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BIHAR AGRICULTURAL UNIVERSITYSABOUR-813210, (BHAGALPUR), BIHAR

RE-TENDER NOTICE No. 06

Sealed EOI are invited through registered /speed post /courier services, from

Reputed/Registered, Suppliers/Dealers/Firms/Company/Enterprises for the supply of Stationary

Items during 2016-17 & 2017-18. Sealed envelope containing full information along with

supporting documents, should reach in the office of the undersigned on or before 21/11/ 2016

upto 4.00 P.M. The same will be opened on 22/11/2016 at 3.00 P.M. The bidder who have

already submitted their bid in response to Tender Notice No. 05 need not to submit again. Details

are available on www.bausabour.ac.in.

O/I Central Store (H.Q.)

http://www.bausabour.ac.in/

BIHAR AGRICULTURAL UNIVERSITYSABOUR, BHAGALPUR – 813210 (BIHAR)

www.bausabour.ac.in

TENDER FOR INVITING FRESH QUOTATIONSFOR STATIONARY ITEMS FOR UNIVERSITY & ITS UNITS

BIHAR AGRICULTURAL UNIVERSITYSABOUR (BHAGALPUR)PIN

PIN: 813210(BIHAR) www.bausabour.ac.in

O.O No......../CS (HQ)/BAU Sabour Dated: ....../…… /2016

NOTICE INVITING TENDER/QUOTATIONSealed tenders/quotations are invited from Manufacturer/Authorized Distributors or Dealers

for supply of stationary items, for official use in different units of the University. Other details may obtain from University website: www.bausabour.ac.in .

Name of Stationary items & its particulars

NIT/Q EMD(Rs)

Sale of tender

documents

Last date for sale of tender

documents

Last date of submission

of documents

Opening of bids

1 Audit Pencil (Green)-Apolo

2 Attendance Register Student Good Quality of ledger paper (13 month

3 Attendance Register staff good quality of ledger paper

4 Colour demy paper-18" X 22" sirpur different colour

5 Correcting fluid for stencil (Kores)

6 Card Board-22"X28" 140 GSM per gross of 144 shuts

7 Card Board-plastic coated, 22"X28", 140GSM per gross of 144 shuts

8 Cash book- 8 quire canvas bound, Best Quality

9 Cash book- 6 quire canvas bound, Best Quality

10000.00 31/10/2016

21/11/2016

21/11/2016

22/11/2016

http://www.bausabour.ac.in/


NIT/Q EMD(Rs)

Sale of tender

documents


documents


of documents

Opening of bids

10 Cash book- 4 Quire canvas bound, best quality

11 Cover file (Best Quality)

12 Cello tape - 1/2" Transparent, kores (65mtr. Roll)

13 Cellow tape-1" Transparent, kore (65mtr. Roll)

14 Cello Tape - 2" Transparent, kores (65 mtr. Roll)

15 Candle (thick)

16 Call bell - sharp make good quality

17 Call bell-Electric cum battery

18 CD (Recordable) in plastic case packing each HP/Sony make

19 CD (Recordable) HP/sony each pack of 50 pc.

20 CD (Recordable) HP/sony each Pack of 100 Pc.

21 CD (RW) HP/sony make each (in case pack)

22 CD (Rw) Each pack of 50 Pc. (HP/sony)

23 CD (Rw)- HP/Sony each pack of 100pc.


NIT/Q EMD(Rs)

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documents


of documents

Opening of bids

24 Chalk white (kores) dustless

25 Chalk - coloured kores, Dustless

26 Casual Leave Register best quality of 50 sheets

27 Duster for black board good quality

28 Desk calendar stand omega deluxe

29 Damper (omega make)

30 Double fool scape paper white 17"X27", orient (500 shuts per rim)

31 double fool scape paper Ruled 17"X27", orient (500 shuts per rim)

32 document case A4 best quality

33 Diary Register- 8 quire canvas bound, best quality ledger paper




NIT/Q EMD(Rs)

