Department of Justice

Parole and Probation Adminsitration

Region 1

Documentation on the Lecture of OIC-ARD Virgilio G. TIangco during the Employee Orientation Course, March 5, 2015 at Capito Hotel, Lingayen, Pangasinan.Present:

ROIC Marissa DC. Alquetra

OIC-ARD Virgilio G. Tiangco

SA/Sr.PPO Rowena DC. Ordoa

AOIV Maria Theresa L. Manzano

All participants in the Employee Orientation Course pursuant to RSO No. 17 s.2015

The session commenced at 3:50 in the afternoon.

MATTERS TAKEN UP and DISCUSSED are the following:

CODE OF CONDUCT & ETHICAL STANDARDS1. REPUBLIC ACT 6713 also known as the Code of Conduct and Ethical Standards for Public Officials and Employeesa. Declaration of Policy of RA 6713

i. the promotion of high standards of ethics in public service

ii. emphasis on accountability of public officials and employees

iii. reiteration of responsibility, integrity, competence, loyalty, patriotism and justice to new PPA Region 1 employees

iv. living simple, modest lives and upholding the public interest over personal interestb. The definition of terms therein in stated under the aforementioned act was briefly discussed

c. Norms of Conduct of Public Officials and Employees

i. Commitment to Public Interest

ii. Professionalism

iii. Justness and sincerity

iv. Political Neutrality

v. Responsive to the Public

vi. Nationalism and Patriotism

vii. Commitment to Democracy

viii. Simple living

ix. The Civil Service Commission as the responsible agency in promoting the observance of the standards and research on the measures in elevating the observance of such standards by the public officials and employeesd. Duties and Responsibilities

i. Prompt action on letters and requests

ii. Submission of annual performance reports

iii. Expeditious processing of documents and papers

iv. Immediate action on publics personal transactions

v. Accessibility of Public Documents

e. System of Incentives and Rewards

i. The Committee on Awards to Outstanding Public Officials was created to conduct periodic performance review to public officials and employees to provide motivation and inspiration to uphold the highest standards of ethics in their field. f. Prohibited Acts and Transactionsi. Public officials and employees shall not directly and indirectly have any financial or material interest in any office transaction

ii. Outside employment abd other activities related thereto public officials and employees during their incumbency shall not:

1. Own, control, manage or accept employment as officer, employee, regulated, supervised or licensed by their office unless provided by law;2. Engage in the private practice of their profession unless authorized by law, provided that such practice will not conflict or tend to conflict with their official duties;3. Recommend any person to any position in a private enterprises which has a regular or pending official transaction with their office

iii. Disclosure and/or misuse of confidential informationiv. Solicitation or acceptance of gifts

g. Statements and Disclosure Submission of SALNh. Divestments avoid conflicts of interests

i. Penalties

i. May range from fine not exceeding the equivalent of six (6) months salary or suspension not exceeding one (1) year to removal, depending on the gravity of the offense after due notice and hearing by appropriate agency. DRESS CODE PRESCRIBED FOR ALL GOVERNMENT OFFICIALS AND EMPLOYEES IN THE WORKPLACEa. Coverage It shall apply to all officials and employees of the government, both male and female, except to those regularly performing their duties and functions in the field, or those temporarily assigned in actual field operations

b. Appropriate Attire

i. Appropriate business attire on days where there is no prescribed uniform for the day

ii. Maong pants generally prohibited however, may be considered when paired with collared polo/shirt for male employees and any appropriate blouse for female employees

c. Prohibited Attire

i. Gauzy, transparent or net-like shirt or blouse;

ii. Sando, strapless or spaghetti-strap blouse (unless worn as undershirt), tank tops, blouse with over-plunging necklines;

iii. Micro-mini skirt, walking shorts, cycling shorts, leggings, tights, jogging pantsiv. Rubber sandals, rubber slippers, bakya

d. Other Prohibitions

i. Ostentatious display of jewelry, except for special occasion and during official celebrations

ii. Wearing of heavy or theatrical make-up

e. Exemptions that may be allowed

i. When the nature of the work demands other than what it prescribed above

ii. Religious practices

iii. Physical disabilities

iv. Pregnancy

v. Wearing of mourning clothes

f. Other Mattersi. The internal rules and regulations promulgated by the respective agencies/offices govern the hairstyle or growing of beard or moustache

g. Penalty in Case of Violation

i. Disciplinary action for Violation of Reasonable Office Rules and Regulations, under the Revised Omnibus Rules Implementing Book V of the Administrative Code of 1987

