Best Practices for Digital Signatures

PRESENTERS:Brian Fong, Product ManagerPeter Noyes, Senior Software Engineer

What is a Digital Signature?

• A legally binding signature method based on a digital identification (ID).

What is a Digital Signature?

• A legally binding signature method based on a digital identification (ID).

• Uses encryption to determine validity and confidence.

What is a Digital Signature?

Verify Authenticity The signer is who they claim to be.

What is a Digital Signature?

Verify Authenticity The signer is who they claim to be.

Document Integrity The document has not been modified.

What is a Digital Signature?

Verify Authenticity The signer is who they claim to be.

Document Integrity The document has not been modified.

Non-Repudiation The signer cannot claim otherwise.

What is a Digital Signature?

How Does it Work?

Signer

RecipientSigner

How Does it Work?

Signer

How Does it Work?

Recipient

How Does it Work?

Signer

Digital vs. Electronic Signatures

• A symbol, sound, or process logically associated with the intent to sign

Electronic Signatures

• Encrypted “keys” which ensure authenticity and alert a recipient if a record was modified

Digital Signatures

• Family Law• Court Orders• Termination of utility services• Issues regarding an individual’s primary residence• Cancelation of health/life insurance• Recall of product endangering public safety• Transportation of toxic/dangerous materials• Any other instance in which a notary is required

ExceptionsDocuments that must be signed in writing...

What is required to digitally sign a document?

Digital ID:This ID verifies the authenticity of the signer

What is required to digitally sign a document?

Digital ID:Created by the Signer (Self-signed)

What is required to digitally sign a document?

Digital ID:Created by the Signer (Self-signed)Certificate Authority (CA)

What is required to digitally sign a document?

Digital ID:Created by the Signer (Self-signed)Certificate Authority (CA)Created by your Organization (PKI)

What is required to digitally sign a document?

Digital Signature Workflows

Digital Signatures

Digital Signature Workflows

Digital Signature Workflows

Digital Signatures

Document Certification

Digital Signatures

Digital Signature Workflows

Document Certification

Digital Signature Workflows

Choosing the Right Signature

If you are the signer:What is required by your recipients?

Choosing the Right Signature

If you are the signer:What is required by your recipients?

If you are the recipient:Where are the signatures coming

from?Where do your documents go?

Choosing the Right Signature

I need to sign or receive signed documents from within my organization…

Choosing the Right Signature

I need to sign or receive signed documents from within my organization…

Choosing the Right Signature

Self-signed certificates

Choosing the Right Signature

I receive signatures from outside my organization…

Choosing the Right Signature

I receive signatures from outside my organization…

Requires a trusted third-party Certificate Authority

Choosing the Right Signature

I need to send signed documents outside my organization...

Choosing the Right Signature

I need to send signed documents outside my organization...

Use a trusted third-party Certificate Authority

Compatibility: Acrobat and Bluebeam

EchoSign

Compatibility

Compatibility

EchoSign

Adobe CDS

Compatibility

EchoSign

Adobe CDS

Windows Certificate Store

EchoSign & Adobe CDS

Windows Certificate Store

In Adobe Acrobat

Windows Certificate Store

Digital Signatures: Authentication, Integrity, Non-Repudiation

Signature Workflows:Signatures vs. Certificates

Selecting the Appropriate Method:Qualify the recipient

Conclusion

Q & A

PRESENTERS:Brian Fong, Product ManagerPeter Noyes, Senior Software Engineer