirty (30)

days; or the attachment, execution or other judicial seizure of Lessee’s

assets located at the Premises or of Lessee’s interest in this Agreement

where such seizure is not discharged within thirty (30) days.

25. Remedies. In the event of any such material breach by Lessee, the District may

at any time hereafter without limiting the District in the exercise of any right or remedy at law or

in equity which the District may have by reason of such default or breach:

(a) Maintain this Agreement in full force and effect and recover the rent and

other monetary charges as they become due without terminating Lessee’s

right to possession irrespective of whether Lessee shall have abandoned

the Premises. In the event the District elects not to terminate the

Agreement, the District shall have the right to attempt to relet the Premises

at such rent and upon such conditions and for such a term and do all acts

Exhibit A



necessary to maintain or preserve the Premises as the District deems

reasonable and necessary without being deemed to have elected to

terminate the Agreement, including removal of all persons and property

from the Premises; such property may be removed and stored in a public

warehouse or elsewhere at the cost of and for the account of Lessee. In

the event any such reletting occurs, this Agreement shall terminate

automatically upon the new Lessee taking possession of the Premises.

Notwithstanding that the District fails to elect to terminate the

Agreement initially, the District at any time during the term of this

Agreement may elect to terminate this Agreement by virtue of such

previous default of Lessee.

(b) Terminate Lessee’s right to possession by any lawful means in which case

this Agreement shall terminate and Lessee shall immediately surrender

possession of the Premises to the District. In such event the District shall

be entitled to recover from Lessee all damages incurred by the District by

reason of Lessee’s default, including but not limited to:

(i) The worth at the time of award of any unpaid rent which

had been earned at the time of such termination; plus

(ii) The worth at the time of award of the amount by which the

unpaid rent which would have been earned after termination until the time

of award exceeds the amount of such rental loss that is proved could have

been reasonably avoided; plus

Exhibit A



(iii) The worth at the time of award of the amount by which the

unpaid rent for the balance of the term after the time of award exceeds the

amount of such rental loss that is proved could be reasonably avoided;

plus,

(iv) Any other amount necessary to compensate District for all

the detriment proximately caused by Lessee’s failure to perform its

obligations under this Agreement or which in the ordinary course of

events would be likely to result therefrom; plus

(v) At the District’s election, such other amounts in addition to

or in lieu of the foregoing as may be permitted from time to time by

applicable state law.

Upon any such reentry, District shall have the right to make any

reasonable repairs, alterations or modifications to the Premises, which

District in its sole discretion deems reasonable and necessary. As used in

(i) above, the “worth at the time of award” is computed by allowing

interest at the rate of twelve percent (12%) per annum from the date of

default. As used in (ii) and (iii) the “worth of at the time of award” is

computed by discounting such amount at the discount rate of the U.S.

Federal Reserve Bank at the time of award plus one percent (1%). The

term “rent,” as used in this section, shall be deemed to be and to mean the

rent to be paid pursuant to section 9.1 and all other monetary sums

required to be paid by Lessee pursuant to the terms of this Agreement.

Exhibit A



26. Condemnation. Except as set forth hereafter, if all the Premises is condemned

for public or quasi-public use, Lessee may terminate this Agreement by giving Lessor at least

thirty (30) days’ written notice.

In the event that a portion of the property is taken by condemnation which has any of the

above effects, and Lessee continues in possession of the remaining portion of said leased

Premises, the rent herein shall be reduced in proportion to the reduction in the utilizable area of

the Premises, and Lessee waives the right to any award from the governmental agency to Lessee

for Lessee’s leasehold interest or anything related thereto, it being understood that Lessor shall

receive all of said condemnation award.

27. Surrender of Premises. On the last day of the term, or sooner termination of this

Agreement, Lessee shall peaceably and quietly leave and surrender to Lessor the Premises with

all structures, appurtenances, property and fixtures, except signs, in good order, condition, and

repair, excepting for reasonable use and wear thereof and damage by earthquake, fire, public

calamity, by the elements, by Act of God, or by circumstances over which Lessee has no control.