Sale of tender

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documents


of documents

Opening of bids

36 Envelope-9"X4" Brown best quality, Reddish brown thick

37 Envelope-10"X4.5" brown best quality, Reddish brown thick

38 Envelop-11"X5" brown best Qua. Reddish brown thick

39 Envelope 10"X4.5" white best quality white thick

40 Envelop-11"X5" yellow colour, P.V.C. coated

41 Envelope- 12"X10" yellow colour, p.v.c. coated

42 Envelope-16"X12" yellow colour, pvc, coated

43 Eraz-ex (white correcting fluid with diluter) kores

44 Eraser (kores)

45 Field Note books

46 Fly leaf (Cloth line Folder) cloth line in side middle & cloth lining on eyelid

47 Fly Board (Board file) best quality milk cloth lining leaf.


NIT/Q EMD(Rs)

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documents


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Opening of bids

48 FLAT FILE (Best quality with plastic coated)

49 Florescent paper (Best quality, 250 sheet in pkt.)

50 Folder F/S- L type (plastic, white transparent)

51 Folder A4-L Type (Plastic white transparent)

52 Fax Roll paper (30mtr.) (oddy make)

53 Glue Stick- 8.0 gm. (kores)

54 Gum- 700 m.L. (kores)

55 Gum-300 M.L. (kores)

56 Gum- 150 M.L. (kores)

57 Gum tube 30 M.L. (kores)

58 Guard file (100 leaf, best quality)

59 Glossy inkjet paper-254 Gsm A4 De Smart, 50 sheet in a pkt)

60 Glossy inkjet paper- 180 GSM (A4 De Smart, 50 sheets in a pkt.)

61 Glossy marking pencil ( Good quality)


NIT/Q EMD(Rs)

Sale of tender

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of documents

Opening of bids

62 High lighter (Faber castle)

63 Issue Register- 8 quire (Canvas bound best quality ledger paper)

64 Issue Register- 4 quire ( canvas bound best quality ledger paper)

65 Issue Register- 2 Quire (Canvas bound best quality ledger paper)

66 Jems clip (oddy make) 100 clip, 35mm, Electronic kel plated)

67 Knife for office use 9Push back plastic grip long knife)

68 Ledger paper D/F Scape (17"X27" per Rim 500 sheets)

69 Ledger Register- 10 Quire 9 Ruled, canvas bound best quality ledger paper)

70 Ledger Register- 8 Quire (Ruled, Can. Bound B.Q. Ledger paper)

71 Lace file ( Best Quality Extra thick board paper)


NIT/Q EMD(Rs)

Sale of tender

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documents


of documents

Opening of bids

72 Note sheet (Best Quality, Extra thick ledger paper, 100 sheet each pkt.) (Both side lining)

73 Numbering machine ( Numes)

74 Pen Stand with 4 pen holder provision & with day & date (Kumar &Kefico make)

75 Pen stand with two (2) pen holder provision & with day & Date ( Kumar&kefico make)

76 Punching machine Double Punch ( Kangaroo make-52)

77 Punch (Kangaroo SHP-20)

78 Punch less file-A4 (Solo make)

79 Pen book- 2 Quire (Best Quality of ledger paper)

80 Conference Pad or writing pad (Ruled, De Smart A4, 20 sheets)

81 Conference Pad or writing pad (Hanss no. 33, 80 sheets)

82 Conference Pad or writing pad (Hi-memo-re wire pad, 40 sheets)


NIT/Q EMD(Rs)

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Opening of bids

83 Paper Pint Head (Kores) ( 70 gm, Plastic Box)

84 Pin cushion (omega) (Designer magnetic)

85 Pencil carbon (kores) 100 sheets Sapphire

86 Paper Tray (Plastic good quality)

87 Paper Tray-2 Rock (omega)

88 Pen holder ( link, Golden colour)

89 Pen holder two in on ( Red +Blue, Link prince)

90 Pen Add Gel-Gipsy

91 Pen Pilot High Tech Point

92 Pen Reynolds (Trimax)

93 Add Gel- (Achiever)

94 Pen Link Smart

95 Pen Fort Power Gel -05 Disposal

96 Paper weight (Glass Flowery) Good quality

97 Permanent Marker (Luxor make)


NIT/Q EMD(Rs)

