Management of Information through DMS

How DMS benefits media?

Informational content in media

• Old and Archived News Papers• Press Releases• Visiting cards and leads’ information• Video clips• Sound bites• Forms• Advertisement, marketing & PR documents• Research materials

What do you do with these information?

• Archive them in go-downs?• Save them in your personal system?• Accumulate them in your diaries?• Store them in a common official repository (physical or

virtual)?• Keep them in your portable devices?• Make multiple files and stack them?

Leading to problems like…..

• Lack of security - as any body can break into your go-down, get into your repository, or use your PC to access your documents, videos, sound bites, clippings, leads etc.

• Poor access when needed - an employee, who has no access to go-downs or a password secured PC, cannot access crucial information at the time of requirement.

• Confusion- Storing multiple information across various places leads to confusion regarding its whereabouts, especially if the content is too old or archived.

Leading to problems like…..

• Location Restriction- You cannot access the hard documents outside your office premises, unless they are stored in your portable devices.

• Mismanagement- As no one, is able to keep a track on the large quantity of documents and information, accumulating cumulatively.

• Misplacement- Chaotic storage systems automatically leads to misplacement, and thereby, important materials cannot be retrieved during hours of needs.

• “First come first serve”- As no scope for concurrent or simultaneous usage, if more than one person requires the material at the same time.

Solutions?

•Digitization

•DMS

How can iDOC DMS help?• One common web, cloud based repository• Sharing from one platform• Multiple accounts for multi-company• Address, floor, room, department wise storage segregation

How can iDOC DMS help media?

• Bulk moving, copying, pasting, downloading and uploading • Drag and drop facilities for uploading and other relevant

activities• Users can comment, like and rate the documents• Search using keywords from existing comments• Bookmark, web document, folders creation• Estimated upload & search time is revealed• Tool tips facilities• Document Versioning & Retrieval• Documents can be arranged using list and icons• Sorting of documents by names, type, size and date• Pre-defined pagination while searching a document• Search facility resembles the Google search model• Dynamic dropdowns, suggesting possible search queries• Plug-ins can be installed

User Experience

Document collaboration and workflow

• Workflow creation• Easy and customizable meta-tagging

system• Document sharing facilities• Tight permission for document viewing,

–Global Right–Public Right–Private Right

• Customization and creation of supported file extensions.

• Multi company & Concurrent use• Zip file can be uploaded and extracted• Provision for Doc Properties and

Document Activities• Document Versioning, retrieval• Email facility for documents from the

repository.

Product Specification

Hardware RequirementsApplicable system standards

Supported latest browsers with Adobe Flash Plugins: Mozilla Firefox, Google Chrome, Internet Explorer 9 Dedicated systems/serversAdobe Flash, PDF Plugins for browsersScreen Resolution: 1024 X 768

Operating systemsWindows XP, Windows 7, Windows Server 20xx

Required commercial softwareXampp 1.7.3, [Apache Web server 2.2 + MySql 5.x (for win server)]SMTP mail serviceFTP service

Hardware or platform requirements4 GB RAMIntel Core i3 processor Hard disk 500 Gb1 LAN portIf RAID enabled then additional hard disk required.

Performance & Environmental requirementsInternet Broadband/leased line service with static IP

Power backup Proxy configured (if any)

NAT configured (if any)Http service should be accessible over internet to outside world to view documents

Our Clients

Thank You

Presented by ES Team