role contamination: is the poison in the person or the bottle
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Role Contamination:
Is the Poison in the Person or the Bottle?
Jane Chapman & Susan Longi
Socio-Analysis Volume 11 December 2009 A considerable body of literature exists concerning the effect of a person on their role, in particular how
one finds, makes and takes up role within organisation and in relation to task and other role-holders (eg,
Newton, Long & Sievers 2006). Less explored, perhaps, is the reverse relationship: the effect of role on
person, and – through person as role-holder – on the organisational tasks and environment. The exploration
here is linked to previous work on role history and on the phenomenon of role and task corruption and
perversity.
Key Words: Role; Role Biography; Role History; Role Corruption
Introduction
This article considers how roles develop their own histories. Roles in organizations are
not neutral, they come with a past! We claim that a history dwells within a role and that
the implications of that history become unconsciously written onto the behaviours,
thoughts and feelings of future role incumbents. How such implications are enacted
depends on several factors, including the capacity of the role incumbent to explore and be
thoughtful about them. Some might be benign or quite positive. For example for the most
part the role of mentor brings with it positive life-sustaining implications. Other roles do
not. We are especially interested in how the interaction between the role, with its implicit
history, and the person, with their own biography of past roles, might at times result in a
corrupt, perverse or what might more colloquially be termed 'poisonous' role. By this we
mean a role that itself might 'poison' or „contaminate‟ its incumbents.
Our exploration is linked to previous work on role history and on the phenomena of role
and task corruption and perversity.ii
A role cannot be seen in isolation. We take the position that role is influenced by and
influences all other roles in a given organisational system. This means that if a role
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becomes poisonous, all linked roles are affected, as are their tasks. Traditionally, we
might have thought that bad, corrupt or perverse behaviours are the result of bad, corrupt
or perverse individuals. For sure, role holders have a choice where their actions are
concerned and must be held to account. But, in this article, we pursue the case of the
poison being in the bottle as much as in the person. Awareness of this possibility aids in
guarding against its corrupt influence.
The Person or the Role
In Australia we have a relatively new Prime Minister. After many years of a conservative
government, we have elected a Labor leadership. And, more startling yet, for this
country, we have a female deputy. There is a feeling of new hope in the air. As an early
step in his office, this leader wished to unite all Australians through a formal apology to
the indigenous people for past policies involving the removal of children from their
families resulting in what has become known as the “stolen generation”. This was
something the last government consistently refused to do, avowedly because they claimed
the current generation was not responsible for the decisions of the past; but also, others
believe, because of their fear of having to pay compensation.
There is strong support for this apology. At the time of writing, the conservative
opposition, under new leadership, has now joined with the new Government and broken
with its past stance. This reflects a popular movement; many people are tired of what they
see as the mean-spirited approach of the former government, and believe this to have
been characteristic of many of their social policies. The image of government, its role, the
role of the Prime Minister and, as a consequence the role of the Australian people, is
undergoing change. And this is how we generally come to view change; a new person, a
new group can bring change to the role. This is the hope. Similarly, in the United States
President Obama holds this new hope for the Presidential role.
In organisational research, much thought has been given to the ways in which roles are
affected by their incumbents. For instance, researchers at the Grubb Institute in London
have demonstrated that when joining an organisation people tend to go through a process
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of finding, making and taking roles.iii
That is, they first have to find and conceptualise for
themselves the system they are entering; then shape the role within that understanding
and according to their own dispositions and valencies;iv
and, finally, take up the authority
and discretion available to that role in the system. In this process the role is moulded by
the person to fit with his or her experience. We expect each new CEO, for example, to
bring his or her mark to the role. Employees wait with hope or in trepidation for what a
new leader will bring and how this will affect their own position. Other ingredients to add
are the social/political context in which the role is enacted and the way that the
organizational purpose is interpreted and taken up by incumbents. These all affect the
way in which a role is developed and changes over time.v
But what of the other side to this picture? How does the role shape and affect the person?
