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A

CASE STUDY

ON

KNOWLEDGE MANAGEMENT

SYSTEM

Submitted by

A.Narender Reddy

(09H51F0002)

Under the esteemed guidance of

MR.SRINIVAS

DEPARTMENT OF MCA

CMR COLLEGE OF ENGINEERING & TECHNOLOGY

(Affiliated to JNTU, Hyderabad)

Kandlakoya,Medchal, RR District

CMR COLLEGE OF ENGINEERING & TECHNOLOGY

Kandlakoya, Medchal, RR District

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INDEX-CHART

Introduction

Objective

Computational Environment

Feasibility Report

System Analysiso Data Flow Diagramso Use Case Diagramso ER-Diagram

Technology Description

Tables

Conclusion

Bibliography

INTRODUCTION

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What is knowledge?

Knowledge is the full utilization of informationand data, coupled with the potential of people'sskills, competencies, ideas, intuitions,commitments and motivations.

In today's economy, knowledge is people,money, leverage, learning, flexibility, power,and competitive advantage. Knowledge is morerelevant to sustained business than capital,

labor or land. Nevertheless, it remains the mostneglected asset. It is more than justified truebelief and is essential for action, performanceand adaptation. Knowledge provides the abilityto respond to novel situations.

A holistic view considers knowledge to bepresent in ideas, judgments, talents, root

causes, relationships, perspectives andconcepts. Knowledge is stored in the individualbrain or encoded in organizational processes,documents, products, services, facilities andsystems.

Knowledge is the basis for, and the driver of,

our post-industrial economy. Knowledge is theresult of learning which provides the onlysustainable competitive advantage. Knowledgeis the next paradigm shift in computingfollowing data processing 1945-1965 andinformation management 1966-1995.

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Knowledge is action, focused innovation,pooled expertise, special relationships andalliances. Knowledge is value-added behavior

and activities. For knowledge to be of value itmust be focused, current, tested and shared.

What is Knowledge Management?

Knowledge management is an audit of"intellectual assets" that highlights uniquesources, critical functions and potential

bottlenecks which hinder knowledge flows tothe point of use. It protects intellectual assetsfrom decay, seeks opportunities to enhancedecisions, services and products throughadding intelligence, increasing value andproviding flexibility.

Knowledge management complements and

enhances other organizational initiatives suchas total quality management (TQM), businessprocess re-engineering (BPR) andorganizational learning, providing a new andurgent focus to sustain competitive position.

Why should you apply KnowledgeManagement?

To serve customers well and remain in businesscompanies must: reduce their cycle times,operate with minimum fixed assets andoverhead (people, inventory and facilities),

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shorten product development time, improvecustomer service, empower employees,innovate and deliver high quality products,

enhance flexibility and adaptation, captureinformation, create knowledge, share andlearn.

OBJECTIVE

This project is aimed at developing amanagement system that is of importance

to either an organization or college. The system (KMS) is standalone/Distributed

application that can be accessed throughout the organization or specifiedgroup/dept.

This system can be used as aknowledge/information mgmt system for

the college. Students/Staff logging should be able to

upload any kind of technical information.

Students/staffs logging in may alsoaccess/search any information put up byothers.

KMS should facilitate knowledge sharingfrom the grass root level like project teamsto the entire college.

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COMPUTATIONALENVIRONMENT

Minimum Hardware Components

HARD DISK 600 MBRAM 32 MBMOUSEKEYBOARDVDUCD DRIVELAN WIRE

NIC etc.

Minimum Software Components

OPERATING SYSTEM WINDOWS SERIES

TOOLS JDK 1.6.0,ORACLE

10G,NETBEANS

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Feasibility Report

Recognition of Need

Some major problems were found in theexisting system, which included maintenanceof huge amount of data and its retrieval in aspecified time interval. Maintaining dataconsistency and removing redundancy was amajor difficult task for Users.

Feasibility Study:

A feasibility study is a high-level capsuleversion of the entire System analysis andDesign Process. The study begins by classifying

the problem definition. Feasibility is todetermine if its worth doing. Once anacceptance problem definition has beengenerated, the analyst develops a logicalmodel of the system. A search for alternatives

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is analyzed carefully. There are 3 parts infeasibility study.

Operational Feasibility:

Question that going to be asked are Will the system be used if it developed andimplemented. If there was sufficient support for the projectfrom the management and from the users. Have the users been involved in planning anddevelopment of the Project.

Will the system produce poorer result in anyrespect or area?This system can be implemented in theorganization because there is adequate supportfrom management and users. Being developedin Java so that the necessary operations arecarried out automatically.