28. Independent Capacity. The parties agree that Lessee and its agents in the

performance of this Agreement are acting in an independent capacity and not as officers,

employees or agents of District.

29. Taxes. Lessee shall promptly and timely pay all taxes and assessments which

may be levied or assessed upon any interest or property leased. All taxes, charges, costs and

expenses that Lessee assumes or agrees to pay hereunder, together with all interest and penalties

that may accrue thereon in the event of the failure of Lessee to pay those items, and all other

damages, costs, expenses and sums that Lessor may suffer or incur, or that may become due by

reason of any default of Lessee or failure by Lessee to comply with the terms and conditions of

Exhibit A



this Agreement shall be deemed to be additional rent, and in the event of nonpayment, Lessor

shall have all the rights and remedies as herein provided for failure to pay rent.

30. Notices. Any notice, tender, or delivery to be given under this Agreement by any

party hereto, shall be personally delivered or transmitted by U.S. Mail, postage pre-paid, certified

and return receipt requested. Mailed notices must be addressed as set forth below, but each party

may change its address by written notice in accordance with this paragraph.

Notice to Lessor should be sent to:

CabrilloCommunity College District Attention: Director of Purchasing, Contacts and Risk Management 6500 Soquel Drive, Building 2030 Aptos, CA 95003

Notice to Lessee should be sent to:

________________________________________ Attention: _______________________________ ________________________________________ ________________________________________

31. Governing Laws. This lease shall be governed by and construed pursuant to the

laws of the State of California.

32. Venue. Any action at law or in equity brought by either of the parties hereto for

the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court

of competent jurisdiction in the County of Santa Clara, State of California, and the parties hereto

waive all provisions of law providing for a change of venue in such proceedings to any other

county.

Exhibit A



33. Successors. Except as otherwise provided in this Agreement, all of the

covenants, conditions, and provisions of this Agreement shall be binding upon and shall inure to

the benefit of the parties hereto and their respective heirs; personal representatives, successors,

and assigns.

34. Attorneys’ Fees. If either party commences an action against the other to enforce

any of the terms hereof, or because of the breach by either party of any of the terms hereof, the

losing party shall pay to the prevailing party reasonable attorneys’ fees, costs, and expenses.

35. Prior Agreements; Amendments. This Agreement contains all of the

agreements of the parties hereto with respect to any matters covered or mentioned by said

documents, and no other amendments or understanding pertaining to any such matter shall be

effective for any purpose. No provision of this Agreement may be amended or added except by

an agreement in writing signed by the parties hereto or their respective successors in interest.

36. Severability. Any provision of this Agreement which shall prove to be invalid,

void, or illegal in no way alters, impairs, or invalidates any other provision hereof, and such

other provisions shall remain in full force and effect.

37. Waivers. Waiver of a breach or default under this Agreement is not a continuing

waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.

38. Quiet Enjoyment. Lessor covenants and agrees that Lessee, upon paying the rent

and all other charges herein provided for and observing and keeping all covenants, agreements,

and conditions of this Agreement on its part to be observed and kept, shall quietly have and

enjoy the Premises during the term of this Agreement without hindrance by anyone claiming by

or through Lessor, subject, however, to the exceptions, reservations, and conditions of this

Agreement.

Exhibit A



39. Captions. The title and number of each of the sections of this Agreement are

merely descriptive and not a part of this Agreement and shall have no effect upon the

construction or interpretation of any part thereof. When reference is made in the text of this

Agreement to both a paragraph title and a paragraph number, the title shall be the determining

identification in case of conflict.

40. Force Majeure. The Lessee shall be excused from performance hereunder

during the time and to the extent that Lessee is prevented from performing in the customary

manner by an Act of God, fire, strike, loss of transportation facilities, lockout, or commandeering

of materials, products, plants, or facilities by the government, when satisfactory evidence thereof

is presented to the District.

41. Incorporation by Reference. The following documents are incorporated into

this Agreement: [Conform to titles of documents in bid package such as]

A. Notice to Bidders

B. Information for Proposal

C. Complete Proposal

D. Specifications

E. Instructions and Conditions

F. Verification of Experience

42. Nondiscrimination. Lessee shall not discriminate, in any way, against any

person on the basis of race, sex, color, age, religion, creed, marital status, sexual orientation,

disability, ethnicity, ancestry or national origin, in connection with or related to the performance

of this Agreement.

