desadv d 96a - printemps1.2 11/10/2011 additional object data code (lin segment). 1.3 11/11/2011...

EDI USER'S GUIDE

DELIVERY MESSAGE

DESADV D 96A

PRINTEMPS

EDI USER'S GUIDE

INDEX

Control version......................................................................................................3

1 INTRODUCTION...............................................................................................4

1.1 Goals of this Guide...................................................................................4

1.2 Advantages of EDI (Electronic Data Interchange)..................................4

1.3 Prerequisites...........................................................................................5

2 Presentation of EDI messages from PRINTEMPS............................................6

3 Contact details...................................................................................................6

4 PRINTEMPS mailbox details Information..........................................................7

5 Examples...........................................................................................................7

6 Interchange envelope structure.......................................................................10

7 Guide for delivery message DESADV D96.....................................................12

7.1 Branch Diagram......................................................................................12Delivery message – 1 pallet level................................................47

Delivery message – 1 carton level...............................................48

Delivery message – 2 pallet levels + carton................................49

8 Delivery message validation rules...................................................................50

8.1 Rules control list.....................................................................................50

PRINTEMPS | EDI USER'S GUIDE

Control version

VERSION DATE REMARKS

1.0 08/03/2011 Supplier’s distribution version

1.1 12/07/2011 Additional delivery dates requested, for a date (DTM segment), for a contact (COM and CTA segment), for a speaker/partner delivery from (NAD segment), of a segment number (G3RFF segment ) and of delivery (TDT segment).

1.2 11/10/2011 Additional object data code (LIN segment).

1.3 11/11/2011 Update control rules.

1.4 09/12/2011 Update control rules 12. Package identification (SSCC) is mandatory for last indicated level.

1.5 27/12/2011 Additional rule for the “estimated delivery date” and reorganization of the rules.

01/06/12 10/08/12 Additional rule for the issuer party mandatory, delivered quantity mandatory and item code mandatory for each line for each packaging.

EDI User's Guide – Pg. 3 of 51

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1 INTRODUCTION

1.1 Goals of this GuideThis Guide is for PRINTEMPS suppliers who intend to send their Despatch Advice messages via EDI.

The aim of this Guide is to show the concept of Electronic Data Interchange (EDI), to give the most important stages for efficient interchange, to provide the information expected in exchanges with PRINTEMPS, and to specify EDI's Despatch Advice message structure.

The Guide includes:

–An introduction to EDI

–A presentation of the Despatch Advice message

–A structure and description of the Despatch Advice segments

–A Despatch Advice message example

1.2 Advantages of EDI (Electronic Data Interchange)

In today’s world, the real time interchange of information between suppliers and distributors is essential.

The main reasons for a suitable exchange are:

−To avoid information loss

−To avoid a time lag between sending and receiving information

−To ensure information's traceability

−To avoid the use of paper

To answer all these problems, the electronic data interchange is the best solution, and the tool or system of interchange is EDI . It also brings a reduction of costs for the parties involved.

The advantages of using EDI between PRINTEMPS and a supplier are:

−The use of a common language between both parties via standard messages

−A reduction of errors within administrative processes and data manipulation.

−Data transmission costs are much lower than entering the data in an informatics system, ensuring a fast return of your initial investment.

In brief, we can say that, the use of EDI, is a competitive advantage for any company, weather you are a manufacturer, a


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distributor or a logistics operator.

1.3 Prerequisites

For all suppliers using Electronic Data Interchange for the first time, it is very important to get familiarised with the parties involved in the system and the prerequisites before they start.

System participants:

−Suppliers, distributors and logistic operators are the users of the EDI system

−The software suppliers provide and implement programs to allow exchanges and translations of the different messages

Prerequisites:

−Must belong to a GS1 body or equivalent (acquisition of a GLN code: Global Location Number)

−Must have EDI software for sending and receiving messages.

−Must have an EDICOMNet or an RVA mailbox allowing the interconnection.

If you don't have one of this elements, you can contact our EDI provider, EDICOM:

email: [email protected]

phone: 08 20 36 03 30

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2 Presentation of EDI messages from PRINTEMPS

2.1 EDI standard used: messages and versionsThe standard EDIFACT message used by PRINTEMPS to receive shipping advice notes from its suppliers will be the DESADV D96A UN EAN005.

2.2 Functionality of the messageThe aim of this message is to inform the recipient about the goods delivery or the goods ready to be delivered within agreed conditions.

The message can be used either for a delivery or to inform about goods availability.

The aim of this message is to inform about the different parts for a delivery.

The message connects a supplier and a customer or their respective agents.

It provides a goods departure date and a delivery place. It can correspond to different products and delivery units.

The delivery message has to show the total contents of the shipment.

The working unit is the one used in the purchase order message (consumer unit).

The unit specified as working unit in this Guide is the consumer's unit (given in LIN segment).

This message allows the recipient:

- to acknowledge the delivery date,

- to obtain accurate information about the delivery and get tracking details

- to allow a link with the order,

- to allow a link between the delivery and the corresponding invoice.

To allow the recognition of each delivery unit (pallet, carton, ...), Individual units have to be identified in a unique way.

For this identification it is recommended to use the Serial Shipping Container Code (SSCC).

The delivery message describes the contents of the units. This permits a direct comparison between the physical delivery and the electronic description after the goods have been delivered. Noticing the differences immediately.

3 Contact details

Name Telephone e-mail


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Group EDI PRINTEMPS (+33) 04 42 70 54 89 [email protected]

4 PRINTEMPS mailbox details Information

Companies VAN Description Mailbox

PRINTEMPS TEST EDICOMNet Test mailbox 3034014920112

PRINTEMPS PRODUCTION EDICOMNet Production mailbox 303401492010

5 Examples

Example 1 : The delivery consists of two pallets of packages.

