deployment health assessment (dha) program training program training... · 2019-08-20 · united...
TRANSCRIPT
United States Fleet Forces Ready Fleet … Global Reach
DEPLOYMENT HEALTH
ASSESSMENT (DHA) PROGRAM
TRAINING
1
Conference Dial-in: (866) 623-5860 Access Code: 6695964#
Please MUTE your phone. If you have to step away from the training,
please do NOT put your phone on hold as the music will interfere with
the audio. Thank you!
NOTES:
•You must dial in to the Conference audio line to hear the training
•Audio line is limited to 20 participants! •If you are unable to dial in to the conference audio, please plan to join a
future meeting. Check the DHA Website at www.dha.navy.mil for details.
UNCLASSIFIED
Welcome to US Fleet Forces Command
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Objective
Desired Outcome
- To increase knowledge and awareness of those involved in the DHA process to better assist Sailors in completing their DHAs and increase DHA compliance to meet the DoD minimum goal of 95%.
- Increased DHA process knowledge of command representatives to better assist Sailors in complying with the DHA requirements.
- Command representatives will be able to create, edit and cancel deployment events and print DHA reports in the Medical Readiness Reporting System (MRRS).
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Deployment Health Assessment Goal
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Agenda
• DHA Policy and Process
• DHA Responsibilities
• eDHA Webpage
• MRRS Access & Functionality for DHAs
• USFF DHA Bi-Weekly Update
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Purpose:
Forms submitted electronically
Certified after face to
face interview
Policy: OPNAVINST 6100.3A (Deployment Health Assessment Process)
Process
Sailor is
identified by
Command
Representative
eDHA MRRS DoD Armed Forces
Health Surveillance
Branch
Healthcare
Provider
Pre-DHA
PDHA
PDHRA
To facilitate evaluation of Sailor physical and psychological health concerns related to deployments.
Triggers: > 30 days OCONUS without a fixed Military Treatment Facility (MTF) or COCOM / Command directed.
Action:
Pre-Deployment Pre-DHA (DD 2795): Must be completed no early than 120 days of deployment.
Post Deployment Health Assessment (PDHA) (DD 2796): Must be completed +/-
30 days from re-deployment date.
Post Deployment Health Re-Assessment (PDHRA) (DD 2900): Must be completed
between 90-180 days after re-deployment date.
Re-Deployment*
DHA Policy and Process Overview
*Re-Deployment = Return Date
Deployment Event
Sailor to
Medical
Identified
in MRRS
3 working days
PDHRA Call Center: 1-888-734-7299
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Combatant Commander (COCOM)
Command Directed DHAs
• USPF/SURFPAC – USS McCain (Sep 2017), USS Fitzgerald
(Jul 2017)
• USFF/SURFLANT – USS Nitze, USS Mason, USS San
Antonio and USS Ponce (Nov 2016)
• SOUTHCOM – JTF GITMO
• CENTCOM MOD 13 (MAR 2017) – No change to DHA
requirement from CENTCOM MOD 12 (Dec 2013)
• DHA is required if deployed in AOR > 30 days except
shipboard and Bahrain location
• NAVCENT – Sailors in Isa Air Base Bahrain to
complete PDHA/PDHRA
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DHA Compliance
R+180 R D-120 D R+90 R+30 R-30
Pre-DHA
(DD2795)
Completion
Window
PDHA
(DD2796)
Completion
Window
PDHRA
(DD2900)
Completion
Window
Pre-DHA
Compliant
PDHA
Compliant
PDRHA
Compliant
Sailor is still required to
complete the PDHRA past
180 days.
D = Deployment Date
R = Re-deployment Date/Return Date
Compliant : Sailor completed the DHA within required time period
Complete: Sailor completed the DHA outside the required time period
* Includes COCOM or
Command Directed Events
Pre-
Deployment Re-Deployment Deployment/Boots on Ground *
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UNCLASS
Owner Role
Deputy Chief Of Naval
Operations (Manpower,
Personnel, Training,
and Education) CNO
(N1))
• Develop and maintain deployment health assessment policy.