Exhibit A



43. Compliance with Law. Lessee shall be subject to and comply with all Federal,

State and local laws and regulations applicable with respect to its performance under this

Agreement, including but not limited to, licensing, employment and purchasing practices; and

wages, hours, conditions of employment and nondiscrimination.

44. Third Party Agreement. Lessee shall not enter into any contract that would

obligate the District, its facilities, equipment or personnel, other than provided in this

Agreement. Lessee has no authority to bind the District, by contract or otherwise, in any

amount.

45. Mediation. The parties agree to mediate any dispute or claim between them

arising out of this Agreement or any related matter before resorting to arbitration or court action.

Mediation is a process in which parties attempt to resolve a dispute by submitting it to an

impartial, neutral mediator who is authorized to facilitate the resolution of the dispute but who is

not empowered to impose a settlement on the parties. Mediation fee, if any, shall be divided

equally among the parties involved. Before the mediation begins, the parties agree to sign a

document limiting the admissibility in arbitration or any civil action of anything said, any

admission made, and any documents prepared, in the course of mediation, consistent with

applicable provisions of the Evidence Code.

46. Execution in Counterparts. This Agreement may be executed in any number of

counterparts, each of which shall be an original and all of which shall constitute one and the

same instrument.

/ / /

/ / /

/ / /

Exhibit A



/ / /

/ / /

Exhibit A



47. Time is of Essence. Time is of the essence with respect to the performance of

every provision of this Agreement.

LESSOR:


Dated: ______________________, 20XX

By: ___________________________________ Victoria Lewis Vice President, Administrative Services

Dated: ______________________, 20XX

By: ___________________________________ Michael Robins Director of Purchasing, Contracts & Risk Management

LESSEE:

_______________________________________

Dated: ______________________, 20XX

By: ___________________________________

Dated: ______________________, 20XX _______________________________________

By: ___________________________________

Exhibit A



ALL PURPOSE ACKNOWLEDGMENT State of California )

) ss. County of )

On __________________, 2009, before me, _____________________________, Notary Public, personally appeared ______________________________, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

WITNESS my hand and official seal.

______________________________ Signature of Notary Public

ALL PURPOSE ACKNOWLEDGMENT

State of California )

) ss. County of )

On __________________, 2009, before me, _____________________________, Notary Public, personally appeared ______________________________, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

WITNESS my hand and official seal.

______________________________ Signature of Notary Public

Exhibit A


#RFP13-01

***Exhibit B***

Current Cabrillo Bookstore Assets and Inventory



[email protected]

Exhibit B

TOTALS

TOTALS CABRILLO COLLEGE BOOKSTOREINVENTORY ANALYSIS REPORT

DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT ALL MARGIN 1. BEGINNING INVENTORY $591,681.13 $858,833.41 31.11%2. PURCHASES $704,257.32 $990,566.53 29.93%3. ADJ:PREPAID NOT REC'D $0.00 $0.00 4. ADJ:REC'D/NO INVOICE $0.00 $0.00 5. RETURNS ($64,273.56) ($107,486.04) 29.29%5B. $0.00 $0.006. NET PURCHASES $1,231,664.89 $1,741,913.90 29.29%

7. TRANSFERS $0.00 $0.008. COST OF GOODS AVAILABLE $1,231,664.89 $1,741,913.90 29.29%9. MARK-UPS (RPC) $0.00 $182.3610. GOODS AVAILABLE FOR SALE $1,231,664.89 $1,742,096.26 29.30%

14. MARK-DOWNS (RPC) $0.00 ($1,183.65)15. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 ($174.82)18. TOTAL DEDUCTIONS $0.00 ($1,358.47) 19. GOODS AVAILABLE $1,231,664.89 $1,740,737.79 29.24%

