doing business with nys

7/30/2019 Doing Business With NYS

1/25

Press the "Esc key at any time to return to your regular interface.

A Guide toUnderstanding theStates ProcurementPracces

Doing Business withnew York state


2/25

Welcome

new York statesProcurement Process

where to FinD BiDoPPortunities

how to Be asuccessFul BiDDer

guiDance For small,Minority, or WoMen-

owneD Businesses

aDDitionalresources

2 home contact us

customerservice

ABoUT THIS GUIDe

This guide is a PDF le with acvehyperlinks. If you are reading thison a computer with open accessto the Internet, clicking on thewebsite URLs and email addresseswill take you directly to theselected webpage or to an email

message screen. The directory canalso be printed and read as a self-contained guide.

This directory was created in 2010as a joint venture between theOce of General Services andthe Empire State DevelopmentCorporaon.

This guide is designed as a tool for communicang valuable informaon on New York Statesprocurement pracces. Users will be guided through a series of topics to understand thestates contracng system, idenfy bid opportunies, learn ps for successful bidding, anddiscover resources for technical assistance.

Governor Cuomo has made it a top priority to fuel business growth and lead the state in itseorts to regain its compeve edge. The Doing Business With New York State guide explainsstate government contracng and helps business owners understand and engage eecvely

in the states procurement process. It is an important step towards making it easier to dobusiness in New York State.

Kenneth AdamsPresident & CEO, Empire State DevelopmentCommissioner, New York State Department of Economic Development

The procurement of goods and services by New York State agencies and local governmentsis a crical component of our states economy. The Oce of General Services is commiedto Governor Cuomos call to support the growth of small and minority and women-owned

businesses, and create employment opportunies by enabling the private sector to parcipatein government contracng. This guide provides the resources to help achieve success and is amust-read for anyone seeking to do business with New York State.

RoAnn M. DestoCommissionerOce of General Services


3/25

NEW YORK STATES

PROCUREMENT PROCESS

The Order of Purchasing Priority

for Agencies

First: Preferred Sources

Second: Centralized State

Contracts

Third: Agency or Mul-AgencyEstablished Contracts

Fourth: Agency Conducts Its

Own Procurement, Including

Discreonary Spending

NEW YORK STATES PROCUREMENT PROCESSThe Order of Purchasing Priority for Agencies





owneD Businesses

aDDitionalresources

3 home contact us

customerservice

The states procurement process addresses such issues as ensuring fair, open, and transparentcompeon, and establishing vendor responsibility. State procurement must facilitate eachagencys mission while protecng the interests of the state and its taxpayers, and promongfairness in contracng with the business community. State agencies are required to purchasecommodies, services, and technologies in accordance with New York State Finance Law,Arcle 11. Guidance on Arcle 11 is set forth in the New York State Procurement Guidelines,issued by the New York State Procurement Council.

State agencies purchase commodies, services and technologies to address a wide rangeof needs. To meet these varying needs, agencies are mandated to make purchases in thefollowing order:


Second: Centralized State Contracts for Commodies, Services and Technology

Third: Agency-Established Contracts

Fourth: Agency Conducts Its Own Procurement, Including Discreonary Spending
http://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdfhttp://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdf


4/25

NEW YORK STATES

PROCUREMENT PROCESS


for Agencies



Contracts

Third: Agency or Mul-AgencyEstablished Contracts









owneD Businesses

aDDitionalresources

4 home contact us

customerservice


New York States Preferred Sources were statutorily created to advance certain social andeconomic goals. State agencies, public benet corporaons (including most public authories),municipalies, and school districts are required by law to purchase commodies and servicesfrom Preferred Sources rst if a Preferred Source oering meets the agencys form, funcon,and ulity. Commodies or services purchased from Preferred Sources are exempt from the

compeve bid process. There are four Preferred Source organizaons in New York State:1. New York State Department Correcons and Community Supervision, Division of

IndustriesCorcra, providing employment opportunies for inmates.

2. NYS Preferred Source Program for People who are Blindemployment opportunies for blindand visually impaired New Yorkers.

3. New York State Industries for the Disabled, providing employment opportunies for bothdisabled New Yorkers and veterans.

4. New York State Oce of Mental HealthBuy OMH, providing employment opportuniesfor New Yorkers with mental illness and psychiatric disabilies.