The first pallet (identified by the Serial Shipping Container Code NSP1) consists of 3 cartons or packages (each one identified by the Serial Shipping Container Code NSC1):

Carton EAN code Quantity in the pallet EAN code of the contained consumer unit Quantity in the carton

NSC1 1 A1 20

A2 30

NSC2 1 A1 30

A2 15

A3 5

NSC3 1 A4 40

The second pallet (identified by the Serial Shipping Container Code NSP2) consists of two cartons or packages (each one identified by the Serial Shipping Container Code NSCx) :

Carton EAN code Quantity in the pallet EAN code of the contained consumer unit Quantity in the carton

NSC4 1 A1 35

NSC5 1 A4 60


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The delivery can be illustrated as follows:

U CEAN A1 / A2

CARTONNSC1

U CEAN A2 / A3

CARTONNSC2

U CEAN A4

CARTONNSC3

PALETTENSP1

U CEAN A1

CARTONNSC4

U CEAN A4

CARTONNSC5

PALETTENSP2

EXPEDITION

Note : to make the reading easier, the consumer's unit codes (“UC” - “Ax”), the SSCC carton codes ("NSCx") and the SSCC pallet codes ("NSPx") have been abbreviated. In a real transaction, EAN standard codes must be used.

The information transmitted is:

- the complete description of the hierarchical structure of the delivery,

- the pallets and their content in terms of cartons and consumer units,

- the SSCC of the pallets and the SSCC of the detail packages.

The delivery is defined as composed by 2 pallets, each one identified by an SSCC (NSP1 and NSP2).

Then, each pallet is described in terms of contained detail package and their SSCC code (NSC 1 à NSC 5). The message can then describe the detail package composition by means of contained units (consumer units) with their respective quantities.

•sscc=definition

Segment Use

CPS+1' 1rst level, upper level step


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PAC+2++201' The level includes 2 pallets ISO 1 (80 x 120)

MEA+PD+AAD+KGM:420' The total gross weight of the delivery is 420 KG

CPS+2+1' 2nd level, lower than level 1

PAC+3++CT' The level includes 3 cartons

PCI+33E' The SSCC is marked on the pallet

GIN+BJ+NSP1' The SSCC is NSP1

CPS+3+2' 3rd level, lower than level 2

PAC+1++CT' The level includes 1 carton

PCI+33E' The SSCC is marked on the detail package

GIN+BJ+NSC1' The SSCC is NSC1

LIN+1++A1:EN' Line N° 1, consumer unit identified by EAN code A1

QTY+12:20' Delivered quantity: 20



CPS+4+2' 4th level, lower than level 2


PCI+33E' The SSCC is marked on the carton

GIN+BJ+NSC2’ The SSCC is NSC21


QTY+12:30’ Delivered quantity: 30

RFF+ON:11202102' The order number is 11202102










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QTY+12:40’ Delivered quantity: 40


PAC+2++CT' The level includes 2 cartons

PCI+33E' The SSCC is marked on the pallet

GIN+BJ+NSP2' The SSCC is NSP2

CPS+7+6’ 7th level, lower than level 6





QTY+12:35' Delivered quantity : 35

CPS+8+6’ 8th level, lower than level 6






6 Interchange envelope structure

UNB SEGMENT - INTERCHANGE HEADER

Element data Description EANCOM PRINTEMPS Remarks

S001 Syntax identifier M M

0001 Syntax identifier M a4 M UNOC

0002 Syntax version number Mn1 M 3

S002 INTERCHANGE SENDER M M

0004 Interchange sender identification MAn..35 M EAN location code (format n13)

0007 Identification code qualifier MAn..4 M 14=EAN

0008 Interchange sender internal identification On..14 N Not used


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S003 INTERCHANGE RECIPIENT M O

0010 Interchange recipient identification MAn..35 M Message recipient EAN code (format n13)

0007 Identification code qualifier MAn..4 M 14=EAN

0014 Interchange recipient internal identification

OAn..14 N Not used

S004 DATE AND TIME OF PREPARATION M M

0017 Date Mn6 M Format AAMMJJ

0019 Time Mn4 M Format HHMM

0020 Interchange control reference Man..14 M Unique reference given by the sender

S005 RECIPIENT'S REFERENCE/PASSWORD DETAILS

O N

0022 Recipient reference/password Man..14

Mandatory service segment allowing you to start, identify and specify an interchange.

UNZ SEGMENT - INTERCHANGE FOOTER

Element data Description EANCOM PRINTEMPS Remarks

0036 Interchange control count Mn6 M Number of messages in the interchange

0020 Interchange control reference Man..14 M Same as UNB 0020

Mandatory service segment allowing you to end and control the integrity of the interchange.

The interchange envelope segments are mandatory for all EDI messages.


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PRINTEMPS | GUIDE UTILISATEUR EDI

7 Guide for delivery message DESADV D96

7.1 Branch Diagram


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UNH(M)

BGM(M)

DTM(M)

RFF(M)

NAD(M)

CNT(M)

UNT(M)

CPS(M)

PAC(M)

LIN(M)

PCI(M)

MEA(C)

GIN(M)

PIA(C)

QTY(M)

DTM(C)

CTA(C)

COM(C)

RFF(M)

TDT(C)



7.2 Segment Description

UNH M 1Message header

A service segment starting and uniquely identifying a message.

BGM M 1

Beginning of message

A segment by which the sender must uniquely identify the order by means of its name and number and its function.

DTM C 10Date/time/period

A segment specifying the document, despatch advice and delivery dates.

SG1 C 10 RFF-DTM

RFF M 1ReferenceA segment identifying the order and despatch advice number. This reference concerns the whole document.

SG2 C 10NAD-SG3-SG4

Group of segments specifying the different partys involved and their related information.

NAD M 1 GLN, Name and address of the party

SG3 C 10 RFF

RFF M 1 ReferenceA segment identifying the number of segment.

SG4 C 10 CTA-COM

CTA M 1 Party informationA segment identifying the supplier contact identification

COM C 1 Communication dataA segment identifying the number or/and e-mail of party o service identified in CTA segment.

SG6 C 10TDT-SG7

A segment group identifying details information about transport.

TDT M 1Detailed information about transportA segment identifying detailed informations about transport, as mode and mean of transport, name and identification of means of transport.

SG10 M 1 CPS-SG11-SG15

CPS M 9999 Delivery consignment packing sequence

SG11 M 1 PAC-MEA-QTY-SG12-SG13

PAC M 1 Package

MEA C 10 Measures

SG13 C 1000PCI-RFF-DTM-SG14Group of segments specifying markings and labels used on the packages, and giving the individual package identification number.

