document processing keyboarding objective 4.01 – apply formatting and editing features
DESCRIPTION
Title bar – displays the filename of a document Menu bar – provides you with a menu of options to use when creating a document Tool bars – provide you with buttons that allow you to access frequently used commands Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen Cursor – on-screen blinking character that shows where the next character will appearTRANSCRIPT
Document Processing
Keyboarding Objective 4.01 – Apply formatting and editing
features.
Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters, memos, and reports
Title bar – displays the filename of a document Menu bar – provides you with a
menu of options to use when creating a document
Tool bars – provide you with buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen
Cursor – on-screen blinking character that shows where the next character will appear
Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.
Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin at the top of each page of
a document Footer – allows you to type
below the bottom margin at the bottom of each page
of a document
Text Alignment
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Tool Bar Alignment Buttons
Left Align
Center Align
Right Align
Justify
Left align – text is lined up along the left margin
Center align – text is
centered on the page
Right align – text is lined
up along the right margin
Justified – text is lined up along both margins
Line SpacingLine spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a documentTriple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a documentWord wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman BroadwayArial Comic Sans MS Lucida
CalligraphyChiller Elephant Goudy Stout
Ways to format your font:Add color Make bold
Underline Italicize
Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document
Editing Features
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Clipboard – temporary storage location for text or graphics that have been cut or copied
Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.
Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Caps Lock – Locks the alphabetic keys in uppercase
Control (Ctrl) – used with other keys to execute (carry out) out commands
Shift – Used to capitalize alphabetic
keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Enter – used to move the cursor down to the next line
Delete – deletes text directly in front of (to the right of) the cursor
Arrow keys – move the cursor in the direction of the arrow, one character at a time
End – moves the cursor to the end of a line
Page Down – moves one screen below the current cursor position
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Home – moves the cursor to the beginning of a line
Page Up – moves one screen above the current cursor position
Num Lock – locks the numbers of the numeric keypad
Combine operational keys to save time!!!
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document
Function Keys Allow you to quickly access frequently used
functions
Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check
feature