Technical Feasibility :

Does the necessary technology exist to dowhat is been suggested

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Does the proposed equipment have thetechnical capacity for using the new system? Are there technical guarantees of accuracy,

reliability and data security? The project is developed on Pentium IV with256 MB RAM. The environment required in thedevelopment of system is any windowsplatform The observer pattern along with factorypattern will update the results eventually The language used in the development isJAVA 1.5 & Windows Environment

Financial and EconomicalFeasibility:

The system developed and installed will begood benefit to the organization. The systemwill be developed and operated in the existinghardware and software infrastructure. So thereis no need of additional hardware and softwarefor the system.

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SYSTEM ANALYSIS

System analysis is a detailed study of thevarious operations performed by a system andtheir relationship within and outside of thesystem. During analysis, data are collected onthe available files, decision points andtransaction handled by the present system.

EXISTING SYSTEM

There is no such kind of system prevailed. Thisis first type of system of its kind. Recently, allthe management work is done on the separatesystem, i.e. There is separate software forattendance, result, library, etc. Due to whichthe management faces lots of problems.

PROPOSED SYSTEM

This system will be the first type of its kind inthe college. It did not provide the full featured

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support but try to solve lots of problems facedby the management. This system solves themanagement problems such as attendance,

results etc. It also provides a common platformto students, faculties and administration tocommunicate and share knowledge and askqueries. Faculty members can upload thelecture notes of their respective subjects whichwill be downloaded by the students. With thehelp of the system students can query thecollege administration as well as admin on thevarious issues.

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DATA FLOWDIAGRAM

CONTEXT DIAGRAM

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USECASE DIAGRAM

System Administrator

Knowledge

ManagementSystem

Results Data Manipulation

Results

Search

Feed BackMemory

Manipulation

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Lower Level

User

Search

Add DataRemovedataAssignMemory

DeleteMemoryExpendMemoryHigher Level User System Admin

Communi

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TECHNOLOGY DESCRIPTIONFront end as:HTMLBack end as:

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Advance JavaServer:Apache Tomcat6.0

Database:Microsoft AccessQuerying Language:SQL

TABLES

Login Table:-

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Purpose:-

This table is design for holding the login datai.e Login_id password,role.

Login_id is assign to each user that will identify the

user in system. Login_id should be uniquely assign toeach user.

Password is used for the security purpose that anyunauthorized user cannot login to the system.

Role is defined and assign to user that will define theaccess right and work limitations of user on database.

Validation:In this table Login_id is primary key because thesame user id cannot be assign to more then user. Datatype is varchar2.

Table_name Field_Name Key_Constraints Data_Type

Login

(1)Login_id

(2)Password

(3)Role

Primary Key

NOT NULL

NOT NULL

Varchar2

Varchar2

Varchar2

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Password is NOT NULL .should be presentcompulsory. Data type is varchar2

Role is defined as not null. The data type is

varchar2.

Discussion Table:-

PURPOSE:

This table is based on working methodologyof discussion forum. It contains all the fieldswhich helps to develop the discussion forum

Table_name Field_Name Key_Constraints Data_Type

Discussion

(1) DTopic_id

(2) DTopic_name

(3)

DTopic_contents

(4) DDate

Primary Key

NOT NULL

NOT NULL

NOT NULL

Varchar2

Varchar2

Varchar2

Date

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database. The name of this table isDISCUSSION and it contains the fields such asDTopic_id, DTopic_name, DTopic_contents and

DDate.

Here, DTopic_id id used to identify the lists of topics

uniquely, it helps us to search a particular topic fast

without ambiguity

VALIDATION:

In this table, DTopic_id is primary key, everytopic will have its own unique ID which helpshim to recognize the Particular topic. Thedatatype will be the varchar2.

Forgot Password Table:-

Forgot_password

(1) Question_id

(2)Question_name

(3) Answer

Primary_Key

NOT NULL

NOT NULL

Varchar2

Varchar2

Varchar2

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PURPOSE:

This table is used to keep the informationabout the password details. The name of thistable is Forgot_password and it contains thefields such as Question_id, Question_name,Answer .Here, Question_id is used to identify

the particular questions assigned to theparticular user.

VALIDATION:

In this table Question_Id is a primary keyand its datatype is Varchar2. Here, every

question will assign a unique Id to identify theparticular question. Other fields in this table areQuestion_name which should be NOT NULL andhaving a datatype varchar2. Answer field isalso kept NOT NULL and having a datatypeVarchar2.

CONCLUSION :-In today's economy, knowledge is

people, money, leverage, learning, flexibility,power, and competitive advantage. Knowledgeis more relevant to sustained business than

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capital, labor or land. Nevertheless, it remainsthe most neglected asset. It is more thanjustified true belief and is essential for action,

performance and adaptation. Knowledgeprovides the ability to respond to novelsituations.

BIBLOGRAPHY:-

Java Server programming Ivan Bayross

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