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Determine Level of 99 Determine Level of 99 Code Code 1

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Page 1: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 Code Code

11

Page 2: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 Code Code

EM Rules in CPT ManualEM Rules in CPT Manual9 pages, starting pg 4, CPT 20139 pages, starting pg 4, CPT 2013

EM Rules by MedicareEM Rules by Medicare15 pages of 1995 Documentation Guidelines 15 pages of 1995 Documentation Guidelines

(DG) for EM Services (DG) for EM Services

53 pages of 1997 DG for EM Services 53 pages of 1997 DG for EM Services (skip pg.14-24, 27-45)(skip pg.14-24, 27-45)

  22

Page 3: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 Code Code

November 2005- November 2005-

Medicare carriers are to use 1995 Medicare carriers are to use 1995 and 1997 DGs to review EM and 1997 DGs to review EM Services Services

(whichever is more advantageous to (whichever is more advantageous to the physician) the physician) until further noticeuntil further notice

  

33

Page 4: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 Code Code

Non-Medicare plans may or may not Non-Medicare plans may or may not use DGsuse DGs

Advantages to use them anyway – Advantages to use them anyway –

a) Defendable during audita) Defendable during audit

b) Improves on ambiguity of CPTb) Improves on ambiguity of CPT

  44

Page 5: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 Code Code

Website for DG 95 & 97Website for DG 95 & 97

http://www.cms.hhs.gov/http://www.cms.hhs.gov/MLNEdwebGuide/25_EMDOC.aspMLNEdwebGuide/25_EMDOC.asp

  

  

55

Page 6: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Only way to guard against audit Only way to guard against audit losseslosses

  

66

Page 7: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History

2. Examination2. Examination

3. Medical Decision Making (MDM)3. Medical Decision Making (MDM)

  

77

Page 8: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Grade each Main Element Grade each Main Element

Use chart to choose final 99 CodeUse chart to choose final 99 Code

Slow start - Quicker as weeks passSlow start - Quicker as weeks pass

  

88

Page 9: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History

2. Examination2. Examination

3. Medical Decision Making (MDM)3. Medical Decision Making (MDM)

  

99

Page 10: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

HistoryHistory

Inadequate history is single most Inadequate history is single most common reason for downgrading common reason for downgrading during auditduring audit

Record history the same way, the Record history the same way, the same detail, for same detail, for allall patients patients

  1010

Page 11: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History ElementsHistory Elements

a) Chief Complainta) Chief Complaint

b) History of Present Illnessb) History of Present Illness

c) Review of Systemsc) Review of Systems

d) Past, Family, Social Historyd) Past, Family, Social History

  

1111

Page 12: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History ElementsHistory Elements

a) Chief Complainta) Chief Complaint

b) History of Present Illnessb) History of Present Illness

c) Review of Systemsc) Review of Systems

d) Past, Family, Social Historyd) Past, Family, Social History

  

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Page 13: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Chief Complaint (CC)Chief Complaint (CC)

Concise statement describing symptom, Concise statement describing symptom, problem, condition, diagnosis, problem, condition, diagnosis, physician recommended returnphysician recommended return, or , or other factor or reason for encounterother factor or reason for encounter

Usually stated in patient's wordsUsually stated in patient's words

  

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Page 14: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Chief ComplaintChief Complaint

Staff may take CCStaff may take CC

If staff takes CC, physician must If staff takes CC, physician must validate CC in documentationvalidate CC in documentation

  

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Page 15: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Chief Complaint Chief Complaint

Required for every level of 99 codeRequired for every level of 99 code

No CC means visit is not medically No CC means visit is not medically necessary, and not medically necessary, and not medically billablebillable

  1515

Page 16: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Chief ComplaintChief Complaint

Record as many CC as patient mentionsRecord as many CC as patient mentions

Record as many as you are following at Record as many as you are following at that visitthat visit

Numbering 1, 2, 3, etc.Numbering 1, 2, 3, etc.