While it is not possible for any private business to become a Preferred Source, it is possiblefor a business to partner with a Preferred Source. To idenfy these opportunies, contact thePreferred Source directly for informaon.
http://www.corcraft.org/http://www.corcraft.org/http://www.nyspsp.org/http://www.nysid.org/http://www.omh.ny.gov/omhweb/BuyOMH/http://www.omh.ny.gov/omhweb/BuyOMH/http://www.nysid.org/http://www.nyspsp.org/http://www.corcraft.org/http://www.corcraft.org/


5/25

NEW YORK STATES

PROCUREMENT PROCESS


for Agencies



Contracts Third: Agency or Mul-AgencyEstablished Contracts









owneD Businesses

aDDitionalresources

5 home contact us

customerservice

Second: Centralized State Contracts (page 1 of 2)

The New York State Oce of General Services (OGS) is responsible for the states system ofcentralized contracts. There are presently more than 1,500 centralized contracts in place,valued at over $2.5 billion. Contracts meet a broad range of commodies, services, andtechnologies that t the form, funcon, and ulity requirements of contract users. Generally,a centralized contract is established through an open, compeve-bid process among eligible

businesses for the purchase of commodies. Service and technology contracts are procuredusing best value.

In addion to state agencies, centralized contracts are also used by:

State authories and public benet corporaons;

Local governments and municipalies;

Public and private elementary and secondary schools;

Volunteer ambulance and re companies;

Libraries; and

Other authorized users.

For more informaon on the use of centralized contracts for purchases by non-state agencies,visit: www.ogs.ny.gov/purchase/snt/othersuse.asp
http://www.ogs.ny.gov/purchase/snt/othersuse.asphttp://www.ogs.ny.gov/purchase/snt/othersuse.asp


6/25

NEW YORK STATES

PROCUREMENT PROCESS


for Agencies












owneD Businesses

aDDitionalresources

6 home contact us

customerservice

Second: Centralized State Contracts (page 2 of 2)

There are three types of centralized state contracts, as follows. State agencies are required touse commodity, service and technology contracts that meet the agencys requirements withrespect to form, funcon and ulity.

Commodity Contracts*: Examples are fuel, vehicle, oce supplies and food.

Service Contracts*: Examples are small package delivery and elevator maintenance.

Technology Contracts*: Examples are computers, printers, soware, andtelecommunicaons contracts.

*Links bring you lists of contracts on the OGS public website.

Third: Agency or Mul-Agency Established Contracts

Agency or mul-agency contracts are contracts established by an agency or mulple agenciesto procure on an ongoing basis and are usually in eect for mulple years. The purchasingagency must determine if such a contract exists that meets its form, funcon, and ulityrequirements, and if the contract is structured to allow for inter-agency use.
http://www.ogs.ny.gov/purchase/spg/lists/commodty.asphttp://www.ogs.ny.gov/purchase/snt/lists/services.asphttp://www.ogs.ny.gov/purchase/snt/lists/infotech.asphttp://www.ogs.ny.gov/purchase/snt/lists/infotech.asphttp://www.ogs.ny.gov/purchase/snt/lists/services.asphttp://www.ogs.ny.gov/purchase/spg/lists/commodty.asp


7/25

NEW YORK STATES

PROCUREMENT PROCESS


for Agencies












owneD Businesses

aDDitionalresources

7 home contact us

customerservice

Fourth: Agency Conducts Its Own Procurement, Including Discreonary Spending

When agency requirements cannot be met through a Preferred Source, centralized contract,or other exisng agency contract, agencies may conduct their own procurement. This typeof procurement may be either a formal compeve bid process or a discreonary spendingpurchase, depending on the value of the procurement.

Discreonary purchases are procurements made below statutorily established monetary levels

and at the discreon of the agencies. While discreonary purchases may not require a formalcompeve procurement process, agencies must document and jusfy the selecon andresponsibility of the vendor, including: reasonableness of price; compliance with the internalagency policies and procedures; and assurance that purchases meet form, funcon, and ulityrequirements.

Important to know:

Use of discreonary spending streamlines the procurement process;

The discreonary purchasing authority threshold is $50,000 for most state agencies;

Discreonary levels increase to $200,000 when state agencies are purchasing from a NewYork State Cered Minority or Women-Owned Business Enterprise or small business;

Discreonary levels also increased to $200,000 for state agencies when purchasingcommodies or technology that are recycled or remanufactured; and

Agency purchases esmated at $50,000 or more must be adversed on the New YorkState Contract Reporter.

