document imaging in minneapolis what is it and why is it important

Content & Image Management

Document Imaging in Minneapolis

What Is It & Why Is It Important?

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Document imaging in Minneapolis creates electronic copies of important papers, diagrams and pictures, document imaging helps to ensure business paperwork can be saved and archived safely.

Document imaging improves efficiencies in organizations without creating significant change. In a business climate where organizations are looking for ways to cut costs and increase productivity, document imaging systems can have a dramatic impact on office performance.

Summary


DOCUMENT IMAGING IN MINNEAPOLIS IS AN ESSENTIAL ELEMENT OF DOING BUSINESS TODAY.


As a means of creating electronic copies of important papers, diagrams and pictures, document imaging helps to ensure business paperwork can be saved and archived safely.

Document Imaging



As we do our work, paper accumulates quickly. Folders and filing systems make it easier to find our documents, and records managers organize, archive and retrieve our information. But the amount of paper keeps growing and the likelihood of misfiled or lost documents increases.

Studies show that professionals often lose up to 500 hours a year just looking for documents.

Document Imaging


WHAT IS DOCUMENT IMAGING IN MINNEAPOLIS?


The concept of document imaging is fairly straight-forward. Document imaging transforms paper documents into electronic images that can be used in computer-based business applications and archives.

Since the 1990s, "document imaging" has been used to describe software-based computer systems that capture, store and reprint images. An advanced document imaging system also includes image enhancement or image processing software to automatically improve the images produced by the scanner.

This technology was built around the need to manage and secure the escalating volume of electronic documents (spreadsheets, word-processing documents, PDFs, e-mails) created in organizations.

What is Document Imaging?



All document imaging systems should have five basic functions/elements:

• Scanning. Major advancements in scanning technology make paper document conversion fast, inexpensive, and easy. A good scanner will transfer paper files into your computer easily.

• Storage. The storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology.

• Indexing. The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective.

• Retrieval. The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will find the right documents quickly and easily.

• Access. Document viewing should be readily available to those who need it. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.

What is Document Imaging?


WHAT TYPES OF DOCUMENT IMAGING SOLUTIONS ARE AVAILABLE?


Today’s market offers a wide variety of solutions for document imaging in Minneapolis. Solutions are based on required capacity, type of application and whether the organization wants to outsource the function.

Document imaging systems support low, medium and high volume capacities. For example:

• Production level systems designed for high-speed conversion handle 12,000+ pages per day and scan 150+ pages per minute.

• Medium volume systems process 4,000+ pages per day and scan 90+ pages per minute.

• Departmental systems designed for lower volumes handle 1,000 + pages per day and scan 40+ pages per minute.

• Desktop applications scan up to 1,000 pages per day at 15 - 40 pages per minute.

What Types of Solutions?



Document imaging in Minneapolis can also provide systems for specific business applications.

Examples include:

• Microfilm or microfiche systems with high quality, high speed

conversion to digital image.

• Check scanners specially designed to handle rapid processing and read unique data.

• Book scanners equipped for high speed processing of one second per scan.




Should an organization not want to install and maintain an in-house system, outsourcing solutions exist. Businesses have the option of enlisting a vendor to perform and/or host document imaging functions.

An outsourcing strategy for document imaging in Minneapolis provides the following benefits:

• Better focus on core business competencies. • No worrying about system management, software upgrades or

content security.• Faster implementation with fewer resources results in a faster return

on investment.• Predictable monthly costs without an upfront investment for hardware

and software



WHY IS DOCUMENT IMAGING IMPORTANT?


Documents, data and information are the lifeblood of any business. If you lose them it can have devastating and costly consequences to the business.

According to a TwC study, companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.

Creating an electronic copy of valuable documents ensures that even in the event the original is lost, it can be recreated by printing out an electronic copy.

Why Is It Important?



Document imaging has changed the way many companies store important documents, as well as made it much easier to retrieve data when needed.

Whether the documents consist of pictures, contracts, or building schematics, the images of important papers are preserved and available whenever they are needed.

And, document imaging makes it easy to immediately share documents among employees regardless of location.




Document imaging in Minneapolis can improve efficiencies in organizations without creating significant change.

In a business climate where organizations are looking for ways to cut costs and increase productivity, document imaging systems can have a dramatic impact on office performance.




Leah Swartzbaugh is Director of Marketing for AMI Imaging Systems, a leading document management and document imaging firm in Minneapolis.

Visit http://www.ami-imaging.com/ for more information about document imaging in Minneapolis.

About the Author

http://www.ami-imaging.com/

http://www.ami-imaging.com/


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