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documents


of documents

Opening of bids

98 Pencil (Natraj)

99 Pencil Sharpener (cutter) (Natraj)

100 Paper clip - plastic (good quality)

101 Refill Link (Pen holder)

102 Refill Link ( Link smart gel pen)

103 Refill(for ReynoldsTrimax pen)

104 Refill (Add Gel Achiever Pen)

105 Refill (Add Gel Gipsy Pen)

106 Refill ( Pilot High-tech Point pent)

107 Register Ruled-6 Quire (good quality)




111 Register Ruled-No. 16 (good quality)







NIT/Q EMD(Rs)

Sale of tender

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documents


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Opening of bids

117 Register Ruled (fine) - 8 Quire Deluxe Bound made of Leger Paper




121 Running Computer Paper 80 GSM, 10" X 12"good quality, 1000 shuts pkt.

122 Running Computer Paper 80 GSM, 15" X 12"good quality, 1000 shuts pkt.

123 Removable Page marker(Re-stick Notes) 160 Page per pad

124 Royal Executive Bond Paper 100 GSM, Bilt make 500 shuts.

125 Ruled Paper- 33 cm x 21 cm (Orient make) 500 shuts

126 Report file Food Scape size, Solo make

127 Scale-1mtr. (Stainless steel)

128 Stamp Pad - 70 mm x 111 mm (long life, Kores make)


NIT/Q EMD(Rs)

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Opening of bids

129 Stamp Pad ink - 25 ml (long life, Kores make)

130 Short Hand Note Book (good quality)

131 Short Hand Pencil (Kohinoor)

132 Spring Cobra FileSolo Make

133 Stick file A4 (Benelux)(Fine Plastic transport)

134 Swing clip file A4 (Transparent)

135 Signature Pad(Thick, Best quality)

136 Sketch Pen (good quality)

137 Stapler- 555 (Kangaroo)

138 Stapler - No. 10- D (Kangaroo)

139 Stapler - HP - 45(Kangaroo)

140 Stapler - No. 2317(Kangaroo)

141 Stapler Pin (For 555)(Kangaroo)

142 Stapler Pin (For No. 10-D)(Kangaroo)

143 Stapler Pin (For HP- 45)(Kangaroo)

144 Stapler Pin (for No. 2317) (Kangaroo)

145 Sealing wax (Thick)(swastika make)


NIT/Q EMD(Rs)

Sale of tender

documents


documents


of documents

Opening of bids

146 Stock Book - 10 quire(Canvas bound, thick ledger Paper)





151 Scale-1ft.Plastic & Iron

152 Scissor-6.5"(good Quality for office use)

153 Service Book (Thick)(good quality of ledger paper)

154 Service Book (Thin)(good quality of ledger paper)

155 Sunlit Bound Paper Double fool scape

156 Sunlit Bound Paper per pkt. Of 500 shuts

157 Tag (Both side long still tip, while Bunch)

158 Typing paperPer pkt of 400 shuts

159 Typing Ribbon (Kores)(Cotton Black)

160 Twin Ball (Thread Ball) Wax coated


NIT/Q EMD(Rs)

Sale of tender

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documents


of documents

Opening of bids

161 Typing Eraser (Kores)

162 Takua(Bodkin)(Plastic Grip, sharp point)

163 Typing Carbon Tip-Top (Kores) 5 star

164 Transparency Paper (OHP) (100 shut in a pkt)

165 Transparency marker Pen (good quality)

166 Waste Paper Basket(Plastic, good quality)

167 Waste Paper Basket(Pedested covered)

168 White Board marker Pen(Kores, Blue, Red, Black & Green)

169 White Board marker ink 15 ml(Kores, Blue, Red, Black & Green)

170 Century Paper- A4 size (75 GSM, 500 shuts)

171 Century Paper- A3 size (75 GSM, 500 shuts)

172 Century Paper-Legal/ FS(75 GSM, 500 shuts)

173 Xerox Paper- A4 (75 GSM) 500 shuts

174 Xerox Paper- A3 (75 GSM) 500 shuts

175 Xerox Paper- Legal/FS (75 GSM) 500 shuts

176 Xerox Colour Paper- A4

The tender may be obtained during working hours from the Central Store (HQ) on payment of non-refundable tender cost of Rs.500.00 (Rs. Five Hundred Only) in the form of Demand Draft in favor of Comptroller, BAU, Sabour.Payable at Sabour (Bhagalpur) along with an application on firm’s letter head. The tender documents may also be downloaded from the University website: www.bausabour.ac.in and may be submitted along with the tender cost of Rs. 500.00 only in the form of Demand Draft as mentioned above and should be enclosed with desired amount of EMD. All the bidders are required to enclose self-addressed Rs. 35.00 stamped envelope.