For more informaon on discreonary spending guidelines, view the chart on discreonaryspending located on the OGS website.
http://www.ogs.ny.gov/BU/PC/docs/PnpDiscretionaryThresholds.pdfhttp://www.ogs.ny.gov/BU/PC/docs/PnpDiscretionaryThresholds.pdfhttp://www.ogs.ny.gov/BU/PC/docs/PnpDiscretionaryThresholds.pdfhttp://www.ogs.ny.gov/BU/PC/docs/PnpDiscretionaryThresholds.pdfhttp://www.ogs.ny.gov/BU/PC/docs/PnpDiscretionaryThresholds.pdf


8/25

WHERE TO FIND BID

OPPORTUNITIES

OGS Centralized State Contracts

New York State Contract Reporter

New York State ConstruconOpportunies

Become a Construcon ProjectSubcontractor or Supplier

Direct Agency Contact

Doing Business with Other States

and Countries

WHERE TO FIND BID OPPORTUNITIES





owneD Businesses

aDDitionalresources

8 home contact us

customerservice

OGS Centralized State Contracts (page 1 of 2)

Businesses interested in learning about OGS centralized state contract bid opportunies shouldregister with the OGS Online Bidder Nocaon Service. Registraon is simple and free.The system allows businesses to create a prole with classicaon codes to match businesstypes. When bid opportunies occur related to the business classicaon, automac e-mailnocaons are sent out. To ensure e-mail and bid updates are received, businesses shouldcreate a general business e-mail account for receipt of bid nocaons, updates, and otherinformaon.

Businesses should follow these further recommendaons to help in the bid process:

Monitor the OGS Online Bid Calendar to view upcoming bid opportunies;

Search for exisng contracts that oer the same goods or services that your business supplies;

Study related contracts to learn about the typical terms and condions of contracts; and

Start preparing for the next bid opportunity.

Important to know:

Term centralized contracts may be awarded for up to ve or more years;

Certain centralized contracts may add new vendors through periodic or connuousrecruitement bid opportunies;

A centralized contract award does not guarantee sales, but provides an opportunity for sales;

Sales are generated when state agencies or other authorized users make purchasesfrom the centralized contract;

Centralized contract value is based on esmated amounts of sales; and

Businesses should market their products or services to eligible centralized contract usersin order to promote sales.
https://online.ogs.ny.gov/vendorregnet/Default.aspxhttp://www.ogs.ny.gov/purchase/Bidcalendarlv.asphttp://www.ogs.ny.gov/purchase/Bidcalendarlv.asphttps://online.ogs.ny.gov/vendorregnet/Default.aspx


9/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

9 home contact us

customerservice

OGS Centralized State Contracts (page 2 of 2)

A centralized state contract may allow vendors to parcipate as authorized resellers, dealers,distributors, or agents. This allows a manufacturer with a centralized contract award to marketand support the contract statewide, creang addional sale opportunies. In addion, the useof an authorized reseller, dealer, distributor, or agent promotes and provides opportunies forNew York States small, minority, or women-owned businesses.

To learn more:

Check exisng centralized contract terms to determine if the contract authorizes resellerparcipaon. Some common examples include centralized contracts for computerhardware and soware, printers and copiers, and audio/visual equipment; and

Contact the manufacturer or contractor directly for parcipaon opportunies.

Remember: All sales through an authorized contract reseller, dealer, distributor, or agent mustbe made in compliance with the centralized contracts terms and condions, and are limited tothe commodies and services approved under the centralized contract.


10/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

10 home contact us

customerservice


The New York State Contract Reporter is New York States ocial publicaon of procurementacvity for all state agencies, public authories, and public benet corporaons. Municipaliesand local governments may also, but are not required to, submit ads. The Contract Reporterpublishes new ads and posts bid results every business day. All ads are searchable, archivedand retrievable.

www.nyscr.org

The Contract Reporter is free; however, businesses must register for general access. Anenhanced E Alert Bid Match service is available that noes an account holder when a bid orad is posted in the business category of interest. This enhanced service is free, but a registereduser must set up an account prole and choose the type of message and categories of interest.E Alert messages may contain the solicitaon tle with a link to the ad, the locaon of theproject, the name ohe agency solicing goods or services, and the bid due date.