11. GROSS SALES $802,402.0412. REFUNDS $0.00

13. NET SALES ($573,360.84) ($802,402.04) 28.54%

19. ENDING RETAIL $938,335.75 29.84%

20. ENDING COST 658,304.05 21. COST OF GOODS SOLD $573,360.8422. MARGIN ON SALES 29.84%23. MARGIN ON SALES LAST YEAR 30.36% 24. PHYSICAL RETAIL INVENTORY25. ADJ: SALES 26. ADJ: RETURNS 27. ADJ: PURCHASES27A:ADJ: DISCOUNTS28. ADJ: PHYSICAL INVENTORY 29. SHRINKAGE

30. INVENTORY AFTER SHRINKAGE

Ending Inventory-08-31-12.xlsx; TOTALS Page 1 10/29/20124:57 PMExhibit B

NEW TEXT

NEW TEXT CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590010 MARGIN 1. BEGINNING INVENTORY $440,420.20 $597,305.80 26.27%2. PURCHASES $513,441.28 $680,826.47 25.37%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($57,428.33) ($99,099.53) 23.97%5B. 6. NET PURCHASES $896,433.15 $1,179,032.74 23.97%

7. TRANSFERS $0.00 $0.008. COST OF GOODS AVAILABLE $896,433.15 $1,179,032.74 23.97%9. MARK-UPS (RPC) $0.00 $0.0010. GOODS AVAILABLE FOR SALE $896,433.15 $1,179,032.74 23.97%

14. MARK-DOWNS (RPC) $0.00 $0.00 15. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 $0.0018. TOTAL DEDUCTIONS $0.00 $0.00 19. GOODS AVAILABLE $896,433.15 $1,179,032.74 23.97%


13. NET SALES ($423,186.77) ($556,595.94) 23.97%

19. ENDING RETAIL $622,436.80 20. ENDING COST $473,246.38 21. COST OF GOODS SOLD $423,186.77 22. MARGIN ON SALES 23.97% 23. MARGIN ON SALES LAST YEAR 25.40% 24. PHYSICAL RETAIL INVENTORY25. ADJ: SALES 26. ADJ: RETURNS 27. ADJ: PURCHASES27A:ADJ: DISCOUNTS28. ADJ: PHYSICAL INVENTORY 29. SHRINKAGE


Ending Inventory-08-31-12.xlsx; NEW TEXT Page 1 10/29/20124:59 PMExhibit B

USED TEXT

USED TEXT CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590012 MARGIN 1. BEGINNING INVENTORY $2,161.42 $6,717.23 67.82%2. PURCHASES $152,507.24 $241,291.50 37.64%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($239.56) ($239.56) 37.67%5B6. NET PURCHASES $154,429.10 $247,769.17 37.67%

7. TRANSFERS $0.00 $0.008. COST OF GOODS AVAILABLE $154,429.10 $247,769.17 37.67%9. MARK-UPS (RPC) $0.00 $0.0010. GOODS AVAILABLE FOR SALE $154,429.10 $247,769.17 37.67%

14. MARK-DOWNS (RPC) $0.00 $0.0015. STORE USE $0.00 $0.0016. RESALE $0.00 $0.00 17. DISCOUNTS $0.00 $0.0018. TOTAL DEDUCTIONS $0.00 $0.00 19. GOODS AVAILABLE $154,429.10 $247,769.17 37.67%


13. NET SALES ($118,231.49) ($189,692.99) 37.67%



Ending Inventory-08-31-12.xlsx; USED TEXT Page 1 10/29/20124:59 PMExhibit B

GEN BOOKS

GENERAL BOOKS CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590014 MARGIN 1. BEGINNING INVENTORY $4,715.77 $8,067.88 41.55%2. PURCHASES $178.65 $291.25 41.45%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 41.45%5B.6. NET PURCHASES $4,894.42 $8,359.13 41.45%


14. MARK-DOWNS (RPC) $0.00 $0.0015. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 $0.0018. TOTAL DEDUCTIONS $0.00 $0.00 19. GOODS AVAILABLE $4,894.42 $8,359.13 41.45%