In case the date mentioned above is declared Government Holiday, the date shall automatically be shifted to next working day. Offers received within the stipulated period only are considered. University shall not be responsible for any postal delay.

University reserves the right to accept or reject any tender in part or full without assigning any reason thereof. Please visit the University Website: www.bausabour.ac.in for detailed information.

Officer-in-ChargeCentral Store (HQ)Bihar Agricultural

University,Sabour, Bhagalpur- 813

210

To,1. The Comptroller

Bihar Agricultural University Sabour, Bhagalpur (Bihar) ,PIN-813210

2. Officer-in-chargeCentral Store,Bihar Agricultural UniversitySabour, Bhagalpur (Bihar), Pin-813210

Subject: Tender Enquiry No.: ……/ CS (H. Q.)/ BAU, Sabour, Dated. …../…./2016

Sir,I have gone through the terms and conditions laid down in the tender documents and accept the same.I am here by submitting the technical bid and enclosing the documents as per details given below:

CHECK LISTS.No. Name of documents

1. Cost of Tender documents (It downloaded the tender …………….. (Document) from University website

within NIT schedule)

(DD No/Pay Order __________ date _______________Issuing Bank _______________________ for Rs. 500.00

2. Details of EMD-TDR/FDR No. __________ date of issue__________________________________Name & address of Bank issuing TDR/FDR_____________________________________________

__________________amounting to Rs. ____________________. This EMD is being

Enclosed along with the technical bid)

3. List of procurement agencies of repute to whom the tendered ………….. products have been supplied

during last twelve month with proof.4. for preceding two years to snow financial status of the tenderer.5. Attested copies of CST/VAT registration ……………………………………6. Attested copies to PAN (Permanent Account Number) ……………………...7. Tender Documents duly signed on all pages …………………………………

Certified that each and every page of the tender documents are serially numbered and signed by me.

Yours faithfully,

Nature and Name of the authorized Signatory with sealDesignationName of the company (Tenderer)

DETAILS ABOUT TENDERER

(General & Financial)

1 .(a) Name of the Tenderer : …………………………………………….

(b)Status of the Tenderer: …………………………………………….

(i)Manufacturer/Importer: …………………………………………….

(ii)Proprietorship/ : …………………………………………… Partnership/Company 2. Full Postal Address : …………………………………………….

……………………………………………..

……………………………………………..

3.Telephone No. : …………………………………………….

4.Mobile No. : …………………………………………….

5.Fax No. : …………………………………………….

6.E-mail Address : …………………………………………….

7.Name of the persons who are responsible for conduct of business

Sl. Name Father’s/Husband’s Age ResidentialNo. Name Address

8. (a) Names of procurement agencies with whom : ………………………..the tenderer is registered .

(b) Names of procurement agencies to whom: ………………………..Items have been supplied during last 12 months:.………………….....(Copies of supply order not to be enclosed)

DETAILS ON FINANCIAL ASPECTS

9. Furnish the following information with documents:-

(i) Income Tax PAN(ii) Central Sales Tax Registration(iii) VAT Registration No.(iv) Service Tax Registration No.

……………..……………..……………..……………..

10.

Name and address of the Billing Agency/Distributor/Dealer, if any

11. FORMAT OF PRICE BIDSS.N. Tender items

sl. No.Name of the items & Brand

MRP Offered Rate per unit/each

Tax Total Rate offered with tax

(a) (b) (c) (d) (e) (f) (e + f)

Please Note: - 1. Price bids should be typed in the prescribed format only. Photo copy/Xerox

Copy/ Duplicate Copy would not be accepted in any condition.2.

DECLARATION

I ______________________________________________ _______________________Prop/Partner/

Director of

M/s____________________________________________________ hereby declare that the

information given in this Tender is true and correct to the best of my knowledge

and belief.