  1616

Page 17: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Chief Complaint Chief Complaint

Related to complexity of Medical Decision Related to complexity of Medical Decision MakingMaking

MDM is "number of possible diagnoses"MDM is "number of possible diagnoses"

More complaints create more diagnosesMore complaints create more diagnoses

  1717

Page 18: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History ElementsHistory Elements

a) Chief Complainta) Chief Complaint

b) History of Present Illnessb) History of Present Illness

c) Review of Systemsc) Review of Systems

d) Past, Family, Social History.d) Past, Family, Social History.

  

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Page 19: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History of Present Illness (HPI)History of Present Illness (HPI)

Chronological description of development of Chronological description of development of patient's present illness from first sign patient's present illness from first sign and/or symptom, and/or symptom,

or from previous encounter to presentor from previous encounter to present

Only physician can take HPIOnly physician can take HPI

..

  1919

Page 20: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

HPI ElementsHPI Elements (record 4 of 9)(record 4 of 9)

Location Location

QualityQuality

SeveritySeverity

DurationDuration

TimingTiming

2020

Page 21: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

HPI ElementsHPI Elements (record 4 of 9)(record 4 of 9)

ContextContext

ModifiersModifiers

Assoc signsAssoc signs

OtherOther

  2121

Page 22: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

HPIHPI

Always record Always record FOURFOUR

Less than 4 means highest EM Level is:Less than 4 means highest EM Level is:

Level 2 New PatientLevel 2 New Patient

Level 3 Est. PatientLevel 3 Est. Patient

  2222

Page 23: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

HPIHPI

4 or more means no restriction on 4 or more means no restriction on choice of EM levelchoice of EM level

HPI examples available – email meHPI examples available – email me

  

2323

Page 24: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History ElementsHistory Elements

a) Chief Complainta) Chief Complaint

b) History of Present Illnessb) History of Present Illness

c) Review of Systemsc) Review of Systems

d) Past, Family, Social Historyd) Past, Family, Social History

  

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Page 25: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

Inventory of body systems obtained Inventory of body systems obtained through questions to identify signs through questions to identify signs or symptomsor symptoms

  

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Page 26: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

Patient or staff can fill out ROSPatient or staff can fill out ROS

Physician must review ROS and make Physician must review ROS and make notation in chartnotation in chart

  

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Page 27: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

Does Does notnot need to be re-recorded if need to be re-recorded if there is evidence physician there is evidence physician reviewed & updated prior ROSreviewed & updated prior ROS

Once done, always doneOnce done, always done

  2727

Page 28: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

Review & update may be documented by:Review & update may be documented by:

• • describing new ROS information, or describing new ROS information, or

noting there is no change in noting there is no change in information; andinformation; and

• • noting date and location of earlier ROSnoting date and location of earlier ROS

  

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Page 29: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

A A completecomplete ROS inquires about the ROS inquires about the system(s) directly related to the system(s) directly related to the problem(s) identified in the HPI plus problem(s) identified in the HPI plus all additional body systems.all additional body systems.

ROS must be reviewed by pt & doc ROS must be reviewed by pt & doc validate validate eacheach visit visit

  2929

Page 30: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

A note indicating all systems are A note indicating all systems are negative is permissiblenegative is permissible

  

3030

Page 31: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS) ElementsReview of Systems (ROS) Elements (record 10 of 14)(record 10 of 14)

ConstitutionalConstitutional

EyesEyes

Ears nose mouth throatEars nose mouth throat

CardiovascularCardiovascular

RespiratoryRespiratory

GastrointestinalGastrointestinal3131

Page 32: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS) ElementsReview of Systems (ROS) Elements (record 10 (record 10 of 14)of 14)

GenitourinaryGenitourinary

MusculoskeletalMusculoskeletal

IntegumentaryIntegumentary

NeurologicalNeurological

PsychiatricPsychiatric

EndocrineEndocrine

  3232

Page 33: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS) ElementsReview of Systems (ROS) Elements (record 10 of 14)(record 10 of 14)