Much as a new comer brings his or her own personal attributes and qualities to the role,
so does a role have an impact on its incumbent. Longvi
describes the role biographies that
people build over their careers and how in each role something new is learned. This
extends back to roles taken in childhood right through to current positions. Each role in
each system adds to the way a person takes up a new role. These roles shape the person
as much as the person shapes them.
We believe that the role itself comes to hold a history. Because of the way they have been
enacted, some roles would be virtually impossible to take up - at least in an officially
recognised way. The Fuhrer of Germany is perhaps an example; as, too, may have been
the role of CEO of Enron. Indeed, some roles are so contaminated that no one wants to
take them up and they become permanent vacancies. It is often about this stage that an
administrator or a receiver takes over.
How Can we Know if a Role is Poisonous?
It is our central hypothesis that roles have histories that can and need to be viewed
somewhat independently of individual role-holders. The more potent the role history, the
greater is the capacity of the role to become „active‟ in influencing succeeding incumbent
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(s), other roles and their incumbents and the organisational system-as-a-whole, and even
the social environment, for good or for ill.
All roles have a capacity for potency because they exist, not independently, but in
intimate association with all other roles in the system. A role may be said to be
contaminated when its influence on succeeding incumbents and their systemic colleagues
(roles and people) impacts negatively and persistently on the organisation‟s ability to
carry out its real work.
Below we have posited a list of likely „indicators‟; tell-tales that help decide whether a
problem is as much or more located in the „bottle‟ (the role itself) as in the person (its
incumbent).
Any of the classic flight/fight defences: denial, confusion (lack of clarity),
frustration, dishonesty, subversion, sabotage, anxiety, rage, particularly where
recurrence of any of these sets up a pattern at odds with the usual patterned
behaviour of the current incumbent(s);
A sense in the incumbent that he or she is „driven‟, compelled to behaviour that
perpetuates role and task corruption and results in an ongoing sense-in-role of
being „not themselves‟;
A sense that the role and its incumbent are at the „center of a web‟, almost as
though the role acts as an attractor of organisational and role problems within its
system. (An analogy is where the adolescent in a family system acts out the
aggression, frustration and identity-confusion of the whole family: not necessarily
because s/he is by nature aggressive, frustrated and confused, but because s/he is
the adolescent. The role and all the other roles in the system somehow „expect‟
this.)
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The presence of perverse behaviour and attitudes that both centre on and flow
from the role (s) under review. Such perverse dynamics can be identified through:
- narcissism;
- denial;
- manipulation (the collusive drawing in of other roles and their
incumbents);
- objectification (where people become instruments or tools rather than
interacting healthily and enjoyably within their roles).vii
The Founding Role Experience
Because roles draw their potency from their histories, the founding role is critical in
establishing its positive or negative activity throughout its organisational life. Chapman
describes task power and its capacity to influence the ability to work well, both in its
originating and associated systems.viii
Here we look at role power. In our ensuing case
history, the reader will note how the role founder so thoroughly imbued his role with
„Godfather‟–like attitudes and behaviours that his personal pattern became captured in his
role and his role in turn captured his successor.
Nonetheless, it would be a mistake to blame the role founder. The role experience is an
amalgam of influences of which the founder‟s personality is a single. Our organisations
are always systems and always interactive. Thus we can think of a founding role as
becoming influential because of at least four kinds of power:
its founder‟s personality and patterns of behaviour (personal power);
its place within the role structure of the organisation (structural power);
the way it is thought of by its founder, successors and the incumbents of other
roles (the power of the role idea)ix
; and
what it gives to and picks up from a) other roles and role-holders; b) the way task
and boundaries function in the system; and c) the cultural context of its own and
other systems (ambient power).
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Case Study
The following case is significantly disguised. It has elements of different cases yet
faithfully represents the dynamics that we have encountered in some of our consultancy
work with organisations. We put it together to demonstrate ideas in this article, while
maintaining confidentiality with our actual clients.
Henry was the founder of a small electronics company. He was entrepreneurial by nature
and gathered a small group of hardworking engineers. While initially they had only an
office assistant to deal with the paperwork, in time they employed a salesperson and later
an office manager.
