Development of Development of Secondary School Space Secondary School Space

in Grafton, MA in Grafton, MA A Review of the Process, Timing and Funding Mechanisms Expected

through the Current MSBA Process

January 29, 2008

Grafton’s PositionGrafton’s Position

Grafton has an undeniable, independently validated need to address the growing enrollment

Well-positioned and ready to move forward – the Committee is formed, Master Plan Complete

Goal is to identify an educationally-sound, financially-prudent, whole-system solution

MSBA’s CommentsMSBA’s Comments

The Feasibility Study will provide a means to agree on the number of seats needed and to provide those seats.

Careful consideration will be given to the value of our existing building inventory.

MSBA will seek to understand the cost analysis of renovation options vs. new construction.

MSBA Contacts/TeamMSBA Contacts/Team

Enrique Zuniga – Director, Quality Control

Mary Pichetti – Director, Construction Management

Amy Lanning – Grafton’s Project Manager

Steve Marsters – MSBA Legal Department

Data ValidationData Validation

Educational Consultants (2 former Superintendants) will evaluate:

◦Master Plan◦Facility Assessments◦Enrollment Projections◦Cost Estimates

Purpose is to establish comfort level with the situation as presented

Master Plan ReviewMaster Plan Review

Master Plan will be reviewed to compare renovation options against new construction

A cost-analysis will be completed by option to validate estimates

Consideration for building impacts on grade configuration

Assess and validate value in existing building inventory

Updated ProcessUpdated Process

I. Feasibility Agreement and Other PaperworkII. Enrollment and Master Plan ValidationIII. Grafton Selects OPMIV. MSBA Board Votes to Approve OPMV. Develop Scope/Options of Feasibility StudyVI. Secure Funding for OPM and Feasibility Study

($200-550K)VII. Participate in Designer Selection Process

through DS PanelVIII. Conduct Feasibility Study IX. Agree on Solution Determined by Feasibility

Study, including project costs and schematicsX. MSBA Board VOTE

January - FebruaryJanuary - February

Complete and file Paperwork with MSBA◦ Agreement to Conduct Feasibility Study◦ Compliance Certificate◦ Committee Formation, including Town Meeting article that

authorized and funding the SSBC◦ Formal Educational Plan (Re-districting/grade

configuration)

Establish and Maintain Contact with Amy Lanning, Grafton’s Project Manager, MSBA

Educate various Town Boards and Key Community Groups on Expected Process

Investigate “real” costs associated with OPM and Feasibility Study

Draft TM Warrant Article for Spring TM

March-April-MayMarch-April-May

Begin Discussions with MSBA re: Scope of Feasibility Study

Determine funding mechanism for OPM and Feasibility Study

Prepare Advertising and Scope for OPMBegin Community Outreach to Educate

public about TM article and Potential Ballot Vote

June-July-August-SeptemberJune-July-August-September

Secure OPM and Present to MSBA for Board approval

Participate in Designer Selection Panel to Secure Architect

Interview and Select Architect

Begin Feasibilty Study (September)

September – May 2009September – May 2009

Participate and Complete Feasibility Study

Secure MSBA Approval (February 2009)

Community Outreach/Education Campaign

Prepare for May 2009 Town Meeting

Bring Project to Town Meeting for Funding

Reimbursement RateReimbursement Rate

Grafton starts at 31%

◦Add 14.29% for Per Capita Equity/Property Values◦Add 5.50% for Per Capita Income◦Add 0.00% for Free/Reduced Lunch

Total Rate = 50.79%

Pay-as-you-go Program. Town is reimbursed monthly as costs are submitted.

MSBA does not reimburse for the cost of carrying money.

Reimbursement Rate IncentivesReimbursement Rate Incentives

Grafton Starts Project at 50.79%

◦0-8 % pts for Maintenance of Existing Buildings◦2% Green building◦??? Innovate Use◦.5% for Every 1% from Private Donations◦0-4% for Renovation vs. New◦Potential Expected Add-ons = 6-8%

Realistic Projected Incentive Rate = 55-58%

Educational PlanEducational Plan

MSBA expects formal, written plan…

◦Grade configuration◦Team-based learning◦Early Learning Center◦Full-day Kindergarten◦Extended Day options

Expects Community Support for Plan and Project

Questions, ChallengesQuestions, Challenges