Hematologic/LymphaticHematologic/Lymphatic

Allergic/ImmunologicAllergic/Immunologic

  

3333

Page 34: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Systems (ROS)Review of Systems (ROS)

Always record Always record TENTEN

2 – 9 means highest EM is:2 – 9 means highest EM is:

Level 3 New PatientLevel 3 New Patient

Level 4 Est. PatientLevel 4 Est. Patient

  

3434

Page 35: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

History ElementsHistory Elements

a) Chief Complainta) Chief Complaint

b) History of Present Illnessb) History of Present Illness

c) Review of Systemsc) Review of Systems

d) Past, Family, Social Historyd) Past, Family, Social History

  

3535

Page 36: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Patient or staff can fill out PFSHPatient or staff can fill out PFSH

Physician must review PFSH and make Physician must review PFSH and make notation in chartnotation in chart

  

3636

Page 37: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

NoNo need to re-record if evidence that need to re-record if evidence that physician reviewed & updated prior physician reviewed & updated prior PFSHPFSH

Once done, always doneOnce done, always done

  3737

Page 38: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Review & update may be documented by:Review & update may be documented by:

• • describing new PFSH information, or describing new PFSH information, or

noting there is no change in information; noting there is no change in information; andand

• • noting date and location of earlier PFSHnoting date and location of earlier PFSH

  3838

Page 39: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Past HistoryPast History elements elements (record 1 of 7)(record 1 of 7)

Prior major illness & injuryPrior major illness & injury

Prior operationPrior operation

Prior hospitalizationPrior hospitalization

Current medsCurrent meds

  3939

Page 40: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Personal HistoryPersonal History elements elements (record 1 of 7)(record 1 of 7)

AllergiesAllergies

Immunization statusImmunization status

Dietary statusDietary status

  4040

Page 41: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Social HistorySocial History elements elements (record 1 of 7)(record 1 of 7)

Marital status/Living arrangementMarital status/Living arrangement

Current employmentCurrent employment

Occupational historyOccupational history

Use of drugs, alcohol, tobaccoUse of drugs, alcohol, tobacco

  4141

Page 42: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Social HistorySocial History elements elements (record 1 of 7)(record 1 of 7)

Level educationLevel education

Sexual historySexual history

Other social factorsOther social factors

  4242

Page 43: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Family HistoryFamily History elements elements (record 1 of 3)(record 1 of 3)

Medical eventsMedical events

DiseasesDiseases

Hereditary conditionsHereditary conditions

  4343

Page 44: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Past, Family, Social History (PFSH)Past, Family, Social History (PFSH)

Always record Always record ONE FROM EACH CATEGORYONE FROM EACH CATEGORY

Recording 1 means highest EM is:Recording 1 means highest EM is:

Level 3 New PatientLevel 3 New Patient

Level 4 Est Patient Level 4 Est Patient

  4444

Page 45: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History (to review)(to review)

EveryEvery patient: document history as if patient: document history as if supporting highest level EMsupporting highest level EM

~Good medicine~Good medicine

~Reveals issues needing management~Reveals issues needing management

  4545

Page 46: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History

~Minimizes History as factor in ~Minimizes History as factor in grading final EMgrading final EM

  

4646

Page 47: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History

2. Examination2. Examination

3. Medical Decision Making (MDM)3. Medical Decision Making (MDM)

  

4747

Page 48: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ExaminationExamination

What level examination is justified?What level examination is justified?