Henry's style was to lead as if he were the head of a family. In fact, one of his sons joined
the company as a graduate five years after it began. By this time, the company had about
500 employees and Henry had an executive group leading. This consisted of himself, his
operations manager, the office manager and his head of sales. The office manager dealt
with policies and procedures and any human resource issues as well as invoicing,
requisitioning, buying and dealing with company accountants. The company continued to
grow. Eventually it was bought by a larger company, but Henry was kept on as Managing
Director.
Henry's style didn't change. He was used to having his orders carried out without
question. His senior managers had been with him from the early days and he regarded
them as 'mates' as much as employees. Although the company now was part of a larger
group and had specialised divisions for its various functions, its internal systems hadn't
really developed the kind of sophistication that would match the company‟s growth. Real
strategic planning was lacking. In a smaller way, their story was similar to that of HIH,
the giant Australian insurance company that collapsed in 2001x. In that case, the board
rarely questioned the managing director, Ray Williams, or was ignored when it did.
Decisions regarding future directions for the company were made on the basis of hunches
formed by Williams from flimsy information. He led as if he were leading a small group.
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So did Henry. You didn't really cross Henry. Basically good hearted, he was stubborn and
believed he knew best.
The company no longer grew. Its profits began to drop. Henry left. He was encouraged
with a departure package. A new man was appointed.
David had a very different approach. He was consultative. His ideas for the further
expansion of the company into new markets were thoroughly researched. He wanted new
and sophisticated systems to be put into all divisions and he wanted across the board
consistency in policies, procedures and culture. He brought in consultants. But his senior
managers, engineers and technicians had their own ways of doing things. David
continued to come up against brick walls when it came to internal change. He emphasised
to the managers the need to change. He linked this quite convincingly to future scenario-
planning internally and in the other companies of the group to which they belonged.
Although he got agreement in meetings, the changes never occurred. Problems kept
appearing. Privately he believed that his senior management was incompetent and would
never be able to take on the changes required.
Underlying this was a culture that had learned to say yes to the boss, but, out of his sight,
to do what had to be done at those times when the imperative from the boss would have
proved disastrous. Under Henry, the leadership role had become dictatorial and big
decisions had been made virtually by him alone. But everyone else, although benefiting
from his successes, had also to survive his mistakes and somehow take up what authority
they had to get the job done. Henry had often stepped outside the role: no longer
managing, but letting personal interests dictate his decisions. He often had conflicts of
interest.
David had wanted the role to be different, but had come up against a culture that had
learned to absorb the leading role rather than work with it. The leading role had become
corrupted.xi
It had failed to develop as it should have when the company grew but the
corruption here was far more than one of inappropriate leadership style and certainly
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more than the often encountered problem of company systems and resources growing at a
slower pace than expanding sales and services. Granted these factors were present, the
corruption lay in a role idea (Reed, 1976) that was both anti-task and anti-reality, that is,
counter to the survival and future development of the organisation in its now international
context.
This corruption affected other roles in the system so that senior manager and technician
roles had grown thick skins around them and incumbents were making decisions that
satisfied their own needs rather than fulfilling the larger system task. The entrenched
family-like dynamic and the satisfaction of personal needs rather than the pursuit of the
company‟s real work or purpose lay at the heart of the poison that settled into Henry‟s
original role.
Another way of understanding what happened here is to say that the founding role
experience was so powerful that the role could not be succeeded: it remained „Henry‟s
Role‟.
In response to the lack of „progress‟ he was experiencing, David began to think that the
only way he could get his managers to act differently and take on his plans was to be
more forceful. He was clear that he had the authority to make the changes he wanted. He
exercised it. One day, he began to feel that he was becoming like Henry. Although still
consultative, everything seemed to be easier with the managers if, paradoxically, he went
along with them in many situations and was dictatorial in others. It was if everything in
the system seemed to overtly support change, but nothing changed. The managing
director role, he realised was not one of leadership, but a role that was led and pushed;
cajoled and flattered by the company. The corruption that earlier occurred in the role was
managed and contained by a culture that was now partially crippled by its own
management of that corruption.