Important to know:

State enes using the Contract Reporter must adverse procurements of $50,000 ormore (see discreonary purchasing) when solicing bids from the business communityfor goods, services and construcon projects.

State enes post bid results on the Contract Reporterthis can enable a business tomarket its goods or services to a prime contractor.
http://www.nyscr.org/http://www.nyscr.org/


11/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

11 home contact us

customerservice

New York State Construcon Opportunies (page 1 of 2)

There are two ocial websites where construcon-related* opportunies with New York Statecan be found:

1. The New York State Contract Reporter: All state agencies, authories, and public benetcorporaons must adverse construcon and consultant bids online in the New York StateContract Reporter. One notable excepon to this requirement is the Oce of GeneralServices (OGS) Design and Construcon Group.

Below is a list of several major construcon contracng state agencies that adverse inthe Contract Reporter:

The Dormitory Authority and the State University Construcon Fund for newconstrucon and rehabilitaon of exisng buildings;

Metropolitan Transportaon Authority, for capital construcon, maintenance, andother transit related projects in the New York City metropolitan area;

The Department of Transportaon and Thruway Authority for roads and highway-related construcon statewide; and

SUNY/CUNY Facilies Management Oces (located statewide).

*For the purposes of this document, construcon-related opportunies includesprofessional consultant services for engineering, architecture, and land surveying.
http://www.nyscr.org/http://www.nyscr.org/


12/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

12 home contact us

customerservice

New York State Construcon Opportunies (page 2 of 2)

2. The OGS Design and Construcon Group bids construcon and consultant services onbehalf of its state agency clients. As such, OGS is one of the states largest contracngagencies and maintains a separate online public nocaon system for posng informaonon all OGS construcon and consultant bid opportunies. Design and Construcon Groupopportunies can be found on the the OGS website by clicking Design & ConstruconOpportunies under the Most Requested Links.

Th OGS Design and Construcon poron of the OGS website provides currentinformaon on:

Construcon contract opportunies at least four weeks before the bid opening;

The process to acquire bid documents;

Lists of vendors that ordered bid documents, bidder quesons and responses, andother addenda;

Recent bid and award results;

Consultant and construcon management opportunies; and

Emergency contracng.
http://www.ogs.ny.gov/http://www.ogs.ny.gov/BU/DC/http://www.ogs.ny.gov/BU/DC/http://www.ogs.ny.gov/


13/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

13 home contact us

customerservice

Become a Construcon Project Subcontractor or Supplier

It is important to note that there are many opportunies to become a subcontractor orsupplier to a prime construcon contractor.* Becoming a subcontractor is an excellent way fortrade businesses, or small, minority, or women-owned businesses to gain a foothold on doingbusiness with New York State.

Businesses that could potenally be hired by prime contract holders as a subcontractor orsupplier should use the Contract Reporter and the Empire State Builder Newsleer to idenfyconstrucon projects in their area and nd out which companies were awarded contracts.Businesses are encouraged to market themselves directly to prime contractors.

Cered Minority or Women-Owned Business Enterprises (MWBEs) should periodically reviewtheir business informaon in the states MWBE Directory to ensure that all contact and productinformaon is up to date. Prime contract holders use the directory to idenfy potenalsuppliers and subcontractors for fullling MWBE ulizaon goals.

*For the purposes of this document, construcon-related opportunies includes professionalconsultant services for engineering, architecture, and land surveying.
https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687


14/25

WHERE TO FIND BID

OPPORTUNITIES







and Countries






owneD Businesses

aDDitionalresources

14 home contact us

customerservice


Although procurement acvity must be reported in the Contract Reporter by state agencies,it is important for businesses to idenfy and market to those agencies that are most likely topurchase what they sell. This is crical in order to be contacted for discreonary purchasingopportunies valued under $50,000 that will not be adversed in the Contract Reporter.Businesses can use the Contract Reporters archived solicitaons to determine state purchasingpaerns and nd agency matches for their goods and services. Businesses can contact thoseagencies directly to request to be placed on their in-house bidder list for nocaon of

upcoming projects.

Doing Business with Other States & Countries

There are signicant bid opportunies for businesses seeking growth through governmentsales in the US and around the world.