Extent of examination is based on Extent of examination is based on

-Clinical judgment-Clinical judgment

-Patient history-Patient history

-Nature of presenting problems-Nature of presenting problems

  4848

Page 49: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements (of 14, record all that apply)(of 14, record all that apply)

Visual Acuity Visual Acuity

Confrontation VF Confrontation VF

Ocular motility test Ocular motility test

Conjunctiva Conjunctiva

Ocular adnexae Ocular adnexae

Pupils & Irises Pupils & Irises

  4949

Page 50: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements (of 14, record all that apply)(of 14, record all that apply)

Corneas Corneas

Anterior Chamber Anterior Chamber

Lenses Lenses

IOP IOP

Optic Discs Optic Discs

Posterior Segments Posterior Segments

  5050

Page 51: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements (of 14, record all (of 14, record all that apply)that apply)

Orientation Orientation

Mood and affectMood and affect

  

5151

Page 52: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart Documentation From Chart Documentation

Examination ElementsExamination Elements

Visual Acuity Visual Acuity

Not refractionNot refraction

  

5252

Page 53: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart Documentation From Chart Documentation

Examination ElementsExamination Elements

Confrontation VF Confrontation VF

Gross visual field testingGross visual field testing

  

5353

Page 54: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Ocular motility test Ocular motility test

Primary gaze alignmentPrimary gaze alignment

  

5454

Page 55: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Conjunctiva Conjunctiva

Bulbar & Palpebral Bulbar & Palpebral

  

5555

Page 56: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Ocular adnexae Ocular adnexae Lids Lids (eg, ptosis or lagophthalmos)(eg, ptosis or lagophthalmos)

Lacrimal glandsLacrimal glands

Lacrimal drainageLacrimal drainage

OrbitsOrbits

Preauricular lymph nodesPreauricular lymph nodes

  5656

Page 57: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Pupils & Irises Pupils & Irises

ShapeShapeDirect & consensual reaction Direct & consensual reaction (afferent pupil)(afferent pupil)

Size Size (eg, anisocoria)(eg, anisocoria)

Morphology Morphology (shape, form)(shape, form)

  5757

Page 58: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

CorneasCorneas @ slit lamp @ slit lamp

EpitheliumEpithelium

StromaStroma

EndotheliumEndothelium

Tear filmTear film

  5858

Page 59: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Anterior chambersAnterior chambers @ slit lamp @ slit lamp

Depth Depth

CellsCells

FlareFlare

  5959

Page 60: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

LensesLenses @ slit lamp @ slit lamp

ClarityClarity

Anterior & posterior capsuleAnterior & posterior capsule

CortexCortex

NucleusNucleus

  6060

Page 61: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

IOP IOP

Except in children & Except in children &

Patients with trauma or infectious diseasePatients with trauma or infectious disease

  

  

6161

Page 62: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Optic DiscsOptic Discs Thru dilated pupils, unless contraindicated:Thru dilated pupils, unless contraindicated:

SizeSize

C/D ratioC/D ratioAppearance Appearance (eg, atrophy, cupping, tumor elevation)(eg, atrophy, cupping, tumor elevation)

Nerve fiber layerNerve fiber layer

  

  6262

Page 63: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Posterior SegmentsPosterior Segments Thru dilated pupils, unless Thru dilated pupils, unless contraindicated:contraindicated:

Retina & vessels Retina & vessels eg, exudates & hemorrhageseg, exudates & hemorrhages

  

  6363

Page 64: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

OrientationOrientation (mental status)(mental status)

To time, place and personTo time, place and person

Brief assessment Brief assessment 

  

6464

Page 65: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination ElementsExamination Elements

Mood and affectMood and affect (mental status)(mental status)

eg, depression, anxiety, agitationeg, depression, anxiety, agitation

Brief assessmentBrief assessment

  

  6565

Page 66: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination, ScoringExamination, Scoring

NewNew Min. Elements Needed Min. Elements Needed

9920199201 11

9920299202 66 ((orientation + mood orientation + mood + 4)+ 4)

9920399203 9 9 ((orientation + mood orientation + mood + 7)+ 7)

9920499204 11stst 12 + 1 mental 12 + 1 mental

9920599205 11stst 12 + 1 mental 12 + 1 mental

  

  

  6666

Page 67: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Examination ElementsExamination Elements (of 14, record all that (of 14, record all that apply)apply)