Signature and Name of theAuthorized Signatory

Designation

Date

Place

Warning: Subsequently, if information furnished in this tender found incorrect, tenderer is liable to

be penalized including the Blacklisting.

Seal of the Tenderer

TERMS AND CONDITIONS FOR TENDERERS

Sealed Quotations/ Tender are invited in single bid system for stationary items as per NIT schedule. While sending your quotations on the top of envelop it should be written in bold “Quotations for stationary items” with the following terms &conditions should be strictly adhered too and the following information may be sent.

Terms and conditions of supply:1. Rates quoted should be FOR BAU Sabour (Bhagalpur)/ or and its premises in Bihar inclusive of

transportation, packing, forwarding and Insurance etc. University will not make any additional payment of transportation, Insurance or any other charges.

2. The rate of Sales Tax/ VAT should be indicated separately.3. The supplier should indicate their Sales Tax/ VAT No. on the quotation.4. The quotation should be submitted in a sealed cover duly super scribed as “Quotations for stationary items “as

per NIT schedule, to the Officer in-Charge, Central Store (H.Q), Bihar Agricultural University, Sabour- 813210 (Bhagalpur), Bihar through registered post/ speed post/ courier services only.

5. The rate should be quoted in Rupees per unit.6. The right for acceptance of the quotations will rest with the undersigned who does not bind itself to accept the

lowest quotation and reserve the right to reject or partially accept any or all the quotations received, without assigning any reason.

7. Payment will be made through account payee bank draft/ Multi city Cheque/ RTGS from BAU, Sabour after satisfactory erection of structures in complete.

8. Disputes, if any, arising between the University and the bidder out of or in connection with the terms and conditions contained herein shall be referred for arbitration to the Bhagalpur jurisdiction. Disputes shall be decided keeping in view of the terms and conditions of the tender and Bihar financial rules applicable to the University.

SPECIAL TERMS AND CONDITIONS FOR TENDERERS

The following terms and conditions should be complied with during submitting tender: -

1. Sealed quotation/Tenders are invited in single bid system.2. Tenders should be submitted to the O/I Central Store, Bihar Agricultural

University, Sabour, Bhagalpur, Bihar, Pin- 813 210 under the sealed cover.3. The tenderer should quote typed rates in figures as well as in words. The

tender should be signed by the tenderer himself/themselves or their authorized agent on his/her/their behalf. In case the tender is signed by the agent the authority letter in favor shall be enclosed with tender documents.

4. The respective Earnest Money Deposit should be in the shape of Bank Draft/Cheque drawn in favor of the Comptroller, BAU, Sabour and payable at SBI Sabour.

5. The tenderers should take care that the rate and amount are written in such a way that interpolation is not possible. No blank space should be left, which would otherwise make the tender liable for rejection.

6. VAT Registration clearance certificate duly attested copy be a Gazetted Officer should also be enclosed.

7. Delivery schedule with definite date of delivery at destination (BAU, Sabour) taking into cognizance of transit facility must be indicated. This contractual delivery date/ period should be inclusive of all the lead time.

8. The tenderer submitting his tender would be deemed to be considered and accepted all the terms and conditions. No enquiries, verbal or written be entertained in respect of acceptance or rejection of the tender.

9. This Institute reserves the right to cancel/ reject in or any part of the tender, which generally do not fulfill the condition stipulated in the tender without assigning any reason.

10.Any action on the part of tenderer to influence anybody of the University will make his/their tender liable for rejection.

11.The tenderers shall submit the offer in original copy of the tender documents duly signed on each page. Item wise rate indicating units can be offered on letter head of the firm, in case, space printed on financial form is not sufficient.

12.In case of placement of purchase order, the vendor (the tenderer whose tender is accepted) may comment on the purchase order within 10 days from the date of dispatch of purchase order otherwise it will be deemed that offer is acceptable to the vendor. Notwithstanding any other provision, the terms and conditions and any other provision included, in the purchase order will be treated as binding with “Errors& Omissions Expected”. However, if the vendor notices of the order, he must bring the same in to the notice of tender/quotation and seek clarifications within the above

stipulated time. Vendor will have to bear the responsibility for failure to take this action.