PCI M 1Package identificationA segment specifying markings and labels used on individual physical units (packages) described in the PAC segment


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SG14 C 99 GINGroup of segments providing the identity numbers of packages being despatched.

GIN M 1Goods identification numberThis segment indicates the despatch units identification numbers and the identified level in segment PAC (SSCC palet, EAN despatch unit) .

SG15 C 9999 LIN-PIA-IMD-MEA-QTY-DLM-DTM-FTX-SG16-SG18-SG20-SG23Group of segments informing about the delivered articles.

LIN M 1LineA segment identifying the item line or the consigned support (National EAN code) or the dividers (National EAN code).

PIA C 1 Additional product identificationA segment identifying the item batch number

QTY M 1QuantityA segment indicating the delivered quantity or the quantity to be delivered of the product identified on segment LIN and/or PIA.

DTM C 1 Date, time or periodA segment indicating the expiry, production/manufacturing or best before date

CNT C 5Control totalA segment allowing the deliverer to indicate the control totals which will be controlled by the informatics system of the recipient.

UNT M 1Message footerThis segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.


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7.3 Despatch Advice message's summary data

All the possible segments for the Despatch Advice message that Printemps expects to receive from their suppliers are described below :

This means that DESADV 96 messages can contain less segments than the completed one described below. However, some segments are MANDATORY .

The document DESADV 96 contains four different sections:

–HEADER,

–PACKAGES,

–DETAILS,

–FOOTER.

DESADV D.96A - HEADER section

Data Comments Mandatory

Delivery message identification

Delivery message nº Delivery message number YES

Document Date Document / message Date YES

Estimated delivery date Estimated delivery date YES

Despatch date Despatch date NO

Expected delivery date Expected delivery date NO

Order number Order reference YES

Despatch advice number Despatch advice reference number YES

Parties data

Supplier Supplier data YES

Buyer Buyer data YES

Delivery party Delivery party data YES

Sender Sender data YES

Ultimate consignee Ultimate consignee data. Mandatory for cross docking NO

Delivery from Delivery from data NO

Other data

Nº segment Segment number YES


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Supplier contact name Supplier contact name for delivery NO

Supplier phone Supplier contact phone NO

Supplier e-mail Supplier contact e-mail NO

Transport

Mode of transport Mode of transport NO

Mean of transport Identifying mean of transport NO

Registration / flight Registration or flight number NO

Carrier name Carrier name NO

DESADV D.96A - Package Section


Delivery level Delivery level identification YES

Package Type of package YES

Quantity Number of delivered units YES

Measure Weight of the packaging NO

Logistic unit identification Package traceability YES

DESADV D.96A - DETAILS Section


Line nº Identifies the message line, must be sequential. YES

EAN Code Item identifier YES

Batch nº Item batch number NO

Delivered quantity Delivered quantity YES

Expiry date Expiry date NO

Manufacturing date Production/Manufacturing date NO

Best before date Best before date NO


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DESADV D.96A - FOOTER Section


Control total Total line number YES

Control total Total package number YES


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7.4 Segment contents

The segments are introduced following the sequence in which they appear in the message.

The label for the segment or group of segments is followed by an M for mandatory or a C for conditional.

In the segment contents description, the Field column indicates the number of the data element (DE) and the EANCOM Description column indicates the name. The third column, entitled EAN, indicates the nature of the data elements, whether mandatory or conditional in EANCOM (M for mandatory, C for conditional) and its format.

PRINTEMPS information is indicated in PRINTEMPS column.

The possible values that can be used in the segments are indicated in the column *. When the symbol * appears, only the listed code(s) is(are) available.

A number is indicated in the first column to inform about the reference of the item, which enables you to consult the dictionary's data and look for the description of the products.

Field EANCOM Description EDIFACT PRINTEMPS * Value

Abbreviations will be used to indicate the different position of the EANCOM fields, mandatory or conditional.Below you can find the abbreviations and their description:

•M Mandatory

•C Conditional

•R Mandatory according to a condition (requirement)

•A Recommended (or advised)

•D Dependent (explanatory notes)

•O Optional (depending on the users' requirements)

•N Not used

The EAN columns indicates the field format required by EANCOM. Below is the format you will find in the document with its description :

•Nxx Numerical code of xx digits

•Axx Alphabetical code of xx digits

•Anxx Alphanumeric code of xx digits


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7.5 Details of the segments usedUNH – M MESSAGE HEADER


0062 Message reference number M an...14 M Senders unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be identical. Sender generated.

S009 MESSAGE IDENTIFIER M M

0065 Message type identifier M an...6 M * DESADV = Despatch advice message

0052 Message type version number M an...3 M * D = Draft directory

0054 Message type release number M an...3 M * 96A = Version 96A

0051 Controlling agency M an...2 M * UN= Controlling agency .

0057 Association assigned code C an...6 R * EAN005 = EAN Version control number..

0068 Common access reference C an..35 N

S010 STATUS OF THE TRANSFER C N

0070 Sequence message transfer number M n..2

0073 First/last sequence message transfer indication C a1

Notes: This segment is used to head, identify and specify a message .

Example: UNH+EW148574+DESADV:D:96A:UN:EAN005' Despatch advice UNSM with draft directory D.96A, version 5 of EANCOM's Guide with reference EW148574 in the interchange.


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BGM - M BEGINNING OF MESSAGE


C002 DOCUMENT/MESSAGE NAME C M

1001 Document/message name, coded C an..3 M 351 = Despatch advice

1131 Code list qualifier C an..3 N

3055 Code list responsible agency, coded C an..3 N

1000 Document/message name C an..35 N

1004 Document/message number C an..35 M Despatch advice number given by the document sender.

1225 Message function, coded R an..3 M * 9 = Original

4343 Response type, coded N an..3 N

Notes: This segment is used to indicate the type and function of the message and to transmit the identifying number . The number must also be in the box (BL)

Example: BGM+351+12345678+9' Original despatch advice n° : 12345678.


