dms - document management sollution

8/3/2019 DMS - Document Management Sollution

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Sanita Meijere

Country manager in [email protected]

+995 95550597
mailto:[email protected]:[email protected]


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Content

About DPA

DMS platform

Capturing Documents

Editing documents

Processing documentsOrganized storing of documents

Finding documents

Final archiving

DeletionMigration process


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About DPA

1998 Latvia2005 Lithuania

2007 Ukraine

2009 Belarus

2011 Georgia

IT full package provider


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Our competencies are in:

Basic and complex infrastructure

solutionsBusiness application

solutions

Security solutions IT consultation and

services

Hardware solutions Solutions for education sector


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DPA achievements

MicrosoftAER partner

MicrosoftFastest growing partner of the year 2007

Microsoft CEE Partner of the year 2008

MicrosoftCEE Partner Advanced Infrastructure Solutions, Active

Directory category, 2009

MicrosoftLatvia Infrastructure partner of the year 2010


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DMS platform

DMS will be built upon MicrosoftSharePoint 2010platform

Business logic will be built utilizing

standard functionality in that waypreserving Microsoft SharePoint 2010standard features


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Capturing Documents

Paper documents:Ingoing / outgoing correspondence

Contracts

Etc.Electronic documents:

Word / Excel

OutlookmessagesEtc.


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Capturing Paper Documents

Captured paperdocuments will beindexed searched forcertain metadata incertain places ofdocument


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Capturing Paper Documents

Documents (files) will be uploaded toDMS and stored together with captured

metadataDocuments are searchable


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Capturing Eletronic Documents

Electronic documentscan be captured byusing adaptable formsDocument Cards

Multiple documents(files) can also beuploaded and attachedto Document Card


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Editing Documents

Each time You edit a file or item

systemcreates a new version

Manageable automatic alert system uponchanges

All changes are logged and audited


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Processing documents

Predefined workflowscan be initiated inDocument cardallowing to:Create, delegate and

complete tasks forincoming documents

Approve / deny a draft

document for outgoingdocuments


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Users receive e-mail message once a taskis assigned, modified or complete

Tasks can be assigned to group or

individualsUser who assigned the task, can review it

after completion and re-open it, if done

casually


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There is a possibility to implementelectronic signature, allowing to sign,

validate and review electronically signeddocuments


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Organized storing of Documents

Documents are stored in separateregisters depending on their type:

Incoming documents

Outgoing documentsAgreements

etc.

Attached and uploaded files are stored inseparate folders


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DMS can be synchronized with ActiveDirectoryto ensure:

Single sign-on service

Permission managementUser information management

Permissions can be managed throughUser groups or individuals


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User permissions can be set to followingDMS objects:

System

Structural unitsRegisters

Document Cards

Attached files


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Final archiving

Archiving as an automated scheduledprocess once all related tasks for

Document Card are completed / closedArchiving as manually initiated process for

certain Document cards


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Deletion

Only users with appropriate permissionsare able to delete Document Cards or

attached filesTwo level Recycle Binsensure that

documents can be restored even after 60

days after deletion


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Thank You for Your attention!

Any questions?