document and workflow management services

Document Management Solution & Scanning Services Proposal

Business So*ware | IT Solu2ons | ICT Project Management

Global Network Exchange Version: 1.0 Proposal ID: DMSO01-2012

Prepared By:

Copyright © 2012 Glonetex Technologies 1


Who We Are The Global Network Exchange (Glonetex Technologies) is a USA based software and IT services company with over 15 years of IT and software application development experience. We customize and develop cutting-edge business management and IT solutions that are designed to improve productivity and lower operational costs. Our operations span from within the USA and West Africa. If your company or organization is looking for ways to automate your business processes, we are the right organization for you. We have a team of highly trained IT professionals that can implement and manage multiple projects simultaneously. Our technical team has vast experience in the latest biometrics, networking, mobile and software development tools to ensure that your business is up to date with the latest trends in Information Technology. Additionally, we strive to ensure that you get 100% satisfaction, including after sales and on-site support from our product specialists. We serve the global community.

§  Airline §  Banking §  Construction §  Education §  Financial Services §  Government §  Insurance §  Legal §  Manufacturing §  Medical §  Oil and Gas §  Telecommunications

§  Our Proven track record of delivery §  Our ability to improve business processes with flexible IT solutions §  Our cutting-edge solutions that really work §  Our technology innovations adapt to your changing needs.

What makes us unique

Industries We Serve



Introduction More and more companies today are embracing document imaging and electronic document management technology. Glonetex Technologies offers affordable and efficient solution to your paper management challenges. We offer a simple and secure range of paper scanning services that will convert your paper into high-quality digital images and data which can be migrated into external applications and systems.

We understand some of the fears and concerns involved in letting go of your paper. Rest assured that we have formed many great relationships servicing a variety of large companies in the legal, medical and government fields. We treat every client, large or small, with the same care and attention. Once we scan your materials, we will deliver the digital images and/or provide a customized storage solution for easy retrieval of these records whenever, and wherever, you may need them. Our technology, along with advanced security and unparalleled customer service, work together to guarantee your satisfaction. We will customize our services to meet your needs. We are the document scanning specialists.

Benefits of Our Solutions


Convenient Retrieval: Documents are stored with the objective of retrieving them later whenever needed. Retrieving a particular document from the typically large volume of business documents can be difficult or even impossible unless a sound DMS is in place.

Version Control: Where different versions of a document need to be maintained it's essential to clearly identify the latest version, including the sequence of all the different versions in existence.

Improved Workflow: Well-planned and efficient movement of documents can significantly speed up business processes and enhance their quality.

Regulatory Compliance: Government regulations require maintenance of different kinds of data and documents, and the requirements are often very complex. A good DMS will help ensure compliance with the rules, using such means as checklists, standard forms, and automatic organization.

Document Security: A DMS ensures that only authorized persons can access particular documents. Documents also need to be secured from disasters such as fires and floods. A good DMS can make it much easier to restore the documents in case of a disaster.

Cost Reduction: In a paper-based system, paper, ink, file folders, filing cabinets, filing staff, and other requirements cost money. Good document management systems can reduce these costs by meeting all document-related requirements (outlined above) in a well-planned manner.



Scope of Services We Recommend

We provide on-site document scanning services for small to large scale businesses and governmental agencies. We manage these services on a project-by-project basis in which our technical support specialists review, sort, batch and scan documents according to our client. The scanned images can either be archived on removable media such as CD, Thumb Drive or Mass Storage device.

The ability to capture data from scanned or soft-copy documents can be a major challenge for businesses and governments of all sizes. Our state of the art technology enables us to scan and extract data from soft-copy documents and migrate the data into readable text that can be grouped and imported into virtually any external program or database. This service can save you time and money by not having to depend on hard-copy records.

On-Site Document Scanning Digitizing Services

Document Management Solution §  Provides dependable digital archival, fast retrieval and efficient distribution solutions

designed for rapid deployment, simplified integration and enterprise scalability. •  Provides a central cabinet to store documents that can be accessed and shared between

multiple users, across departments, locations or an entire enterprise. •  Supports setting access permissions for users on folders and individual documents •  Supports entire document lifecycle management •  Adaptive Workflow for routing and tracking documents, messages and forms within or

across workgroups.