1. Visual Acuity 1. Visual Acuity

2. Confrontation VF 2. Confrontation VF

3. Ocular motility test 3. Ocular motility test

4. Conjunctiva 4. Conjunctiva

5. Ocular adnexae 5. Ocular adnexae

6. Pupils & Irises 6. Pupils & Irises 6767

Page 68: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Examination ElementsExamination Elements (of 14, record all that (of 14, record all that apply)apply)

7. Corneas 7. Corneas

8. Anterior Chamber8. Anterior Chamber

9. Lenses 9. Lenses

10. IOP 10. IOP

11. Optic Discs 11. Optic Discs

12. Posterior Segments 12. Posterior Segments 6868

Page 69: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Examination ElementsExamination Elements (of 14, record all that (of 14, record all that apply)apply)

13. Orientation 13. Orientation (mental)(mental)

14. Mood and affect 14. Mood and affect (mental)(mental)

  

  

  6969

Page 70: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination, ScoringExamination, Scoring

EstEst Min. Elements Needed Min. Elements Needed

9921199211 00

9921299212 11

9921399213 66 ((orientation + mood orientation + mood + 4)+ 4)

9921499214 99 ((orientation + moodorientation + mood + 7) + 7)

9921599215 11stst 12 + 1 mental 12 + 1 mental

  

  

  7070

Page 71: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Examination, ScoringExamination, Scoring

Break points: 1, 6, 9, 12Break points: 1, 6, 9, 12

Blank boxes on exam form, for countingBlank boxes on exam form, for counting

  

  

  7171

Page 72: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Could stop scoring now, for est. patient –Could stop scoring now, for est. patient –

Need only 2 of 3 Main ElementsNeed only 2 of 3 Main Elements

Example: History & ExaminationExample: History & Examination

  

  

  7272

Page 73: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

For Established Patient, most casesFor Established Patient, most cases

Examination Level = level of EMExamination Level = level of EM

  

  

  7373

Page 74: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

For Hx & Exam, counting system used For Hx & Exam, counting system used

Easy to understand & scoreEasy to understand & score

MDM – not so muchMDM – not so much

  

  

  7474

Page 75: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

3 Main Elements of 99 Codes3 Main Elements of 99 Codes

1. History1. History

2. Examination2. Examination

3. Medical Decision Making (MDM)3. Medical Decision Making (MDM)

  

  

  7575

Page 76: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Medical Decision Making elementsMedical Decision Making elements

a) Diagnosis & Management Optionsa) Diagnosis & Management Options

b) Complexityb) Complexity

c) Riskc) Risk

(2 of 3 needed, new & est)(2 of 3 needed, new & est)

  

  

  7676

Page 77: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Medical Decision Making elementsMedical Decision Making elements

a) Diagnosis & Management Optionsa) Diagnosis & Management Options

b) Complexityb) Complexity

c) Riskc) Risk

  

  

  7777

Page 78: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Diagnosis & Management OptionsDiagnosis & Management Options

1997 DG1997 DG Number of possible diagnoses or number of Number of possible diagnoses or number of

management options is based on:management options is based on:

Number & types of problems addressed,Number & types of problems addressed,

Complexity of establishing diagnosis, andComplexity of establishing diagnosis, and

Management decisionsManagement decisions

7878

Page 79: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Diagnosis & Management OptionsDiagnosis & Management Options

1997 DG1997 DG Diagnosed problem decisions are Diagnosed problem decisions are easiereasier

Un-diagnosed problem decisions are Un-diagnosed problem decisions are harderharder

7979

Page 80: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Diagnosis & Management OptionsDiagnosis & Management Options

1997 DG1997 DG Number & type diagnostic tests indicates number of possible diagnosesNumber & type diagnostic tests indicates number of possible diagnoses

Improving or resolving problems are Improving or resolving problems are less complexless complex

Worsening or failing-to-change-as-expected problems are Worsening or failing-to-change-as-expected problems are more complexmore complex

  

  

  8080

Page 81: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Diagnosis & Management OptionsDiagnosis & Management Options

1997 DG1997 DG Need to seek advice from others Need to seek advice from others indicates complexityindicates complexity

  

  

  8181

Page 82: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Diagnosis & Management OptionsDiagnosis & Management Options

Choices for gradingChoices for grading

NoneNone

MinimalMinimal

LimitedLimited

MultipleMultiple

ExtensiveExtensive

  

  

  8282

Page 83: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Want help to grade ??Want help to grade ??

