Digital Submission Standard

HagTagHamilton County Local Government GIS Technical Advisory

GroupCarmel • Fishers • Noblesville • Westfield • Hamilton County

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Who are we?

Terry Krueskamp – Carmel Mike Cranfill – Fishers Mike Morris – Noblesville Eric Becker – Westfield Suzie Mills – Hamilton County

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What are we here to discuss?

A single technical standard for submitting digital data Secondary plats Water Storm sewer Sanitary sewer Easements Signs Sidewalks, multi-use paths

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Digital Submission Standard

Who? Where? When? Why? How?

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Where are we?Boone County Hamilton County Hancock County Hendricks County Johnson County Marion County Shelby County

Total Total Total Total Total Total Total2005 2005 2005 2005 2005 2005 2005751 4,276 762 2,349 1,881 4,619 272

Indianapolis Metropolitan Planning Organization

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Where are we? We are the fastest

growing county in Indiana.

For several years, we have been adding about 4,000 new parcels each year.

We have over 5,000 new parcels for the year ending March 1, 2005.

March 1, 2006 – 6,383 We don’t expect the rate

of growth to slow down.

WASHINGTONWASHINGTONWASHINGTONWASHINGTONWASHINGTON

FALL CREEKFALL CREEKFALL CREEKFALL CREEKFALL CREEK

ADAMSADAMSADAMSADAMSADAMS WHITE RIVERWHITE RIVERWHITE RIVERWHITE RIVERWHITE RIVER

NOBLESVILLENOBLESVILLENOBLESVILLENOBLESVILLENOBLESVILLE WAYNEWAYNEWAYNEWAYNEWAYNE

CLAYCLAYCLAYCLAYCLAY

DELAWAREDELAWAREDELAWAREDELAWAREDELAWARE

JACKSONJACKSONJACKSONJACKSONJACKSON

Atlanta

Arcadia

Cicero

Sheridan

Westfield

Fishers

Carmel

Noblesvil le

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Why are we doing this? Why Digital Drawing File Submittal

Standards?

Why Collaborate with Others?

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Why are we doing this?

Official: Federal Mandates! Problems looking for Solutions

GIS: Solutions looking for Problems Infectious Enthusiasm

Developers/Engineers: Look to the source We need the data they already have

Public: Check cost of Government Save Money

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Why are we doing this? MS4 Program

AKA: Municipal Separate Storm Sewer System Program

A storm water management program federally mandated by the EPA to control polluted discharges into our nations’ waterways

Specifically for GIS is the need to develop storm sewer maps as well as locate and identify points of illicit discharge/illegal dumping.

Some of you may know it as Phase II that is for areas with a population of 100,000 or less.

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Why are we doing this? GASB 34

Another mandate from the Governmental Accounting Standards Board.

Imposed fundamental changes to the financial reports that local governments must produce.

Has to do with how things like roads and the cost to maintain verses an annual depreciated value, what ever…it’s Asset Inventory and its something that GIS can be an integral part of in the process.

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Why are we doing this?

GIS Family Crest

GIS is ...."An organized collection of computer hardware, software, geographic data, and personnel designed to effectively capture, store, update, manipulate, analyze, and display all forms of geographically referenced information.“--ESRI, 1995

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Why are we doing this? GIS !!! Limited funds at Local Level

Staff (Less staff…Less Taxes) Maintenance

Look to the Originators of Data Maximize Technology Improve data quality

Accurate Complete Current

Promote quality growth

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Why are we doing this? Why Collaborate?

Collaboration helps define collective priorities

Promotes consensus on decisions Promote understanding of whole process Define critical standards Meet future needs

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How did we do this?

Discussed Guidelines Met with Engineers Implemented Ordinances Implemented Standards

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How did we do this ? (page 2)

Benefits to us and others One Standard Less Paper Better Use of Data Data Availability:

Orthophotography,Parcels,Road centerlines Lakes, rivers, & streams, Regulated Drains Contours and spot elevations, corner records

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Digital Submittal Requirements

1.0 General Requirements

2.0 As-builts - Infrastructure

3.0 Secondary Plats

4.0 Record Drawings

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1.0 General Requirements

CD-ROM in a jewel case CD Label1.3 The CD label shall include the following:

1.3.1.   Engineering Company Name with prepared by statement

1.3.2.   Project Name 1.3.3.   Date that data is burnt onto CD 1.3.4.   Designate CD as As-built, Construction Plan or Other

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1.0 General Requirements

Bloopers …

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1.0 General Requirements

Bloopers…

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1.0 General Requirements

And More Bloopers…

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1.0 General Requirements

Files … 1.1.        Files must be submitted in the native file format (DWG

or DGN) and DXF

1.4.        File names should make sense to a viewer who may not be familiar with the consulting firms naming conventions and be indicative of the contents of the file.

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1.0 General Requirements

Bloopers … Volume in drive E is Carmel

Volume Serial Number is 8947-D91D

Directory of E:\

08/24/2005 09:33a 2,957,296 C501-AS-BUILT-07-21-05.dwg

1 File(s) 2,957,296 bytes

0 Dir(s) 0 bytes free

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1.0 General Requirements

Bloopers … Volume in drive E is New_Compilation

Volume Serial Number is D4E9-8339

Directory of E:\

10/13/2005 01:08p 6,623,964 41760S1.dwg

10/13/2005 01:10p 2,270,909 41760S2.dwg

2 File(s) 8,894,873 bytes

0 Dir(s) 0 bytes free

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1.0 General Requirements

And More Bloopers … Volume in drive E is Wexley Chase

Volume Serial Number is 901A-CEDD

Directory of E:\Record Drawings

10/06/2005 10:08a <DIR> .

