8/13/2019

Cloud Transformation Strategy –Part 1 How to fast track cloud adoption

Zhenzhen SunCIOTexas Higher Education Coordinating Board

George RiosDirector of IT/IRMTexas Parks and Wildlife

Sandra WoodruffDeputy Director Texas Department of Public Accounts

Jodi AshlockCIOTexas Department of Licensing & Regulation

John HoffmanCTOTexas Department of Information Resources

Krishna EdathilDirector/ Tiger Team Lead Texas Department of Information Resources

Where we are… STS Hybrid Model

Megaport

AWS

Customer VXCCustomer VXCCustomer VXC

Azure

Google

AustinSan Angelo

Dallas

San Antonio

DCN Ring

§ Security Assurance and Support

§ Separate physical network that connects the CDCs to the Public Cloud providers

§ DCN connects to all present and future Cloud providers

§ Scalable based on agency needs

§ Much more cost-efficient vs agency owned DirectConnects

§ VPN is available for Sandbox environments if needed

Fast Tracking Cloud Adoption

Cloud CoE- Transforming Enterprise

• PoC Driven- Hands on Experience• Result Oriented – Idea to Production• Influence – Scale his/her skills

through others• Bold – Not Afraid of status-quo

Tiger Team

• Demonstrate Quick wins • Single relatively small • Gain Team Support • Leadership Demo• LSE • 2 month Sprint • War Room Action

Quick Wins• Build Reusable Templates• Share reference architecture• Strategy for sharing• Cost effective

Reuse and Share

• Road show and engage customers• Devops and Brown bag lunch • Train the trainers• TTS/ Webinars

Evangelize• Few Successful projects• Develop eagerness • Leverage CoE expertise, services and

tools

Scale and Transform

Critically important is that this initiative is NOT to do the work for the agency but rather to coach the agency through the learning process – that is to say, we want to “teach the village to fish, not feed them…

- Todd Kimbriel, CIO State of Texas March 29, 2019

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Cloud Center of Excellence and Tiger Team

Case Study: CAPPSWhat is CAPPS?• State of Texas statewide ERP solution, the Centralized Accounting and

Payroll/Personnel System (CAPPS), offers Texas government a modern, integrated statewide system to replace a variety of aging legacy systems. It provides a single, secure set of books for all state agencies as well as accurate, real-time reporting capabilities.

How large is CAPPS?• Currently, 100 agencies are using either CAPPS Financials, CAPPS HR/Payroll or

both.• The current plan for the fiscal 2020-21 biennium will result in:

• 113 agencies will be using either CAPPS Financials, CAPPS HR/Payroll or both.• 74 percent of state full-time employees (FTEs) will be administered through CAPPS which

represents 115,594 FTEs.*• 94 percent of state spending will flow through CAPPS which represents $92.8 Billion.*

*Excludes institutions of higher education. What are the Benefits to State of Texas?• Government and taxpayers alike will benefit from the transparency, efficiency and

security CAPPS provides. These benefits grow as our family of agencies increases.

Case Study: CAPPS – Move to Cloud via Managed Services

Why Move to Managed Services, including Infrastructure Hosting?• Sustainable Solution• Scalable• Cost Savings• Performance Improvements• Deep Bench of Skilled ResourcesOverview• CAPPS Managed Services planning began early in 2014, with the contract

awarded to Accenture in January 2015. CAPPS Production went live in the Accenture Private Cloud in August 2015. (8 month implementation)

• CAPPS migrated from internal data center on AIX to Accenture Private Cloud on Oracle database and Red Hat Linux servers

• CAPPS migrated over 100+ PeopleSoft HR/Payroll, Financials, and Portal (Interaction Hub) environments.

Case Study: CAPPS – Move from APC to OCI

Why the Switch to Oracle Cloud Infrastructure?• Sustainable Solution• Scalable• Cost Savings• Performance Improvements• Storage CapacityOverview• CAPPS OCI Project started in September 2018 and went live in Production

as scheduled at the end of March 2019. (7 month implementation)• CAPPS migrated from the Accenture Private Cloud on Oracle database and

Red Hat Linux servers to OCI Public Cloud on Exadata and Oracle Linux servers.

• CAPPS migrated over 100+ PeopleSoft HR/Payroll, Financials, and Portal (Interaction Hub) environments.

TPWD- Stepping into the Cloud• Why Now? • Advantages• Factors to consider • Who to subscribe for • Next Steps

• Taking advantage of DIR programs and being a pilot agency by being a front runner

Case Study-TPWD – CoE• Implementing Application Portfolio Management to

map business functionalities with underlying infrastructure • Current State/ Dependency Analysis and TCO

• Pioneering RPA and Cognitive efforts to increase workforce efficiency

Case Study- TDLR Versa on TX.Gov• MGMW implementation of TDLR services for Massage Therapy

and Massage Therapy Instructor license renewal• The integration is with TLDR's Versa system to our MGMW

platform, and is scheduled to go-live on September 9, 2019. • Enhanced features

• Redesigned modern user interface• Optimized flows for renewal (reduced 11 steps to 5)• TDLR account page for managing license renewals• eWallet for payment services (ability to save and reuse credit card)

• The integration services developed as part of this effort include:• Link license(s) to their MGMW account• Lookup user’s license details and display status• Update user address and send to TDLR system• Update Record Specific Data and send to TDLR system• Submit license and payment for renewal

Questions?

Cloud Center of Excellence Model

Strategic Cloud InitiativesCloud Center of Excellence and Cloud Tiger Team

• 5 agencies have Limited Support Cloud Environments, 2 in progress

• 46 agency sessions held on cloud since March• 50+ Cloud Tiger Team members

• Atos, Capgemini, DIR, Amazon, Azure and agencies• 20 Cloud Tiger Team cases generated

• 9 major use cases, 11 minor use cases • 4 cloud workshops and “deep dive” sessions completed• 3 proof of concepts completed on artificial intelligence,

robotic process automation and chatbotsApplication Portfolio Management

• 11 State Agencies at various stages of APM implementation

DCS Cloud Offering Simplified

CoE Activities and Objectives1. Assist customers to identify common and unique use

case opportunities for Public Cloud.

2. Meet with customers to understand Public Cloud competencies.

3. Identify and integrate lessons learned from customer Public Cloud initiatives into repeatable SCP Enterprise Best Practice public cloud solution patterns.

4. Track, trend, assess and support delivery escalation of Public Cloud SCP RFS activity.

Current Services Offered• Limited support - Provides customers the ability to

experiment with new technologies and model their applications to see how they will perform in the Public Cloud.

• Limited Support, Semi-Managed/Fully-Managed Public Cloud

• Public Cloud Native console for operational functions is being enabled.

Public Cloud Challenges• Deploying Auto-Scaling

• Requires that a re-do of the tool’s infrastructure• Tools form the basis of the security that is used

within the program enjoy and there are no Cloud native alternatives in the marketplace.