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DTM - M DATE/TIME/PERIOD


C507 DATE/TIME/PERIOD M M

2005 Date/time/period qualifierM an..3 M

137 = Document/message date/time17 = Delivery date/time, estimated

11 = Despatch date and or time2 = Delivery date/time, expected

2380 Date/time/period C an..35 M Message date or date related to the delivery.

2379 Date/time/period format qualifierC an..3 M

102 = Format CCYYMMDD

203 = Format CCYYMMDDHHMM

Note: This segment is used to specify the date of the Despatch Advice, the delivery date estimated and/or the despatch date.DE 2005 : Identification of the 'Document/message date/time' (code value 137) is mandatory in the despatch adviceDE 2379 : Both formats can be used indistinctly.

Example: DTM+137:20110101:102' Document date: 1rst January 2011.DTM+11:201101011000:203' Despatch date/time: 1rst January 2011 at 10h00


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SG1 - C RFF-DTM

RFF - M REFERENCE


C506 REFERENCE M M

1153 Reference qualifier M an..3 M ON = Order numberDQ = Delivery note number

1154 Reference number C an..35 M Reference number .

1156 Line number C an..6 N

4000 Reference version number C an..35 N

Note: This segment is used to provide references that apply to the whole transaction.The recommendation of the logistic group is that each despatch advice correspond to an only order and delivery note (paper document) and therefore contain only an order number (exceptions apart) and a delivery note number.DE 1153 : DQ = Delivery note number

Examples : RFF+DQ:99341001’ The delivery note number is 99341001


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SG2 - C NAD-SG3-SG4

NAD-M NAME AND ADDRESS


3035 Party qualifier M an..3 M

BY = Buyer (mandatory, purchaser)DP = Delivery party (mandatory, primary delivery place)

SU = Supplier (mandatory, purchased to)UD = Ultimate consignee (only for Cross Docking despatch advices)

SH = Shipper (conditional, delivered by, delivery responsible)SF = Delivery from (conditional)

C082 PARTY IDENTIFICATION DETAILS C M

3039 Party id. identification M an..35 M Global location Number EAN - Format n13


3055 Code list responsible agency, coded C an..3 M * 9 = EAN

C058 NAME AND ADDRESS C N

3124 Name and address line M an..35

3124 Name and address line C an..35




C080 PARTY NAME C D


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3036 Party name Man..35 M

3036 Party name C an..35 O




3045 Party name format, coded C an..3 O

C059 STREET C D

3042 Street and number/p.o. box M an..35 M

3042 Street and number/p.o. box C an..35 O



3164 City name C an..35 D

3229 Country sub-entity identification C an..9 D

3251 Postcode identification C an..9 D

3207 Country, coded C an..3 D


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Note: NAD segment allows the partners involved to identify themselves in the Despatch Advice Note. DE 3035 :This segment is used to identify the trading partners involved in the Despatch Advice message- BY is being used to indicate the buyer party (mandatory)- DP is being used to indicate physical delivery platform (first primary delivery place)- SU is being used to indicate the purchased party (supplier, mandatory)- SH is being used to indicate the delivery party (responsible of the delivery, delivered by, conditional)- UD is being used to indicate the final delivery place for cross docking DESADV.- SF is being used to indicate party place where goods will be or has been delivered from (loaded) (conditional)

DE 3035 : remarks concerning the use of DP and UD : DP code is being used to identify the delivery place where the goods are physically delivered by the sender. In cross docking cases, it should be necessary to indicate the final delivery GLN too.. Then it's indicated in segment NAD with DE 3035 = UD.

DE 3039 : for party identification, it's recommended to use EAN GLN codes.

Examples :NAD+SH+5411234512300::9' Sender, identified by EAN GLN code: 5411234512300.NAD+DP+3020178572113::9' Delivery party, identified by EAN GLN code: 3020178572113


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SG3 - C RFF

RFF- M COMMENTS ZONE

Field EANCOM Description EAN PRINTEMPS * Value

C506 Department identification C M

1153 Free format text M an..3 M * SD = Number of segment

1154 Free format text R an..35 M Printemps reference

Note: Mandatory segment identifying the segment number (old department) of buyer. This occurrence is attached to NAD+BY segment.

Example :

RFF+SD:270’


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SG4 - C CTA-COM

CTA -M PARTY INFORMATIONS

Chield EANCOM description EDIFACT PRINTEMPS Value

3139 Party function (coded) C an..3 C AR = Clients account contact

C056 Precision about service or associate C C

3413 Service or associate identification C an..17 C

3412 Service ou associate C an..35 C Supplier contact name

Note: This segment is being used to identify company contacts identified in previous NAD segment. The place/function code can be used for this identification.

This segment is being used to identify the supplies contact (NAD+SU)

Example :CTA+AR+:W.MILLS' The contact supplier is W.MILLS


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SG4 - C CTA-COM

COM -C COMMUNICATION DATA

Field EANCOM description EDIFACT PRINTEMPS Value

C076 Communication data M M

3148 Communication number Man..512 M

3155 Communication mode qualify Man..3 MEM = Electronic messageTE = Phone

Note : Segment identifying communication number and communication mode of contact or service identified in CTA segment.

Example :COM+004461879523:TE' Phone number : 00 44 61 87 95 [email protected]:EM' email supplier : [email protected]


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SG6 - C TDT-SG7

TDT -M TRANSPORT DETAILED INFORMATION

Field EANCOM description EDIFACT PRINTEMPS Value

8051 Step transport qualifier Man..3 M20 = Main transport

12 = At departure

8028 Transport reference number C an..17 C Reference number about transport

C220 Transport mode C C

8067 Transport mode (coded) C an..3 C

10 = Shipping transport

20 = Rail transport30 = Road transport

40 = Airline transport60 = Multi-modal transport

8066 Transport mode C an..17 N

C228 Mean of transport C C

8179 Mean of transport type identification C an..8 C25 = Express rail

31 = Truck

8178 Mean of transport type C an..17 C

C040 Carrier C C

3127 Carrier identification C an..17 C Place/function EAN code - Format n13

1131 Code list qualifier C an..3 C


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3055 Responsible organization of list of codes C an..3 C 9 = EAN

3128 Carrier name C an..35 C

8101 Transit way (coded) C an..3 CBS = Buyer to supplier

SB = Supplier to buyer

C401 Information about excess transport C N

8457 Reason of excess transport (coded) C an..3

8459 Responsibility of excess transport (coded) C an..3

7130 Authorization number client C an..17

C222 Mean of transport identification C C

8213 Mean of transport identification C an..9 C

1131 Qualifier from code list C an..3 C

3055 Responsible organization of list of codes C an..3 C

8212 Mean of transport identification C an..35 C Registration/flight number

8452 Mean of transport nationality (coded) C an..3 C ISO 3166, 2 alphabetic position

8281 Mean of transport property (coded) C an..3 N

Note : This segment is being used to indicate transport services for delivery.