To access informaon about domesc customers, interested businesses can nd moreinformaon about opportunies with other states from the Naonal Associaon ofState Purchasing Ocials.

For informaon about selling to Canada, New Yorks largest trading partner, Canadianpublic sector federal and provincial tenders are published daily on MERX website.

To learn about expanding your business into other internaonal markets, please contactEmpire State Developments Internaonal Division for internaonal trade consultaonand assistance.
http://www.naspo.org/http://www.naspo.org/http://www.merx.com/http://esd.ny.gov/international.htmlhttp://esd.ny.gov/international.htmlhttp://www.merx.com/http://www.naspo.org/http://www.naspo.org/


15/25

HOW TO BE A SUCCESSFUL BIDDER





owneD Businesses

aDDitionalresources

15 home contact us

customerservice

HoW To Be A

SUCCESSFUL BIDDER

Your Business Must Be

Responsive and Responsible toBecome a Contractor

NYS VendRep System

Preparing a Bid

The Contract Award Process

Markeng

Your Business Must Be Responsive and Responsible to Become a Contractor

A responsible bidder is one that has the capacity to fully perform its contractual obligaons,and the integrity to jusfy the award of public dollars. State Finance Law and soundprocurement pracce dictate that state agencies take reasonable steps to ensure that publiccontracts are awarded to bidders that are responsive and responsible, including the capabilityto meet bid requirements and fully perform contractual obligaons, and possessing theintegrity to jusfy the award of public dollars. In short, businesses must demonstrate theirvendor responsibility prior to the award of the contract. Bidders must be responsive to all the

bid requirements and must maintain responsibility throughout the term of the agreement.The responsibility determinaon is based upon the FliP review:

Financial and organizaonal capacity;

legal authority to do business with the state;

integrity of the owners/ocers/principals/members and contract managers; and

Past performance of the bidder on prior government contracts.

It is up to the bidder to demonstrate and maintain its responsibility as a vendor. For moreinformaon, visit the Oce of the State Comptrollers Vendor Responsibility website.
http://www.osc.state.ny.us/vendrep/index.htmhttp://www.osc.state.ny.us/vendrep/index.htm


16/25






owneD Businesses

aDDitionalresources

16 home contact us

customerservice

HoW To Be A

SUCCESSFUL BIDDER



NYS VendRep System

Preparing a Bid


Markeng

NYS VendRep System

The NYS VendRep System allows business enes (vendors) to enter and maintain their VendorResponsibility Quesonnaire informaon in a secure, centralized database. The system makesinformaon available to New York State agencies.

The NYS VendRep System requires assignment of NYS Vendor ID number. The Vendor ID isneeded to:

Enroll in the NYS VendRed System; and

Receive payments.

To obtain a Vendor ID, businesses should contact their contracng state agency. If you do nothave a contracng state agency, contact the OSC Help Desk.
mailto:ciohelpdesk%40osc.state.ny.us?subject=mailto:ciohelpdesk%40osc.state.ny.us?subject=


17/25






owneD Businesses

aDDitionalresources

17 home contact us

customerservice

HoW To Be A

SUCCESSFUL BIDDER



NYS VendRep System

Preparing a Bid


Markeng

Preparing a Bid

In addion to understanding how state agencies purchase and where to nd state bidopportunies, businesses should have a thorough understanding of the vocabulary ofprocurement. The most commonly used procurement words and phrases can be found in theGlossary of Terms in the New York State Procurement Guidelines. For example, within thestate bidding process, there are two main types of bids:

Invitaon for Bid (IFB): Used in the procurement of commodies and awarded to theresponsive and responsible bidder on the basis of lowest price; and

Request for Proposals (RFP): Used for procurements when factors in addion to cost areweighed. The contract is awarded to the responsive and responsible proposer oeringthe best value.

Businesses should read the enre bid proposal, follow the bid instrucons, and review theirbid package for accuracy and completeness before submial. Other crical points for awardconsideraon include:

Subming a mely bid (by law, even one minute late may result in a bid rejecon);

Being responsive to all bid requirements;

Subming a signed bid package complete with all the mandatory forms;

Pricing the bid compevely;

Demonstrang vendor responsibility; and

Providing proper licenses, insurance, and current references where required.

