Maintenance Plan templateLast updated: February 2014, version 3.0

A maintenance plan helps to make sure your vessel (and its equipment) is safe, fit for its intended use and operating limits, is sound and serviceable and complies with the maritime and marine protection rules.

This template (and guidance information) will help you to develop and write your own maintenance plan (or plans), in a form that is acceptable to the Director of Maritime New Zealand (MNZ).

You need to include your maintenance plan when you send your application for a Maritime Transport Operator Certificate (MTOC) to Maritime New Zealand. The maintenance plan is part of your MOSS (Maritime Operator Safety System) Operator Plan.

About this templateYou need one maintenance plan for each vessel in your operation.

This template has six sections:

1. Voyage checks

2. Monthly checks and routine maintenance

3. Annual checks and routine maintenance

4. Maintenance log

5. Record of maintenance plan amendments

6. Maintenance providers and shore-side contractors.

For detailed information about maintenance plans go to Developing a maintenance plan on the MNZ website:

maritimenz.govt.nz

Maintenance Plan template – version 3.0 Page 1 of 20

Maintenance plan forFull name of ship

Full name of Maritime Transport Operation

MNZ number

Date plan agreed to

DD / MM / YYYY

Page 2 of 20

1. Voyage checksThe checks you do before and after each voyage and while at sea, depend on your vessel and operation.

Voyage check details

Voyage checks (tick which applies)

Pre-departure(before)

At sea In port(after)

Maintenance Plan template – version 3.0

Maintenance Plan template – version 3.0 Page 3 of 20

2. Monthly checks and routine maintenance

List the items that need to be checked and maintained on a monthly basis, over at least the next five years.

Each month when you check an item, add your initials and the date in the appropriate box. You also need to indicate whether the item is:

Okay () This indicates the item has been successfully checked or maintained and no further action is required.

Further action is required (X) The details of which need to be recorded in the maintenance log.

Check not required (N/A).

If the box for the current month is blank, then the item still needs checking.

To make your table cover at least the next five years – prepare your table for the first year, copy it four or more times and then update the year on each copy.

The table below gives examples of items that may need checks and maintenance on a monthly basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them.

Maintenance Plan template – version 3.0 Page 4 of 20

2. Monthly checks and routine maintenance (continued)R

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Equipment or item details[Add year (eg 2014)] monthly checks and routine maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

A Hull, deck and superstructure

A1 Inside / outside visual check for damage

A2 Seals / fastenings of hatches and ventilation openings

A3

B Main engine and propeller

B1 Batteries (terminals no corrosion)

B2 Main engine (oil / fuel leaks, exhaust)

B3 Check service dates / hours

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2. Monthly checks and routine maintenance (continued)R

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Equipment or item details[Add year (eg 2014)] monthly checks and routine maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

B4 Fuel filter (check for signs of corrosion and leaks)

B5 Check all fuel lines and connectors for deterioration

B6 Check propeller shaft seal for leakage / overheating

B7 Check bearings intermediate shaft

B8

C Steering, auxiliary and lifting / loading equipment

C1 Batteries (check voltage on all batteries)

C2 Check wire / ropes / shackles of winches and lifting gear for wear and tear

Maintenance Plan template – version 3.0 Page 6 of 20

2. Monthly checks and routine maintenance (continued)R

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Equipment or item details[Add year (eg 2014)] monthly checks and routine maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

C3 Grease steering nipples (if required)

C4 Steering hydraulics and movement

C5 Check shaft seal and rudder stock

C6 Hydraulic motor and hoses

C7

D Safety equipment and radio / navigation

D1 Lifejackets (check lights and straps)

D2 Fire extinguishers (check service dates)

D3 First aid kit

Maintenance Plan template – version 3.0 Page 7 of 20

2. Monthly checks and routine maintenance (continued)R

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Equipment or item details[Add year (eg 2014)] monthly checks and routine maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

D4 Test fire pump

D5 Test bilge pump(s) and alarms

D6 Test CO2 system alarms

D7 Check fire flaps of engine room and wheelhouse / accommodation

D8 Navigation lights and day shapes

D9 Radio test all channels

D10

E Miscellaneous

E1 Rotate fuel tanks (every 6 months)

Maintenance Plan template – version 3.0 Page 8 of 20

2. Monthly checks and routine maintenance (continued)R

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Equipment or item details[Add year (eg 2014)] monthly checks and routine maintenance

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

E2 Torch and other battery-operated devices

E3 Spares for essential systems on board

E4

Page 9 of 20Maintenance Plan template – version 3.0

3. Annual checks and routine maintenance

Record the annual checks and routine maintenance that is required for the next five years for your vessel.

Just as for the monthly checks, indicate whether each item is:

Okay () This indicates the item has been successfully checked or maintained and no further action is required.