DE 8179 and DE 8178 are only being used when the mean of transport type must be specially identified, in other words if a description like road transport, can not be used.

Example :TDT+20++30+31' Main transport : road transport, by truck.


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SG10 - M CPS-SG11-SG15

CPS -M CONSIGNMENT PACKING SEQUENCE

Field EANCOM Description EDIFACT PRINTEMPS Value

7164 Hierarchical id. number M an..12 M Sequential numbering recommended.

7166 Hierarchical parent id. C an..12 A Parent CPS.

7075 Packaging level, coded C an..3 N

Note: This segment is used to identify the sequence in which packing of the consignment occurs.

The CPS segment Le segment is the trigger for each packaging unit level (pallet, box for example) or for each individual expedition unit.

Element 7166 is being used to indicate the parent number level.Example :CPS+11rst level. Main level.CPS+2+1’2nd level, lower than the 1rst one. It could correspond to the pallet level.CPS+3+2’3rd level, lower than the 2nd one. It could correspond to the package level.….CPS+5+1’ 5ème level, lower than the first level. The 2nd palet inclued in the delivery.

Printemps accepts despatch advices with 2 or 3 levelsCPS+1 CPS+1CPS+2+1’ Pallet or package or CPS+2+1’ Pallet CPS+3+2’ Package


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SG11 - C SG11 - PAC-MEA-QTY-SG12

G11PAC - M PACKAGE


7224 Number of packages C n..8 M Number of expedition units.

C531 PACKAGING DETAILS C N

7075 Packaging level, coded C an..3

7233 Packaging related information, coded C an..3

7073 Packaging terms and conditions, coded C an..3

C202 PACKAGE TYPE C M

7065 Type of packages identification C an..17 M201 = Pallet ISO 1 - Pallet EURO 1/1 (EAN code)CT = Carton(See code list below)


3055 Code list responsible agency, coded C an..3 C

7064 Type of packages C an..35 N

C402 PACKAGE TYPE IDENTIFICATION C N

7077 Item description type, coded M an..3

7064 Type of packages M an..35


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7143 Item number type, coded C an..3

7064 Type of packages C an..35

7143 Item number type, coded C an..3

C532 RETURNABLE PACKAGE DETAILS C N

8395 Returnable package freight payment responsibility, coded

C an..3

8393 Returnable package load contents, coded C an..3

Notes: This segment can be used to identify the total number of packages per hierarchical level identified in the CPS segment, in a shipment.DE 3055 : the code 9 must be informed in case of using an EAN code in DE 7065.There will be an occurrence of group CPS, PAC, PCI, DTM, GIN for each change of traceability element.

Example : PAC+10++201’ 10 Euro pallets 1/1 (80 X 120).

List of codes used in DE7065 :- DE7065 : 200 Standard pallet Euro ½,dimensions 80 x 60 cm (EAN code)

- DE7065 : 201 Standard pallet Euro 1/1, dimensions 80 x 120 cm (EAN code) - DE7065 : X1 Pallet (EAN Code) - DE7065 : 202 Standard pallet ISO 2 (EAN Code), dimensions 100 x 120 cm (EAN code)

- DE7065 : 211 Pallet 80 X 100 cm (EAN Code)- DE7065 : 212 Pallet 60 X 100 cm (EAN Code)- DE7065 : DPE Display package (EAN Code)- DE7065 : RCA Roll cage (EAN Code)- DE7065 : CHB CHEP Eurobox (EAN Code)- DE7065 : CHC CHEP cage (EAN Code)- DE7065 : CR Crate- DE7065 : CT Carton- DE7065 : HAN Hanger rack (EAN Code)

- DE7065 : RO Roll


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SG11- C PAC-MEA-QTY-SG12

G11MEA - C MEASUREMENTS


6311 Measurement application qualifier M an..3 M PD = Physical dimensions

C502 MEASUREMENT DETAILS C A

6313 Measurement dimension, coded C an..3 A

AAD = Total gross weight

AAA = Unit net weight

6321 Measurement significance, coded C an..3 N

6155 Measurement attribute, coded C an..3 N

6154 Measurement attribute C an..70 N

C174 VALUE/RANGE C M

6411 Measure unit qualifier M an..3 M * KGM = Kilogram

6314 Measurement value C n..18 O

6162 Range minimum C n..18 O

6152 Range minimum C n..18 O

6432 Significant digits C n..2 N

7383 Surface/layer indicator, coded C an..3 N


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Notes: This segment is used to provide measurements relevant to the packaging unit and level described in the PAC segment.DE 6313 : The use of "AAA" is limited to variable weight cartons and pallets."AAD" is used to indicate the delivery total gross weight in the first occurrence of CPS / PAC

Example :CPS+1’PAC+10++202’MEA+PD+AAD+KGM:1420' Total gross weight: 1420 Kilograms.


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SG13 - C PCI-RFF-DTM-SG14

G13PCI - M PACKAGE IDENTIFICATION


4233 Marking instructions, coded C an..3 M * 33E = Marked with serial shipping container code (EAN Code), where the supplier number has 18 characters.

C210 MARKS & LABELS C N

7102 Shipping marks M an..35

7102 Shipping marks C an..35









8275 Container/package status, coded C an..3 N

C827 TYPE OF MARKING C N


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7511 Type of marking, coded M an..3

1131 Code list qualifier C an..3

3055 Code list responsible agency, coded C an..3

Notes: This segment is used to provide markings and labels information relevant to the packaging unit and level identified in the PAC segment.