  

  

  8383

Page 84: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Diagnosis & Management OptionsDiagnosis & Management Options

CPT & DG: No point systemCPT & DG: No point system

but,but,

HGS Administrators HGS Administrators (Medicare)(Medicare) made a point system made a point system

  

  

  8484

Page 85: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

  

  

  

Problem Type Count of Problems

x Points = Problem Points

Self-limited or minor (maximum of

2)

1

Established problem, stable or improving

1

Established problem, worsening or failing to change as expected

2

New problem, with no additional work-up

planned (maximum 1)

3

New problem, with additional work-up

planned

4

8585

Page 86: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Diagnosis & Management OptionsDiagnosis & Management Options

TotalTotal Supports Supports

11 99201 & 99211 99201 & 99211

11 99202 & 99212 99202 & 99212

22 99203 & 99213 99203 & 99213

33 99204 & 99214 99204 & 99214

44 99205 & 99215 99205 & 99215

  

  

  8686

Page 87: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Diagnosis & Management OptionsDiagnosis & Management Options

Exam form Exam form ““DiagnosisDiagnosis”” section, add: section, add:

““New – chronic – improved – stable – worseNew – chronic – improved – stable – worse””

  

  

  8787

Page 88: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Medical Decision Making elements Medical Decision Making elements

a) Diagnosis & Management Optionsa) Diagnosis & Management Options

b) Complexityb) Complexity

c) Riskc) Risk

(2 of 3 needed, new & est)(2 of 3 needed, new & est)

  

  

  8888

Page 89: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ComplexityComplexity

1997 DG1997 DGAmount and complexity is based on types of diagnostic tests ordered or reviewedAmount and complexity is based on types of diagnostic tests ordered or reviewed

  

  

  8989

Page 90: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ComplexityComplexity

1997 DG1997 DGDecision to obtain and review old medical records Decision to obtain and review old medical records increasesincreases amount & complexity amount & complexity

Decision to obtain history from source other than patient Decision to obtain history from source other than patient increasesincreases amount & complexity amount & complexity

  

  

  9090

Page 91: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ComplexityComplexity

Choices for grading areChoices for grading are

MinimalMinimal

LimitedLimited

MultipleMultiple

ExtensiveExtensive

  

  

  9191

Page 92: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Want help to grade ??Want help to grade ??

  

  

  9292

Page 93: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ComplexityComplexity

CPT & DG: No point system CPT & DG: No point system

butbut

HSA Administrators & Trailblazer made point systemHSA Administrators & Trailblazer made point system

file://localhost/Users/alanhomestead/Documents/My Documents B 3-8-13/Adventures 11-3-12/O - S/Presentations/A-O/Loose Pages/09 Complexity.xlsx

  

  

  9393

Page 94: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

ComplexityComplexity

TotalTotal SupportsSupports

0 or 10 or 1 99201 & 9921199201 & 99211

0 or10 or1 99202 & 99212 99202 & 99212

22 99203 & 9921399203 & 99213

33 99204 & 9921499204 & 99214

44 99205 & 9921599205 & 99215

  

  

  9494

Page 95: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Medical Decision Making elementsMedical Decision Making elements

a) Diagnosis & Management Optionsa) Diagnosis & Management Options

b) Complexityb) Complexity

c) Riskc) Risk

(2 of 3 needed, new & est) (2 of 3 needed, new & est)

  

  

  9595

Page 96: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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RiskRisk (broad scope)(broad scope)