• Provide quarterly compliance report to CNO
• Ensure MRRS supports the DHA reporting process
• Maintain interface with Navy and DoD information systems
for DHA process
Commander USFF
(Supported
Commander)
• As Executive Agent (EA) monitor compliance and ensure
policy enforcement
• Produce Quarterly PDHA/PDHRA Compliance reports to CNO
via OPNAV N17
• Conduct monthly DHA Program Training
BUMED
• Provide medical support services to complete DHA
• Ensure individual IMR is accurate and current to facilitate
smooth deployment process
• Provide OPNAV (N17) medical policy guidance related to
DHA process
• Provide health record review for DHA deficiencies upon
check-in and check-out. DHA review should be a stand alone
item on the medical check-in and check-out sheet.
Responsibilities
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UNCLASS
Owner Role
Echelon II commands
• Submit monthly reports to USFF
• Monitor and ensure DHA compliance for all personnel who
require DHA in their AOR
Navy and Marine
Corps Public Health
Center (NMCPHC)
• Maintain the Electronic Deployment Health Assessment
(EDHA) database and analysis of DHA information
Commanding Officers
• Ensure targeted Service members are
‒ briefed on deployment health threats
‒ complete required DHAs
‒ receive the appropriate follow up PDHA and PDHRA in
coordination with medical providers.
‒ DHA status is validated as part of check-in and check-
out process
Individual Sailor • Complete the DHAs (Pre-DHA, PDHA & PDHRA) during
periodicity when required
ECRC Mobilization
Processing Center
• Ensure reporting Service members deploying to areas
requiring physical health assessments complete the Pre-
DHA prior to departure and the PDHA upon return
Responsibilities (cont’)
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eDHA Webpage
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MRRS Webpage
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Identifying the DHA Population
Pre-Deployment ReDeployment
DMDC Special Pays (3 months post deployment)
Parent Command via
Medical
Completed PDHA
Deployment Event in MRRS
Self- Id
entified
A
uto
ma
ted
NFAAS
CZTE & IDP OR HDP OCONUS IA w/CZTE
UNITS
Deployed
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1. Select “Yes” to create
a deployment event.
Create/Edit an Event in the “Active Deployment”
Section Of the “Deploy” Tab
5. Indicate the reason
why DHA is required.
2. Select the COCOM
(Combatant Commander) of
the Sailor’s destination .
6. Indicate the type of
event.
3. Enter the date
the Sailor left the
command to
deploy.
4. Enter the estimated
date the Sailor is
departing theater
/deployment location .
7. Leave blank. Once the
information entered in the
“Active Deployment “ section
is saved, the Pre-DHA/DD2795
date, if completed, will
automatically appear in this
window. 8. Click to save your entries!
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Sample of Complete
Active Deployment Information
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Active Deployment Ended
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-If the “Est. End Date” is reached in the “Active Deployment” section, the
deployment event is moved to the “Deployment History” section.
-The “Est. End Date” becomes the “End Date” in the “Deployment History”
section. The “End Date” will change to the departure from theater date once
a PDHA is completed.
- The “Current Status” section displays the information you can use in
guiding your Sailors to complete the DHAs requirements.
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Manual Entry of DHA Completion
Manual entry of DHAs is
not recommended and
strongly discouraged.
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Manual Entry of DHA Completion
Manual entry of DHAs is
not recommended and
strongly discouraged.
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Creating Active Deployments Using
“Multiple Medical Entry”
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The fastest way to
enter deployment
event information
for multiple Sailors
is through the
“Multiple Medical
Entry” feature.
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Select the Unit that is Deploying
Select/enter the
UIC of the Sailors
that are deploying
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Select the Sailors who will
be Deploying
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Select the Sailors
who are deploying.
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Complete the “Active Deployment”
Information for Multiple Sailors
Set the “Deployed/Deploying” flag to “Yes” then
enter the rest of the deployment information in
the “Active Deployment” section. Click “Save!”
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Selected Records Updated
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The system will prompt you to
update the records and
confirm that updated records
have been saved.
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Sample of Completed Active Deployment
Created Via “Multiple Medical Entry”
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Completed Active Deployment created via “Multiple Medical Entry” feature can
only be verified or viewed individually using the “Deploy” tab under the
“Comprehensive Medical Entry” feature.