Example : PCI+33E’ Marked with a Serial Shipping Container Code (SSCC)


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SG14 - C GIN

G14GIN - M GOODS IDENTITY NUMBER


7405 Identity number qualifier Man..3 M * BJ = Serial shipping container code

C208 IDENTITY NUMBER RANGE M M

7402 Identity number Man..35 M Sequential package number

7402 Identity number C an..35 N

C208 IDENTITY NUMBER RANGE C N

7402 Identity number Man..35

7402 Identity number C an..35



7402 Identity number Oan..35


7402 Identity number M an..35




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Note: This segment is used to provide identification numbers relevant to the packaging unit and level identified in the PAC segment (Batch carton number, pallet SSCC, EAN delivery unit).In EANCOM it is recommended to use the Serial Shipping Container Code (SSCC) for unique identification of individual transport packages.

Example : GIN+BJ+354123450000000014' The unit is identified by the SSCC 354123450000000014.


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SG15 - C LIN-PIA-IMD-MEA-QTY-DLM-DTM-FTX-SG16-SG18-SG20-SG23

G15LIN-M LINE ITEM


1082 Line item number C n..6 M Application generated number of the item lines within the Despatch Advice.

1229 Action request/notification, coded C an..3 N

C212 ITEM NUMBER IDENTIFICATION C M

7140 Item number C an..35 M Format n..14 : EAN-8, UPC-A, EAN-13, or EAN-14 – about invoiced product number

7143 Item number type, coded C an..3 M *EN = EAN (International Article Numbering Association)UP = UPC (Universal product code)


3055 Code list responsible agency, coded C an..3 N

C829 SUB-LINE INFORMATION C N

5495 Sub-line indicator, coded C an..3

1082 Line item number C n..6

1222 Configuration level C n..2 N

7083 Configuration, coded C an..3 N

Notes: This segment identifies the delivered item line or the support consigned (national EAN code) or the dividers (national EAN code).All consigned support will be identified by an EAN 13 code and indicated in DE 7140 of this segment.

DE 7140 : Requested article code. It's the EAN 13 code of the consumer unit that is contained in the carton or pallet described in PAC segment.


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Example: LIN+1++3012345000005:EN' → Line n° 1, article with EAN code: 3012345000005.


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G15PIA - C ADDITIONAL PRODUCT ID


4347 Product id. function qualifier M an..3 M 1 = Additional identification

C212 ITEM NUMBER IDENTIFICATION M

7140 Item number R an..35 M Code or number

7143 Item number type, coded R an..3 M NB = Batch number

1131 Code list qualifier N an..3

3055 Code list responsible agency, coded O an..3

C212 ITEM NUMBER IDENTIFICATION O N

7140 Item number R an..35

7143 Item number type, coded R an..3








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7143 Object's code type (coded) R an..3








Notes: This segment is used to identify additional product codes for the current line item.

Example : PIA+135612:NB' The item belongs to batch 135612


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G15QTY-M QUANTITY


C186 QUANTITY DETAILS M M

6063 Quantity qualifier M an..3 M * 12 = Despatch quantity

6060 Quantity M n..15 M Quantity

6411 Measure unit qualifier C an..3 C PCE = piece

Notes: This segment is used to specify the quantity of the product identified in the LIN segment which is about to be, or, has been despatched.

Example: QTY+12:10' Delivered quantity: 10 pieces


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G15DTM-C DATE/TIME/PERIOD


C507 DATE/TIME/PERIOD M M

2005 Date/time/period qualifierM an..3 M

36 = Expiry date94 = Production/manufacture date

361 = Best before date

2380 Date/time/period C an..35 M Date

2379 Date/time/period format qualifierC an..3 M 102 = Format CCYYMMDD

203 = Format CCYYMMDDHHMM

Notes: This segment is used to indicate the expiry date/time of the delivered products, the manufacture date, or the best before date.

Example: DTM+36:20110606:102' Expiry date : the 06th may 2011


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CNT - M CONTROL TOTAL


C270 CONTROL M M

6069 Control qualifier M an..3 M 2 = Number of line items in message11 = Total number of packages

6066 Control value M n..18 M

6411 Measure unit qualifier O an..3 N

Notes: This segment is used to provide message control information for checking on the message receiver's in-house system.DE 6069 : code 11 = Total number of packages' in this data element the total specified in data element 6066 is arrived at by adding the values in data element 7224 of the PAC segments in the messages.

Example : CNT+2:12 → 12 item lines in the message.

UNT - M MESSAGE TRAILER


0074 Number of segments in a message M n..6 M The total number of segments in the message is detailed here.

0062 Message reference number M an..14 M The message reference numbered detailed here should equal the one specified in the UNH segment.

Notes: This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message .

Example : UNT+48+EW000001' 48 segments message with reference EW000001.


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7.6 Delivery message examples(DESADV D96A)

Delivery message – 1 pallet level

UNH+2+DESADV:D:96A:UN:EAN005' Mandatory segmentBGM+351+00000021+9' Mandatory segment with an 8 numeric characters referenceDTM+137:20100224:102' Mandatory document dateDTM+17:201002250500:203' Delivery date, estimated: mandatoryDTM+11:201002241715:203' Despatch dateRFF+ON:00456460' Delivered order number: mandatoryRFF+DQ:356125' Despatch advice number: mandatoryNAD+BY+3020274250000::9' Goods buyer: mandatoryNAD+DP+3020279920100::9' Place of delivery of the goods: mandatoryNAD+SH+xxxxxxxxxxxxxxx::9' Goods shipper: mandatoryNAD+SU+xxxxxxxxxxxxxxx::9' Supplier: mandatoryCPS+1' Level indicator: mandatoryPAC+4++201'MEA+PD+AAD+KGM:218.5' Total delivery weightCPS+2+1' The 2nd level is lower than the 1rst one.PAC+1++201' This level describes a pallet.PCI+33E' Indicates that the pallet is marked with a SSCC numberGIN+BJ+330405207020004691' Indicates the pallet SSCCLIN+1++3040521493322:EN' Specifies the EAN code of the delivered productPIA+1:123:NB' Batch item number is 123QTY+12:15' Quantity delivered: 15.DTM+361:20110606:102' Best before date: 06th of may 2011CPS+3+1' The 3rd level is lower than the 1rst one, and at the same level of the 2nd.PAC+1++201' This level describes a pallet.PCI+33E' Indicates that the pallet is marked with a SSCC numberGIN+BJ+330405207020004707' Indicates the pallet SSCCLIN+2++3040521130074:EN'PIA+1:123:NB'QTY+12:12'DTM+361:20110606:102'CPS+4+1'PAC+1++201'PCI+33E'GIN+BJ+330405207020004714'LIN+3++3040521533707:EN'PIA+1:124:NB'QTY+12:12'DTM+361:20110608:102'CPS+5+1'PAC+1++201'PCI+33E'GIN+BJ+330405207020004738'LIN+4++3040526322320:EN'PIA+1:124:NB'QTY+12:10'DTM+361:20110606:102'LIN+5++3040526322337:EN'PIA+1:124:NB'QTY+12:18'DTM+361:20110606:102'LIN+6++3040526322344:EN'PIA+1:124:NB'QTY+12:20'DTM+361:20110606:102'LIN+7++3040526322351:EN'PIA+1:124:NB'QTY+12:32'DTM+361:20110606:102'CNT+11:4' Control segment: total package number = 4CNT+2:8' Control segment: Number of lines = 7UNT+57+2' Control segment: Total segment number (including UNH and UNT)

