deped form 138-a

Republic of the Philippines Department of Education Region IV-A CALABARZON

DIVISION MEMORANDUM

No. 28, s. 2013

TO : SECONDARY SCHOOL HEADS / TICs / OICs

FROM : TOLENTINO G. AQUINO, CESO VI

Schools Division Superintendent

SUBJECT : REVISED GUIDELINES ON THE PREPARATION AND CHECKING OF SECONDARY SCHOOLS DepEd FORMS FOR GRADE 7 ( K TO 12) SY 2012-2013

DATE : January 31, 2013

____________________________________________________________________________

To convey reliable information and guidance to all concerned, the attached revised guidelines

had been formulated based on DECS/DepEd ORDER.

It is therefore expected that uniform and proper accomplishment of schools/students pertinent

forms and guidelines on the selection of honor students, both in public and private schools be

followed and implemented.

For information and guidance of all.

Republic of the Philippines Department of Education Region IV-A CALABARZON

REVISED GUIDELINES IN THE ACCOMPLISHMENT AND CHECKING OF SECONDARY SCHOOL DepED FORMS

( Grade – 7 ) SY 2012 - 2013

GENERAL GUIDELINES

1. All data should tally in all DepED Forms. 2. Accomplish all Forms neatly and legibly in BLACK INK using a good kind of ball

pen (ordinary) EXCEPT FORM 18-A that should be accomplished in three (3) computerized original copies to ensure permanence of records.

3. Concerned Elementary Schools are expected to forward well-checked credentials with accurate students‟ information and data. BIRTH CERTIFICATE can be from local Civil Registrar or from NSO for reference.

4. Form 138 (Card) must be issued one week after the rating period and must be returned duly signed by the parent.

5. Extra care should be considered in all forms as well as in determining honor students to avoid any problems/complaints (DepED ORDER No. 92, s.2009, DepEd ORDER No. 23, s. 2012 DepED ORDER No.73,2012 and DepED ORDER No. 74, 2012).

A. ACCOMPLISHMENT OF DepED FORMS

1. Form I – CLASS REGISTER

a. All teacher-advisers should accomplish carefully Form 1 (School Register). Correct alphabetizing of students „ name should be taken into account especially surnames with De, De la, De las, De Los, Delas, Delos.

b. Place E in the space corresponding to the 1st day the student entered the school.

c. Age should be written in fraction form.

Example: Form 1-Class Register

Age

June-Opening March 31

1. De Belen, Jose F. 13 13 3/4

2. De la Pena,Carl G. 14 1/2 15 1/4

3. De las Alas, Aldrin A. 15 15 3/4

4. De los Santos, Joshua C. 12 1/2 13 1/4

5. Delas Pinas, Mark D. 16 1/2 17 1/4

6. Delos Angeles,Sherwin H. 14 14 3/4

d. Annual/Monthly enrolment is the total number of students who have enrolled in the class during the current year LESS those who transferred out to other school / division. Ex. Grade 7 - Sunflower Rallama, Florence R. transferred to Gumaca NHS – Aug. 17, 2012 Babat, Peter A. transferred to Tabason NHS – Aug.27, 2012

Final Report Enrolment July, 2012 August, 2012

M F Total M F Total

Total Enrolment for the year to date 28 25 53 27 24 51

Total Enrolment for the month to date 28 25 53 27 24 51

e. The number of student(s) who DROPPED will be subtracted from the monthly enrolment in which case the annual enrolment remains as is. Ex. Abeleno, William B. Dropped, Setyembre 24, 2012 Pardo , Miraflor A. Dropped, Setyembre 7, 2012

August, 2012 September, 2012

M F Total M F Total



f. In case of TRANSFERRED IN during the year, add him/her in the total annual and

monthly enrolment.

Ex. Evan A. Racelis – Transferred In, Oktubre 2, 2012, from Pasay NHS, Pasay

City

September, 2012 October, 2012

M F Total M F Total



g. Prepare a summary of attendance by month on the last column for attendance.

h. Accomplish Supplementary Reading Record at the back.

i. If in case a student is a repeater, drop-out or retained in the curricular year the

number of school days that a student attended must appear in the column for the

previous year and add it to the column of the number of school days attended this

year.

Write the sum (previous year and current school year) under the provided

column for total.

Example:

Days Attendance in Curriculum Year

Previous Year This Year Total

1. Abella , Aris R. 200 200 Passed

2. Abracia, Erikson C. 200 200 Passed

3. Banayad, Joel A. 65 195 260 Passed

4. Burgunio, Pedrito A. 80 80 Transferred

5. Calermo, Jake N. 162 156 318 Failed

6. Dalatrava, Arnelo A. 198 63 261 Dropped

FORM 137-A and FORM 138

1. All students must have Form 137-A (Permanent Record) and Form138 (Report Card) properly accomplished. All information called for about the students should appear on this forms. Write the complete name of parent or guardian. The records of the transferee/s from his/her previous school must be completely transcribed in the Form 137-A of the school attended.

