distribute and share your schedules
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8/3/2019 Distribute and Share Your Schedules
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Distribute and Share Milestones Schedules- - Page 1
DISTRIBUTE AND SHARE MILESTONES SCHEDULES Distribute &
Share Milestones Schedules
Distribute and Share schedulesacross the hall or across the world!
ake sure your colleagues and clientsstay up to date on your projects by
sending, sharing, and presenting yourschedules. KIDASA’s Milestones soft-
ware makes sharing schedules easy by
offering you a variety of distribution op-tions.
The methods are user-friendly, and the
results are presentation-perfect. Need
help deciding which method works bestfor you? Keep reading. We’ve included
each method along with step-by-step “how to” to get you started.
Choose one of the follow ing meth-ods:
Create a PDF.
Use the Free Milestones Viewer.
Publish as a single HTML page.
Publish as a set of HTML pages
complete with “hotspots” for drill-
down. Copy and Paste into Word.
Copy all pages to PowerPoint.
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Distribute and Share Milestones Schedules- - Page 2
DISTRIBUTE AND SHARE MILESTONES SCHEDULES
Create a PDF File
KIDASA Milestones Professional and Milestones Simplicity software includes Save
As PDF, a feature which enables Milestones to directly save to a PDF file. Justselect File | Save as PDF and enter a file name; then when the file has been created,
click OK to view the new PDF. The PDF file automatically includes a bookmark section
made up of any bookmarks in the schedule, and optional buttons for hyperlinks.
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Distribute and Share Milestones Schedules- - Page 3
DISTRIBUTE AND SHARE MILESTONES SCHEDULES
Use the free Milestones Viewer
If your colleagues and clients don’t own a copy of Milestones, they can download the freeMilestones Viewer. The Viewer allows anyone to view and print a Milestones schedule
without making changes to it. Just e-mail your schedule as an attachment or keep sched-ules in a shared folder. Use the Viewer to open the Milestones file to see the latest sched-ule updates. The Viewer user can print the schedule, filter, zoom, view symbol notes, ac-
cess other documents via symbol hyperlinks, toggle between Gantt and calendar views,copy the schedule to the clipboard and more. The viewer can open Milestones Simplicity
and Milestones Professional schedules.
The Milestones Viewer is available for free here: www.kidasa.com/viewer
Step 1 Milestones user :
Send the chart via e-mail attachment.
Step 2 Viewer user :Receives the e-mail. The attachment has one
of these icons:
Step 3 Viewer User :
Click on the icon and the viewer reads the chart.
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Distribute and Share Milestones Schedules- - Page 4
DISTRIBUTE AND SHARE MILESTONES SCHEDULES
Use Milestones’ I nternet Publishing W izard to quickly and easily create schedulegraphics and HTML pages-ready for your web site. And you don’t have to know a thing
about HTML.
Choose Internet Publishing on the Connections tab of Milestones Profes-sional. The wizard will guide you through the process step by step.
Does your schedule have links to other schedules? If so, hyperlinks will beconverted into web page hotspots with drilldown capabilities. Just publish the top-level
schedule as HTML and all linked schedules become linked HTML pages as well. If yourschedule has symbols with hyperlinks to web pages or other documents, hotspots will be
created for these as well.
Publish as HTML Pages for Internet or a Local Intranet
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Distribute and Share Milestones Schedules- - Page 5
DISTRIBUTE AND SHARE MILESTONES SCHEDULES
Publish a Tiered Hierarchy
If your schedule is outlined, you can create a set of HTML pages called a “tiered hierar-
chy” with multiple HTML pages. On a tiered hierarchy set of HTML pages, the first HTMLpage generated is the top level, or summary schedule. When the summary bar is clicked,
a second HTML page is opened which represents the level two tasks. If any of the leveltwo tasks have underlying tasks, clicking any level two task will result in a subsequent
HTML page. All of these HTML pages are generated automatically based on the outlineschedule of the original Milestones Professional schedule.
Publish as HTML Pages (Continued)
Click a top level task
View Level 2 tasks.
Click to view lower level
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DISTRIBUTE AND SHARE MILESTONES SCHEDULES
Copy All Pages to PowerPoint
Perhaps the easiest way to copy your schedule into a presentation is by
choosing Copy All Pages to Pow erPoint on the Connections tab. With oneclick, your Milestones schedule is placed within Microsoft PowerPoint, readyfor you to share, present, and distribute.
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Distribute and Share Milestones Schedules- - Page 8
DISTRIBUTE AND SHARE MILESTONES SCHEDULES
DISTRIBUTION
METHOD
FILTER,
SORT,PRINT
COMMENTS
MI LESTONE VIEWER YES Users need Milestones
Viewer
PDF NO Users need Adobe PDFReader.
INTERNET PUBLISH -
SINGLE PAGE
NO Any Browser can be used.
INTERNET PUBLISH—
TIERED
NO Any Browser can be used.
INTERNET PUBLISH -HYPERLINKS
NO Any Browser can be used.
COPY ALL P AGES TO
POWERPOINT
NO Users need Pow erPoint.
COPY TO WORD NO Users need Word.
Send user
the file
Send userthe PDF file
Send user
a link
Send user
a link
Send usera link
Send user
the Power-Point file
Send userthe Wordfile
PRINT N/ A N/ A Traditional method, still
common and often desir-able.
Summary of Distribution Choices