13.In University may in writing make any revision or change in the purchase order, including additions or deletions from the quantities originally ordered or in the specifications or drawing. If any such revisions/changes affect the price or delivery, the same shall be subject to the adjustment of price/delivery, wherever required on a reasonable basis by mutual agreement in writing which should be communicated.

14.The university reserves the right to cancel the purchase order or any part thereof shall be entitled to revise the contract wholly or in a part by written notice the vendor if: -

(a) The vendor fails to comply with the terms and conditions of the purchase order including specifications and other technical requirement.

(b)The vendor becomes bankrupt or goes into liquidation. (c) The vendor fails to deliver the goods in time and or does not replace the

rejected goods promptly. (d)A receiver is appointed for any of the property owned by the vendor.15.Upon the receipt of the said cancellation notice, the University shall

discontinue all works of the purchase order and matters connected with it. 16.Supply order will be issued as per the requirement of the University. The

supplier will have to supply ordered materials within the delivery time mentioned in the supply order.

17.Unless otherwise specified in the order, the order price shall remain firm and will not be subject to escalation of any description during the dependency of the order, notwithstanding the change in the cost of material and components he/they may take clearance while the order is under execution even if the execution of the order for any reason whatsoever.

18.The offer of the tenderers shall remain valid for a period of two years from the date of opening of bid.

19.The University may its option, reject such defective materials at the vendor’s expense in which event the vendor shall, without any cost to the University and as promptly as possible, remove such materials and furnish and install proper and acceptable material.

20.In the event of delay delivery and/or unsatisfactory manufacturing progress and supply, the University has the right to cancel the purchase order as whole or in part without liability for cancellation charges.

21.Timely delivery as mentioned in purchase order shall be in the essence of the order and no variation shall be permitted except with prior authorization in writing from the University.

22.In the event of delay in making delivery on the part of the vendor, it will be at University discretion to receive delivery with a reduction in price of the article/or equipment.

23.Forced measure shall mean and be limited to the following: -

(a) Any war/hostilities(b)Any riot or civil communication(c) Any earthquake, flood, tempest, lighting or other natural physical disaster. (d)Any strike or lock up (Only those exceeding ten continuous days duration)

affecting the performance of the vendor’s obligation. The seller shall advise the University by Registered Letter duly certified by local chamber of commerce of statuary authorities the beginning and end of the above caused of delay within 7 days of occurrence and cessation of such forced measure concern. In the event of delay lasting over one month, if arising our caused of force measure, the University reserves the right to cancel the order.

24.No payment shall be made for rejected materials not the tenderer would be entitled to claim for such items.

25.Rejected materials would be removed by the tenderer from the site within two weeks or the date of rejection at their own cost. In case they are not removed they will be auctioned at the risk and responsibility of the suppliers without any further notice.

26.In case of not honoring the supply order, the University will have the right to impost penalty as deemed fit and to resort to make purchase at the suppliers cost and risk and his security deposit may be forfeited in favor of the University cost and risk.

27.In the case of non-supply order stores within stipulated time, it will be at the discretion of the University to accept delivery with late delivery clause @ 1% per week maximum to the extent of 10 % of the ordered value for delayed supply.

28.The FALL CLAUSE may be incorporated in the tender papers. Fall clause is a price safety mechanism in rate contracts. This clause provides that if the rate contract holder reduces its price or sells or even offers to sell the rate contracted goods following conditions of sale similar to those of the rate contract at a lower than the rate contract price, to any person or organization during the currency of the rate contract the rate contract price will be automatically reduced with effect from the date for all the subsequent supplies under the rate contract and the arte contract amended accordingly.

29.Tenderer hereby agree to all terms and conditions stipulated in tender and undertakes to sign the rate contract or supply order within the given days from the date of order failing which security shall be liable to be forfeited.

30.Disputes, if any, arising between the University and the bidder out of or in connection with the terms and conditions contained herein shall be referred for arbitration to the Bhagalpur jurisdiction. Disputes shall be decided

keeping in view of the terms and conditions of the tender and Bihar financial rules applicable to the University.

Officer-in-ChargeCentral Store (HQ)Bihar Agricultural

University,Sabour, Bhagalpur- 813

210