Digital Preservation Practices and Strategies at Colorado State University Libraries

Presented by

Beth Oehlerts Metadata Management Librarian, Colorado State University Libraries

Shu Liu Digital Services Librarian,

Colorado State University Libraries

Everyone’s on BoardGet Everyone On Board!

Why Collaborate?

Preservation Planning Meetings

Digital Content

•Selected archival collections•University publications•Faculty publications•Theses and dissertations•Student research projects

Born digital andDigitized materials

File Formats

Archival master files

Preservation support

Preservation Support

• Persistent identifier• Preservation metadata• Secure storage & backup• Periodic refreshment

• Fixity checks• Storage in trusted preservable format• Strategic monitoring of formats• Migration to succeeding formats

Levels of Preservation Support for Content Contributors

• Greatest• Limited• Minimal

Digital Content Management

• CONTENTdm (legacy)• DigiTool (IR)• Staging and Archival Server• Storage virtualization (discussion)

Preservation Metadata

• PREMIS Data Model• Administrative• Technical• Structural• Descriptive

Workflows

Archiving Documentation

“Lunch”

Spreadsheet showing some descriptive metadata fields

Spreadsheet showing some technical metadata fields

I.R. metadata and thumbnail for the image “Lunch”

Lessons Learned

•Determine what to preserve and why•Commit to preservation•Communicate with and build trust among all stakeholders

•Authenticate and review all content•Implement established processes•Automate whenever possible•Remain flexible

Selected Resources on Preservation Planning

Digital Curation Center – Trustworthy Repositories http://www.dcc.ac.uk/resources/tools-and-applications/trustworthy-repositories

Center for Research Librarieshttp://www.crl.edu/archiving-preservation/digital-archives/digital-archive-reports

• CRL - Certification and AssessmentTrustworthy Repositories Audit and Certification checklist (TRAC)

• CRL - Ten Principles (Characteristics) of Digital Preservation Repositorieshttp://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/core-re

Selected Resources on Digital Preservation

National Library of Australia’s Digital Preservation Policy 3rd Edition (2008) http://www.nla.gov.au/policy-and-planning/digital-preservation-policy

Preserving Our Digital Heritage: the National Digital Information Infrastructure and Preservation Program 2010 Report. A Collaborative Initiative of The Library of Congresshttp://www.digitalpreservation.gov/library/resources/pubs/docs/NDIIPP2010Report_Post.pdf

Cornell Digital Preservation Policy Framework http://commondepository.library.cornell.edu/cul-dp-framework.pdf

ICPSR Digital Preservation Policy Framework http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies/dpp-framework.jsp

Thank You

Beth Oehlertsbeth.oehlerts@colostate.edu

Shu Liu shu.liu@colostate.edu