Henry was not himself a corrupt person. He did a lot in his founding role that was good
for the company. But the role was corrupted because it entrenched the behavior and a
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way of thinking that denied the reality of clearly and openly addressing emergent
problems about what was actually going on in the system. Collusion dominated the
system, the legacy of which forced David and his colleagues (the successor and its
associated roles) to behave „as if‟ they were a family rather than a commercially oriented
focused engineering company. Because it was the leadership role this unreality
dominated the system, forcing David and his colleagues (the successor and its associated
roles) to behave as if it were a family rather than an engineering company.xii
This led to a
defensive cultural adaptation to this role and subsequently to other roles. When David
came, he inherited a role that was itself poisoned and that in turn affected the way he
could find, take and make the role in new ways. This had significant implications for his
tenure of office. Perhaps we might feel sympathy for David. Alternatively we might
scapegoat him, as the parent company eventually did, for not being capable of 'turning
the company around'. But essentially, David was constrained by the system that had
formed around an initially poisoned role.
In our case history, the aspects of role power previously described are demonstrated.
- the founding CEO has a dominate, patriarchal, non-consultative
personality; (personal power)
- he is the top dog; (structural power)
- his subordinates at first „obey‟ his dominance and then subvert it, acting
from a role idea that has him as father (or Godfather) of an extended
family whose other members have to maintain the hierarchy, manage the
boss and preserve the role idea, while satisfying their own personal needs;
(the power of the role idea)
- all significant role holders work together to maintain the fantasy that the
company is a family, even when it is absorbed into a larger organisation.
Note that the CEO is not replaced at the time of the takeover. Indeed, to
have done so would have undermined the company buyer‟s idea of what
they were buying. Thus the total context in which the role was embedded
reinforced the way it was forming. (ambient power)
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No individual role-holder has much chance of change when inheriting so contaminated a
role. The poison is not only powerful; it is endemic. It became so from a system base and
– to experience change – must find its solution via total-system effort.
A consultant following the framework suggested below would, in this instance, work
with the system towards re-forming, or indeed, re-founding the original role in order that
successors may take up the positive implications of the founding role and ameliorate the
negative ones.
Guarding Against the Poisonous Influence
In this section, we set out a suggested framework for working with contaminated or
poisoned roles. In this, we also examine those factors that we believe influence whether
or not the poisonous role history is enacted in a current role. In terms of our case, what
are the factors that would lead David to repeat Henry's mistakes despite his best
intentions?
Who Does the Work?
The first step is to examine how the role is being enacted. Role incumbents can work
with – ie. think about and adapt – their own roles to some extent. But to work alone in
and with a contaminated role denies the systemic nature of how the role became poisoned
in the first place. If the role itself is 'active' in impacting negatively on the work of the
organisation then work with the role requires some kind of systemic approach. Ideally a
role consultant can be employed. This brings in an external disinterested party able to see
the role from an uncontaminated perspective. Or a group of incumbents in related roles
can work within the framework suggested here. Leaders and managers can avail
themselves of some system-analytic training and/or development.xiii
In approaching the problem of contaminated roles we give a word of warning: beware of
scapegoating the person-in-role or even the role itself in an isolated fashion. Making the
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person or the role on its own the container of system guilt and blame will only lead to
further contamination, both of the role itself and the system-as-a-whole.
Acknowledgement
To work with roles (poisoned or otherwise) requires the acknowledgment that all
organisations are systems and thus completely interactive. They are neither aggregates of
people (employee A + employee B+… etc = the organisation), nor aggregates of roles
(role A + role B +… etc = the division or the organisation). What affects one affects all
the others. If poison is present, poison spreads.
It also requires the acknowledgement that all roles have histories. Through its history, the
role itself can be active in the organisation as well as the role holder. What appears to be
behaviour brought to the role by the incumbent will, to some extent or other, be
behaviour that the role brings to the incumbent, as for David, in our case example.
Further, in founding the role, Henry entered into a collusive relation with his system to
pretend that the CEO was in some way not part of the system but a lone entity super-
imposed on the company. Thus Henry was „boss‟ and was permitted to dictate. While
other managers appeared to obey, they indeed acted quite independently. David‟s chances
of successful change were subverted from the start: not so much by people but by the
spreading poison of a contaminated role.