Each pallet constituting the delivery has to be described


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Delivery message – 1 carton level

UNH+2+DESADV:D:96A:UN:EAN005' Mandatory segmentBGM+351+00000021+9' Mandatory segment with reference numberDTM+137:20100224:102' Mandatory document dateDTM+17:201002250500:203' Delivery date/time, estimated: MandatoryDTM+11:201002241715:203' Despatch date/timeRFF+ON:00456460' Delivered order number: mandatoryRFF+DQ:356125' Despatch advice number: mandatoryNAD+BY+3020274250000::9' Buyer: mandatoryNAD+DP+3020279920100::9' Delivery place: mandatoryNAD+SH+xxxxxxxxxxxxxxx::9' Shipper: mandatoryNAD+SU+xxxxxxxxxxxxxxx::9' Supplier: ProviderCPS+1' Level indicator: ProviderPAC+4++CT' Total: 4 cartonsMEA+PD+AAD+KGM:218.5' Total delivery weightCPS+2+1' Level 2 is lower than level 1PAC+1++CT' This level describes a carton.PCI+33E' Indicates that the carton is marked with a SSCC numberGIN+BJ+330405207020004691' Indicates the carton SSCCLIN+1++3040521493322:EN' Delivered article EAN code.PIA+1:123:NB' Batch number : 123QTY+12:15' Delivered quantity: 15.DTM+36:20110606:102' Expiry date 06th may 2011CPS+3+1' Level 3 is lower than level 1PAC+1++CT' This level describes a cartonPCI+33E' Indicates that the carton is marked with a SSCC numberGIN+BJ+330405207020004707' Indicates the carton SSCCLIN+2++3040521130074:EN'PIA+1:123:NB'QTY+12:12'DTM+36:20110606:102'CPS+4+1'PAC+1++CT'PCI+33E'GIN+BJ+330405207020004714'LIN+3++3040521533707:EN'PIA+1:123:NB'QTY+12:12'DTM+36:20110606:102'CPS+5+1'PAC+1++CT'PCI+33E'GIN+BJ+330405207020004738'LIN+4++3040526322320:EN'PIA+1:123:NB'QTY+12:10'DTM+36:20110606:102'LIN+5++3040526322337:EN'PIA+1:123:NB'QTY+12:18'DTM+36:20110606:102'LIN+6++3040526322344:EN'PIA+1:123:NB'QTY+12:20'DTM+36:20110606:102'CNT+11:4' Control segment: total package number = 4CNT+2:6' Control segment: Number of lines = 6UNT+57+2' Control segment: Total segment number (including UNH and UNT)

Each carton constituting the delivery has to be described


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Delivery message – 2 pallet levels + carton

UNH+2+DESADV:D:96A:UN:EAN005' Mandatory segmentBGM+351+00000021+9' Mandatory segment with reference numberDTM+137:20100224:102' Mandatory document dateDTM+17:201002250500:203' Delivery date/time, estimated: MandatoryDTM+11:201002241715:203' Despatch date/timeRFF+ON:00456460' Delivered order number: mandatoryRFF+DQ:356125' Despatch advice number: mandatoryNAD+BY+3020274250000::9' Buyer: mandatoryNAD+DP+3020279920100::9' Delivery place: mandatoryNAD+SH+xxxxxxxxxxxxxxx::9' Shipper: mandatoryNAD+SU+xxxxxxxxxxxxxxx::9' Supplier: ProviderCPS+1' Level indicator: SupplierPAC+2++201' Total: 2 palletsMEA+PD+AAD+KGM:218.5' Total delivery weightCPS+2+1' Level 2 (pallet) is lower than level 1PAC+1++CT' Total: 1 cartonPCI+33E' Indicates that the pallet is marked with a SSCC numberGIN+BJ+330405207020004691' Indicates the pallet SSCCCPS+3+2' Level 2 (carton) is lower than level 1 (pallet)PAC+1++CT' This level describes a carton.PCI+33E' Indicates that the carton is marked with a SSCC numberGIN+BJ+330405207020004707' Indicates the carton SSCCLIN+1++3040521493322:EN' Delivered article EAN code.PIA+1:123:NB' Batch number : 123QTY+12:15' Delivered quantity: 15.DTM+36:20110606:102' Expiry date 06th may 2011CPS+4+1' Level 2 (pallet) is lower than level 1PAC+2++CT' Total: 2 cartons.PCI+33E' Indicates that the pallet is marked with a SSCC numberGIN+BJ+330405207020004714' Indicates the pallet SSCCCPS+5+4' Level 5 (carton) is lower than level 2 (pallet)PAC+1++CT' This level describes a carton.PCI+33E' Indicates that the carton is marked with a SSCC numberGIN+BJ+330405207020004738' Indicates the carton SSCCLIN+2++3040521493322:EN' Delivered article EAN code.PIA+1:124:NB' Batch number : 124QTY+12:5' Delivered quantity: 5.DTM+36:20110606:102'LIN+3++3040521533707:EN'PIA+1:124:NB'QTY+12:12'DTM+36:20110606:102'CPS+6+4'PAC+1++CT'PCI+33E'GIN+BJ+330405207020004739'LIN+4++3040521493322:EN'PIA+1:124:NB'QTY+12:5'DTM+36:20110606:102'LIN+4++3040521533707:EN'PIA+1:124:NB'QTY+12:12'DTM+36:20110606:102'CNT+11:3' Control segment: total package number = 3CNT+2:4' Control segment: Number of lines = 4UNT+57+2' Control segment: Total segment number (including UNH and UNT)

Each pallet and carton belonging to the delivery has to be described


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8 Delivery message validation rules

An automatic validation has been placed in Printemps EDI solution. At the time of a DESADV reception , these rules will be checked and in case of an error detection, a GENRAL message with the error descriptions will be sent automatically via EDI to the supplier.