11. GROSS SALES $921.6612. REFUNDS $0.00

13. NET SALES ($539.65) ($921.66) 41.45%

19. ENDING RETAIL $7,437.47 20. ENDING COST $4,354.77 21. COST OF GOODS SOLD $539.65 22. MARGIN ON SALES 41.45% 23. MARGIN ON SALES LAST YEAR 28.93% 24. PHYSICAL RETAIL INVENTORY25. ADJ: SALES 26. ADJ: RETURNS 27. ADJ: PURCHASES27A:ADJ: DISCOUNTS28. ADJ: PHYSICAL INVENTORY 29. SHRINKAGE


Ending Inventory-08-31-12.xlsx; GEN BOOKS Page 1 10/29/20124:59 PMExhibit B

COMPUTERS

COMPUTER SUPPLIES CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590020 MARGIN 1. BEGINNING INVENTORY $6,320.61 $8,898.74 28.97%2. PURCHASES $87.36 $181.92 29.43%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 29.43%5B6. NET PURCHASES $6,407.97 $9,080.66 29.43%




13. NET SALES ($212.41) ($301.01) 29.43%



Ending Inventory-08-31-12.xlsx; COMPUTERS Page 1 10/29/20125:00 PMExhibit B

HARDWARE CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590021 MARGIN 1. BEGINNING INVENTORY $6,975.98 $7,377.86 5.45%2. PURCHASES $0.00 $0.00 5.45%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 5.45%5B6. NET PURCHASES $6,975.98 $7,377.86 5.45%




13. NET SALES ($23.63) ($24.99) 5.45%



Exhibit B

SOFTWARE

SOFTWARE CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590022 MARGIN 1. BEGINNING INVENTORY $2,550.22 $2,953.83 13.66%2. PURCHASES $3,744.91 $4,452.00 15.00%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 15.00%5B6. NET PURCHASES $6,295.13 $7,405.83 15.00%




13. NET SALES ($1,896.38) ($2,230.97) 15.00%



Ending Inventory-08-31-12.xlsx; SOFTWARE Page 1 10/29/20125:01 PMExhibit B

SUNDRIES

SUNDRIES CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590030 MARGIN 1. BEGINNING INVENTORY $18,250.13 $28,492.02 35.95%2. PURCHASES $4,435.72 $6,895.71 35.89%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 35.89%5B6. NET PURCHASES $22,685.85 $35,387.73 35.89%

7. TRANSFERS $0.00 $0.00 8. COST OF GOODS AVAILABLE $22,685.85 $35,387.73 35.89%9. MARK-UPS (RPC) $0.00 $81.9610. GOODS AVAILABLE FOR SALE $22,685.85 $35,469.69 36.04%

14. MARK-DOWNS (RPC) $0.00 ($523.83)15. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 ($6.28)18. TOTAL DEDUCTIONS $0.00 ($530.11) 19. GOODS AVAILABLE $22,685.85 $34,939.58 35.07%


13. NET SALES ($5,070.39) ($7,809.16) 35.07%



Ending Inventory-08-31-12.xlsx; SUNDRIES Page 1 10/29/20125:01 PMExhibit B

ELECTRONICS

ELECTRONICS CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590032 MARGIN 1. BEGINNING INVENTORY $13,573.52 $21,237.16 36.09%2. PURCHASES $2,870.91 $4,898.08 37.08%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($2,469.96) ($2,469.96) 40.95%5B6. NET PURCHASES $13,974.47 $23,665.28 40.95%




13. NET SALES ($2,295.02) ($3,835.95) 40.17%



Ending Inventory-08-31-12.xlsx; ELECTRONICS Page 1 10/29/20125:02 PMExhibit B

GIFTS

GIFTS CABRILLO COLLEGE BOOKSTOREINVENTORY ANALYSIS REPORT

DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590034 MARGIN 1. BEGINNING INVENTORY $4,538.33 $7,523.03 39.67%2. PURCHASES $0.00 $0.00 39.67%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 39.67%5B6. NET PURCHASES $4,538.33 $7,523.03 39.67%




