dmp & dmponline

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Slides from a webinar given for EUDAT on Data Management Plans and DMPonline. See the event notice at:


  • 1.Funded by: Data Management Plans & DMPonline EUDAT webinar, 12th July 2013 Sarah Jones Digital Curation Centre Twitter: sjDCC

2. BENEFITS AND DRIVERS FOR RDM 3. What if you had to produce your data? 4. What if this was your desk? 5. Why YOU need a Data Management Plan What if this was your laptop? 6. Why manage your research data? To make your research easier! To stop yourself drowning in irrelevant stuff In case you need the data later To avoid accusations of fraud or bad science To share your data for others to use and learn from To get credit and increase your citations 7. Slide courtesy of Dorothea Salo and Ryan Schryver 8. Drivers for RDM Code of good research conduct Data should be preserved and accessible for 10 years + Data policies of UK funders and universities Declaration on Access to Research Data from Public Funding Notion that data are a public good and should be openly available 9. Expectations of public access Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property. RCUK Common Principles on Data Policy 10. open data 11. ...personal data 12. Sharing data to advance research It was unbelievable. Its not science the way most of us have practiced in our careers. But we all realised that we would never get biomarkers unless all of us parked our egos and intellectual property noses outside the door and agreed that all of our data would be public immediately. Dr John Trojanowski, University of Pennsylvania ... scientific breakthroughs 13. DATA MANAGEMENT PLANNING 14. What is a DMP? A short plan that outlines what data you will create and how how you will manage it (storage, back-up, access) plans for data sharing and preservation 15. Why develop a DMP? DMPs are often submitted with grant applications, but are useful whenever you are creating data to: Make informed decisions to anticipate and avoid problems Avoid duplication, data loss and security breaches Develop procedures early on for consistency Ensure data are accurate, complete, reliable and secure Save time and effort make your life easier! 16. Which UK funders require a DMP? overview-funders-data-policies 17. Some other funders that require DMPs or equivalent 18. What do research funders want? A brief plan submitted in grant applications 1-3 sides of A4 as attachment or a section in Je-S form Typically a prose statement covering suggested themes An outline of data management and sharing plans, justifying decisions and any limitations 19. Five common themes 1. Description of data to be collected / created (i.e. content, type, format, volume...) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality) 4. Plans for data sharing and access (i.e. how, when, to whom) 20. Tips on writing DMPs Keep it simple, short and specific Seek advice - consult and collaborate Base plans on available skills and support Make sure implementation is feasible Justify any resources or restrictions needed 21. A useful framework to get started Think about why the questions are being asked Look at examples to get an idea of what to include 22. Example plans Technical plan submitted to AHRC by Bristol Uni Rural Economy & Land Use (RELU) programme examples UCSD example DMPs (20+ scientific plans for NSF) My DMP a satire (what not to write!) 23. A satirical response what not to do I will store all data on at least one, and possibly up to 50, hard drives in my lab. The directory structure will be custom, not self-explanatory, and in no way documented or described. Students working with the data will be encouraged to make their own copies and modify them as they please, in order to ensure that no one can ever figure out what the actual real raw data is. Backups will rarely, if ever, be done. My Data Management Plan a satire C. Titus Brown 24. Help from the DCC how-guides/develop-data-plan 25. DMPonline 26. A web-based tool to help researchers write data management plans, based on the DCC Checklist for a DMP A short history Launched in April 2010 at the Jisc conference Released v.2 in March 2011 with extra functionality Released v.3 in April 2012 with revisions in light of the DMPTool and work from the Jisc MRD programme v.4 due in Autumn 2013 after a detailed evaluation What is DMPonline? 27. Developed funder-specific guidance in collaboration with funders Developed institutional templates (questions and locally-specific guidance) with key contacts in universities Developed and deployed discipline-specific guidance with Jisc MRD projects (e.g. DMTPsych at York) Provide ongoing advice to the DMPTool consortium The Australian National Data Service (ANDS) is trialing the tool and use of DMPonline has been mooted for Horizon 2020 Collaborations as DMPonline evolved 28. Main features in DMPonline Templates for different requirements (funder or institution) Tailored guidance (funder, institutional, discipline-specific etc) Ability to provide examples and boilerplate text Supports multiple phases (e.g. pre- / during / post-project) Granular read / write / share permissions Customised exports to a variety of formats API for systems interoperability Shibboleth authentication 29. How does DMPonline work? Create a plan based on relevant funder / institutional templates... ...and then answer the questions using the tailored guidance provided 30. Evaluation of DMPonline POSITIVE COMMENTS Good to have an online tool Technically well-coded Liked sharing feature Demand for customisations Has provided an impetus Desire to feed into plans DMPonline community CONCERNS RAISED Too detailed and in-depth Output too long to submit Difficulty understanding the tool and concept of mappings Small teething-troubles with UI design & workflows whats the minimum you can actually get away with whats the minimum you can actually get away with Future plans for DMPonline: 31. Revising how the Checklist is used Each funder question mapped to multiple DCC Checklist questions Funder or institutional questions asked & answered directly. The new list of themes will match and present relevant guidance from funder, unis and disciplines. This change allows users to delve into guidance as needed rather than always breaking questions down for them 32. Redevelopment timeframe Outsourced UI work complete and live in v.3 Shortened version of the Checklist published Use cases and database re-design complete Expect v.4 beta by August for testing Roll-out of v.4 from September 2013 33. Institutions can customise DMPonline Select / write desired questions Add your logo, colours, URL Profile local support via custom guidance and boilerplate text 34. Institutional versions of DMPonline University of Northampton Queen Mary University of London Oxford Brookes University Goldsmiths University of London University of the Arts University of Newcastle University of Oxford University of Hull University of Edinburgh + several more... in development 35. Want to use DMPonline? Register at: Request new features on GitHub: Contact us about collaboration on: 36. Thanks any questions? DCC guidance, tools and case studies: Follow us on twitter: @digitalcuration and #ukdcc