8.1 Rules control listHere are the validation rules:

Rule 0 – The document number is mandatory.Text sent throught GENRAL message: Despatch Advice number missing.[BGM.1004].

Rule 1 – Only the delivery message type is accepted as document type for the DESADV.Text : Document type not accepted. [BGM.1001]. Value received:. Value admise: "351= Avis d'expédition"

Rule 2 – The document's date is mandatory.Text : Document date missing. [DTM.2380] if [DTM.2005]= 137

Rule 3 – The estimated delivery date is mandatory.Text : Anticipated delivery date missing. [DTM.2380] if [DTM.2005]= 17

Rule 4 – The document's date must be previous or equal to the delivery date.Text : The document date ([DTM.2380] if [DTM.2005]= 137) must be prior to or the same as the delivery date ([DTM.2380] if [DTM.2005]= 17).

Rule 5 – The order reference corresponding to the delivery message is mandatory.Text : Order number missing. [RFF.1154] si [RFF.1153]= ON

Rule 6 – The length of the order's number must be 10 characters.Text : The order number length is not 10 digits or does not start with 40 or 48 or 49 or 65. [RFF.1154] if [RFF.1153]= ON

Rule 7 – The despatch advice reference corresponding to the delivery message is mandatory.Text : Delivery Note number missing. [RFF.1154] if [RFF.1153]= DQ

Rule 8 – The buyer party is mandatory.Text : Buyer identification missing. [NAD.3039] if [NAD.3035]= BY

Rule 9 – The delivery place party is mandatory.Text : Delivery receiver identification missing. [NAD.3039] if [NAD.3035]= DP

Rule 10 – The issuer party is mandatory.Text : Issuer identification missing. [NAD.3039] if [NAD.3035]= SH

Rule 11 – Field 7164 of CPS is mandatory to indicate the hierarchical level.Text : Despatch level identification missing. [CPS.7164]

Rule 12 – CPS count must be sequential. This rule verifies the package number as well as its hierarchical level.Text : Packaging structure is not sequential.

Example with 1 hierarchical level:CPS+1'CPS+2+1' → sequential CPS countCPS+3+1' → sequential CPS count

Example with 2 hierarchical levels :CPS+1'CPS+2+1' → sequential count of the CPSCPS+3+2' → ... and of the hierarchical levelCPS+4+2' → ... and of the hierarchical level


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CPS+5+1' → sequential count of the CPSCPS+6+5' → … and of the hierarchical level

Rule 13 – Package type identification (pallet, carton, …) is mandatory for each package.Text : Packaging type identification is missing, or package type is not in the list of accepted qualifiers (200/201/X1/202/211/212/DPE/RCA/CHB/CHC/CR/CT/HAN/RO). [PAC.7065].

Rule 14 – The package number is mandatory for each indicated level.Text : Packages number missing. [PAC.7224] .

Rule 15 – Package identification (SSCC) is mandatory for last indicated level.Text : Packaging identification missing. [GIN.7402] if [GIN.7405]= BJ and [PCI.4233]= 33E. Hierarchic level(s) ([CPS.7164]):

Rule 16 – There must be at least one line.Text : There are no article detail lines. [LIN].

Rule 17 – Item code is mandatory for each line.Text : Data missing in line: , . Code article obligatoire [LIN.7140]

Rule 18 – Delivered quantity is mandatory for each line.Text : Sent quantity missing. [QTY.6060] if [QTY.6063]= 12. In line: , .

Rule 19 – Item code is mandatory for each line for each packaging.Text : Data missing in line: , Packaging: . Mandatory article code. [LIN.7140]

Rule 20 – Delivered quantity is missing.Text : Sent quantity missing. [QTY.6060] if [QTY.6063]= 12. In line: , Packaging: .

8.2 Example of a GENRAL return error messageAutomatic message sent to the supplier at the time of the reception of a DESADV number 1234 received by Printemps the 29th April 2011.

UNH+4631+GENRAL:D:96A:UN:EAN003'BGM+14E::9+4631+9' GENRAL message referenceDTM+137:20110509:102' GENRAL message dateNAD+MS+3020279922008::9' message senderNAD+MR+3011197600100::9' message receiverFTX+AAI+++EDIWIN. MODULE DE QUALITÉ'FTX+AAI+++RÉPONSE A?: MESSAGE RÉFÉRENCE DATE'FTX+AAI+++EDI_DESADV_D_96A_UN_EAN005 1234 29/04/2011' Data concerning the original DESADV which has been validatedFTX+AAI+++---------------------------------------'FTX+AAI+++«RVA»;5;VAL_PRINTEMPS ~ Il manque le numéro de commande. [RFF.1154] si: [RFF.1153]= ON' DESADV error listFTX+AAI+++---------------------------------------'FTX+AAI+++FIN DU RAPPORT'UNT+13+4631'


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Control version1INTRODUCTION1.1Goals of this Guide1.2Advantages of EDI (Electronic Data Interchange)1.3 Prerequisites

2Presentation of EDI messages from PRINTEMPS3Contact details4PRINTEMPS mailbox details Information5Examples6Interchange envelope structureM

7Guide for delivery message DESADV D967.1Branch DiagramDelivery message – 1 pallet levelDelivery message – 1 carton levelDelivery message – 2 pallet levels + carton

8Delivery message validation rules8.1Rules control list

desadv d 96a - printemps1.2 11/10/2011 additional object data code (lin segment). 1.3 11/11/2011...

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