13. NET SALES ($227.71) ($373.67) 39.06%

19. ENDING RETAIL $7,073.66

20. ENDING COST $4,310.62 21. COST OF GOODS SOLD $227.71 22. MARGIN ON SALES 39.06% 23. MARGIN ON SALES LAST YEAR 37.80% 24. PHYSICAL RETAIL INVENTORY25. ADJ: SALES 26. ADJ: RETURNS 27. ADJ: PURCHASES27A:ADJ: DISCOUNTS28. ADJ: PHYSICAL INVENTORY 29. SHRINKAGE


Ending Inventory-08-31-12.xlsx; GIFTS Page 1 10/29/20125:02 PMExhibit B

CARDS

CARDS CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590035 MARGIN 1. BEGINNING INVENTORY $2,960.37 $5,417.13 45.35%2. PURCHASES $0.00 $0.00 45.35%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($125.40) ($230.90) 45.34%5B6. NET PURCHASES $2,834.97 $5,186.23 45.34%


14. MARK-DOWNS (RPC) $0.00 $0.0015. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 ($2.90)18. TOTAL DEDUCTIONS $0.00 ($2.90) 19. GOODS AVAILABLE $2,834.97 $5,183.33 45.31%


13. NET SALES ($134.10) ($245.18) 45.31%



Ending Inventory-08-31-12.xlsx; CARDS Page 1 10/29/20125:02 PMExhibit B

GRAD

GRADUATION CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590038 MARGIN 1. BEGINNING INVENTORY $5,189.21 $9,362.66 44.58%2. PURCHASES $0.00 $0.00 44.58%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($2,359.50) ($3,795.28) 49.17%5B6. NET PURCHASES $2,829.71 $5,567.38 49.17%




13. NET SALES $0.00 $0.00 #DIV/0!



Ending Inventory-08-31-12.xlsx; GRAD Page 1 10/29/20125:03 PMExhibit B

SUPPLIES

SUPPLIES CABRILLO COLLEGE BOOKSTOREINVENTORY ANALYSIS REPORT

DATE JULY '12 COST RETAIL CUMULATIVEDEPARTMENT 590040 MARGIN 1. BEGINNING INVENTORY $40,646.52 $76,168.57 46.64%2. PURCHASES $20,009.34 $38,094.06 46.92%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 46.92%5B6. NET PURCHASES $60,655.86 $114,262.63 46.92%




13. NET SALES ($16,841.87) ($31,683.17) 46.84%



Ending Inventory-08-31-12.xlsx; SUPPLIES Page 1 10/29/20125:03 PMExhibit B

ART

ART CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590043 MARGIN 1. BEGINNING INVENTORY $10,314.08 $19,941.72 48.28%2. PURCHASES $2,240.48 $4,207.64 48.01%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 48.01%5B6. NET PURCHASES $12,554.56 $24,149.36 48.01%


14. MARK-DOWNS (RPC) $0.00 $0.0015. STORE USE $0.00 $0.0016. RESALE $0.00 $0.0017. DISCOUNTS $0.00 ($7.10)18. TOTAL DEDUCTIONS $0.00 ($7.10) 19. GOODS AVAILABLE $12,554.56 $24,142.26 48.00%


13. NET SALES ($661.25) ($1,271.58) 48.00%



Ending Inventory-08-31-12.xlsx; ART Page 1 10/29/20125:04 PMExhibit B

SOFT GOODS CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590050 MARGIN 1. BEGINNING INVENTORY $27,145.19 $47,473.12 42.82%2. PURCHASES $4,741.43 $9,427.90 43.96%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS ($1,650.81) ($1,650.81) 45.27%5B6. NET PURCHASES $30,235.81 $55,250.21 45.27%




13. NET SALES ($3,751.76) ($6,837.87) 45.13%



Exhibit B

INSIGNIA

INSIGNIA CABRILLO COLLEGE BOOKSTORE INVENTORY ANALYSIS REPORT DATE AUGUST '12 COST RETAIL CUMULATIVEDEPARTMENT 590060 MARGIN 1. BEGINNING INVENTORY $5,919.58 $11,896.66 50.24%2. PURCHASES $0.00 $0.00 50.24%3. ADJ:PREPAID NOT REC'D $0.00 $0.004. ADJ:REC'D/NO INVOICE $0.00 $0.005. RETURNS $0.00 $0.00 50.24%5B6. NET PURCHASES $5,919.58 $11,896.66 50.24%




