RegistersSpesometroWithholding taxFixed Asset

Agenda

Vendor invoices managementRIBA for customerFISCALIST answersVAT codes TERMS codesItalian CHART of Accounts

Remind of legal requirements for Modello / Libri Legal Requirement Italia, Libri:

– The Libri are Reports, must be printed in an special way.– The Libri need to be prepared during next year of the closing year (Y+1).– These Libri (Registri) must be Printed and kept for 10 years.

Libro giornale e Conti di MastroLibri IVA : Acquisti / Vendite (Wholesale, IntraEU, Autofatture)

and Liquidazione mensileLibro InventariLibro Cespiti (bene ammortizabili, o Assets)

Remind of legal requirement for Spesometro

• Spesometro

• This is a sending data in a file.• Report all the AP invoices and AR invoices over 3000 EUR -> need

to declare the customer/vendor, codice fiscale, IVA N° …• Done by external consultants (transmitted electronically)• Done once a year• H Italie: simple rule applied = send all the information related to

the invoices issued • The configuration phase is a technical activity with user involved to

give info• The operational phase is the extraction of the file (ITVCL) to send

to the government, this a user activity with the help of the consultant but with some impact and difficulty during the process

• In the next year if you create an electronic invoice (XML) and send it to the AdE and to the customer in this case you have the bonus to not run any SPESOMETRO

SAP proposal for Withholding tax

Withholding tax invoices

SAP proposal for Withholding tax

Withholding tax invoices

Posted vendor invoice

Payment of the previous invoice

SAP proposal for Withholding tax

PROFORMA INVOICE (90%)

• The withholding tax vendor normally send you a proforma invoice to be paid in advance to be able to pay the VAT to the governement before sending the final invoice

The NOTULA (piece of paper ) from the PERCIPIENTI (WITHHOLDING TAX VENDOR) specify the figures to be paid in advance (down payment)

Then after the reception of the payment they will send you a normal invoice In the proforma phase we just save in SAP a particular document withou any

posting or parkingThen the user pays this doc with posting of the bank transaction and using

the PROFORMA invoice as a document to payThen when will arrive the normal invoice the user uses the normal procedure

to insert the vendor invoice in SAP Post it and clear it with the down payment document

FIXED ASSETRequirements:

In Italy the depretiation of the first year has to be an half of the normal year: 10% instead 20%

Also the asset register has to have:• Acquisition year• Description of the asset• Percentage depreziation• CAP of the year• Acquisition of the year• CAP at the end of the year• Depretiation acc at beg the year• Amount of depretiation in the year• Depretiation acc at end the year• Remaining value

RIBA for customersRequirements: Your bank is waiting for a file created in the CBI standard At the due date they send info to the customer bank asking the customer to pay the figures requested

and due The customer accept to pay and then his bank pay your bank and you in fact receive money

SAP functions:

In SAP you have to use an automatic payment program to extract the open items, clear them and prepare a RIBA portfolio and create an open special item

Then the user has to allocate the RIBA to a specific house bank and then create the CBI file Your house bank has to do the same activities menthioned above At the due date the user has to run a program to clear the special item In case of insoluto you have to reopen the items not paid

FISCALIST answers Till now if you post a paper invoice you have to write the protocol number and the posting date on the

paper invoice itself When you use a scanner o digital invoice like PDF you could ask the AdE to change from paper

archiaving into digital archiving telling them the changement made Elettronic invoice will be optional from first of jan 2017 to send the XML files to the AdE and to your

customers and to receive the same kind of invoices from the vendors If you send for a customer on invoice to the AdE then you could also send a pdf or a paper invoice to the

real customer if they are not organized to interpret it in XML (verify if possible) Next year 2017 the vat rate change from 10% to 13% and from 22% to 24%. On the 2018 they change

from 24% to 25% We have to wait till the end of this year to see if they change again Bollo tax on the vendor invoice could be figurative in the sense the vendor could place it on the fisical

invoice or pay in total once a year The user have to post and pay only the bollo cost specified in a specific normal row in the invoice The intraue and the autofattura invoices can be on the same VAT register with the same numbering It is mandatory to create a paper invoice when you post an autofattura ( we need to use a SAP notes for

that)