Document Scanning & Migration�Services Proposal

Document Management & Workflow Automation Solution

Easy to Use Web Interface §  Intuitive and easy to use user interface available in both Windows and Web Desktops §  Support standard document management and workflow operations §  Supports additional custom desktops to meet specific requirements §  Client components are available on a variety of Windows platforms, with support for

multiple national languages

Manage Your Documents E-Docs allows users to edit, e-mail and print documents along with many other actions that you would expect from a Robust Document Management System. §  Perform document actions such as appending and replacing with easy –to-use menu

selections. Workflow rules allow for approval processing and other work –related tasks to be completed by users. Documents automatically move along a path created by Administrators. Users approve or reject documents landing in their work queue.




Enterprise Server §  Implements the core business logic

using highly optimized stored procedures

§  Responsible for Document Lifecycle Management

§  Provides industry-strength security, enterprise-class scalability , disaster recovery, fault tolerance and availability

§  Support for Enterprise integration is provided through ERP Connectors to optimize ERP productivity, and through tools to Image Enable 3rd Party Business Applications.

§  Server-side tool for administration and management

§  Supports definition of User/Groups, and granting Access Rights

§  Enables Workflow Definition §  Extensive Audit-trails at user , folder and

cabinet levels. Audit trails on separate actions and between specific dates/times

§  System Reports and Statistics §  Support for document Lifecycle

Management

Server Administration

§  Adaptive workflow for routing and tracking of documents within a workgroup §  Collaborative working on documents in a secure environment through work-items §  Strong searching, reporting and monitoring of work process and status to help in automating

work processes and improve efficiency §  Create-Ad-Hoc or predefined routes for automatic document routing on sequential routes §  Route Work-Items to users Inboxes for their action §  Facility to act upon, forward or return or complete work-items §  Divert work items to other users for delegating or substituting §  Strong reporting facilities to identify slack and improve efficiency

Workflow Management




§  Easy to deploy and administer §  Defini2ons of users and groups for the system §  Op2ons of gran2ng rights to access, modify or delete documents and folders §  Complete Document Lifecycle Management for managing online, offline or near-‐online documents and

for document archival §  Defini2on and progress tracking Work items §  No2fica2ons and Reminders §  Support for Remove Administra2on and configura2on

§  Extensive audit trails at user, Folder and Cabinet levels §  Audit trails on separate ac2ons and between specific dates/2mes §  System Reports and Sta2s2cs §  Extensive tracking of each work item through track-‐sheet which records all user ac2ons §  Elabora2ve search on workflow progress through status searches, searches on user-‐defined indexes, full

text search and searches on work items data and 2me §  Strong repor2ng facili2es: daily, weekly, monthly reports on completed, incomplete work items to

iden2fy slack and improve efficiency

Workflow Repor+ng:

Workflow Administra+on:

§  Defini2on of Users and Groups in the system §  Access permissions on Folders, Documents and Data Classes §  Mul2ple levels of Access Rights (Delete, Edit, View, None) §  Grant Users privilege of crea2ng users and groups §  Secure login and passwords for each user §  LDAP authen2ca2on and single sign-‐on support §  Support for Data Password and Encryp2on §  Support for Digital Signatures and Biometric Integra2on §  Supports SSL/HTTPS for secure transmission

Enhanced Security:



Document Management Solution Bundle Offers



Contact Us Today for a Free Consultation Quotation and Volume Discount Offers:

Bedell International LLC (USA): Registered Office 436 Johnston Avenue., Jersey City, NJ 07034 Bedell International Limited (Nigeria) : Registered Office 4, Akin Olugbade Street, Victoria Island, Lagos, Nigeria

To find out how Glonetex Technologies Software and IT Solutions can help achieve your business goals, please contact us:

Call Us:

+1-917-755-1090 (USA) +234 8176266916 (Nigeria)

Email Us:

[email protected] [email protected]

Skype Us:

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