13. NET SALES ($288.40) ($577.90) 50.09%



Ending Inventory-08-31-12.xlsxINSIGNIA Page 1 10/29/20125:05 PMExhibit B


#RFP13-01

***Exhibit C***

C-1: FY2011/12 Cabrillo Bookstore Financial Statements

C-2: Cabrillo Bookstore-Historical Trends FY05/06 Through FY12/13



[email protected]

Exhibit C - C-1

C-1

Cabrillo CollegeBookstore - Historical TrendsFY 2005-06 thru 2012-13

FinalActual Actual Actual Actual Actual Actual Actual Budget

2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013IncomeNew Texts 2,118,397 1,902,679 2,162,001 2,065,743 1,810,221 1,606,271 1,614,273 1,350,000 Used Texts 868,336 1,122,560 1,070,839 1,208,018 1,073,717 836,031 584,501 750,000 Hardware - 220,183 210,080 187,232 2,806 5,294 - Computer Software 55,284 47,870 52,866 47,060 35,066 24,217 15,610 20,000 Sundries 43,642 40,923 63,296 111,999 124,949 163,100 122,219 100,000 General Supplies 101,760 105,165 119,239 134,414 147,638 135,826 133,299 135,000 Sales Non-Merchandise 44,745 57,310 56,171 90,060 95,199 99,301 94,613 85,000 Other Income 127,900 155,172 178,408 256,699 382,847 346,430 279,629 230,700 Total Income 3,360,064 3,431,679 3,923,003 4,124,073 3,856,869 3,213,982 2,849,438 2,670,700 Cost of Sales 2,370,129 2,412,870 2,810,284 2,869,933 2,638,616 2,101,721 1,882,380 1,731,179 Gross Profit or (Loss) 989,935 1,018,809 1,112,719 1,254,140 1,218,253 1,112,261 967,058 939,521

ExpendituresNon-Instructional Salaries 370,727 409,800 484,871 519,840 494,390 452,139 275,664 302,766 Employee Benefits 129,097 155,375 191,246 215,789 214,579 207,014 137,556 166,276 Supplies and Materials 7,252 7,809 15,748 11,604 13,125 8,031 6,817 10,000 Other Oper Expenses 170,550 187,575 198,620 280,307 334,216 306,291 315,745 228,577 Rent and Utilities 51,614 51,614 57,852 68,634 78,460 72,801 72,801 54,217 M&O Supplies 22,024 22,024 22,024 22,024 22,024 22,024 M&O Equipment 14,095 Bank Loomis 6,544 7,168 5,987 7,500 Capital Outlay 2,630 Total Expenses 729,240 812,173 984,456 1,118,198 1,163,338 1,078,098 836,594 791,360

Other Financing SourcesTransfer InTransfer Out (200,000) (100,000) Sr. Accounting Specialist (73,386) (73,386) (73,386) (75,394) (73,641) (77,069) (72,249) (70,148) Grounds (M&O) (16,935) (19,463) (22,400) (24,464) (20,625) (21,557) Custodian (M&O) (19,184) (19,184) (22,278) (28,133) (23,748) (24,891) Library Reserve Book Fund (ASCC) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) Total Other Financing Sources (88,386) (88,386) (124,505) (129,041) (133,319) (144,666) (331,622) (231,596)

Net Change to Fund Balance 172,309 118,250 3,758 6,901 (78,404) (110,503) (201,158) (83,435)

Beginning Fund Balance 1,434,365 1,606,674 1,724,924 1,728,682 1,735,583 1,657,179 1,546,676 1,345,518 Ending Fund Balance 1,606,674 1,724,924 1,728,682 1,735,583 1,657,179 1,546,676 1,345,518 1,262,083

50Exhibit C - C-2

C-2

Download - Bookstore Lease/Management & Operations Services Request ...€¦ · Bookstore Lease/Management & Operations Services Request for Proposal RFP No. RFP13-01 Bid Due Date: Tuesday,

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