District Wide Applications

Product RecommendationsStudent Information Systems,Human Resources, Financial

Systems

Board Action Request

• Approve the release RFP for implementation and integration of Human Resources and Finance(implementation of SIS will be provided by software vendor)

• Approve the negotiation of contracts for software, implementation and integration(SIS, FI, HR)

Process

RFPSoftware/Training

Eval

Contracts BOEStart

I mplementation11- 02

Select

RFPI MP/ I NT

Eval Select

2-02

8-029-02

7-02

10-02

Evaluation Criteria

• Functionality/Suitability 40%• Price 25%• Support 15%• Organizational Strength 10%• Additional Factors 10%

Student Information System

• C- Innovations: partnered with 4GL for Special Education

Evaluated by 52 district employees including:

•Principals

•Vice-Principals

•Site Secretaries

•Counselors

•Site Techs

•Institute for Learning

•IT Staff

•Registrars

•Special Ed

•Standards and Assessment

•Pupil Accounting

•Budget

•Finance

Selection Process

• Tiger Team Paper Screening: 7 proposals: School Max and PowerSchool were eliminated

• Second Paper Screening: Compaq/HP, Chancery/EdMin and NCS Pearson’s proposals failed to meet our stated requirements

Selection Process

• Vendor Demonstrations: – Administrative Assistants Ltd.– Software Technology Inc– C- Innovations/4GL

• C-Innovations: Product of choice– Ranked highest in all areas evaluated

Selection Process

• Vendor References: Eighteen vendor references contacted

• Site Visits: Four sites were visited: Clovis Unified, Riverside COE, Menifee Unified, Ventura Unified

Zangle Features• Fully Featured System• California Experience

– CSIS Reporting including CBEDS– Experience with CDE

•Student Data

•Faculty/Teacher Data

•Enrollment Tracking

•Health

•Special Programs (ESL, Title I)

•Discipline

•Calendar

•Management Reporting

•Year End

•Promotion-Retention Process

•Attendance and Reporting

•Academic History

•Graduation Requirements

•Report Cards

•Test Scores

•Extended Day

•Summer School

•Teacher Connect

•Parent Connect

•Student Connect

4GL Features• Fully Featured Web-Based Special Education System• Process will Produce a Fully Customized Solution for SDCS• Industry Leader for Best Practices• Greatest Potential for ROI

•Special Education Tracking System•Tracks IEP service delivery components•Linking student progress on IEP goals•Automatic notification for referrals, evaluations, eligibility meetings

•IEP meetings•Reevaluation meetings•EZ Compliance Forms•Optimizing MediCal Recovery•High Credibility across industry

Return on Investment(Estimate $4.45M)

• Tangible– Additional MediCal Billing $2.1 Million– Increased revenue for positive attendance $1.5M

• Extended Day, Summer School– Increased revenue from Mandated Costs $.85M– Reduction in litigation

• due process errors– Reducing Claims

• non-compliance issues

Return on Investment

• Intangible– Average Time to produce IEP

• reduced from 1.75 hrs to .75 hrs• more time providing services to students

– Increased Communication• Teachers, Staff, Parents, Students

– Increased Consistency, Best Practices– Reputation

CostsStudent Information, Special Ed

• $8M – Analysis– Product implementation/integration– Deployment to School Sites

Human Resources and Financial System

• PeopleSoft

• Evaluated by over 50 district employees including:

•School Secretaries•Principals•Budget•Fiscal•Internal Audit•Accounts Payable•Risk Mgmt

•IT•Purchasing•Accounting•Food Services•Institute for Learning•Recruitment

•Staffing•Payroll•Benefits•Transportation•Maintenance•Student Information Team

Selection Process

• Written Proposal Evaluation: Lawson, PeopleSoft, SAP and Sungard submitted proposals. Sungard was eliminated based on RFP review

• Vendor Demonstrations: SAP was eliminated based on product demonstration

• Integrated Vendor Demonstrations: PeopleSoft and Lawson were invited back to demonstrate the integration of HR and Finance.

Selection Process

• Vendor References: 20 Vendor references were contacted for Lawson, PeopleSoft and SAP (K-12 and Corporate)

• Site Visits: Houston Independent School District, Sharp Hospital, and PetCo Corporate Offices

Selection Process:Why PeopleSoft

• PeopleSoft Enterprise Web Portal: Content Management• Proven Interfaces (job cost, risk management)• Better Integration (internal/external) • Robust Proprietary Toolset• Technically more beneficial to the district• California Based• R & D commitment ($500M in last two years)• Best application to help us achieve our strategic

organizational goals!

PeopleSoft Features

• General Ledger• Accounts Payable• Accounts Receivable• Asset Management• Budget• Inventory

Management• Procurement• Cash Management

• Benefits• Human Resources• Payroll• Position Control• Data Management• Portal Technologies• Content

Management

Return on Investment(Estimate $4.3M)

• HR– Reduction in Payroll and HR staff

Business Process Reform - $1.8M– Overpayments $1M (one time only)

– Forms Printing $.5M– Control on future growth costs

• Finance– Reduction in staff/Business Process Reform

$1M

Return on Investment

• Intangibles– Efficiency– Tighter Integration across functional units– Self Service– Greater access to information– Employee Satisfaction– Reputation

CostsHuman Resources, Finance

– $ 4M Software– $ Implementation and Integration (tbd)

Infrastructure

• WAN Upgrade• Security• Systems Update• Personnel Support

How does it all hang together?

StudentI nformation

SystemsFinance

HumanResources

Payroll

I nf rastructure

Maintenance

RiskManagement

FoodServices

Transportation

Core Systems

Next Steps

• Release RFP for Implementation and Integration of Human Resources and Finance

• Negotiate Contracts (SIS, FI, HR)• Come back to the Board in October with

contracts and all costs for DWA (software, implementation, integration, infrastructure, training) for approval

• Personnel Plan

• Implement!