1997 DG1997 DGThe risk of The risk of

(a) significant complications(a) significant complications

(b) morbidity, and/or (b) morbidity, and/or

(c) mortality (c) mortality

is based on risks associated with is based on risks associated with

  9696

Page 97: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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RiskRisk

1997 DG1997 DG (1) presenting problems(1) presenting problems

(2) diagnostic procedures, and (2) diagnostic procedures, and

(3) possible management options(3) possible management options

  

9797

Page 98: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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RiskRisk

1997 DG1997 DGDetermination of risk is complex and Determination of risk is complex and

not readily quantifiablenot readily quantifiable

  

  

  9898

Page 99: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

RiskRisk

1997 DG1997 DGRisk is related to disease process anticipated Risk is related to disease process anticipated betweenbetween present encounter and next one present encounter and next one

Risk is based on risk Risk is based on risk during and immediately following during and immediately following procedures or treatment.procedures or treatment.

  

  

  9999

Page 100: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

RiskRisk

1997 DG1997 DGA table may be used to help determine riskA table may be used to help determine risk

HighestHighest level of risk in any one category determines overall risk level of risk in any one category determines overall risk

  

  

  100100

Page 101: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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RiskRisk

1997 DG table for general medicine1997 DG table for general medicine

AAO created Risk Table for eyes – unofficialAAO created Risk Table for eyes – unofficialfile://localhost/Users/alanhomestead/Documents/My Documents B 3-8-13/Adventures 11-3-12/O - S/Presentations/A-O/Loose Pages/10 Risk Chart AAO.xls

  

  

  101101

Page 102: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Risk Risk

Rx med or Cataract surgery referral = Rx med or Cataract surgery referral = ModerateModerate risk risk (level 4 new & est)(level 4 new & est)

Cataract surgery referral with risk factors = Cataract surgery referral with risk factors = HighHigh risk risk (level 5 new & est)(level 5 new & est)

  

  

  102102

Page 103: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Risk Risk

TotalTotal SupportsSupports

MinimalMinimal 11 99201 & 9921199201 & 99211

MinimalMinimal 11 99202 & 9921299202 & 99212

LowLow 22 99203 & 9921399203 & 99213

ModrtModrt 33 99204 & 9921499204 & 99214

HighHigh 44 99205 & 9921599205 & 99215

  

  

  103103

Page 104: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

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Grading Overall MDMGrading Overall MDM  

  

  

  104104

Page 105: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Grading Overall MDMGrading Overall MDM

Of 3 elements Of 3 elements (Diag & Mgmt, Complxty, Risk)(Diag & Mgmt, Complxty, Risk)

Use Use ““Diagnosis & Management OptionsDiagnosis & Management Options”” + + ““RiskRisk”” (ignore Complexity)(ignore Complexity)

Lowest level of support between the two = Lowest level of support between the two =

level of MDMlevel of MDM

  

  

  

  105105

Page 106: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

For New PatientFor New Patient

Lowest between Exam and MDM = Lowest between Exam and MDM =

level of EMlevel of EM  

  

  

  106106

Page 107: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Big PictureReview of Big Picture

a) a) EveryEvery patient, document history as if supporting highest level EM patient, document history as if supporting highest level EM

  

  

  

107107

Page 108: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Big PictureReview of Big Picture

b) Established Patientb) Established Patient

Examination Level = level of EMExamination Level = level of EM

  

  

  

108108

Page 109: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

Review of Big PictureReview of Big Picture

c) New Patientc) New Patient

Grade 2 MDM elements Grade 2 MDM elements

Lowest level between Exam and MDM = Lowest level between Exam and MDM =

level of EMlevel of EM

  

  

  

109109

Page 110: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Determine Level of 99 Determine Level of 99 From Chart DocumentationFrom Chart Documentation

RecommendationRecommendation

For paper chartingFor paper charting

Use EM recording form similar to sampleUse EM recording form similar to sample  

For Paperless chartingFor Paperless charting

Adjust History section to accept multiple CCAdjust History section to accept multiple CC