FISCALIST answers When you record a digital invoice you have to satisfy these requests:

You have to insert a digital document in sequence The user has to have the possibility to query the digital archive and to specify VAT ID, Name for example

to read invoice images In fact with SAP you can find the specific digital document from the parked and posted items And also it is strongly reccomended to insert on the digital invoice data the protocol number when

posted, this information could be a field of the data memorized together with the digital invoice In fact there are no any needs to write a protocol number on the paper invoice This process end with the electronic signature and the application of a time stamp by the responsible for

the conservation, on the set of digital documents In any case we have to verify excactly in practice how the scanner vendor software permits and then

verify the correspondences of the needs with the possibilities

VAT codesACQ 4%ACQ 4% ind. 100%ACQ IVA 10% ACQ 10% ind. 100%ACQ 22% ind. 50%ACQ 22% ind. 60%ACQ 22% ind. 100%ACQ 22% BENI AMMORT. ITACQ 22% BENI NON AMMORT. IT

ACQ Fuori Campo IVA Art 4

ACQ Fuori Campo IVA Art 5

ACQ FC IVA Non territor. UE Art da 7 quater a 7 sexiesACQ IVA 22% ACQ Esente Art 10ACQ Esente Art 15ACQ Fuori Campo IVA Art 2 c3ACQ Fuori campo IVA Art 26 c3

ACQ Non Imponibile Art 9 ACQ 22% Art 17 c6 lett. a-ter) rev. chargeACQ 22% UE Art 47 DL 331/93 ACQ 22% SERVIZI UE AUTFAT Art 17 c2ACQ esente SERVIZI UE AUTFAT Art 17 c2ACQ Fuori campo IVA VEN Fuori Campo IVA Art 7/Ter DPR 633/72VEN UE Art 41 DL 331/93

VEN NI Art 8 c1 lett. a) Esportaz. cedente IT

VEN NI Art 8 c1 lett. c) Cess. con lettera intento

VEN NI Triang. UE a IT non imp. Art 58 DL 331/93

VEN IVA 22%

VEN Esente Art 10

VEN Esente Art 15

VEN Fuori Campo IVA Art 2 c3

VEN Fuori campo IVA Art 26 c3

VEN Non Imponibile Art 9

achats 4%achats 4% pas de déductibilité 100%achats 10%achats 10% pas d déductibilité 100%achats 22% pas de déductibilité 50%achats 22% pas de déductibilité 60%achats 22% pas de déductibilité 100%achats 22% actifs amortissables ITachats 22% actifs non amortissables ITachats hors champ TVA article 4

achats hors champ TVA article 5

achats hors champ TVA article 7 quater à sexies

achats 22%achats exonérés de TVA article 10achats exonérés de TVA article 15achats hors champ TVA article 2 c3achats hors champ TVA article 26 c3achats non imposable TVA article 9

achats 22% article 17 c6 lett. A-ter) rev. Chargeachats 22% UE Art 47 DL 331/93achats 22% services UE AUTFAT Art 17 c2achats exonérés services UE AUTFAT Art 17 c2achats hors champ TVAventes hors champ TVA article 7/ter DPR 633/72ventes UE article 41 DL 331/93ventes non imposables article 8 c1 lett. a) exportation cédant ITventes non imposables article 8 c1 lett. c) cession avec "lettera d'intento" (clients italiens exportateurs habituels qui ne payent pas la TVA en Italie)ventes non imposables triangulation UE à IT non imposable TVA article 58 DL 331/93ventes 22%

ventes exonérées article 10

ventes exonérées article 15

ventes hors champ TVA article 2 c3

ventes hors champ TVA article 26 c3

ventes non imposables article 9

4%4%

10%10%22%22%22%22%22%

0%

0%

0%22%0%0%0%0%

0%22%22%22%0%0%0%0%

0%

0%

0%

22%

0%

0%

0%

0%

0%

Italian Chart of Accounts