BELONG IN YOUR IG OR RECORDS STRATEGY

DOES THE CLOUD

As organizations leverage cloud or hybrid solutions across applications like email, identity, customer, and storage management, it’s time to re-evaluate how cloud can be leveraged.

Let’s examine 10 OPPORTUNITIES for better Information Governance and Records Management via cloud.

The worldwide cloud computing market grew 28% to $110B in revenues in 2015.

Growth Rate

https://www.srgresearch.com/articles/2015-review-shows-110-billion-cloud-market-growing-28-annually

Public IaaS/PaaS Services 51%

Private & Hybrid Cloud Infrastructure Services

45%

Allow remote and distributed users reliable and consistent access to the same governance and records systems.

DISTRIBUTED ACCESS1

employees (2.8% of the workforce) now work from home at least half the time.

http://globalworkplaceanalytics.com/telecommuting-statistics

3.7 M

SECURE EXTERNAL ACCESS Provide secure access to 3rd party consultants, partners, auditors, etc.

2

The shift to cloud computing increases

EFFICIENCY and SECURITY21% say security is the “primary benefit” for moving to the cloud.

http://www.enterprisetech.com/2016/02/16/another-bullish-forecast-for-cloud-adoption/

Establish a solution which can expand to

address future governance and records needs.

FLEXIBILITY

& AGILITY 3

Total employment in the U.S. economy is projected to

GROW BY 15.6 M between 2012–2022.

http://www.bls.gov/opub/mlr/2013/article/occupational-employment-projections-to-2022.htm

SCALABILITY & FUTURE PROOFING Pay-as-you go options for cost savings with growth and consolidation as well as price guarantees.

4

“ Nothing is ever future-proofed. Technologies will change, requirements will change,

tastes will change. In short, everything changes and your applications will have to keep up. The only thing you can

do is to design your applications to be flexible and modular so that as things change, you can change components of

your system without having to rebuild the whole thing.

http://www.forbes.com/sites/forbestechcouncil/2016/02/18/eight-strategies-to-future-proof-your-technology/2/#1eba9461410b

– Lisbi Abraham, Andela

UNDERCONSTRUCTION

Stay compliant, secure, and up-to-date without deployment drama or budget surprises.

CONCURRENCY & MODERNIZATION

5

50% to 60% of core processes in some verticals

still run on mainframe systems using legacy, often poorly maintained software.

http://www.cloudstrategymag.com/articles/86071-reduce-risk-time-and-cost-of-legacy-modernization

Gain peace of mind that your governance and records systems have appropriate DR/BC plans.

DISASTER RECOVERY & BUSINESS CONTINUITY

6

http://venturebeat.com/2012/11/14/the-high-cost-of-server-downtime-infographic/

And it’s relatively easy to have downtime. 40 percent of service interruptions are caused by power station failures. 25 percent are hardware failures, and 13 percent are software failures.”

SLA & RIGHT-SIZED PROCESSING POWER Know that important governance processes (search response time, export time, etc.) are properly powered and will meet your needs.

7

“Incorporate the SLA in your SaaS contract, and include key applicable service-level targets, such as system availability, system response time, disaster recovery targets and adequate support ticket resolution times pertinent to your business.”Gartner, “Key Terms to Negotiate in SaaS SLAs to Reduce Risk and Improve Service” Analysts: Jo Liversidge | Dawn Hubbard | Published: 22 February 2016 ID: G00294077

Meet data storage requirements within specific boundaries with a combination of cloud and hybrid approaches.

JURISDICTION COMPLIANCE 8

There’s no United Nations of data; each country is looking at its own specific types of data. The only way to deal with it is to store specific data in-country.

https://techcrunch.com/2015/12/26/the-clouds-biggest-threat-are-data-sovereignty-laws/

TRANSPARENCY & VISIBILITY Increase your ability to track, report on, and see how IG and Records policies are helping secure content, stream-line business processes, mitigate organizational risk, and meet obligations.

9

“In deciding how to move to the cloud, the key issues are

in outcomes, establishing service guidelines and establishing metrics to

measure success.”

Gartner, “A Three-Part Approach to Jump-Start Your Cloud Strategy” Analysts: Daryl C. Plummer | David Mitchell Smith | Claudio Da Rold | Published: 17 November 2015 ID: G00292590

Allow for unified policy management in a consolidated platform that provides enforcement across all content.

CENTRALIZED CONTROL & GLOBAL CONSISTENCY

10

“As decentralized IT spending on cloud services continues to grow, infrastructure and operations leaders are facing increased urgency to apply centralized governance and management.

The primary theme across cloud management is ease of use and faster time to value to achieve centralized governance.”

Gartner, “Cool Vendors in Cloud Management, 2016” Analysts: Donna Scott | Dennis Smith | Gregor Petri | Published: 07 April 2016 ID: G00302176

Gartner, “Market Trends: Cloud Adoption Trends Favor Public Cloud With a Hybrid Twist” Analysts: Ed Anderson | Sid Nag | Published: 04 August 2016 ID: G00294424 (n=6,2723 unqualified responses, figure 1)

“23% of Gartner survey respondents responded with “no plans to use” cloud.”

Cloud isn’t a fix all and solves everything approach, but every organization should

invest time to understand what cloud adoption could help address.

If your current IG or RM strategy is being hampered by any of these challenges, it is worth examining how to incorporate cloud to help address it.

If security concerns have held back incorporating “cloud”, consider private cloud options like Viewpointe to build out a successful plan for information governance in a secure cloud.

Check out the Viewpointe SlideShare on Security for more information

To learn more about how Viewpointe can help you create a private, purpose-built, proven solution, visit www.viewpointe.com/presentations.