- In this example, the Pre-DHA (completed in conjunction with MHA) has yet to be
completed, therefore the “MHA Pre” window in the “Active Deployment” section
is blank. Because it is within 120 days prior to the deployment start date, the
“MHA Pre” is displayed as “Due” in the “Current Status” section.
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Update or Cancel an Active Unit Deployment
Event Via “Multiple Medical Entry”
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Select/enter the UIC and
filter on those Sailors
whose Deploy flag is set to
“Yes”. Click Apply then
follow the same steps as in
creating events.
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Delete an Event from
Deployment History
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Past deployment events are in the “Deployment
History “ and can only be deleted individually via the
Comprehensive Medical Entry. Click “Edit” at the
end of the row to open the event. Click “Delete
Record” then a prompt appears. Click “OK” and the
event is deleted.
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PDHRA Exemptions
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If the reason for the PDHRA exemption is not
one of the standard exemption then Select
“Other” and enter a brief explanation in the
“Exemption Explanation” window and click
“Save.”
NOT ACCEPTABLE Exemptions: -Sailor on terminal leave
-Transferred to another unit or PCS
-MBR Did not complete a Pre-DHA or PDHA
-GUAM/PHILLIPINES Deployment
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PDHRA Exemption
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Once PDHRA exemption entry is saved, the
PDHRA and MHA (2), (3) and (4) status will
display as “Not Required”.
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PDHRA Email Notification
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MRRS will email the Sailor when the PDHRA
becomes Due, Overdue, and then every 2
months thereafter until complete and up to 1
year after return, provided the Sailor’s email
is a “.mil” or a “.edu” address.
The email address is provided from the Navy
Standard Integrated Personnel System
(NSIPS) to MRRS. The email address in
MRRS can also be updated in the “Member”
tab under the “Comprehensive Medical
Entry” feature.
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Creating DHA Reports
-Click “Reports”
and select
“Deployment”
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Selecting the Type of Report
Select the type of report from the
“Report Title” drop down menu, enter
the UIC in the “Unit” window, and select
“PDF File” or “Excel Spreadsheet” for
“Output Type”. - Use “Run” for smaller
reports and the report will automatically
be presented.
- Use “Submit Report” for larger reports.
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PDHA (DD2796)
Report Card
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PDHRA (DD2900)
Report Card
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Impact if DHA Requirements were not Met
• Short Term
– Increased chance of health needs unmet
–Negative effect on PHA, IMR, PRT completion
–Command readiness & effectiveness degraded
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• Long Term
–Consequences of unaddressed health needs
–No evidence based association of exposure to long term health affects
–Failure to meet Congressionally mandated program
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Veterans Administration Resources
• Airborne Hazards & Open Burn Pit Registry June 2014 – Veterans
who served in the Southwest Asia theater of operations after August 2, 1990 or in
Afghanistan or Djibouti, Africa after September 11, 2001 can enroll at
https://veteran.mobilehealth.va.gov/AHBurnPitRegistry/
• Additional information:
http://www.publichealth.va.gov/exposures/burnpits/registry.asp
• Gulf War Registry Health Exam:
http://www.publichealth.va.gov/exposures/gulfwar/benefits/regis
try-exam.asp
• Agent Orange Registry Health Exam:
http://www.publichealth.va.gov/exposures/agentorange/benefits/
registry-exam.asp
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Navy DHA Information Resources
• EDHA Webpage: https://data.nmcphc.med.navy.mil/edha/
• EDHA Help Desk: (757)953-0717/DSN 377 or email at
usn.hampton-roads.navmcpubhlthcenpors.list.nmcphc-
• MRRS Webpage:
https://mrrs.sscno.nmci.navy.mil/mrrs/secure/welcome.m
• MRRS Customer Support: (800)537-4617 DSN: 647-7070
• USFF DHA Webpage: www.dha.navy.mil
• Navy DHA Help Email: [email protected]
• LCDR Rob Bichan – USFF DHA AO (757)836-2737 DSN: 836-2737
• Mr. Christian Sanchez - USFF BUMED PDHRA PM (757)836-6283
DSN: 836-6283
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