donor relations and office coordinator...
TRANSCRIPT
202-‐1640 Oak Bay Ave., Victoria BC V8X 2X7 l Tel: (250) 475-‐6677 l Fax: (250) 475-‐6619 l www.vepc.bc.ca
Position: Donor Relations and Office Coordinator Vision: HeadWay -‐ The Victoria Epilepsy and Parkinson’s Centre will be an organization that engenders knowledge, confidence and determination in its members and partners.
Mission:
HeadWay -‐The Victoria Epilepsy and Parkinson’s Centre is a vibrant and welcoming non-‐profit society whose purpose is to enhance clients,’ families’ and communities’ ability to manage the physical, psychological and social effects of Parkinson’s and epilepsy. Summary: HeadWay – Victoria Epilepsy and Parkinson’s Centre is seeking a Donor Relations and Office Coordinator to help in the creation, implementation and evaluation of a donor engagement program which is focused on identifying, cultivating and stewarding donors. The Donor Relations and Office Coordinator is responsible for gift entry and acknowledgment, helping to monitor and ensure the accuracy of records in the donor database, prospect identification and research, and providing support as needed to advance the cultivation, stewardship and overall engagement of donors. Primary Responsibilities: Gift Entry and Acknowledgment
• Ensures efficient handling of donations, counting cheques and cash, and depositing money. • Enters gifts and pledges into the GiftWorks database in an accurate and timely manner, producing
appropriate acknowledgment letters for all gifts entered. • Updates the donor database as needed with additions and changes to donor information. Performs
database review and clean-‐up tasks in a timely manner. • Reviews and reconciles information from the donor database with files provided by the agency’s
accountants.
Prospect Identification and Research
• Involved in the compilation, formatting and presentation of detailed information on current and prospective donors as requested.
• Participates in the process of screening daily client lists, helping to identify those with philanthropic capacity.
• Participates in prospect management activities, including helping to track the prospect pipeline and providing input regarding appropriate cultivation or solicitation strategies.
202-‐1640 Oak Bay Ave., Victoria BC V8X 2X7 l Tel: (250) 475-‐6677 l Fax: (250) 475-‐6619 l www.vepc.bc.ca
Donor Cultivation and Stewardship
• Contributes to the development and implementation of processes and systems that assist with monitoring and execution of cultivation and stewardship activities.
• Participates in the development of cultivation and stewardship strategies, and helps to monitor and report on related activities.
• Participates in the planning and execution of donor cultivation, recognition and stewardship events.
Office:
• Provide general office support, share reception duties, and answer general inquiries from the public. • Maintain files and records with effective filing system. • Mail Log, all outgoing and income mail management, courier responsibilities. • Coordinate volunteers for office duties and special projects. • Ensure the office environment is professional and well-‐organized. • Additional miscellaneous duties and responsibilities, as may be assigned from time to time by
Executive Director.
Additional Requirements:
1. Knowledge of donor database and prospect research applications. 2. Excellent customer service skills and ability to deal with internal associates, visitors and donors in a
professional and discreet manner. 3. Proficient in Microsoft Office programs: Word, Excel, PowerPoint. 4. Strong attention to detail and commitment to accuracy. 5. Excellent analytical and problem-‐solving skills. 6. Ability to track, prioritize and execute multiple tasks simultaneously. 7. Ability to work independently and as part of a collaborative team. 8. Criminal record check is required.
Terms of Employment
Position: Donor Relations and Office Coordinator Reports to: Executive Director Hours: 24 hours per week Compensation: Commensurate with experience, comprehensive benefits are offered Please send applications to [email protected] Applications will be accepted and reviewed until December 14, 2016. We appreciate the time it takes to submit an application. Please note that only short listed candidates will be contacted.