2. Name and middle initial of the students should tally in all forms. In case of doubt,

require birth certificate of students from local Civil Registrar or from NSO for

reference and clarification.

3. Accomplish Form 137-A and Form 138 neatly and legibly in Black ink using a good

kind of ball pen to ensure permanence of records. However, failing marks and the

remarks “ Retained” must be in Red ink in Form 137-A.

4. The descriptive rating and the numerical rating enclosed in a parenthesis must

appear on the Final Rating (Huling Marka ) on both Form 138-A and Form 137-A

SAMPLE REPORT CARD FOR GRADE 7 K to 12 BEC Enclosure No. 2 to DepED ORDER No. 74,s. 2012

The above sample grades are based on the numerical computation .

Learning Area

Grading Period

1 2 3 4

Filipino D D B B D (75.50) Promoted

English D D D D D (78.75) Promoted

Mathematics B D D D D(75.50) Promoted

Science AP AP D D D(78.50) Promoted

Araling Panlipunan (AP) D D D D D(77.75) Promoted

Technology and Livelihood

Education (T.L.E. ) D AP AP AP AP(80. 50) Promoted

MAPEH B B B D B (74.25) Retained

Music B B B D B(73.50) Retained

Promoted

Retained

Retained

Arts D D D D D (76.75)

Physical Educ. B B D D B(74.00)

Health B B B B B(72.00)

Edukasyon sa Pagpapakatao

(EsP) D D D D D( 77.50) Promoted

General Average D (77. 281)

Fin

al R

atin

g

REM

AR

KS

REFERENCE FOR FORM 138 ( Report Card )

The table above shows the equivalent numerical ratings of the proficiency levels

found in the sample report card which can be used for further reference to be

attached to F 137.

5. To get the final rating of each subject, get the sum of the ratings from the first

grading up to the fourth grading period then divide it by four (4). The grading system is

AVERAGING. The same is applied to the components of MAPEH.

6. To get the periodic rating of MAPEH, determine the average of the four (4)

components.

7. To compute the general average of the students get the sum of the final ratings of

the eight (8) learning areas, then divide the total by eight (8). The general average shall

be expressed in terms of levels of proficiency with the numerical equivalent expressed in

three (3) decimal places enclosed in parenthesis.

8. The lowest level of proficiency (Passing ) that may appear in the report card for SY 2012-2013 is D (Developing) (DepED ORDER No. 73, s. 2012 and DepEd Order No. 74, s. 2012).

9. Promotion and retention of students shall be by subject. If by the end of the school year, the students are still at the Beginning level (B). Then they shall be required to take the summer classes. (DepED Order No. 73, s. 2012).

Learning Area

GRADING PERIOD

1 2 3 4

Filipino 76 79 74 73

English 79 79 78 79

Mathematics 74 77 75 76

Science 81 80 77 76

Araling Panlipunan (AP) 79 79 77 76

Technology and Livelihood

Education ( T.L.E.) 78 81 81 82

MAPEH I 74 74 74 75

Music 74 71 74 75

Arts 76 79 77 75

Physical Educ. 71 72 75 78

Health 73 73 70 72

Edukasyon sa Pagpapakatao

(EsP) 79 78 76 77

General Average D (77.281)

REGULAR

SAMPLE REPORT CARD FOR STUDENTS SECONDARY

Learning Area GRADING PERIOD Final

Rating Remarks

1 2 3 4

Filipino P P A A A (90.25) Promoted

English P P A A A (90..00) Promoted

Mathematics P A A A A (90.75) Promoted

Science P P A A A (90.25) Promoted

Araling Panlipunan (AP) AP A A A A (91.25) Promoted

CP-Technology and Livelihood Education (CP-TLE)

A A A A A (93.25) Promoted

MAPEH A A A A A (91.00) Promoted

Music A A A A A (92.75) Promoted

Arts P P A A P (89.00) Promoted

Physical Education A A A A A (91.75) Promoted

Health A P A A A (90.00) Promoted

Eduksyon sa Pagpapakatao (EsP) A A P A A (90.00) Promoted GENERAL AVERAGE A (90.844) Promoted

The table below shows the equivalent numerical ratings of the proficiency levels found

in the sample report card.

Learning Area

GRADING PERIOD

1 2 3 4


English 87 89 91 93


Science 87 89 92 93



91 93 94 95

MAPEH Music Arts Physical Education Health

91 90 91 92

93 94 91 93

88 86 91 91

94 91 91 91

90 88 91 91

Edukasyon sa Pagpapakatao (EsP) 90 90 89 91

GENERAL AVERAGE A ( 90.844)

Procedure: To compute for the general average, add the numerical final ratings in all subjects, and then divide by eight (8). That means using the numerical equivalent of the final ratings across subjects, which is expressed in terms of proficiency levels.