Further action is required (X) The details of which need to be recorded in the maintenance log.

Check not required (N/A).

Remember to put your initials and the date in the ‘date checked’ box. If the ‘date checked’ box is blank, then you still need to check that item.

The table below gives examples of items that may need checks and maintenance on an annual basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them.

Maintenance Plan template – version 3.0 Page 10 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

F Hull, deck and superstructure

F1 Slip vessel for external visual inspection of hull

F2 Water-blast hull, assess coating / antifouling condition – recoat as required

F3 Check sacrificial anode condition, replace if required

F4 Clean bilges, inspect hull in engine room

F5 Check condition and security of windows and port lights

F6 Check all hatch / weather tight door coamings and sealing arrangements

F7 Check freeing ports are free / clear

Maintenance Plan template – version 3.0 Page 11 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

F8 Overhaul and inspect sea valves

F9 Operate / grease all overboard valves

F10 Overhaul and inspect all overboard valves

F11 Inspection of integrity of superstructure

F12 Check windows and portholes

F13 Check doors and seals

F14 Check vents and closing devices

F15

G Machinery – propulsion equipment

G1 Main engine annual servicing

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3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

G2 Check propeller condition

G3 Visual check / functional test steering system, including emergency steering

G4 Test / overhaul engine ventilation shut off flaps

G5 Test fuel remote closing valves

G6 Check security / condition of engine mounts

G7 Check engine / gearbox / propulsion unit control mechanisms

G8 Test bilge alarm(s)

G9 Inspect condition of fuel lines, filters and valves

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Maintenance Plan template – version 3.0 Page 14 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

G10 Open up, clean and inspect main engine coolers

G11 Open up, clean and inspect auxiliary coolers

G12 Annual maintenance auxiliary generator(s)

G13 Visual inspection of electrical wiring

G14 Visual inspection of sea water pipework / strainer housing condition

G15

H Machinery – auxiliary equipment

H1 Test / overhaul / replace electric bilge pump(s) as required

Maintenance Plan template – version 3.0 Page 15 of 20

Ref

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

H2 Open up bilge manifold for inspection

Maintenance Plan template – version 3.0 Page 16 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

H3 Clean debris from bilges, strainers and bilge pipework

H4 Inspect anchor and lay out chain for survey

H5 Service / test anchor windlass

H6 Annual service refrigeration machinery

H7 Check condition of batteries, replace if required

H8 Fish factory

H9 Thorough visual inspection of lifting gear

H10 Check ropes, cables and hooks

H11

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Maintenance Plan template – version 3.0 Page 18 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

I Fit out

I1 Check cabin lighting and replace bulbs as required

I2 Check galley equipment and arrange service as required

I3

J Passenger and crew safety

J1 Inspect condition of lifejackets

J2 Check and update first aid kit/medical stores

J3 Arrange for annual servicing of CO2 flooding system

Maintenance Plan template – version 3.0 Page 19 of 20

3. Annual checks and routine maintenance (continued)R

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

J4 Arrange annual service of portable fire extinguishers

J5 Check smoke detectors

J6 Functional test of fire pumps / hose nozzles

J7 Overhaul / test fire pump

J8 Service life raft

J9 Replace lifebuoy light batteries

J10 Replace life raft hydrostatic release

J11 Verify compliance of “official safety equipment list” with maritime rules

J12 Inspect condition of gangways

Maintenance Plan template – version 3.0 Page 20 of 20

Ref

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Equipment or item details

[Year] [Year] [Year] [Year] [Year]

Month due

Date checked

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

Month due

Date checke

d

J13 Inspect condition of handrails

J14

K Safety equipment and radio / navigation

K1 Radio installation check

K2 Check compass deviation card

K3 Check / self-test EPIRB

K4 Arrange service of radar, depth sounder, repair as required

K5

Maintenance Plan template – version 3.0 Page 21 of 20

4. Maintenance logList the further maintenance actions you identify while doing your scheduled checks and routine maintenance. Include also, any extra (unscheduled) repairs or maintenance that you need to do, to make sure your vessel operates safely and prevents pollution.

Date identified(DD/MM/YYYY)

Item reference Action needed Action completed(Initial and date)

Maintenance Plan template – version 3.0 Page 22 of 20

5. Record of maintenance plan amendmentsRecord all of the changes to your maintenance plan here. The amendment date is the date you record the amendment.

Amendment date(DD/MM/YYYY)

Amendment description Operator’s signature

Maintenance Plan template – version 3.0 Page 23 of 20

6. Maintenance providers and shore-side contractorsList the contact details of the providers who service your vessel’s machinery and equipment.

Service(eg engine)

Provider(organisation name)

Contact person(person’s name)

Contact number(eg telephone number)