Note that during the inquiry period, businesses may submit quesons for claricaon to thedesignated contact.
http://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdfhttp://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdf


18/25






owneD Businesses

aDDitionalresources

18 home contact us

customerservice

HoW To Be A

SUCCESSFUL BIDDER



NYS VendRep System

Preparing a Bid


Markeng


Once bids are received by the procuring agency, the award process may take several months tocomplete. The agency evaluates bids and makes a recommendaon for award to the Oce ofthe State Comptroller (OSC). OSC has up to 90 days to approve or reject a contract.

The following resources provide contract award informaon:

Th Oce of the State Comptroller Open Book includes state agency and localgovernment spending, including:

-State Agency Contracts: Search acve state agency contracts and certain stateauthority contracts to see who is doing business with the stateinformaon isupdated daily.

-Local Government Spending: View how county, city, town village, re or schooldistrict gets and spends moneyinformaon is updated daily.

Th New York State Contract Reporter lists agency bid results, with the excepon of OGScentralized state contracts and OGS Design and Construcon contracts;

Th OGS Procurement Services Group lists awarded centralized contracts and bidresults; and

Th OGS website posts all OGS Design and Construcon contract awards.

Businesses that were not successful may follow the specied process in the IFB or RFP torequest a debrieng. A debrieng will detail the shortcomings of a bid submission. During adebrieng, businesses should take notes and ask quesons.

To help businesses with the bidding process, free technical assistance is available from aProcurement Technical Assistance Center or Small Business Development Center.
http://www.openbooknewyork.com/http://www.nyscr.org/http://www.ogs.ny.gov/BU/PChttp://www.ogs.ny.gov/BU/DC/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.nyssbdc.org/http://www.nyssbdc.org/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.ogs.ny.gov/BU/DC/http://www.ogs.ny.gov/BU/PChttp://www.nyscr.org/http://www.openbooknewyork.com/


19/25






owneD Businesses

aDDitionalresources

19 home contact us

customerservice

HoW To Be A

SUCCESSFUL BIDDER



NYS VendRep System

Preparing a Bid


Markeng

Markeng

Markeng is a fundamental way for businesses to be recognized by the state agencies makingpurchasing decisions. Many markeng strategies for vendors trying to engage in business withNew York State have already been presented throughout this document. First and foremost, itis important to understand the buyer. As not all government enes are alikestate agencies,municipalies, and other enes operate under dierent laws and therefore have varyingpurchasing procedures and/or restricons:

New York State agencies operate under State Finance Law (see the Order of PurchasingPriority for Agencies);

Municipalies (e.g., counes, cies, towns) operate under General Municipal Law;

Authories operate under Public Authority Law; and

School districts operate under General Municipal Law and State Educaon Law.

For help in understanding the states legal purchasing requirements, review the New York StateProcurement Guidelines.

Another useful markeng resource is the Oce of the State Comptrollers Directory ofFrequently Purchased Commodies and Services by New York State Agencies. The directory,which is updated annually, includes contact informaon for procurement personnel in New

York State agencies. This is useful for businesses that may want to engage in direct markengto agencies that purchase the commodies or services in their business sector. For contactinformaon, visit the State Organizaonal Telephone Directory on the Oce of InformaonTechnology Services website.
http://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdfhttp://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdfhttp://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://phonedirectory.ny.gov/telecom/phones/http://phonedirectory.ny.gov/telecom/phones/http://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdfhttp://www.ogs.ny.gov/procurecounc/pdfdoc/guidelines.pdf


20/25

GUIDANCE FOR SMALL,

MINORITY, OR WOMEN

OWNED BUSINESSES

Small Businesses

Minority and Women-OwnedBusiness Enterprises (MWBEs)

GUIDANCE FOR SMALL, MINORITY, ORWOMENOWNED BUSINESSES





owneD Businesses

aDDitionalresources

20 home contact us

customerservice

Small Businesses

A New York State Small Business is dened as a company that is a resident to New York State,independently owned and operated, with 100 or fewer employees, and not dominant in itseld. There is no cercaon process to be considered a New York State Small Business. Themajority of businesses in New York State are small businesses; they supply over one-third ofthe services and commodies purchased by agencies under state centralized contracts. Whilesome small businesses may not have the capacity to bid on a centralized contract, many areable to gain experience by:

Parcipang as authorized resellers, dealers, distributors, or agents for certaincentralized contracts;

Becoming suppliers or subcontractors to prime contractors; or

Idenfying discreonary purchasing opportunies.