K TO 12 SAMPLE REPORT CARD FOR HONOR STUDENTS

SECONDARY

Learning Area GRADING PERIOD

Final Rating Remarks 1 2 3 4

Filipino P P A A A (90.25) Promoted

English P P A A A (90.00) Promoted

Mathematics P A A A A (90.75) Promoted

Science P P A A A (90.25) Promoted

Araling Panlipunan (AP) AP A A A A (91.25) Promoted


A A A A A (93.25) Promoted

MAPEH A A A A A (91.50) Promoted

Music A A A A A (92.75) Promoted

Arts P A A A A (90.25) Promoted

Physical Education A A A A A (91.75) Promoted

Health A A A A A ( 90.00 ) Promoted

Eduksyon sa Pagpapakatao (EsP) A A P A A (90.00) Promoted GENERAL AVERAGE A (90. 906) Promoted

The table below shows the equivalent numerical ratings of the proficiency levels found

in the sample report card.

Learning Area

GRADING PERIOD

1 2 3 4


English 87 89 91 93


Science 87 89 92 93



91 93 94 95

MAPEH Music Arts Physical Education Health

92 91 91 92

93 94 91 93

89 90 91 91

94 91 91 91

90 90 91 91

Edukasyon sa Pagpapakatao (EsP) 90 90 89 91

GENERAL AVERAGE A ( 90.906)

Based on DepED ORDER No. 74 s. 2012, candidates for honors in Grades 1 to 10

shall be drawn from the top ten ( 10 ) pupils/ students of the school who performed at the Advanced Level. They must not have a final grade lower than 85 (Proficient Level) and they have no grade at Developing Level in any quarter. The general average shall be computed to three decimal places. In order to compute

for the general average, the exact numerical equivalent of the students‟ final ratings across subjects shall be used. In case of tie, candidates shall be both declared in the same honor ranking (both as valedictorians, salutatorians and so on). Refer to enclosure Nos. 2 and 3 to DepEd ORDER No. 74, s. 2012)

FORM 18-A

1. Accomplish 18-A in three (3) computerized original copies.

2. In accomplishing Form 18-A,

a. Accomplish it without alterations and erasures.

b. Encode K to 12 Basic Education Curriculum (BEC) after “Curriculum”

c. Encode the name of the students including dropouts and transferred in/out in alphabetical order, type boys first followed by girls separately numbered and the middle initial of each student.

d. Indicate only the hometown under home address.

e. Draw a line on the space for the home address to make an additional column to be used in indicating the General Average. Encode the general average both the descriptive level of proficiency and the numerical rating enclosed in parenthesis.

f. Use fractions in signifying ages of students as of March or April of the current school year inside Form 18-A.

g. The total number of days attended in the curriculum year should tally in all forms. For repeaters, add the number of days attended in the same curriculum year/year level.

h. The order of the subject headings in Form 18-A must be the same as the arrangement of the subject headings in Form 137-A .

i. Encode “DROPPED/TRANSFERRED”, date of dropping/transferring out and the reason for dropping out/transfer of students during the school year. Adviser‟s signature must be affixed after the remarks in all forms.

Example: Dropped, August 27, 2012, Illness Transferred to QNHS, September 15, 2012

j. Encode the final rating of each subject both the descriptive rating and numerical ratings.

k. Encode “ Promoted ” after the passing grades and “Retained after the failing grades.

l. The initial of all the subject teachers should be affixed at the bottom of their respective subject headings.

m. March/April enrolment does not include drop-outs. The average age is computed in decimal unit outside Form 18-A.

3. The class adviser‟s signature (with full family name) should be affixed under the principal‟s signature in all forms except in the diploma. 4. Indicate awards/honors/citations received by students as First Honors, Second Honors etc. under REMARKS in all forms.

5. The date of submission of Form 18-A shall be on March 22, 2013.

Take note of the following: TOTAL Number of school days: __200___

DepED Order No. 26, s. 2012 Date of close : ___March 22, 2013___ Date inside F18-A : ____Date Accomplished Date Diploma Issued : March 18 or 19, 2013 ( Regional Memorandum No. 1, s. 2013 )

ADDITIONAL REMINDERS: A

1. Principal/School Head must designate a committee in reading/checking of forms.

2. All entries on students‟ forms must be read and checked every grading period.

3. Form 137-A must be duly signed by the chairman of the reading /checking committee other than the adviser, after the checking every grading period.

4. All students‟ forms must be kept at the Guidance Office or any Records Office for safekeeping.

B In accomplishing forms for computation of honors:

1. Forms 1,2, 3-names of candidates should be in alphabetical order. 2. Form 4-names of candidates should be according to rank.

deped form 138-a

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