deposit training september 26, 2002 accounting services amy eberly return to comptroller’s web...
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Deposit Deposit TrainingTraining
September 26, 2002
Accounting Services
Amy Eberly
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Directions for Filling Out Bank of America Deposit SlipsSeptember 23, 2002
1. Individual checks can be listed on the front of the deposit ticket, or two adding machine tapes can be run in place of the individual listing. If you are using the tape, please enter the total under “checks”.
2. Above the gray box for the total deposit amount, the preparer should list their initials and phone extension.
Directions for Filling Out Bank of America Deposit SlipsSeptember 23, 2002
3. The Oracle Document Number should be listed along the side of the deposit ticket, by the deposit slip number.
4. The deposit bag number, if applicable, should be listed under the Bank of America logo at the bottom of the deposit slip.
Directions for Filling Out Bank of America Deposit SlipsSeptember 23, 2002
5. IMPORTANT! Pretend there is a line running from the bottom of the gray amount box across the bottom of the slip over the micro encoded line. Do NOT write below this line, as it will interfere with the scanning of the deposit ticket.
6. The deposit control number is included in the micro encoded line at the bottom of the deposit ticket. The eight digits on the left side go in the description field on the cash line of the Oracle entry.
The New Deposit Bag
• Fill out white informational area on front of bag
• Write deposit bag number on deposit ticket• Put checks and deposit slip into lower
pouch• Put cash (currency and coin) into upper
pouch• Seal both pouches and deliver to bank
Ordering Information for Deposit Slips University of Virginia - Bank of America Depository Account
September 23, 2002
To Order Additional Deposit Tickets
Call Amy Eberly at 434-924-4262 or email [email protected] at least 3 weeks in advance of needing slips. Provide the following information:
• Department Name, 3 digit control number, Department Contact and Phone #
• Number on the last deposit ticket you have
• Number of deposit tickets you want ordered
• Oracle account number to charge – Cost is $25 for 200 tickets
Reminder – Deposit tickets must be ordered centrally
Ordering Information for Deposit Bags University of Virginia - Bank of America Depository Account
September 23, 2002
To Order Additional Deposit Bags• Complete an LPO like you would for anything you order• Order directly from Dunbar by calling 1-800-766-9145• The reorder number is 1017BPTB• Tell them you are from the University of Virginia and have UVA pricing• Pricing is $64 per case of 400 - This is the minimum order• The customer service rep will ask for your name, phone number and
delivery address• Give the LPO number to Dunbar for billing purposes
IMPORTANT: The delivery address must say University of Virginia in the first line, and needs to be a location address UPS can deliver to.
(No PO Boxes)If you don’t need 400 bags, try sharing an order with a neighboring
departmentIf you have any problems, please call Amy Eberly
Bank of AmericaCharlottesville Banking Center Locations and Hours
September 16, 2002Branch
Barracks Road2103 Barracks Road
Charlottesville, VA 22903
434-963-2907
University Banking Center “Corner”1619 University Avenue
Charlottesville, VA 22903
434-963-2900
Lobby Hours
Monday-Thursday 9-5
Friday 9-6
Saturday 9-12
Monday-Thursday 9-5
Friday 9-6
Drive Up Hours
Monday–Friday 9-6
Saturday 9-12
No Drive Up
Bank of AmericaCharlottesville Banking Center Locations and Hours
September 16, 2002Branch
“Rio Road”1505 Putt Putt Place
Charlottesville, VA 22901
434-974-4940
“Downtown”300 East Main Street
Charlottesville, VA 22902
434-977-2365
“Pantops”1205 Long Street
Charlottesville, VA 22901
434-963-2921
Lobby Hours
Monday-Thursday 9-5
Friday 9-6
Saturday 9-12
Monday-Thursday 9-5
Friday 9-6
Monday-Thursday 9-5
Friday 9-6
Drive Up Hours
Monday-Thursday 9-6
Saturday 9-12
Monday-Friday 9-6
Monday-Friday 9-6
Other Deposit Topics
• Receipt Pick-up– You (or your representative) can pick your
receipt up the next day at the banking center
• Night Drops– Contact Amy Eberly ([email protected]) if
you need night deposit capability
Instructions for RecordingBank of America Deposits to Oracle
September 23, 2002 For Bank of America deposits to the bank: • When you enter Cash as an alias in line one of the journal entry, three
choices will appear• Select “Cash Deposits, BOA”• This will give you the account string
10.999999.9999.1182.99999.0000• The only change is the 1182 part of the account • Reminder: For Wachovia deposits that you will be recording after
October 1st, use the alias Cash Deposits, WAC which will still have the account string of 10.999999.9999.1112.99999.0000.
Screens in OracleBank of America Regular Deposits
September 19, 2002
Screens in OracleBank of America Regular Deposits
September 19, 2002
Screens in OracleBank of America Regular Deposits
September 19, 2002
Instructions for RecordingBank of America Deposits to Oracle
September 23, 2002 For Bank of America credit card deposits: • When you enter Cash as an alias in line one of the journal
entry, three choices will appear• Select “Cash, CrCard, BOA”• This will give you the account string
10.999999.9999.1188.99999.0000
• The only change is the 1188 part of the account
• Reminder: For Wachovia deposits that you will be recording after October 1st, use the alias Cash Deposits, WAC which will still have the account string of 10.999999.9999.1112.99999.0000.
Screens in OracleBank of America Credit Card Deposits
September 19, 2002
Screens in OracleBank of America Credit Card Deposits
September 19, 2002
Screens in OracleBank of America Credit Card Deposits
September 19, 2002
Screens in OracleWachovia DepositsSeptember 19, 2002
Screens in OracleWachovia DepositsSeptember 23, 2002
End of Presentation
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