For more informaon, and to view frequently asked quesons, see Empire State DevelopmentsNew York State Directory of Small Business Programs.
http://esd.ny.gov/SmallBusiness/Data/NYSDirectorySmallBusinessProgram.pdfhttp://esd.ny.gov/SmallBusiness/Data/NYSDirectorySmallBusinessProgram.pdf


21/25

GUIDANCE FOR SMALL,

MINORITY, OR WOMEN

OWNED BUSINESSES

Small Businesses

Minority and Women-OwnedBusiness Enterprises (MWBEs)

GUIDANCE FOR SMALL, MINORITY, ORWOMENOWNED BUSINESSES





owneD Businesses

aDDitionalresources

21 home contact us

customerservice

Minority and Women-Owned Business Enterprises (MWBEs)

Execuve Law Arcle 15-A, signed into law in 1988, established guidelines for state agencies toestablish business and contract ulizaon goals for cered enterprises owned by minoriesand women. Arcle 15-A denes an MWBE as at least 51 percent owned and controlled byminority or women members. Contract spending thresholds establish goals for using NewYork-cered MWBEs as subcontractors or suppliers. Businesses meeng the criteria to qualifyas a New York-cered MWBE rm are strongly recommended to become cered. For moreinformaon, contact Empire State Development (the cerfying agency) at 212.803.2414.

New York-cered MWBEs should periodically review their business informaon in the statesMWBE Directory to ensure that all contact and product informaon is up to date. Primeconstrucon contractors use the Directory to idenfy potenal suppliers and subcontractorsfor fullling MWBE ulizaon goals.
https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687http://esd.ny.gov/MWBE.htmlhttps://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687http://esd.ny.gov/MWBE.htmlhttps://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=4687


22/25





owneD Businesses

aDDitionalresources

ADDITIONAL RESOURCES

Empire State Development

Technical Assistance

Internet Resources

Contact Informaon


22 home contact us

customerservice


Empire State Development (ESD) is charged with statutory responsibilies under the OmnibusProcurement Act to promote New York State business parcipaon in state procurementopportunies. In addion to promong New York State rms as prime contractors, ESD worksto connect primes on state projects with New York State subcontractors and suppliers; andNew York State-cered Minority and Women-Owned Business Enterprises. ESD providesprocurement guidance as well as informaon and referral assistance to help businessesunderstand the government procurement process and connect them with available resources

for technical assistance. ESD services include: Publishing the New York State Contract Reporter;

Providing New York State MWBE cercaon;

Administering business development and tax incenve programs; and

Providing nancial and technical assistance to businesses.

ESD understands that sales for New York State businesses equals jobs for New Yorkers. Visitthe ESD website at: www.esd.ny.gov

Technical AssistanceFree business technical assistance is provided by a number of public and privately-fundedorganizaons, including:

Procurement Technical Assistance Centers (PTAC), which are funded by the USDepartment of Defense. There are seven PTAC locaons in New York State.

Th New York State Small Business Development Center, which is administered by theState University of New York and funded by the US Small Business Associaon, New YorkState, and host campuses for Small Business Development Center locaons statewide.
http://www.esd.ny.gov/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.nyssbdc.org/http://www.nyssbdc.org/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.esd.ny.gov/


23/25





owneD Businesses

aDDitionalresources




Internet Resources

Contact Informaon


23 home contact us

customerservice

Internet Resources (page 1 of 2)

Oce of General Services: www.ogs.ny.gov

Oce of General Services, Design and Construcon Opportunies: www.ogs.ny.gov/BU/Dc

Oce of General Services, Centralized Contract Online Bid Nocaon System and BidOpportunies: hps://online.ogs.ny.gov/vendorregnet/Default.aspx

Empire State Development: www.esd.ny.gov

Empire State Development Directory of Small Business Programs:www.esd.ny.gov/SmallBusiness/Data/NYSDirectorySmallBusinessProgram.pdf

New York State Small Business website: www.esd.ny.gov/SmallBusiness.html

New York State Division of Minority and Women-Owned Business Enterprises:www.esd.ny.gov/MWBE.html