CIVIL SERVICE CODE OF ETHICSa. Respect and uphold the Constitution and Law of the Republic of the Philippines

b. Observe the highest standard of morality, integrity, honesty, loyalty and devotion to public will.

c. Perform his tasks thoroughly, faithfully and efficiently.

d. Be physically and mentally fit for public service and live within his income.

e. Expose corrupt practices in the public service without fear or favour.

f. Serve the public courteously, justly and impartially regardless of kinship, friendship, social standing, religious or political differences.g. Discharge duties promptly without thought of gifts, benefits or any remuneration which may influence the proper performance of official functions

h. Engage in no business with the government or with any private party, either directly or indirectly, which will be inconsistent with his position as a public servant.

i. Divulge no confidential information coming to him by the nature of his office or duties.

j. Uphold respect and observe these principles, ever conscious that public office is a public trust which he should never violate nor should he allow suspicion to arise that such trust has been abused or betrayed.ADMINISTRATIONS EXPECTATIONS FROM HIRED AND PROMOTED PERSONNELa. Perform their duties and functions and achieve performance targets with outstanding and very satisfactory ratings;b. Adopt the behaviour resulting to outstanding and very satisfactory ratings in the behavioural dimensions affecting performance;c. Comply with Government and agency policies, rules, regulations and other lawful orders;d. Manifest adaptability, flexibility and the ability to adjust to changes in policies, procedures, case situations and office needs;e. Abide by RA 6713 and the Agencys Code of Ethics;f. Walk the extra mile and take the road less travelled in pursuit of public service and professional growth;g. Show willingness and capacity to learn;

h. Possess potential to accept greater responsibilities;

i. Serve as role models;

j. Show loyalty to the Agency;

k. Develop their potentials by accepting greater responsibilities;

l. Develop management leadership qualities guided by the principles that the greatest leader is the servant of all;m. Possess greater degree of skills, deeper insights and broader perspective

QUALITIES AND SKILLS DESIRED IN A PPA PERSONNEL

a. Well-integrated personalities with good moral values and sound physical and mental health;b. Conscientious, honest, fair and incorruptible;

a. Prompt and reliable;

b. Creative and resourceful;

c. Patient, selfless and self-disciplined;

d. Decisive;

e. Able to think for themselves; able to listen to arguments on all sides of an issue and to respond with good judgment, not to emotional appeal, able to reason clearly and apply what they know to unfamiliar situations;f. Industrious with good work habits

g. Well-organized to make judicious use of limited time;

h. Able to communicate effectively;i. Able to prioritize, analyze, plan and schedule workload;

j. Cooperative, willing to work with a team;

k. Sensitive to others needs;

l. Approachable and with good personal and public relations;

m. Socially-poised;

n. Aware of their own biases; with adequate understanding of and ability to handle themselves;

o. Alert, flexible and can adjust to unexpected changes and demands;

p. Able to handle personal and professional problems and crisis situations;

q. With a positive outlook and happy disposition ;

r. Intelligent and practical, and imbued with idealism, balanced by realism;

s. Determined to learn;

t. Respectful of authority;

u. Potential leaders.

