Digitization & Electronic Digitization & Electronic Archival of Cadastral Maps and Archival of Cadastral Maps and

Land RecordsLand RecordsPresentation byPresentation by

ARYANS GROUP is a leading and reputed multifaceted business conglomerate in India & abroad which is into various renowned businesses for over 15 successful Years providing the best services possible. Under the group, we have the following subsidiaries.

• Aryans Edutech Pvt. Ltd• Aryans Global Infra Ltd.• Aryans Geo-Services Pvt. Ltd.• Aryans Institute of Technology• Aryans Privilege Showbiz Pvt. Ltd• Aryans Charitable Society

About the Group

Aryans Edutech Pvt. Ltd

• An ISO 9001:2008 Company• TAG Academy : Leading Training

Provider• TAG Careers : Preferred Job Portal• Training 2300 BPL students from rural UP

under SGSY run by Ministry of Rural Development and also creating job opportunities for them.

•Digitization•Scanning•Microfilming•Data Entry•Indexing•Data Conversion and Processing•Software Development•GIS•Training & Placements

Services Offered

• Fast Response to citizen’s query• Increased Accessibility & functionality • Accessing old documents without damaging them• Security of Records• Audit Reports • Enhanced mobility• True Cost-Effective Replication• Overcome Storage Space Shortages• Flexible and fast retrieval regardless of archive size• Permanent Archival

Advantages of computerization of Land Records

This shall include a statement of how and when project's objectives are to be achieved, by showing the major products, milestones, activities and resources required on the project.

At a minimum, a project plan shall answer basic questions about the project:Why? - What is the problem or value proposition addressed by the project?What? - What is the work that will be performed on the project? What are the major products/deliverables? Who? - Who will be involved and what will be their responsibilities within the project? How will they be organized? When? - What is the project timeline and when will particularly meaningful points, referred to as milestones, be complete?

Project Plan

• Verification of indexed data by Department’s officials

• Implementation of Corrections (if required)

• Uploading Data in the Software

• Binding & Returning of Documents

• Providing the backup copy of data on DVDs to the department and uploading of data on Department’s Server

• Providing Training to the department officials for using the Land Record Management System

Workflow for Digitization of Land Records

Workflow in digitization of documents

1. Document preparation/ Data Sorting

2. Scanning (Micro filming, as required)

3. Manual entry of data that cannot be scanned/retrieved

4. Quality checks

5. Indexing/Customized Software development

6. Verification of data and image upload on server and backup on CD’s and DVD accuracy

• Site Survey & Deployment of Infrastructure

• Receiving Records (Maps, Jamabandi, Mutations, etc)

• Counting of pages in the Records

• Unbinding of Records

• Document Preparation for Scanning

• Batch Mode Scanning

• Quality Check and enhancement of images in the batch scanned

• Batch-wise Indexing of document with page no., Khata No. and Khasra No. etc.

Workflow for Digitization of Land Records

Pictorial Work-flow for LandRecords Digitization Process

Site SurveyAnd infrastructure deployment

Records & Documents Receiving

Document Preparation by subject experts

for Scanning

Scanning of Documents /

Records

Basic Quality Check of Images

Indexing / Data Entry of specified FieldsDelivery of Data on DVDs

& porting data on client’sServer with proper indexing

Final DVD Creation of Scanned & Cleaned land records

Removal of Data

from our systems

• Importance of documents for the Citizens of the State

• Problem in searching the records frequently due to its high volume

• Decaying of age old documents

• Disaster Management

• High value documents to the State Government

• Security of Documents

• For developing Land Records Archival & Retrieval Web Based Software so that all the records can be made available to concerned department officials and authorized person.

• Streamlining the maintenance of Physical Records & Digital copies

Why to Computerize & Archive the Land Records

Document Preparation

• Receiving the documents from the department• Counting of documents in the Docket• De-Filing the documents• Improving the image quality (ironing, steaming, dusting)

Scanning Advantages• Saves storage space and reduces warehouse costs.• Heightened awareness about disaster recovery call for

not only backups of all data but also paper.• Reduces paper distribution costs.• Reduces labor of manual indexing, archiving and

filing. • Provides immediate access at your fingertips.• Guaranteed future accessibility.• Electronic archives- Easily emailed and shared.• Can be password protected and access restricted,

keeping sensitive data protected.

Quality control and AssuranceA) For soft copy and original documents

Quality check on the following is carried out: Functioning of each CD Folder structure/ Search ability Quantity of data and CDs

B) For hardcopy of the original documents Hardcopy of the documents are stacked Tested for the order of the documents and boxes Stored in the warehouse

Indexing

• Data conversion • Batch-wise data entry• Image-based data entry• Data creation and verification• Customized software development

• Training Schedule.• Documentation – User manuals, maintainers

manuals, Manual for System Administrators• Back up and Recovery Plans• Restoration and Back up CDs for software.• Access control matrix for users of the system.

After the completion of the Digitization and Software Development Phase, we shall provide you with the following

• The application shall facilitate search based on user defined queries, strings, parameters, etc.• The stored documents should be accessible over LAN.• The application shall facilitate annotation of the digitised data while preserving the original contents.• Access to the digitised data shall be provided to only authorised users and strictly as per rights and privileges assigned.• Appropriate provisions of Digital Rights Management (DRM) shall be catered for to prevent unauthorised actions like copying, downloading, editing, etc.• The system should be able to generate reports as per requirement.

Customized Search and Retrieval Software

• The software shall have facility to backup and restore the complete data without loss to be provided without redoing the whole process.

• Data integrity and consistency shall be ensured.

• The application shall provide means to 'clean' the digitised data / documents / drawings.

• The database proposed shall support inbuilt reporting, data warehousing and business intelligence features.

• The system shall be able to accept inputs through scanning of documents as well as through portable magnetic media.

• The software shall be able to generate output in hard copies as well as soft copies.

Customized Search and Retrieval Software

Assuring you the best of our services at all times.

B-19, Sector-63,NoidaPhone:+91- 120- 4295894 www.aryansgroup.in

Thank You