Keep Keep ““Diagnosis & Management OptionsDiagnosis & Management Options”” and and ““RiskRisk”” chart handy chart handy

  

  

  110110

Page 111: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

Appendix C of CPT manualAppendix C of CPT manual

111111

Page 112: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9920199201

Initial office visit for 10-yo for Initial office visit for 10-yo for determination of visual acuity as determination of visual acuity as part of summer camp physical part of summer camp physical (does not include refraction)(does not include refraction)

Non-medicalNon-medical

112112

Page 113: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9920399203

Initial office visit for 55 yo with Initial office visit for 55 yo with chronic blepharitis. History of chronic blepharitis. History of many medications.many medications.

Simple but not level 2Simple but not level 2

113113

Page 114: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9920399203

Initial office visit for 18 yo with 2-day Initial office visit for 18 yo with 2-day history of acute conjunctivitis. history of acute conjunctivitis. Extensive history of possible Extensive history of possible exposures, prior normal ocular exposures, prior normal ocular history, medication use is obtained.history, medication use is obtained.

Simple but not level 2Simple but not level 2114114

Page 115: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9920599205

Initial office visit for 29 yo with Initial office visit for 29 yo with acute orbital congestion, lid acute orbital congestion, lid retraction, bilateral visual loss retraction, bilateral visual loss from optic neuropathy.from optic neuropathy.

Vision lossVision loss

115115

Page 116: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

99205 Initial office visit for 70 yo 99205 Initial office visit for 70 yo diabetic with progressive VF loss, diabetic with progressive VF loss, advanced optic disc cupping, advanced optic disc cupping, neovascularization of retina.neovascularization of retina.

Vision loss, loss of functionVision loss, loss of function

116116

Page 117: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

99211 99211

Multiple scenarios:Multiple scenarios:

~ New copy of lost prescription~ New copy of lost prescription

~ Dressing change~ Dressing change

~ Release to return to school~ Release to return to school

~ Return to work certificate~ Return to work certificate

~ Blood pressure check~ Blood pressure check

~ Instruction in use of a medical device~ Instruction in use of a medical device   

117117

Page 118: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9921299212

Office evaluation of possible Office evaluation of possible purulent bacterial conjunctivitis purulent bacterial conjunctivitis with 1-to-2 day history of redness with 1-to-2 day history of redness and discharge, 16 yo, established and discharge, 16 yo, established patient.patient.

  

118118

Page 119: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9921399213

Office visit for 65 yo, established Office visit for 65 yo, established patient, with primary glaucoma for patient, with primary glaucoma for interval determination of IOP and interval determination of IOP and possible adjustment of medication.possible adjustment of medication.

““IOP checkIOP check””  

119119

Page 120: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9921499214

Office visit for 68 yo, established Office visit for 68 yo, established patient, sudden onset of multiple patient, sudden onset of multiple flashes and floaters in right eye due flashes and floaters in right eye due to posterior vitreous detachment.to posterior vitreous detachment.

Common occurrence, serious risk but Common occurrence, serious risk but benign outcome.benign outcome.  

120120

Page 121: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

CPT examples of EMCPT examples of EM

9921499214

Office visit for adult diabetic Office visit for adult diabetic established patient with past history established patient with past history of recurrent sinusitis who presents of recurrent sinusitis who presents with 1-week history of double vision.with 1-week history of double vision.

Diabetic complicationDiabetic complication

  121121

Page 122: Determine Level of 99 Code 1. EM Rules in CPT Manual 9 pages, starting pg 4, CPT 2013 EM Rules by Medicare 15 pages of 1995 Documentation Guidelines (DG)

Prolonged ServiceProlonged Service

file://localhost/Users/alanhomestead/Documents/My Documents B 3-8-13/Adventures 11-3-12/O - S/Presentations/Repository of My PowerPoints/1 Topic Modules/Prolonged Srvc/Prolgd Srvc Aug 13.pptx

122122