Too often managers take the attitude of brushing aside the past and focusing only on the
future. They may do this for several reasons. They don't want to be associated with the
mistakes or any negative emotions surrounding the past. They want to be seen as the
bringer of hope for a new future; a new broom. In this focus, perhaps unconsciously, they
want to help themselves and their sub-ordinates to overcome any pain or guilt associated
with the responsibilities and accountabilities for past failures. But acknowledgement and
recognition of the past is required to move on lest unfinished business remains festering
below the surface. We suspect, referring back to our earlier political example, that
compensation to the indigenous people of Australia is an inevitable part of saying 'sorry'.
A process of recognition, even mourning allows this to occur. By denying the past and
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only looking to the future, David could not appreciate sufficiently the formal, informal,
stated and unstated, overt and hidden dynamics associated with the role of the CEO. In
turn this blocked him from learning from the system mistakes that occurred prior to his
arrival.
Diagnosis
Acknowledgement of the issue leads to a search for the tell-tale signs. These will
normally occur in repeating patterns of behaviour found in the kinds of anti-task defences
mobilised by a contaminated role: „flight‟ defences, such as denial or avoidance; „fight‟
defences like conflict, subversion or sabotage, destruction of boundaries and acting 'out
of role' with conflicts of interest.
In recognising and understanding the past, the whole system, through its members
accepts accountability. Without such a perspective individuals or individual roles
become increasingly vulnerable to becoming scapegoated as incompetent, unmotivated or
resistant. It may seem an easy solution to blame someone or some one role for all that
went wrong. However, this is rarely satisfactory because the system is then unable to
accept the changes that it needs to make, and the same old bad roles will occur again and
again.
When scapegoating occurs, individuals come to be blamed for problems in the system.
Managers often attempt to isolate those whom they regard as poor performers, either to
protect the scapegoated person (s), or prevent further perceived incompetence. While we
do not deny that some role incumbents may be incompetent, too often this is exaggerated
or brought about by their having to carry some of the ills of the wider system. In our case,
David began to find that he was pushed into colluding with a system set up to defend
against collective action.
Differentiation
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We believe that it is important to focus on differentiating the person from their role and
then to look at how the two interact. Useful questions for the role incumbent to ask him
or herself are listed here:
I am struggling with my role. Can I look at the history of my role as well as the
history of me?
Is there any match between recurring patterns in the history of my role and the
patterns in my own „role biography' - that is, the roles that I have taken up
throughout my life?.xiv
Having found a similarity of patterns in the role history and my own role
biography, what choices do I have? Am I doomed to play out the history? Can I
join with other roles to locate and draw on the organisational energy to find, make
and take up role differently? That is, can I re-engineer the role history/role
baggage for myself? for related roles? for role successors?
These questions point at a conscious (i.e. brought to consciousness) process of
studying the difference between what the role brings to the person and what a person
brings to a role; and further, of exploring the options in reshaping the role experience.
We believe, from our own experience as role consultants that it is only in reshaping
the role experience that the role's influence in the system can be transformed. This is
an important point: In our case history, David was attempting consistently to redefine
roles and responsibilities, systems and specifications but his own and his manager‟s
experience of their respective roles remained the same and went on mirroring their
past.
Reshaping the Role Environment
To reshape the role environment, the work focuses on the inter-activity of role-to-role
within the total system. . Evidence of role contamination in the system can be
discerned through the identification of patterns in role behaviour that do not initially
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appear to „make sense‟ and where perpetuation of some type of reduced
organisational performance persists. This requires looking at the organisation as a
whole or via genuine representation.
The endeavour can be thought of as a lateral process across the system which flows
from the in-depth process focused on a single role as described through the above
questions. Translated to the system they read:
Can we look at the history of the roles and other structures in the system as
well as the history of this one role?
Are there patterns in the history of interacting roles that throw up problems
similar to those we are currently experiencing?
Are there patterns of experience: recurring ideas, words, feelings and images
that characterise role-holding throughout the system?
Given any patterns, what choices do we have?
Again, it is fruitful to refrain from scapegoating either the primary contaminated role
or its incumbent.
