Digital Assets Matter:Demystifying digital assets management

IMAS forum presented by

University Digitisation Service, Library

and

Research Services, ITS

24 November 2011

SESSION OVERVIEW

• Anna Shadbolt – Welcome & Introductions

• Silvia Paparozzi - The why and how of Optical Character Recognition (OCR)

• Ben Kreunen - Principles and best practices in the management of digital assets

– Including demonstration of Cumulus™

• Andy Tseng - Implementation of Mediaflux™ for Research Data – Use cases

– Peter Cross & Jason Lohrey will lead demonstration of Mediaflux

• Joe Arthur – Q & A

The why and how of Optical Character Recognition (OCR)

Silvia Paparozzi, Senior Digitisation Officer

University Digitisation Service (UDS)

Scanned Image

Microsoft Office Tools

Microsoft Office Tools

OCRed Word Document

OCRed Word Document

Adobe Acrobat Professional

Adobe Acrobat Professional

OmniPageOmniPage

White on black background

Adobe Acrobat Pro OmniPage

Audio Wave File

More information

University Digitisation Service

www.digitisation.unimelb.edu.au/ocr

Principles and best practices in the management of digital assets

Ben Kreunen, Digitisation Technical Support Officer

University Digitisation Service (UDS)

Digital

Asset

Management

System

DAMS: Introduction

Digital

• Files on a computer/ computer storage device

• Images, Video, Audio

• Word, PDF, PowerPoint, Excel

• Remote files (URLs)

• Any file containing information/ data

• Not necessarily a single file!

DAMS: Introduction

Asset

• Something of value– Expensive to acquire– Expensive to create– Time consuming to create– Difficult to replace/ irreplaceable– Useful for creating other assets

DAMS: Introduction

Digital Asset

• Digital file(s) +

• Metadata– Descriptive– Provenance– Copyright– Management– etc…

Click to edit Master title style

Analog AssetAttached metadata

ID Orientation

ReferenceTitle: Figure

Author

Orientation

Click to edit Master title style

Digital AssetSingle image file

Click to edit Master title style

Digital AssetCollection of files

DAMS: Introduction

Management

• Perform actions

• Make decisions:– based on information– guided by standard processes, guidelines, rules

DAMS: Introduction

System

• A set of tools to perform actions– Access– Creating derivative files– Cataloguing– Archiving etc…

• A database consisting of:– Metadata

• Physical, descriptive, administrative

– Predefined, customisable actions– Predefined, customisable workflows– Access control etc…

DAMS: Introduction

System

• A set of tools to perform actions– Access– Creating derivative files– Cataloguing– Archiving etc…

• A database consisting of:

– Metadata• Physical, descriptive, administrative

– Predefined, customisable actions– Predefined, customisable workflows– Access control etc…

DAMS: Introduction

DAM Builders

• Integration with external services

• Integration with external data sources

• Access DAM from within applications– e.g. InDesign, PowerPoint

• Watched folders

• Folder synchronisation

• Asset editing/ annotation

Hugo.arg : http://commons.wikimedia.org/wiki/File:Beaver_dam_on_Smilga.JPG

DAMS: Introduction

DAM Busters

• Not just a catalogue/repository

• Search is not the only function

• The GIGO principle applies to metadata

• Must be integrated into workflows in order to be practical

• Systems don’t manage assets, people do.

Bzuk : http://commons.wikimedia.org/wiki/File:Lancaster_VR-A.jpg

Access

Edit

Comment

Share

Catalogue

Archive

Metadata

ImportExport

Presentations

Publications

Video

Documents

Images

LinkSearch

DAM

AnnotateWorkflow

Click to edit Master title style

Canto CumulusFeature Flick (including add-ons)

Clients

• Desktop (Java)– Windows– Mac OSX– Linux

• Web

• Client/Server

• Single User

• “Cross” Client

Server

• Basic

• Workgroup

• Enterprise

• Feature set activated as purchased

• Catalogue sizes up to 1Tb

Canto Cumulus

Canto Cumulus

Cataloguing

• Automatically catalogue linked files in PowerPoint, Indesign, images in PDF documents

• Index text in documents for searching

• Customise metadata field mapping on import

• Catalogue pages of documents as separate items– PDF, InDesign, PowerPoint, OpenDoc, iWork,

Keynote, Outlook

• Shot boundary determination for videos

• Catalogue URLs e.g. images on other websites

Canto Cumulus

Metadata

• IPTC, EXIF, XMP

• Customisable fields

• Write metadata back to assets

• Templates for bulk application

• Prefilling

Connectivity

• XML

• SOAP

• WSDL

• Oracle

Authentication/ Roles

• Built-in

• LDAP

• AD (Enterprise)

Canto Cumulus

Asset processing

• Collect and package assets for specific purposes

• ZIP, Email, CD preparation

Workflow

• Add comments on asset previews without requiring creator application

• Live rules-based access controls e.g. approvals, embargo dates

• Restrict searches, interface display to specific categories

Canto Cumulus

Canto Cumulus

3rd Party Add-ons

• eCommerce

• ImageMagick

• Automated workflows

Click to edit Master title style

Canto CumulusLet’s play!

Q & A

Joe Arthur

Manager, University Digitisation Service

Contacts

• Dr Andy Tseng Research Services, ITS– Phone: 903 53315– Email: tsenga@unimelb.edu.au

• University Digitisation Service– Phone: 834 46161– Email: digitisation-enquiries@unimelb.edu.au

• Anna Shadbolt– Phone: 834 43139– Email: annams@unimelb.edu.au

More information

USEFUL LINKS

 

University Digitisation Service (UDS)

http://digitisation.unimelb.edu.au/

Contact: http://digitisation.unimelb.edu.au/about/contact

 

Research Services – ITS

http://www.its.unimelb.edu.au/research

Contact: http://www.its.unimelb.edu.au/research/contact

 

Information Management Advisory Service (IMAS)

http://www.imas.unimelb.edu.au/

Contact: imas-info@unimelb.edu.au

 

Mediaflux™ Arcitecta

http://www.arcitecta.com/Products

 

Cumulus™, Canto

http://www.canto.com/

© Copyright The University of Melbourne 2011

All images sourced through Microsoft Office