10/06/2005 10:08a <DIR> ..

10/06/2005 10:07a 1,007,392DEST2636.tif

10/06/2005 10:07a 2,774,675DEST2637.tif

10/06/2005 10:07a 2,454,285DEST2638.tif

10/06/2005 10:07a 1,493,244 DEST2639.tif

10/06/2005 10:07a 1,207,592DEST2640.tif

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1.0 General Requirements

1.10. Projection shall be referenced to NAD83, Indiana State Plane Coordinate System, East Zone, using U.S. Survey Feet and per the Hamilton County datum…

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1.0 General Requirements

And Still More Bloopers…

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1.0 General Requirements

And Still More Bloopers…

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2.0 Infrastructure Excel Spreadsheet (use template) Object Data Table (use template) Storm Water BMPs included As-Built information

Input procedures I.E - Structure ID’s, Lines snapped to

insertion point and drawn in direction of flow

PDF of signed As-Built documents

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2.0 Infrastructure

Excel Spreadsheet (use template) Hamilton County Digital As Built Submittal Spreadsheets (Ver.

1.2).xls Tabs

Directions San Structure San Pipe Storm Structure Storm Pipe BMP Non Structure BMP Types Water Node Water Line Signs

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2.0 Infrastructure

Excel Spreadsheet – San Structure Example

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2.0 Infrastructure

Excel Spreadsheet – San Pipe Example

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2.0 Infrastructure Object Data Table (use template)

Use in place of Excel Autodesk Map Object Data Tutorial

This document describes the workflow and detailed procedures to populate the Object Data Table with As-Built data required by the digital information submittal format. All Instructions and Illustrations contained in this document were derived from Autodesk Map 2004. For use with Autodesk Map products 2004 and current.

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2.0 Infrastructure

Storm Water Structure BMPs included

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2.0 Infrastructure

Storm Water Non-Structure BMPs

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2.0 Infrastructure

As-Built information Input procedures

I.E - Structure ID’s populating Block ID

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2.0 Infrastructure

As-Built information Input procedures

Lines snapped to insertion point of block

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2.0 Infrastructure

As-Built information Input procedures

I.E - Lines drawn in direction of flow

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2.0 Infrastructure

PDF of signed As-Built documents Digital reduces paper Allows for quicker access Allows for hyperlinks in a GIS

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Submittal Matrix List each item in the specs

I.E. 1.9 - Separate layers for structures, pipes, annotation etc. with a logical description for each layer

List each participant and what items they require

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Submittal MatrixSection Carmel Fishers Noblesville Westfield CTRWD Hamilton County Surveyor Hamilton County Auditor

1.1 ● ● ● ● ● ● ●1.2 ● ● ● ● ● ● ●1.3 ● ● ● ● ● ● ●1.4 ● ● ● ● ● ● ●1.5 ● ● ● ● ● ● ●1.6 ● ● ● ● ● ● ●1.7 ● ● ● ● ● ● ●1.8 ● ● ● ● ● ● ●1.9 ● ● ● ● ● ● ●

1.10 ● ● ● ● ● ● ●1.11 ● ● ● ● ● ● ●1.12 ● ● ● ● ● ●1.13 ● ● ● ● ● ● ●2.1 ● ● ● ● ● ●2.2 ● ● ● ● ●2.3 ● Prefered ●2.4 ● Prefered ●

2.5.1 ● ● ● ● ● ●2.5.2 ● ● ● ● ●2.5.3 ● ● ● ● ● ●2.5.4 ● ● ● ● ● ●2.5.5 ● ● ● ● ● ●2.5.6 ● ● ● ● ● ●2.5.7 ● ● ● ● ● ●2.5.8 ● ● ● ● ● ●2.5.9 ● ● ● ● ●

2.5.10 ● ● ● ● ● ●2.5.11 ● ● ● ●

2.6 ● ● ● ● ● ●2.7 ● ● ● ● ●2.8 ● ● ● ● ● ●2.9 ● ● ● ● ● ●

2.10 ● ● ● ● ● ●2.11 ● ● ● ● ● ●2.12 ● ● ● Optional ● ●3.1 ● ● ● ● ● ● ●3.2 ● ● ● ● ● ●3.3 ● ● ● ● ● ●

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3.0 Secondary Plats

Included layers Must match recorded plat exactly PDF of the recorded plat with the

recording stamp

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3.0 Secondary Plats

Bloopers… (Again)

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What’s Not Specified DWG, DGN or DXF

Version Layer Names* Text Size Colors Line styles & Weights File Names Software you don’t have

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What’s Not Specified Layer Names

purge (pûrj) v. purged, purg·ing, purg·es v.tr.1. To free from impurities; purify.2. To remove (impurities and other elements) by or as if by cleansing.3. To rid of sin, guilt, or defilement.

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www.co.hamilton.in.us\Surveyor\HAGTAG

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Questions?