Conclusion
Roles have histories in our organisations and these histories influence newcomers.
When a role becomes contaminated or poisoned the effects of this can spread to
successors and other roles in the organisation. These effects appear despite the intents
of those coming into the role.
Attempts by individuals to guard against these effects - to improve their capacities,
put in better work systems or change the culture - are often to no avail because
organisations-as-systems maintain past practices even though they may be toxic or
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dysfunctional. Such practices are entrenched in the history of the organisation's roles.
'De-toxification' can only be achieved through understanding this persistence, its
dynamic roots (that is, why the role developed as it did - what ends it served), the
surrounding collusion from other roles and then attempting broader systemic change.
Role and person interact. A role, from its history can be as active in organisational
life as its holder; in some cases, more so. When negative, this role activity can be
worked with, to de-toxify the role, but only if that work is conducted on and in the
total system. A major lesson implicit in our work on role history is that if new role
incumbents fail to explore the history of their roles, it is to their and the organisation's
peril.
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in Depth: The Organisational Role Analysis Approach Karnac, London.
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Endnotes
i This article was first published in Organisations and People: Toxic leadership Vol.15 No. 3 pp40-48.
ii Jane Chapman 'Hatred and Corruption in Task' Socio-Analysis (1999) Volume 1, Number 2; and (2003)
Organisational and Social Dynamics 3 (1): 40-60; Susan Long (2006) 'Role Biography' in J.
Newton, S. Long and B. Sievers Coaching in Depth: The Organisational Role Analysis Approach
Karnac, London; Susan Long (2008) The Perverse Organisation and its deadly sins Karnac,
London.
iii
See John Bazelgette and Bruce Reed (2006) in J. Newton, S. Long and B. Sievers Coaching in Depth:
The Organisational Role Analysis Approach Karnac, London.
iv The term 'valency' is taken from the chemical sciences and describes the tendency to join with system
dynamics that are attractive to the role holder or seeker. See use of the term by Wilfred Bion
Experiences in Groups 1961, Tavistock Publications, London.
v We recognise that roles are dynamic and constantly change due to the incumbents‟ negotiation with
others and his/her re-interpretation of the environment and the purpose of the organisation. Thanks to Bruce
Itrvine of the Grubb Institute in London for reminding us of this and its effects on role history.
Susan Long (2006) 'Role Biography' in J. Newton, S. Long and B. Sievers Coaching in Depth: The
Organisational Role Analysis Approach Karnac, London.
vii
Susan Long (2008) The Perverse Organisation and its deadly sins Karnac, London.
viii
Jane Chapman 'Hatred and Corruption in Task' Socio-Analysis (1999) Volume 1, Number 2; and (2003)
ix
Bruce Reed (1976) 'Organisational role analysis' in C.L. Cooper (ed.), Developing Social Skills in
Managers. London: MacMillan.
x Justice Neville Owen (2003) Report of the Royal Commission on the Collapse of HIH. Government
Printer, Canberra. Long (2008) The Perverse Organisation and its Deadly Sins Karnac, London.
xi
Jane Chapman 'Hatred and Corruption in Task' Socio-Analysis (1999) Volume 1, Number 2; and (2003)
Organisational and Social Dynamics 3 (1): 40-60
xii
Gordon Lawrence speaks of R+ and –R when talking of the capacity to stay in touch with the reality of a
situation. Henry moved to –R which led the organization to also move to –R.
This document is for use only in EMCCC Module 4 at INSEAD – 11-14 Apr 2013 – by Professor Susan Long. Copying, printing and posting without permission is copyright infringement.
xiii
Laurence Gould, Lionel Stapley and Mark Stein (eds.) (2004) Experiential Learning in Organisations:
Applications of the tavistock group relations approach Karnac, London.
xiv
Susan Long (2006) 'Role Biography' in J. Newton, S. Long and B. Sievers Coaching in Depth: The
Organisational Role Analysis Approach Karnac, London.
This document is for use only in EMCCC Module 4 at INSEAD – 11-14 Apr 2013 – by Professor Susan Long. Copying, printing and posting without permission is copyright infringement.