PANUNUMPA NG KAWANI NG GOBYERNOFollowing the lecture, OIC-ARD Virgilio G. Tiangco instructed the participants to stand and recite the Panunumpa ng Kawani ng Gobyerno, after which followed by the signing of the Panunumpa. The session was adjourned 5:00 in the afternoon.x---------------------------------------------------------------------------------------------------------------------------------------x

Prepared by:

ADAIV MHELODY B. CRUZ

San Carlos City PPO

Department of Justice

Parole and Probation Adminsitration

Region 1

Documentation on the Lecture of ROIC Marissa DC. Alquetra during the Employee Orientation Course, March 6, 2015 at Capitol Hotel, Lingayen, Pangasinan.

Present:

ROIC Marissa DC. Alquetra

OIC-ARD Virgilio G. Tiangco

CPPO Nicanor K. Taron

SA/Sr.PPO Rowena DC. Ordoa

AOIV Maria Theresa L. Manzano

All participants in the Employee Orientation Course pursuant to RSO No. 17 s.2015

The session commenced at 8:30 in the morning.

MATTERS TAKEN UP and DISCUSSED are the following:

RELATIONS vs. RELATIONSHIPRelation refers to interaction with others while relationship denotes a deeper connection either with self or others.

WAYS TO IMPROVE HUMAN RELATIONS

1. MOTIVATION

Refers to drive or reason to perform tasks.

2. STRESS MANAGEMENT ROIC Marissa Alquetra emphasized that stress, whether positive stress or negative stress plays an important role in human relations. It may spark up motivation to finish tasks.

3. WORK & LIFE BALANCEThe participants were asked with a question: Do you work in order to live, or, do you live in order to work? The participants answered based on their experiences in balancing work and life.4. IMPROVED PERCEPTIONThe way we see things affect our human relations. Some experiences may be tough for some, and some experiences may have a big effect on others. This greatly affects their interaction with peers, colleagues and superiors in the work place.

5. TIME MANAGEMENTLearning how to prioritize performance of tasks in the office improves work flow and affect interaction between and among the staff.

6. IMPROVED SELF AWARENESSSelf-awareness may be the fundamental aspect in human relations. Being aware of ones self improves interaction with others. If one knows who he truly is, then he can be himself to the world.

7. PROPER COMMUNICATIONProper communication is key in human relations. As public servants and as new employees, it is imperative to communicate with clients, superiors, peers properly. The message should be conveyed in such a way that it is acceptable and clear.

TRANSACTIONAL ANALYSIS IN THE WORKPLACE

There are three (3) Ego Stages in workplace transactions.

Parent

Critical

Nurturing

Judgmental

Protective

Condescending

Ill take care of it

I know best

Lets not argue

Always, should, never

Arm Around

Cant please

Mom/Dad

Feel like & Pointing Finger

Adult

Adult Ego in the workplace is unemotional and factual. It asks who, what, when and how. It focuses on giving and ask for ideas and opinions in problem solving.

Child

A person manifests the following:

Face expression, spontaneous, manipulative, self-absorbing and

know-it-all.

THE EMOTIONAL BANK ACCOUNT

This refers to the metaphors for the amount of trust that exists in a relationship.

It was discussed that for every kindness and courtesy we deposit, we withdraw the opposite.

THE JOHARI WINDOWThis tool is often used in field of psychology. Each window represents levels of awareness of the person himself in correlation to the perception of him by others and those that which lies in his subconscious that it reflected in his dreams.

POSITIVE HUMAN RELATIONS

Provides better interpersonal relationships achieved by smiling, calling people

by their names, being friendly and helpful, active listening, recognition of others, being cordial, willingness to accept mistakes, being respectful and loyalty.

The session was adjourned 10:05AM.

Prepared by:

ADAIV MHELODY B. CRUZ

San Carlos City PPO

PHOTOS:

OIC-ARD Virgilio Tiangco lectures on RA 6713 during the Employment Orientation Course at Capitol Hotel, March 5, 2015

Participants recite the Panunumpa ng Kawani ng Gobyerno during the Employee Orientation Course, March 5, 2015

ROIC Marissa DC. Alquetra lectures on Human Relations during the Employee Orientation Course, March 6, 2015 at Capitol Hotel, Lingayen.