New York State Contract Reporter: www.nyscr.org
http://www.ogs.ny.gov/http://www.ogs.ny.gov/BU/DChttp://www.ogs.ny.gov/BU/DChttps://online.ogs.ny.gov/vendorregnet/Default.aspxhttp://www.esd.ny.gov/http://www.esd.ny.gov/SmallBusiness/Data/NYSDirectorySmallBusinessProgram.pdfhttp://www.esd.ny.gov/SmallBusiness.htmlhttp://www.esd.ny.gov/MWBE.htmlhttp://www.nyscr.org/http://www.nyscr.org/http://www.esd.ny.gov/MWBE.htmlhttp://www.esd.ny.gov/SmallBusiness.htmlhttp://www.esd.ny.gov/SmallBusiness/Data/NYSDirectorySmallBusinessProgram.pdfhttp://www.esd.ny.gov/https://online.ogs.ny.gov/vendorregnet/Default.aspxhttp://www.ogs.ny.gov/BU/DChttp://www.ogs.ny.gov/BU/DChttp://www.ogs.ny.gov/


24/25





owneD Businesses

aDDitionalresources




Internet Resources

Contact Informaon


24 home contact us

customerservice

Internet Resources (page 2 of 2)

Oce of the State Comptroller: www.osc.state.ny.us

Oce of the State Comptroller, Vendor Responsibility website:www.osc.state.ny.us/vendrep/index.htm

Oce of the State Comptroller, Open Book website: www.openbooknewyork.com

Oce of the State Comptroller, Frequently Purchased Commodies and Services byNew York State Agencies:

www.osc.state.ny.us/reports/scal/directorycommodies.pdf

Preferred Sources:

Corcra: www.corcra.org

NYS Preferred Source Program for People who are Blind: www.nyspsp.org

New York State Industries for the Disabled: www.nysid.org

New York State Oce of Mental Health Buy OMH:www.omh.ny.gov/omhweb/buyomh/

State Organizaonal Telephone Directory: hp://phonedirectory.ny.gov/telecom/phones/

Procurement Technical Assistance Centers: hp://www.dla.mil/SmallBusiness/Pages/

ProcurementTechnicalAssistanceCenters.aspx New York State Small Business Development Center: www.nyssbdc.org
http://www.osc.state.ny.us/http://www.osc.state.ny.us/vendrep/index.htmhttp://www.openbooknewyork.com/http://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://www.corcraft.org/http://www.nyspsp.org/http://www.nysid.org/http://www.omh.ny.gov/omhweb/BuyOMH/http://phonedirectory.ny.gov/telecom/phones/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.nyssbdc.org/http://www.nyssbdc.org/http://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://www.dla.mil/SmallBusiness/Pages/ProcurementTechnicalAssistanceCenters.aspxhttp://phonedirectory.ny.gov/telecom/phones/http://www.omh.ny.gov/omhweb/BuyOMH/http://www.nysid.org/http://www.nyspsp.org/http://www.corcraft.org/http://www.osc.state.ny.us/reports/fiscal/directorycommodities.pdfhttp://www.openbooknewyork.com/http://www.osc.state.ny.us/vendrep/index.htmhttp://www.osc.state.ny.us/


25/25





owneD Businesses

aDDitionalresources




Internet Resources

Contact Informaon


25 home contact us

customerservice

Contact Informaon & Customer Service

New York State Procurement518.474.6717customer.services@ogs.ny.govwww.ogs.ny.gov

Empire State DevelopmentProcurement Informaon Services/New York State Contract Reporter518.292.5100Contact us at Empire State DevelopmentContact us at the Contract Reporterwww.esd.ny.govwww.nyscr.org

Oce of the State ComptrollerVendor Responsibility and VendRed [email protected]

March 2013
mailto:customer.services%40ogs.ny.gov?subject=http://www.ogs.ny.gov/mailto:nylovessmbiz%40esd.ny.gov?subject=http://www.nyscr.org/Public/ContactUs.aspxhttp://www.esd.ny.gov/http://www.nyscr.org/mailto:ciohelpdesk%40osc.state.ny.us?subject=http://www.osc.state.ny.us/http://www.osc.state.ny.us/mailto:ciohelpdesk%40osc.state.ny.us?subject=http://www.nyscr.org/http://www.esd.ny.gov/http://www.nyscr.org/Public/ContactUs.aspxmailto:nylovessmbiz%40esd.ny.gov?subject=http://www.ogs.ny.gov/mailto:customer.services%40ogs.ny.gov?subject=

doing business with nys

Documents